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C O E O R A D O
Board of Trustees
Policies & Protocols
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . Error! Bookmark not defined.
1. Authority and Purpose.......................................................................................................2
2. Amendment..............................................................................................................................2
3. Roles, Responsibilities & Time Commitment.....................................................2
4. Code of Ethics & Conduct...............................................................................................4
5 Conflicts of Interest............................................................................................................10
6 Common Practices & Expectations........................................................................15
7 Communication & Town Correspondence.........................................................16
8 Compensation, Travel & Special Events.............................................................17
9 Meetings of the Board .....................................................................................................1 s
10 Meeting Participants .........................................................................................................19
12 Meeting Procedures..........................................................................................................21
13 General Rules.......................................................................................................................23
14 Ordinances, Resolutions & Motions.......................................................................24
15 Creation of Commissions & Committees............................................................25
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1. Authority and Purpose
a. This document is intended to establish guidelines for standards of conduct relative to the
actions of the Town of Fraser Board of Trustees, all advisory Commissions, and all
officers and employees of the Town of Fraser, Colorado.
2. Amendment
a. These rules may be amended or new rules adopted, by a majority vote of all members of
the Board by Trustees.
3. Roles, Responsibilities & Time Commitment
Mayor
a. The Mayor shall preside over the meetings of the Board of Trustees and shall perform
such duties as may be required of him or her by statute or ordinance.
b. The Mayor shall be the presiding officer of the Board of Trustees, shall run the meeting
and shall vote.
C. The Mayor shall execute and authenticate by his or her signature such instruments as
the Board of Trustees or any statutes or ordinances shall require.
d. The Mayor shall be an ex officio member of all commissions and committees including
the Planning Commission. The Mayor shall be entitled to vote when attending a meeting
of any commission or committee; however, his or her presence is not required for
establishing a quorum.
e. Except as may be required by statute, the Mayor shall exercise only such powers as the
Board of Trustees shall specifically confer upon him or her.
f. Appoint advisory commission members and committee members pursuant to the Fraser
Town Code.
Mayor Pro Tem
a. Performs the duties of the Mayor if the Mayor is absent or disabled.
The Board of Trustees
a. The Board of Trustees shall inspire public confidence in Fraser's Town government.
b. All members of the Board of Trustees, including Mayor Pro-Tern, have equal votes. No
Trustee has more power than any other Trustee, and all should be treated with equal
respect.
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C. The corporate authority of the Town is vested in a Board of Trustees, consisting of one
(1) Mayor and six (6) Trustees, elected at large, who shall be qualified electors residing
within the limits of the Town.
d. The Board of Trustees shall possess all the legislative powers of the Town and all other
corporate powers not conferred by state law or this Code on some other officer of the
Town.
e. The Board of Trustees shall appoint a Town Manager. The appointment shall be at the
pleasure of the Board of Trustees and shall be at a compensation to be fixed from time
to time by the Board of Trustees. The appointment or removal of the Town Manager
shall require the affirmative vote of a majority of the entire Board of Trustees. The Town
Manager shall be appointed without regard to any consideration other than fitness,
competency, training, and experience in professional administration.
f. During the Town Manager's temporary leave of absence or disability or during any
period of vacancy prior to the Board of Trustee's appointment of a Town Manager, the
Board of Trustees shall appoint a Town employee to serve as acting Town Manager, or
shall contract with an interim Town Manager. The provisions of this Article applicable to
the Town Manager shall apply to the acting Town Manager during the period of
appointment.
g. The Board of Trustees shall appoint and may remove the Town Manager. The Board of
Trustees shall appoint and may remove, consistent with state statutes, the Town
attorney, Town Clerk, Town Treasurer, and Municipal Judge.
h. The Board of Trustees shall appoint advisory commission members and committee
members pursuant to the Fraser Town Code.
i. The Board of Trustees shall adopt an annual budget and make appropriations by
ordinance.
j. The Board of Trustees shall annually set a tax levy to be certified to the County
Commissioners.
k. The Board of Trustees shall authorize debt as provided by law.
I. The Board of Trustees shall determine its own rules of procedures as evidenced by this
document.
M. The Board of Trustees shall provide for enforcement of its ordinances
n. The Board of Trustees may enter into agreements, contracts and leases with
governmental and private entities according to policy established for such purpose.
o. The Board of Trustees shall provide for an annual financial audit of the municipal
government.
P. The Board of Trustees shall review these policies and protocols at least annually.
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All Individual Members of Board of Trustees
a. The Board of Trustees shall inspire public confidence in Fraser's Town government.
b. All members of the Board of Trustees, including Mayor Pro-Tern, have equal votes. No
Trustee has more power than any other Trustee, and all should be treated with equal
respect.
C. No member of the Board of Trustees shall be appointed Town Manager during the term
for which the member was elected or appointed or within one (1) year after the term.
d. Powers expressly withheld from the Board of Trustees: Although individual Board of
Trustee members, including the Mayor, shall be authorized to discuss all matters relating
to Town operations with employees, officers, contractors and consultants of the Town,
including the Town Manager, they shall not be authorized to give any direct orders to
Town employees or take any other action inconsistent with the policies or direction of the
Town Board.
e. All members of the Board of Trustees shall review all the materials provided prior to any
Board meeting and submit questions in advance of the meeting to the Town Manager.
f. All members of the Board of Trustees are expected to participate in an annual retreat to
review the Town's vision and formulate goals and objectives.
g. All members of the Board of Trustees should represent the Town at ceremonial and
community functions.
h. All members of the Board of Trustees should meet individually with the Town Manager
as desired.
Time Commitment
Board of Trustees members may expect to invest an estimated ten hours per week in their role
as an elected official in communicating with members of the community, meeting preparation
including extensive review of various reports, and meeting attendance.
Additional time would be typical for the Mayor, Mayor Pro Tem, and Board members serving as
Town representatives on local, regional or state commissions or committees.
4. Code of Ethics & Conduct
The proper operation of responsible government requires that actions of public officials be
impartial; that government decisions and policies be made in the proper channels of
government structure and in the best interest of the community; that public office not be used for
personal gain; and that the public have confidence in the integrity of its government. In
recognition of these goals, a Code of Ethics is adopted to establish guidelines for ethical
standards of conduct by setting forth those acts or actions that are incompatible with the best
interests of the Town, and by directing disclosure of private financial or other interests in matters
affecting the Town of Fraser.
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Definitions
a. Anything of Value - Such as money, property, favor, service, payment, advance,
forbearance, loan, guarantee of loan, or promise of future employment.
b. Confidential Information - All information, whether transmitted orally or in writing, which
is of such a nature that it, is not, at that time, a matter of public record or public
knowledge.
C. Person - Any business, individual, union, committee, club, other organization, or group of
individuals.
d. Public Official- For purposes of this section, public official shall include the Mayor,
members of the Board, and members of any board, commission, committee or staff.
e. Board- Board of Trustees.
f. Commission - all appointed positions except Board of Trustees or Mayor (Planning
Commission/Zoning Board of Appeals, Water and Wastewater Committee etc.).
