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Home My Public Portal AboutORD09783 tt f: f I it I f{ BILL NO. INTRODUCED BY COUNCILMAN_ I� i ORDINANCE N0. 9193 1 I� AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING A REAPPROPRIATION FOR CONSTRUCTION CONTRACTS IN PROCESS AND i I PURCHASE ORDERS OUTSTANDING AT OCTOBER 31, 1981 . BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1. There is hereby a reappropriation for �j construction contracts and purchase orders outstanding at October 31 , 1981 . The construction contracts consist of Capital Improvements for seven hundred and ninety thousand five hundred and twenty-three dollars and seventy-seven cents ($790 ,523.77) and sewer construction contracts amounting to four hundred and nineteen thousand and fifteen dollars and forty-one cents ($419,015 .41) . I The outstanding purchase orders amount to two hundred fifty-three thousand three hundred and twenty-one dollars and five cents ($253,321 .05) . A detailed list for all departments E is hereby attached. i Section 2. This ordinance shall take effect and be in force from and after its passage and approval. Passed / 9 Approved_ President,400of the Council Mayor ATTEST: I City Clerk i �1 t, f ii I I f jiGENERAL FUND Department Purchase Order Amount Item Purchased I ?City Admin._ 4452 (114-402) $ 118.00 Typewriter table 4432 (114-402) 107.00 Accoustical hood typewriter TOTAL (114) $ 225.00 ;City Counsel. 4076 (1.15-302) $ 11 658.75 Law Library i 11Municipal Ct. 4573 (116-204) $ 272.50 Printing form letters 1Finance Ordinance 9691 $ 98,700.00 Computer 4548 (121-204) 150.25 Printing purchase orders (I 4450 (121-302) 130.00 Membership Dues NIGP 4313 (121-302) 16.00 Publication TOTAL (121) $ 98,996.25 l ;Police 4607 (131-206) $ 105.08 Polishing supplies ! 4307 (131-245) 85.67 Developer 4434 (131-206) 56.42 Light bulbs �j 4458 (131--403) 145.50 Two tumbler cylinders 4459 (131-208) 250.00 Panel for overhead door 4536 (131-209) 165.85 Gun parts ii 4535 (131-219) 60.95 Jacket i i� 4541 (131-219) 40.00 Raincoat 4542 (131-219) 551.40 Uniforms 3930 (131-219) 40.00 Raincoat 4441 (131-245) 156.25 Sprays, puttys, compounds 4543 (131-302) 13.45 Vehicle ID book f 4435 (131-312) 800.00 Two projectors () 4525 (131-312) 334.00 Station identifier 4589 (131-402) 2,238.78 Cameras and monitors 4617 (131-312) 500.00 Time clock repair TOTAL (131) $ 52543.35 �Fire 4456 (132-206) $ 114.60 Floor stripper and sealer 4467 (132-208) 12,260.00 Lowering ceiling, replace tiles 4410 (132-208) 6,740.00 Replacement overhead door 4465 (132-208) 4,068.00 Replacement glass panels 4455 (132-319) 29.72 Chrome bezel 4377 (132-218) 240.00 Truck parts 4210 (132-218) 80.97 Brake parts 4408 (132-219) 78.40 Raincoat 4446 (132-219) 40.00 Collar bars 4312 (132-316) 325.00 Radio TOTAL (132) $ 23,976.69 i� i� GENERAL FUND (continued) �Department Purchase Order Amount Item Purchased 11Plan. & Code 4513 (133-204) $ 165.00 Printing of forms ® i 4498 (133-208) 900.00 Repair roof/Public Works + building ' 4585 (133-219) 216.80 Uniforms TOTAL (133) $ 1, 81.80 i lEngineering 4551 (141-204) $ 27.00 Printing of forms 4498 (141-208) 900.00 Repair roof/Public Works building 1 4415 (141-208) 21.15 Light bulbs 4521 (141-219) 25.96 Overshoes 4603 (141-223) 68.55 Drafting supplies f 4583 (141-234) 260.65 Printing paper 4520 (141-234) 69.66 office supplies �j 4605 (141-234) 13.77 Protectors 4606 (141-234) 52.11 Drafting supplies 4579 (141-234) 161.00 Drafting supplies �f 4604 (141-259) 529.11 Mails and rod case 4599 (141-259) 333.50 Lathes TOTAL (141) $ 21462.46 ( Street 4370 (142-223) $ 71.42 Chainsaw i� 2- 4391 (14 223 38) .25 Paper towels +I 3522 (142-224) 667.76 Corrugated metal pipe �! 4609 (142-226) 2,500.00 Paint fi . 4295 (142-250) 1,082.50 Trees 4386 (142-251) 375.00 Amonia nitrate 4618 (142-251) 644.00 Four lawn mowers. 