Ethics
Public Officials shall:
a. Strive to protect and enhance the reputation of the Town of Fraser.
b. Treat all persons equally with courtesy and impartiality, and refrain from granting special
advantage to any person beyond what is available to all citizens.
C. Avoid real or potential conflicts between private and public duties, remembering that
the public interest must be the principal concern.
d. Keep undisclosed all confidential information acquired by reason of one's position
which may be used for personal or financial gain, or which may negatively affect the
Town's interests consistent with the public's right of access to public information.
e. Refrain from securing special privileges or exemptions for one's self or any other
persons that are not available to all citizens.
f. Avoid exceeding one's authority or asking for special consideration or asking other
persons to do so.
Disclosure
Public officials shall disclose the nature and extent of any financial or personal interest in a
Town contract or other matter.
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Conduct
This document is intended as a general guide to various legislative activities and compiles
policies relative to the actions of the Fraser Town Board.
Fraser's governance relies on the cooperative efforts of elected officials, Town staff and many
other members of the Town and the broader community. There are a variety of complex issues
involved in running a Town organization, pressures of huge workloads, and decisions made that
impact the lives of community members. As a result, issues can often become contentious.
Despite these pressures, elected officials are called upon to exhibit appropriate conduct at all
times and demonstrate respect for every individual through their words and actions. This Code
of Conduct describes the manner in which Board members should treat one another, town staff,
constituents, and others they come into contact with in representing the Town of Fraser.
a. Board/Commission conduct with one another in public meetings:
i. The Use of formal titles. The Board may choose to refer to one another formally
during the beginning of Board meetings as Mayor, Mayor Pro Tern, or Trustee followed
by the individual's last name to acquaint the audience with the meeting participants.
Then, addressing one another informally is encouraged to create for the audience a
more welcoming tone.
ii. Practice civility, professionalism and decorum in discussions and debate. Difficult
questions, tough challenges to a particular point of view, and criticism of ideas and
information are legitimate elements of a free society in action. Be respectful of diverse
opinions, and clearly communicate your positions and opinions.
iii. Honor the role of the Mayor in maintaining order and equity. Respect the Mayor's
efforts to focus discussion on the agenda item under consideration. Objections to the
presiding officer's actions should be voiced politely and with reason.
iv. Demonstrate effective problem-solving approaches. Board/Commission
members have a public stage to show how individuals with disparate points of view can
find common ground and seek a compromise that benefits the community as a whole.
Board/Commission members are role models for residents, business people and other
stakeholders involved in public debate.
V. Be respectful of other people's time. It is important to be punctual and that the
meetings start on time. Stay focused and act efficiently during public meetings.
b. Board/Commission conduct with one another in private encounters:
i. Continue respectful behavior in private. The same level of respect and
consideration of differing points of view that is deemed appropriate for public discussions
should be maintained in private conversations.
ii. Be aware that even private conversations can have a public presence. Elected
officials are always on display; their actions, mannerisms, and language are monitored
by people around them that they may not know. Lunch table conversations will be
eavesdropped upon, parking lot debates will be watched, and casual comments between
individuals before and after public meetings noted.
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C. Board/Commission conduct with other public agencies.
i. Be clear about representation when attending other agency meetings or events.
1) If a Board/Commission member appears before another governmental
agency or organization to give a statement on an issue, the Board/Commission
member must clearly state whether the Board/Commission member's statement
reflects personal opinion or is the official stance of the Town, and if appropriate,
whether it is the majority or minority opinion of the Board/Commission.
2) If the Board/Commission member is representing the Town, the
Board/Commission member must support and advocate the official Town position
on an issue, not a personal viewpoint.
3) If the Board/Commission member is representing another Organization
and if that organization is considering taking a position on an issue that is
different from the position of the Town Board, that Board/Commission member
should abstain from voting as a member of that organization.
ii. Correspondence also should be equally clear about representation.
1) Town letterhead may be used when the Board member is representing
the Town and the Town's official position, and the Town Manager's Office will
prepare, transmit, and retain the correspondence as part of the public record.
2) Town letterhead should not be used for correspondence of Board
members representing a personal point of view, or a dissenting point of view from
an official Board position.
d. Board/Commission Conduct with Town Staff.
Governance of a Town relies on the cooperative efforts of elected officials, who set
policy, and Town staff, who implements and administers the Board of Trustees policies.
Therefore, every effort should be made to be cooperative and show mutual respect for
the contributions made by each individual for the good of the community.
i. Treat all staff as professionals. Clear, honest communication that respects the
abilities, experience, and dignity of each individual is expected. As with
Board/Commission Colleagues, practice civility and decorum in all interactions with
Town staff.
ii. Channel communications through the appropriate senior Town staff. Questions
and requests for information should be directed only to the Town Manager. When in
doubt about what staff contact is appropriate, Board/Commission members should ask
the Town Manager for direction.
iii. Respect the Town Manager's work program. Board/Commission members are
encouraged to continually share ideas, suggestions, and feedback. The time and
resources needed to develop and implement these ideas and suggestions, however, can
sometimes compete with the time and financial resources needed to fulfill Board's
established goals and priorities.
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iv. Refrain from soliciting political support from staff. Do not solicit any type of
political support (financial contributions, display of posters or lawn signs, name on
support list, etc.) from town staff at work. Staff certainly may, as any other citizen,
support political candidates away from the workplace.
V. Never publicly criticize an individual employee. Criticism is differentiated from
questioning facts or the opinion of staff. All critical comments about staff performance
should only be made to the Town Manager through private correspondence or
conversation
vi. Do not get involved in administrative functions. Avoid any staff interactions that
may be construed as trying to shape staff recommendations. Board members shall
refrain from coercing staff in making recommendations to the Board as a whole.
vii. Do not attend staff meetings unless requested by staff. Even if the Board
member does not say anything, the Board member's presence may imply support, show
partiality, intimidate staff, or hamper staffs ability to do its job objectively.
viii. All Board members should have the same information with which to make
decisions. The Board may expect that staff will make every attempt to provide each
member of the Board with the same information (i.e. requests made of staff for
information will be distributed to all; correspondence to one Board member will be
distributed to all).
ix. Should Board members have concerns with the Town Manager they may consult
the Town Attorney for guidance.
e. Trustee Conduct with Commissions.
The Board of Trustees has established several Commissions as a means of gathering
more community input. Citizens who serve on Commissions become more involved in
government and serve as advisors to the Board of Trustees. They are a valuable
resource to the Town's leadership and should be treated with appreciation and respect.
i. Attending commission meetings. Trustees may certainly attend any Commission
meeting, which are open to any member of the public, subject to iii below. Remember,
however, that a Board of Trustee's presence can affect the conduct of the meeting and
limit the Commission's role and function.
1) Any comments made at a meeting of a commission for which the Trustee
is not an appointed liaison should be identified as the Trustee's personal views or
opinions and not the official position of the Board.
2) Since the attendance of 3 or more Trustees constitute a legal Board
meeting, Trustees should advise staff of their planned attendance so appropriate
and timely public notification can be prepared and posted.
ii. Concerns about individual commission members should be pursued with tact.
Inappropriate behavior by a commission member should be reported to the Town
Manager or designee, and the Manager or designee should investigate the matter. If the
behavior continues, the Manager should forward the matter to the Board for
consideration of removal from the commission, pursuant to Section 5 of this Policy.
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iii. Be respectful of diverse opinions. A primary role of the Town's Commissions is
to represent many points of view in the community and to provide the Board of Trustees
with advice based on a full spectrum of concerns and perspectives. Trustees must be
fair and respectful of all residents serving on Commissions.
iv. Keep political support away from public forums. Trustees may offer political
support to another Trustee but only in a forum outside the official duties of the board.
Conversely, Trustees may support Trustees who are running for office but not in an
official forum in their capacity as a Trustee.
f. Board/Commission conduct with the public.
Making the public feel welcome is an important part of the democratic process. No signs
of partiality, prejudice or disrespect should be evident on the part of individual Trustee or
Commission member toward an individual participating in a public forum. Every effort
should be made to be fair and impartial in listening to public testimony.
i. In public meetings:
1) Be welcoming and respectful to speakers. Addressing the Board at public
forums can be a daunting experience even for the most seasoned speaker.
Some issues for which the Board will make a decision may affect people's daily
lives and their homes. Some decisions are emotional. The way in which a
speaker is treated can do a lot to help them relax and convey a message, and
not elevate emotions to a higher level of intensity.
2) Be fair and equitable in allocating public hearing time. The Mayor will
determine and announce limits on speakers at the start of the meeting or public
hearing. Generally, each speaker will be allocated five minutes; applicants and
appellants or their designated representatives will be allocated more time. If
many speakers are anticipated, the Mayor may shorten the time limit and/or ask
speakers to limit information to new information and points of view not already
covered by previous speakers. No speaker should be turned away unless the
speaker exhibits inappropriate behavior. Each speaker may only speak once
during a hearing unless the Board requests additional information or clarification
later in the process. After the close of the public hearing, no more public
testimony will be accepted unless the Mayor reopens the public hearing for a
limited and specific purpose.
3) Listen actively. Being attentive and making eye contact will make
speakers feel they are being heard. Be aware of facial expressions that could be
interpreted as "smirking," disbelief, anger or boredom.
4) Ask for clarification; avoid debate and arguments. Questions from the
Board to speakers should seek to clarify or expand information. Avoid
challenging or criticizing speakers. If a speaker is off the topic or exhibits
behavior or language that is disturbing, the Mayor should interrupt, focus the
speaker, and maintain the order and decorum of the meeting.
ii. In unofficial settings:
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1) Make no promises on behalf of the Board. Trustees will frequently be
asked to explain a Board action or to give their opinion about an issue as they
meet and talk with constituents in the community. It is appropriate to give a brief
overview of Town policy and to refer to Town staff for further information. It is
inappropriate to overtly or implicitly promise the Board action, or to promise Town
staff do something specific (fix a pothole, plant new flowers in the median, etc.)
2) Make no personal comments about other Trustees. It is acceptable to
publicly disagree about an issue, but it is unacceptable to make derogatory
comments about other Trustees, their opinions and actions.
3) Remember that Fraser is a small town at heart. Trustees are constantly
being observed by the community every day that they serve in office. Their
behaviors and comments serve as models for proper deportment in the Town of
Fraser. Honesty and respect for the dignity of each individual should be reflected
in every word and action taken by Trustees, 24 hours a day, seven days a week.
It is a serious and continuous responsibility.
5 Conflicts of Interest
Definitions
a. Business means any corporation, limited liability company, partnership, sole
proprietorship, trust or foundation, or other individual or organization carrying on a
business, whether or not operated for profit.
b. Compensation means any money, thing of value or economic benefit conferred on or
received by any person in return for services rendered or to be rendered by himself,
herself, or another.
C. Employee means any temporary or permanent employee of a state agency or any local
government, except a member of the general assembly and an employee under contract
to the State.
d. Financial interest means a substantial interest held by an individual which is:
i. An ownership interest in a business;
ii. A creditor interest in an insolvent business;
iii. An employment or a prospective employment for which negotiations have begun;
iv. An ownership in real or personal property;
V. A loan or any other debtor interest; or
vi. A directorship or officership in a business.
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e. Local government means the government of any county, city and county, city, town,
special district or school district.
f. Official act or official action means any vote, decision, recommendation, approval,
disapproval or other action, including inaction, which involves the use of discretionary
authority.
g. Public officer means any elected officer, the head of a principal department of the
executive branch and any other state officer. Public officer does not include a member of
the general assembly, a member of the judiciary, any local government official or any
member of a board, commission, council or committee who receives no compensation
other than a per diem allowance or necessary and reasonable expenses.
h. State Agency means the state; the general assembly "ad its committees; every
executive department, board, commission, committee, bureau and office; every state
institution of higher education, whether established by the state constitution or by law,
and every governing board thereof; and every independent commission and other
political subdivision of the state government except the courts.
Public trust; breach of fiduciary duty
a. The holding of public office or employment is a public trust, created by the confidence
which the electorate reposes in the integrity of public officers, members of the general
assembly, local government, officials, and employees. A public officer, member of the
general assembly, local government official or employee shall carry out his or her duties
for the benefit of the people of the state.
b. A public officer, member of the general assembly, local government official or employee
whose conduct departs from his or her fiduciary duty is liable to the people of the state
as a trustee or property and shall suffer such other liabilities as a private fiduciary would
suffer for abuse of his or her trust. The district attorney of the district where the trust is
violated may bring appropriate judicial proceedings on behalf of the people. Any
moneys collected in such actions shall be paid to the general fund of the state or local
government. Judicial proceedings pursuant to this Section shall be in addition to any
criminal action which may be brought against such public officer, member of the general
assembly, local government official or employee.
Rules of conduct for all public officers, members of the general assembly,
local government officials and employees.
a. Proof beyond a reasonable doubt of commission of any act enumerated in this Section is
proof that the actor has breached his or her fiduciary duty and the public trust. A public
officer, a member of the general assembly, a local government official, or an employee
shall not:
i. Disclose or use confidential information acquired in the course of his or her
official duties in order to further substantially his or her personal financial interests; or
ii. Accept a gift of substantial value or substantial economic benefit tantamount to a
gift of substantial value:
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Which would tend improperly to influence a reasonable person in his or her position to depart
from the faithful and impartial discharge of his or her public duties; or
1) Which he or she knows or which a reasonable person in his or her
position should know under the circumstances is primarily for the purpose of
rewarding him or her for official action he or she has taken. An economic benefit
tantamount to a gift of substantial value includes without limitation a loan at a rate
of interest substantially lower than the commercial rate then currently prevalent
for similar loans and compensation received for private services rendered at a
rate substantially exceeding the fair market value of such services.