4619 (142-251) 475.96 One lawn mower Alk TOTAL (142) $ 5,854.89 �I II I 11CAPITAL IMPROVEMEtus Paid as of Oct. 31, 1981 Balance to 1 Project Total Cost Includes Accounts Payable Encumber ( Stadium $ 688,167.45 A $ 290,079.09 $398,088.36 Central Ordinance 9593 (Signal $ 195,688.31 B $ 109,912.22 $ 85,776.09 Project !Ordinance 9636 �Tannerbridge/ $ 240,000.00 $ 126,478.95 $113,521.05 Poplar/Maywood/ Curb 6 Gutters Ordinance 9644 ,,Crader/ $ 179,474.72 $ 116,203.30 $ 63,271.42 I1Heisinger/ Michigan Street lImprovement [Ordinance 9608 10verlay $ 230,616.31 $ 174,616.31 $ 56,000.00 1Proj ect Ordinance 9652 North Ten Mile $ 97,103.00 C $ 23,236.15 $ 73,866.85 'Drive Engineer. (Ordinance 9415 �i OTAL $1,631,049.79 $ 840,526.02 $790,523.77 i I ; A This project is eligible for FAU grant reimbursement at �) a rate of 75% of eligible costs. +i B This project is eligible for FAU grant reimbursement at !( a rate of 100% of eligible costs. C This project is eligible for FAU grant reimbursement once construction begins at a rate of 75% of eligible costs. JI t( 1 '+ I I S �i !!OTHER FUNDS I! ,,Department Purchase Order Amount Item Purchased Revenue Sharing 3850 (220-403) $ 282.50 Window repair City Hall 4514 (220-403) 5,340.00 Retaining wall 4517 (220-403) 18,960.00 Slide gates and operators I{ TOTAL (220) $ 242582.50 I' i! iAirport 4449 (610-234) $ 11.50 Typewriter correcting tape if 3445 (610-402) 400.00 Appraisal 4254 (610-403) 1,299.37 Remodeling airport 4255 (610-403) 1,623.63 Replace window I 4580 (610-405) 453.50 Trees and plants TOTAL (610) $ 3,788.00 !Parking 3889 (620-219) $ 495.09 Patches for uniforms I 4464 (620-219) 77.70 Uniform belts �) 4391 (620-223) 38.25 Paper towels ii 1' 4449 (620-234) 11.50 Typewriter correcting tap 4295 (620-250) 1,082.50 Trees ji 3727 (620-319) 73.60 Collar bars I I �) TOTAL (620) $ 1,778.64 fJ! Transit 4572 (630-204) $ 110.00 Printing of forms 4449 (630-234) 11.50 Typewriter correcting tap If 3955 (630-261) 459.00 Bus shelter parts 4522 (630-306) 500.00 Documentation for Hagan ! House 4256 (630-402) 6,264.00 Five mobile radio units 4411 (630-402) 13,840.00 Steel channel posts, bus stop signs 4466 (630-402) 6,593.00 Bus parts TOTAL (630) $ 27,777.50 Sewer 4415 (640-208) $ 21.15 Light bulbs 4532 (640-209p) 165.00 Battery charger 3627 (640-209p) 1,444.91 Tools ! 4041 (640-209p) 556.40 Bearing assembly 4043 (640-209p) 254.50 Barksdale valve i 4383 (640-209p) 466.38 Bushings and plates 3898 (640-209p) 300.00 Repair to Allis Chalmers 4531 (640-209p) 617.46 Motor and frame 4515 (640-223) 132.50 Micrometer set 4391 (640-223) '38.25 Paper towels 4534 (640-270) 813.90 Sewer parts l #! t ; r i jjOTHER FUNDS (continued) Department Purchase Order Amount Item Purchased I�Sewer 4588 (640-270) $ 728.55 Bevel gears, spur gears �! (continued) 4294 (640-280) 2,710.80 Risers !f 4591 (640-306) 2,076.00 Sampling and analysis 4275 (640-319) 135.00 Rental First Christian { Church Hall 1 3835 (640-402) 12,600.00 Classifier �i 4590 (640-402) 11,352.00 Knife gate valve 4372 (640-408) 66.00 Drilling (� TOTAL (640) $ 34,478.80 SEWER Paid to Date Amount to Project Total Cost Includes Accounts Payable Encumber 10verlook and $ 65,000.00 A $ 40,134.88 $ 24,865.12 1lBal.d Hill i!Ordinance 9628 it �jGrays Creek $182,500.00 D $ 57,240.00 $125,260.00 Ordinance 9605 Southridge $160,000.00 B $104,293.53 $ 55,706.47 Ordinance 9550 M� {Indian Hills $226,000.00 C $ 51,403.68 $174,596.32 4 Phase III ,Ordinance 9648 Hutton/Boon- $ 38,587.50 -0- $ 38,587.50 ille/Landwelir iOrdinance 9664 +iTOTAL $672,087.50 $253,072.09 $419,015.41 ® �I A Property owner participation amounts to $40,300.00 B Property owner participation amounts to $ 5,200.00 C Property owner participation amounts to $118,300.00 D This project is eligible for EPA and DNR at a rate of 75% and 15% respectively I i ' I 1 1 (OTHER FUNDS (continued) S Department Purchase Order Amount Item Purchased fi Central 4524 (710-218) $ 97.51 Transmission parts Maintenance 4306 (710-218) 5,451.32 Overhaul transmission 4391 (710-223) 38.25 Paper towels 4169 (710-260) 1,470.00 Tires and mounting 4373 (710-260) 765.06 Tires and mounting 4404 (710-260) 78.44 Tires and mounting 4523 (710-260) 340.00 Tires 4545 (710-260) 933.48 Power grader lug 4549 (710-260) 1,301.80 Tires and mounting 4555 (710-260) 168.06 Tires and mounting TOTAL (710) $ 10,643.92 TOTAL outstanding