2) The following shall not be considered gifts of substantial value or gifts of
substantial economic benefit tantamount to gifts of substantial value for purposes
of this Section:
(a) Campaign contributions reported as required by Section 1-
45-108, C.R.S.;
(b) An occasional nonpecuniary gift, of a value of$50.00 or less;
(c) A nonpecuniary award publicly presented by a nonprofit
organization in recognition of public service;
(d) Payment of or reimbursement for actual and necessary
expenditures for travel and subsistence for attendance at a
convention or other meeting at which such public officer, member
of the general assembly, local government official or employee is
scheduled to participate;
(e) Reimbursement for or acceptance of an opportunity to
participate in a social function or meeting which is offered to such
public officer, member of the general assembly, local government
official or employee which is not extraordinary when viewed in
light of the position held by such public officer, member of the
general assembly, local government official or employee;
(f) Items of perishable value or of a value of$50.00 or less, including,
but not limited to, meals, lodging, travel expenses or tickets to
sporting, recreational, educational or cultural events.
(g) Payment for speeches, debates or other public events,
reported as honorariums;
(h) Payment of salary from employment, including other
government employment, in addition to that earned from being a
member of the general assembly.
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Ethical principles for public officers, local government officials and
employees.
a. The principles in this Section are intended as guides to conduct and do not constitute
violations as such of the public trust of office or employment in state or local
government.
b. A public officer, a local government official or an employee should not acquire or hold an
interest in any business or undertaking which he or she has reason to believe may be
directly and substantially affected to its economic benefit by official action to be taken by
an agency over which he or she has substantive authority.
C. A public officer, a local government official or an employee should not, within six (6)
months following the termination of his or her office or employment, obtain employment
in which he or she will take direct advantage, unavailable to others, of matters with which
he or she was directly involved during his or her term of employment. These matters
include rules, other than rules of general application, which he or she actively helped to
formulate, and applications, claims or contested cases in the consideration of which he
or she was an active participant.
d. A public officer, a local government official or an employee should not perform an official
act directly and substantially affecting a business or other undertaking to its economic
detriment when he or she has a substantial financial interest in a competing firm or
undertaking.
Rules of conduct for local government officials and employees.
a. Proof beyond a reasonable doubt of commission of any act enumerated in this Section is
proof that the actor has breached his or her fiduciary duty and the public trust.
b. A local government official or local government employee shall not;
i. Engage in a substantial financial transaction for his or her private business
purposes with a person whom he or she inspects or supervises in the course of his or
her official duties; or
ii. Perform an official act directly and substantially affecting to its economic benefit a
business or other undertaking in which he or she either has a substantial financial
interest or is engaged as counsel, consultant, representative or agent.
C. A member of the governing body of a local government:
i. Who has a personal or private interest in any matter proposed or pending before
the governing body shall disclose such interest to the governing body shall not vote
thereon and shall refrain from attempting to influence the decisions of the other
members of the governing body in voting on the matter.
ii. May vote notwithstanding subparagraph (c)(1) if his or her participation is
necessary to obtain a quorum or otherwise enable the body to act and if he or she
complies with the voluntary disclosure procedures under Section 24-18- 110, C.R.S.
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iii. It shall not be a breach of fiduciary duty and the public trust for a local
government official or local government employee to:
1) Use local government facilities or equipment to communicate or
correspond with a member's constituents, family members, or business
associates, or
2) Accept or receive a benefit as an indirect consequence of transacting
local government business.
Quasi-Judicial
Quasi-judicial actions involve the discretionary determination of rights, duties or obligations of
specific individuals or groups based upon pre-existing facts and existing or pre-existing law or
policy.
When acting in a quasi-judicial capacity, a Board member must not have communications
with persons whose rights will be affected by upcoming Board decisions and can only consider
testimony and/or information presented during hearings on the matter.
Quasi-judicial proceedings must provide procedural due process, as guaranteed by the
Colorado and United States Constitutions. The decision maker (the Board of Trustees) must
be neutral and impartial.
Examples of quasi-judicial actions are: zoning, approval or denial of subdivisions and plats,
tax assessments, termination or disciplinary proceedings, conditional use permit applications
and license applications.
Voluntary disclosure
A member of a board, commission, council, or committee who receives no compensation other
than a per diem allowance or necessary and reasonable expenses, a public officer, a local
government official or an employee may, prior to acting in a manner which may impinge on his
or her fiduciary duty and the public trust, disclose the nature of his or her private interest.
Interests in contracts
Local government officials or employees shall not be interested in any contract made by them in
their official capacity or by a body, agency or board of which they are members or employees. A
former employee may not, within six (6) months following the termination of his or her
employment, contract or be employed by an employer who contracts with a state agency or any
local government involving matters with which he or she was directly involved during his or her
employment. For purposes of this Section, the term:
a. Be interested in does not include holding a minority interest in a corporation.
b. Contract does not include:
i. Contracts awarded to the lowest responsible bidder based on competitive bidding
procedures;
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ii. Merchandise sold to the highest bidder at public auctions;
iii. Investments or deposits in financial institutions which are in the business of
loaning or receiving moneys;
iv. A contract with an interested party if, because of geographic restrictions, a local
government could not otherwise reasonably afford itself of the subject of the contract. It
shall be presumed that a local government could not otherwise reasonably afford itself of
the subject of a contract if the interested party or if the contract is for services that must
be performed within a limited time period and no other contractor can provide those
services within that time period.
V. A contract with respect to which any public officer, local government official or
employee has disclosed a personal interest and has not voted thereon or with respect to
which any member of the governing body of a local government has voted thereon in
accordance with Section 24-18-109(3)(b) or 31-4-403(3), C.R.S. Any such disclosure
shall be made: to the governing body, for local government officials and employees, and
to the secretary of state, for all others.
vi. Local government officials shall not be purchasers at any sale or vendors at any
purchase made by them in their official capacity.
Questions and/or Interpretations
Board of Trustees members are encouraged to contact the Town Manager or Town Attorney to
discuss any specific matters of concern or interpretation of the provisions within this document.
6 Common Practices & Expectations
Purpose
The purpose of this chapter is to enhance the administration of Board of Trustees business
activities by documenting accepted practices and clarifying expectations. Although it cannot
integrate all practices and expectations that may exist, a summary of some of the most
prominent ones are being listed.
Election Methods
With the goal of encouraging the greatest possible voter participation in Town elections, the
methods of election preferred are (1) conducting the election independently by mail whenever
possible, and if not possible, (2) coordinating the Town election with Grand County.
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Board Orientation
An orientation for newly elected Trustees will be provided and participation is expected. An
orientation for Mayoral and Trustee candidates also will be provided.
Annual Report to the Community
A report to the community, regarding accomplishments and plans of the community's local
government, is to be furnished during the first quarter of the year.
Performance Evaluations
a. The Board shall annually conduct an evaluation of the Town Manager.
b. Board self-assessment: The Board is encouraged to conduct a self-assessment
annually.
7 Communication & Town Correspondence
Communication & Correspondence
The Town of Fraser invites and encourages members of the community to participate in local
government affairs and help shape local decisions. One way to participate is direct
communication with Trustees through telephone calls, postal and electronic mail, and
addressing elected and appointed officials at public meetings.
An established practice will help ensure that the Trustee/constituent communications receive
timely acknowledgement and response from staff, appropriate distribution, and proper
disclosure and retention according to the State's open records law and the Town's records
retention requirements. An additional benefit of the protocol is to make certain the Town
Manager is aware of the issues of interest to the community and any emerging trends or
problem areas.
a. Protocol. Depend on staff to respond to citizen requests for action and other
communications whether the Board receives the information by telephone call, by letter,
electronic mail, or through conversation in an informal setting or in a public meeting.
Trustees may either:
i. Provide the Town Manager's contact information to the individual, or
ii. Take a name, contact information and nature of the communication and forward
the information to the Town Manager's Office for response.
b. Staff Response. The Town Manager will forward the communication to the appropriate
department, the department is expected to respond to the request and report back to the
Manager's Office as well as notify the requestor that the investigation has been
completed and if action has already been or will be taken to remedy the concern. The
Manager's Office will notify the Trustees of the results so as to inform the Trustees of the
response status.
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i The Town Manager may utilize communication tracking systems to assist in
managing this function.
ii. Generally, staffs response will be in the same format as the communication
received unless otherwise requested or deemed appropriate (i.e. a request for action
received via e-mail likely would receive an e-mail response).
iii. Anonymous correspondence or other communication will not be addressed
unless staff determines the issue is compelling enough to be processed (i.e. a major
health or safety matter).
C. Correspondence received via postal mail at Town offices. The Town Clerk's Office will
be responsible for managing the correspondence received through the mail for the
Board of Trustees. Unless a different process is provided or required by law, staff will
open the correspondence (unless it is marked personal or confidential), confer with
Board, and provide a response. Responses will be signed by the Trustee to whom the
correspondence was addressed, and the Mayor will sign those addressed to the Board
as a whole.
d. Citizen Input at Board Meetings. A sign-up sheet will be available at meetings to record
contact information. Most often, a speaker's questions can be answered at the meeting.
If more information is needed in order to provide a response, the Town Manager's Office
will contact the speaker as soon as possible after the meeting. If a speaker's
expectations are unclear, the Mayor or Manager should ask the speaker to clarify the
speaker's desired outcome for request made.
8 Compensation, Travel & Special Events
Compensation
a. The Board shall receive compensation as provided by ordinance.
b. The Board shall review its compensation at least once in every four (4) years.
Travel — Purpose
Recognizing that it is in the interest of constituents for Trustees to attend various meetings, for
the purpose of learning about current issues affecting local government and to gain information
that will be useful in making policy decisions, the Board of Trustees establishes the following
guidelines for Trustee educational and town government relevant travel.
Travel - Guidelines
a. Expenses will be reimbursed in accordance with the schedule established for town
employees.
b. Each Board of Trustees member shall be reimbursed for attendance of Board authorized
meetings and events, upon tendering appropriate receipts.
C. As the budget allows, attendance at meetings related to town business shall be
reimbursed.
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Special Events
It is often desirable to have Town representation, or to show Town support for community
functions/events. The charge to attend these events may vary and reimbursement will be made
to Trustees based on the following guidelines:
a. The Town government is directly involved as a sponsor or participant.
b. The event is sponsored by another public agency and having town representative(s) is
important.
C. The event is sponsored by a community organization which the Town is a member or
which the Town provides financial support and Town representation is important.
9 Meetings of the Board
Defined
A meeting is defined as any kind of gathering, including telephone calls, of three (3) or more
members of the Board of Trustees, held to discuss public business.
Meeting Types
a. Board Meetings. Meetings of the Board of Trustees are sessions held to consider public
business and take formal action.
i. The Board shall meet in regular session on the first and third Wednesdays of
each month in Board Chambers, beginning at 7:00 p.m. By motion, the Board may, from
time to time, alter the foregoing schedule.
ii. The Board may meet in special session, scheduled no sooner than twenty- four
(24) hours from the time it is called, to consider items of business that require the
immediate or special attention of the Board of Trustees. The special session shall be
called by either motion at a regular meeting, or by the Mayor and any three (3) members
of the Board of Trustees, as evidenced by signatures on a notice and call of special
meeting, and a notice to all members of the Board of Trustees, personally served or left
at his or her usual place of residence, by telephone or by electronic transmission by the
Town Clerk.
b. Work sessions. Work sessions of the Board of Trustees are sessions held to consider
public business and take no formal action.
C. The regular work sessions of the Board of Trustees shall be held on the first and third
Wednesday of each month in the Board Chamber at the Town Hall, beginning at 6:00
p.m. By motion, the Board of Trustees may from time to time alter the foregoing
schedule. Special work sessions may be scheduled in the same manner as provided for
special Board meetings.
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d. Executive Sessions. The Board may, upon the affirmative vote of two-thirds (2/3) of the
quorum present, hold an executive session for the purpose of discussing matters
allowed by law. Executive sessions are limited to the following situations: discussion of
the purchase or sale of real or personal property; receiving legal advise from the
attorney; confidential matters under State or Federal Law; security arrangements or
investigations; negotiations; personnel matters; and discretionary documents protected
under the open records act. No vote can be taken nor decision made in an executive
session.
Meetings to be Public
All official meetings of the Board of Trustees, except Executive Sessions, shall be open to the
public and the media, freely subject to recording by radio, television, and photographic devices
at any time, provided that such arrangements do not interfere with the orderly conduct of the
meetings. Members of the public shall have a reasonable opportunity to be heard under such
rules and regulations as the Board may prescribe.
10 Meeting Participants
Presiding Officer
a. Mayor. The Mayor shall preside over meetings of the Board of Trustees and have the
same right to speak therein as any other member.
Duties of the presiding officer include:
i. Open the meeting at the appointed time, and call the meeting to order.
ii. Announce the business coming before the Board in accordance with the
prescribed order of business, or direct the Town Clerk to introduce items of business by
reading the title of each agenda item.
iii. Recognize Trustees who are entitled to the floor and ensure that ample
opportunity is extended to express the opinions of constituents.
iv. State and put to a vote all questions that legitimately come before the Board, and
announce the results of each vote. Although not prohibited, the presiding officer
generally does not propose a motion.
V. Enforce the Board's rules relating to debate, order, and decorum at meetings.
vi. Expedite business in every way compatible with the rights of Trustees.
vii. Decide all questions of order.
viii. Declare the meeting adjourned.
b. Mayor Pro Tern. The Board of Trustees within its membership shall elect, at its first
meeting following its election, a Mayor Pro Tern who shall become acting Mayor with the
same duties as provided for the Mayor in the case of absence or disability.