Purchase Orders October 31, 1981 $241,757.50 I' 1 (i f i f t i �I 5 Exhibit B " CITY OF JEFFERSON, MISSOURI " ® Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Year ended October 31, 1981 Special Debt General Revenue Service Revenues: Taxes, including interest and penalties (note 2) $ 6,745,929 343,623 137 Licenses, permits and fees 198,123 151,897 - Intergovernmental (note 3) 351,733 693,110 - Charges for services - 70,855 - Fines and forfeits 146,110 6,798 - Concession sales - 10,738 - Interest 466,855 170,263 84,664 Miscellaneous 74,440 7,443 - Proceeds from sale of fixed assets (note 9) 302,717 - - ' Total revenues 8,285,907 1,454,727 84,801 Expenditures: _ General government 779,632 - - Public safety 3,239,273 9,639 - Highways and streets 2,056,767 - Planning, code and health 405,785 - Culture and recreation - 962,572 Capital outlay - 153,842 - Bad debt expense 83,652 28,732 26,364 Debt service: , Principal retirement - 11,000 210,000 Interest and fiscal charges - 1,320 36,615 Total expenditures 6,565,109 1,16 ,105 27TSM Excess of revenues over (under) expenditures 1,720,798 287,622 (188,178) Other financing sources (uses) (note 5): Operating transfers in - 452,504 Operating transfers out (741,100) - (741,100) 452,504 - Excess of revenues and other sources over (under) expendi- tures and other uses 979,698 740,126 (188,178) `Fund balances - October 31, 1980 2,818,705 714,606 993,490 Equity transfer (note 5) (25,838) - - Fund balances - October 31, 1981 $ 3,772,565 1,454,732 805,312 See accompanying notes to combined financial statements. 1 CITY OF JEFFERSON GEORGE HARTSFIEL® MAYOR CTYOALL April 14 , 1982 240 E.HIGH STREET .JEFFERSON CITY,MO 65101 636-7451 CITY ADMINISTRATOR M E M O R A N D U M CITY HALL _ 240 E.HIGH STREET JEFFERSON CITY,MO 65101 434-2524 CI K T0: The Mayor and City Council CT Gti 240 E.HIGH STREET FROM: James W. ffmann/Director of Finance JEFFERSON CITY,MO 65101 $35-1411 CITY COUNSELOR SUBJECT: Reappropriation of Funds CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO 65101 634-2757 As of October 31 , 1981 , there were purchase orders and CITY ATTORNEY ordinance contracts outstanding. Due to proper accounting CITY HALL procedures , such items that are effectively ordered but 240 E.HIGH STREET JEFFERSON CITY,MO 65101 not received, as of the end of the year, are called 634-2757 encumbrances . Because of the procedures the amounts are MU COURT not allowed to be shown as expenses until they are paid CITY L 240 E.HIGH STREET in cash, which will happen after November 1 , 1981 , and JEFFERSON y NCIrY,MO 65101 6344712 well into our new budget ear. Due to the necessary ime lapse between order point and payment, the appropriations CITY HALL that the City Council approved for these purchase orders 240 E.HIGH STREET and projects have lapsed as the old year came to a close; JEFFERSON CITY,MO 65101 t' , t Y 634-4949 therefore , it is necessary for a recommitment by the City CITY COUNCIL Council of those funds for projects and purchase orders CITY HALL already approved. This process is called reappropriation 240 E.HIGH STREET JEFFERSON CITY,MO 65101 as opposed to supplemental appropriation. To illustrate, 636.4712 refer to our 1981 audit, specifically page 5. 1 Please TRANATION note , that General Fund revenues exceed expenses by CITY 240 E.HIGH STREET $979 ,698,00 . The reappropriation amount is $940 , 795. 46 JEFFERSON MO 85101 for the General Fund, thus , the appropriation for that amount was returned back to the Fund balance and as such, 911 E.IMILL RSTREET a recommitment by the City Council is hereby requested. JEFFERSON CITY,MO 65101 634-2455 PLANNING&CODE In correspondence with Peat , Marwick, Mitchell, our ENFORCEMENT auditor, they have conferred that most cities they audit 911E.MILLER ONCITY,MO handle this situation in much the same way. JEFFEASOIJ CITY,MO 85101 634-2456 FIRE 621 W. STREET JWU:of JEFFER N CITY,MO 65101 636.8282 POLICE Attachments 410 MONROE STREET JEFFERSON CITY,MO 65101 634.2626 PARKS&RECREATION 1A copy is attached for your convenience. 1203 MISSOURI BLVD. JEFFERSON CITY,MO 65101 636.1,188