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C. Temporary Chair. In case of the absence or disability of the Mayor and Mayor Pro Tern,
the Town Clerk shall call the Board to order and call the roll of members. If a quorum is
found to be present, the Board shall proceed to elect, by a majority vote of those
present, a Temporary Chair to serve as presiding officer of the meeting until the arrival
of the Mayor or Mayor Pro Tern at which time the Temporary Chair shall relinquish the
chair upon conclusion of the business immediately before the Board of Trustees.
Board of Trustees
All Trustees have the right and obligation to full participation in all meetings.
Trustees are expected to attend all regularly scheduled Board Meetings and Work Sessions. In
case of emergency, e.g. illness, Trustees should notify the Town Manager, Town Clerk or Mayor
in advance of the meeting if at all possible. Trustees detained but expecting to attend should,
whenever possible, notify the Mayor or Town Clerk which can be done by calling the Town
Manager or the Town Clerk, as appropriate.
Trustees who wish to be excused from a regular meeting should make this request as early as
possible but no later than the regular meeting preceding the anticipated absence. This will assist
in scheduling important items to obtain the participation and vote of all Board members.
Town Board may make arrangements with the Town Manager or Town Clerk to attend meetings
via phone by contacting the Town Manager or Town Clerk in advance.
For personal security reasons, out-of-town trips will not be announced publicly in advance of
return from travel.
Executive Staff
a. Town Manager. The Town Manager or the Town Manager's designee shall attend all
meetings of the Board of Trustees unless excused, and shall have the right to take part
in all discussions of the Board of Trustees, but shall have no vote.
b. Town Attorney. As the Board's legal representative, the Town Attorney or the Town
Attorney's assistant may attend meetings of the Board and shall have the right to take
part in all discussions of the Board, but shall have no vote. Upon request, the Town
Attorney shall provide either a written or oral opinion on questions of law.
Town Clerk
The Town Clerk, or the Town Clerk's designee, shall attend all meetings of the Board unless
excused, and shall keep the official journal of proceedings and perform such other duties as
may be requested by the Board of Trustees.
Other Municipal Officials and Employees
The head of any department, or any officer or employee of the Town, as directed by the Town
Manager, shall attend meetings of the Board of Trustees.
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11 Agenda and Notice of Meetings
Agenda Procedures
Town Manager shall prepare a proposed agenda for all Board meetings. If Board members
would like a matter placed on the agenda they should contact the Town Manager. On the Friday
prior to each meeting of the Board, the Town Manager shall distribute to each Board member:
a. A copy of the agenda of the meeting, stating therein each matter to be discussed
or debated by the Board by title, description and/or synopsis.
b. A copy, in its latest form or edition, of each ordinance, resolution, or other written
or printed document to be presented at the meeting, including background
information, analysis and recommendation to Board of Trustees when applicable.
C. A copy of the minutes of the previous meeting.
Notice of Meetings
a. Method of Notification. The agenda of meetings, as meetings are defined in Section 9-
1, shall be posted at least twenty-four (24) hours prior to the meeting. Any other notice
allowable by law shall be permissible. In addition, a reasonable effort will be made to
notify the media normally covering the Board of Trustees meeting when the decision is
made to call the meeting.
b. Posting Locations. Notice of a Board meeting shall be posted on the Town Hall bulletin
board located in the front hall. The posting location shall be designated annually at the
first regular Board of Trustees meeting of each calendar year. Notices may also be
posted at other appropriate locations.
12 Meeting Procedures
Quorum
A majority of the members of the entire Board/Commission shall constitute a quorum and
be necessary for the transaction of business. If a quorum is not present, those in attendance
will be named and they shall adjourn to a later time. The only action the Board may take in
the absence of a quorum is the motion to adjourn.
Preservation of Order
The presiding officer shall preserve order and decorum; prevent attacks on personalities or
the impugning of members' motives, and confine members in debate to the questions under
discussion.
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Debate
a. Each member of the Board/Commission has a right to speak on every debatable motion
before it is acted on.
b. When recognized by the presiding officer, a Board/Commission member shall confine
remarks to the matter or question then under discussion.
C. A Board/Commission member shall speak only once on the question until all other
members of the Board/Commission who wish to speak have had the opportunity to do
so.
Voting
a. Required. The "yes" and "no" shall be taken upon the passage of all ordinances,
resolutions, and motions and entered upon the journal of the Board/Commission
proceedings.
b. Voting Methods. A vote by roll call is used for all actions taken by the
Board/Commission. Where not required, a roll call vote may be requested by any
member of the Board/Commission. It shall not be in order for members to explain their
vote during roll call.
Conflicts of Interest
a. When a Trustee/Commissioner believes that he has a personal or private interest,
potential conflict, or appearance of conflict, in a matter proposed or pending before the
Board/Commission, the member shall request to speak when the agenda item with
which the member has a conflict is called, and either;
i. Disclose that there may be a personal or private interest, potential
conflict, or appearance of conflict, in the matter and will not participate in the
discussion or decision; and step down from the Board/Commission platform and
leave the Chambers during the Board/Commission's discussion and action; or
ii. Request legal advice from the Town Attorney.
b. If a Trustee/Commissioner believes that another Trustee has a personal or private
interest, the Trustee/Commissioner should discuss the potential conflict with the Town
Attorney prior to the meeting.
Order of Business
a. Call to Order. The presiding officer opens the meeting by calling it to order, and may
announce, "This (date) (regular or special) meeting of the Fraser Town Board of
Trustees will come to order."
b. Roll Call. After the opening ceremonies, the roll is called to verify member attendance
and enter the names of those attending in the minutes to substantiate that the board
has complied with quorum requirements for holding a meeting. The presiding officer
directs the Town Clerk to call the roll, and may then announce the presence of a
quorum.
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C. Approval of Agenda. The Mayor will review the agenda, calling attention to any
additions, deletions or corrections that may be necessary. Unless a majority objects, the
order of business may be amended or suspended at any meeting.
d. Consent Agenda. The Consent Agenda is intended to allow the Board of Trustees to
expedite those items that are of a routine nature and not controversial. The Consent
Agenda is provided as a convenience and time savings to the citizens attending the
Board meeting. Prior to approval of the Consent Agenda, the presiding officer will allow
any Trustee to remove item(s) from the Consent Agenda.
e. Adjournment. Upon no further business, the Presiding Officer may simply declare the
meeting adjourned.
13 General Rules
Board Chambers
a. Supervision. The Board Chambers shall be under the supervision and control of the
Town Clerk when the Board is not in session, and may take whatever actions necessary
to protect the public health, welfare, and peace, and allow for the orderly conducting of
the meeting.
b. The Board Chambers shall be used solely for the transaction of public business of the
Town; or as authorized within the intent of Board policy on the use of the Board
Chambers.
C. Sergeant-at-arms. Upon request of the presiding officer, the Chief of Police, or qualified
representative, shall take actions necessary to maintain the peace in the Board
Chambers.
d. Seating Arrangement. Trustees shall occupy the respective seats in the Board
Chambers. Mayor shall be at the head of the table, Town Manager to their left, Mayor
Pro-Tem to their right. Trustees will be allowed to sit at will.
Excusal During Meeting
Board/Commission members may be excused from the remaining meeting with permission
from the presiding officer.
Recess
The presiding officer may call a recess not to exceed twenty (20) minutes at any time during
a meeting to determine a rule of order, or at the request of a majority of the Board/Commission.
The presiding officer may call a recess at any time between items of business.
Journal of Proceedings
An account of all proceedings of the Board/Commission meetings shall be kept by the Town
Clerk and shall be entered in a book constituting the official record of the Board.
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a. The minutes for Board/Commission meetings should be primarily a record of the action
taken at a meeting, not what was said by members of the board/Commission. The
minutes shall contain a separate paragraph for each subject matter and, at a minimum,
reflect each subject or item considered and the language of and disposition of each
motion, resolution, ordinance, or matter on which action is taken. With respect to
annexation and zoning hearings, considerably more detail may be needed.
b. The record for executive sessions shall be as provided by State statute.
C. Although not required for other sessions at which the Board is present, a report may be
prepared that lists the topics of conversation.
d. The minutes may be corrected or amended after they have been approved, if an error or
material omission is reasonably established. In this case, a motion "to amend something
previously adopted" may be used.
14 Ordinances, Resolutions & Motions
The hierarchy of actions taken by the Board includes:
Ordinances, Resolutions, and Motions.
Ordinances
An Ordinance is the most authoritative form of action the Board can take. An adopted
ordinance becomes an established rule or law of the Town and remains in effect until
otherwise rescinded or amended by the Board.
Adoption or ordinances require the following affirmative votes:
a. Appropriations 4 votes (a majority of the Town Board)
b. Approving a contract 4 votes (a majority of the Town Board)
C. Emergency ordinances 6 votes (3/4 of the Town Board)
d. All other ordinances a majority of the quorum
e. Tie Vote. In the case of a tie in votes on any item or motion, the motion fails.
Resolutions
Resolutions are acts of a relatively permanent nature and remain in effect until rescinded or
amended by the Board.
Generally, resolutions implement or carry out the terms of an ordinance, provide a statement of
policy, or express the Board's opinion on a public matter.
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Resolutions shall be introduced in written form and may be adopted by a majority of a quorum of
the Board upon a single reading. Resolutions need not be published, but shall be kept on public
file.
Motions
a. Defined. A motion refers to a formal proposal by a Trustee member that the Board may
take action upon. Motions are generally introduced by voice. However, if long or
involved, motions should be in writing and, in any event, any two members of The Board
may ask that a motion be put in writing.
b. Adoption of motions requires the following affirmative votes:
i. To go into executive session 2/3 of the quorum
ii. All other motions a majority of the quorum
15 Creation of Commissions & Committees
Boards and Commissions
a. Purpose. Volunteer citizen advisory groups may be established with a variety of roles
and responsibilities, and provide formal and continuous citizen involvement in Town
government. Some groups are established to satisfy state or local law.
The Board of Trustees anticipates and welcomes recommendations from advisory
commissions. In balancing the needs of the community, the Board may not always
adopt a commission recommendation. It is expected that commission members honor
the decision made by the Board and not circumvent the Board's decisions.
b. Administrative Support. Administrative support will be provided to the various Boards
and Commissions by the appropriate Town department.
C. Recruitment and Qualifications.
i. General recruitment efforts shall be made to encourage diversity among the
membership of the Town's various commissions and committees.
ii. Generally, volunteers will be limited in serving on one commission at a time.
iii. Absence excuses may be given by the chairpersons of each commission.
Excessive absences of commission members may also be considered during
reappointment application, and may be cause for dismissal at the Board's discretion.
d. Application and Appointment.
i. Unless otherwise stated, positions on Commissions and Committees shall be
appointed by the Mayor and/or Board from applicants who have completed the
appropriate application form and interview process.
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e. Orientation. Staff will provide the citizen volunteer an orientation and working knowledge
of overall Town functions and responsibilities with a specific focus on the body to which
the volunteer has been appointed.
f. Board & Commission Roundtable. Dialogue between the commission and the Board of
Trustees concerning goals and key issues is desired at least annually. In lieu of an
annual roundtable, the Board may utilize other methods of communications with boards
and commissions.
g. Leadership Training. Members of boards who function as officers are expected to
partake in training sessions which are geared toward the development of leadership
skills, which may be funded from the Board of Trustees' budget, if needed.
h. Recognition/Appreciation. It is the policy of the Town Board to recognize the
contributions and efforts of its volunteers, appointed officials, staff, residents and
businesses. These are the foundation of effective local government.
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FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, September 4, 2013
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill,
Eileen Waldow, Vesta Shapiro and Adam Cwiklin
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director
Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor,
Plant Supervisor Joe Fuqua
Others: See attached list
Mayor Smith called the meeting to order at 7: 05 p.m.
1. Workshop: In the Scope of Your Authority - Public Officials Liability Training Video
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Naill moved, and Trustee Cwiklin seconded the motion to approve the Agenda.
Motion carried: 6-0.
4. Consent Agenda:
a) Minutes—August 21, 2013
Trustee Sumrall moved, and Trustee Shapiro seconded the motion to approve the
consent agenda. Motion carried: 6-0.
5. Open Forum:
6. Updates:
a) East Grand School District Superintendent—Jodi Mimmack the new
Superintendent at East Grand School District introduced herself to the Board and
gave a brief update on the proposed mill levy.
b) Headwaters Trails Alliance— Mara McKnight updated the Board on the
happenings with the Headwaters Trail Alliance projects.
7. Public Hearings:
Page 2 of 3
8. Discussion and Possible Action Regarding:
a) Headwaters Trails Alliance Snow Grooming Memorandum of
Understanding
The MOU began in 2009 between the Town and HTA for trail grooming. TM Durbin
asked the Board to approve the MOU for the 2013-2014 season.
Trustee Shapiro moved, and Trustee Sumrall seconded the motion to approve
Headwaters Trails Alliance Snow Grooming Memorandum of Understanding. Motion
carried: 6-0
b) Headwaters Trails Alliance Lease Amendment
TM Durbin outlined the request for the Board to allow HTA to utilize more of the space in
120 Zerex. The Board directed staff to bring a proposal back to the Board.
C) Resolution 2013-08-02 — ballot language protest
Matters C & D will be considered together.
d) Resolution 2013-09-01 Amending Resolution 2013-08-02 changing ballot
language from referred to referendum
TM Durbin outlined the protest sent to the Town regarding the proposed ballot language.
Jane Mather addressed the Board regarding her request to change the ballot language
regarding the referendum questions.
The Trustees expressed their desire to keep the ballot language as written.
TM Durbin explained the need to change the ballot language due to a typographical
error.
Trustee Sumrall moved, and Trustee Shapiro seconded the motion to approve
Resolution 2013-09-01 Amending Resolution 2013-08-02 changing ballot language from
referred to referendum. Motion carried: 6-0.
d) Sequencing Batch Reactor at Wastewater Treatment Plant—
TM Durbin outlined the need to enter into an addendum to the current contract to update
the SBR system to meet current requirements.
Plant Superintendent Fuqua briefed the Board on the need to move forward with the
addendum before seasonal changes in ground water begin.
TM Durbin will bring back the contract addendum at the September 18th agenda.
e) Special Events Permitting —
Page 3 of 3
TM Durbin briefed the Board on the need to establish a permitting process for special
events held within the Town of Fraser.
The Trustees gave the staff direction on some of the changes they would like to see in
the permitting plan. Staff will bring the proposed plan and Ordinance back on September
18th
g) West Slope Principles for the Colorado Water Plan
TM Durbin briefed the Board on the water plan in the Board packet.
9. Community Reports:
10. Other Business:
Trustee Cwiklin moved, and Trustee Shapiro seconded the motion to adjourn. Motion
carried: 6-0. Meeting adjourned at 8:56 p.m.
Lu Berger, Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2013-09-01
A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO THE CONTRACT
WITH KOPP CONSTRUCTION FOR CONCRETE WORK IN THE SEQUENCING BATCH
REACTOR AT THE UPPER FRASER VALLEY WASTEWATER TREATMENT FACILITY
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes the Town Manager to execute
an Addendum to the Contract with Kopp Construction for concrete work at the
Sequencing Batch Reactor in an amount not to exceed $25,000.
2. This must be executed within fiscal year 2013 or this approval shall no longer be
effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 18th DAY OF SEPTEMBER, 2013.
Votes in favor: _ BOARD OF TRUSTEES OF THE
Votes opposed: _ TOWN OF FRASER, COLORADO
Absent: _
Abstained: _ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
ORDINANCE NO. 414
Series 2013
AN ORDINANCE AMENDING THE FRASER MUNICIPAL CODE BY ADOPTING
PERMIT PROCEDURES AND OPERATIONAL REQUIREMENTS FOR SPECIAL
EVENTS WITHIN THE TOWN OF FRASER.
WHEREAS, the Board of Trustees finds and determines that the provisions of
this Ordinance and the regulations herein adopted for the permit procedures and
operational requirements for special events are reasonable and necessary to protect
and preserve the health, safety and welfare of the citizens of the Town of Fraser,
Colorado.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO, AS FOLLOWS:
PART 1 : AMENDMENT OF MUNICIPAL CODE.
1 .1 The Code of the Town of Fraser, Colorado (herein sometimes referred to as
the "Municipal Code"), is hereby amended by adding a new Article to Chapter 6 of said
Code, to be numbered "Article 6 — Special Event Permit Procedures", which shall read
as set forth in Exhibit "A" attached hereto and incorporated herein by this reference.
1 .2 The Fee Schedule set forth in Appendix A of the Municipal Code is hereby
amended by adding the following fee under Chapter 6 of said Appendix A:
Municipal Code-Based Fees,Costs and Deposits
Code
Section Fee/Charge Amount
Chapter 6
6-6-30 Application fee for Special Events $150.00 plus reimbursement of any
Town Board Review additional fees or expenses incurred by
the Town and/or reimbursement of any
Town expenses incurred in excess of this
amount.
6-6-30 Application fee for Special Events— N/A
Administrative Review
6-6-30 Special Event Liquor License fee $100.00
6-5-30 Special Event Business License $20.00
6-6-50 Special Event Security Deposit MD;Based on size and scale of the
event. (Applicable only if event is held on
Town property)
PART 2: PENALTY CLAUSES. The following section of the Code of the Town of
Fraser, Colorado, contains penalty clauses applicable to violations of this Ordinance,
and such section is herewith set forth in full and hereby enacted:
Sec. 1-4-10. General penalty for violation.
It shall be unlawful for any person to violate, disobey, omit, neglect, refuse
or fail to comply with or resist the enforcement of any provision of this Code; and
where no specific penalty is provided therefor, the violation of any provision of
this Code shall be punished by a fine not exceeding two thousand six hundred
fifty dollars ($2,650.00), by imprisonment for a term not exceeding one (1) year,
or by both such fine and imprisonment. Each day such violation continues shall
be considered a separate offense
PART 3: REPEAL. Any and all existing ordinances or parts of ordinances of the Town
of Fraser covering the same matters as embraced in this Ordinance are hereby
repealed and all ordinances or parts of ordinances inconsistent with the provisions of
this ordinance are hereby repealed; provided, however, that such repeal shall not affect
or prevent the prosecution or punishment of any person for any act done or committed
in violation of any ordinance hereby repealed prior to the taking effect of this Ordinance.
PART 4: SEVERABILITY. If any section, subsection, sentence, clause or phrase of
this Ordinance or the said Codes adopted herein is, for any reason, held to be invalid or
unconstitutional, such decision shall not affect the validity or constitutionality of the
remaining portions of this Ordinance or said Codes. The Town of Fraser hereby
declares that it would have adopted this Ordinance and said Codes, and each section,
subsection, clause or phrase thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases thereof be declared invalid or
unconstitutional.
PART 6: PUBLICATION. This Ordinance shall be published by title only.
READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF
TRUSTEES AND SIGNED THIS 18th DAY of SEPTEMBER, 2013.
Votes in favor: BOARD OF TRUSTEES OF THE
Votes opposed: TOWN OF FRASER, COLORADO
Votes abstained:
BY:
Peggy Smith, Mayor
ATTEST:
( SEAL )
Lu Berger, Town Clerk
Published in the Middle Park Times on September 26, 2013.
- 2 -
ARTICLE 6
Special Event Permit Procedures
Sec. 6-6-10. Definition.
(a) As used in this Article, the following word shall have the following meaning unless
the context clearly requires otherwise:
Special event means any organized activity involving the use of, or having an
impact on, public facilities, parks, sidewalks, street areas or the temporary use of
public or private property. Special event does not mean an organized activity
that is a normal and customary course of business for a facility or home (i.e
game night at a restaurant and/or bar; birthday and/or graduation parties; family
reunions).
Sec. 6-6-20. Permit required.
(a) A special event permit application shall be prepared on a form provided by
the Town of Fraser. The Town Clerk shall endorse the date of its receipt on
the application and shall schedule a public hearing. Any special event held at
the Fraser Historic Church/Community Center is exempt from the regulations
herein described in this Article 6. If alcohol will be served at the event, the
applicant must comply with all applicable Town and State regulations.
(b) If a special event will have minimal impact to the community, as
determined by the Town Manger, the special event permit application may be
reviewed for approval by Town staff at an administrative level (i.e. community
block party, memorial service). The application form and additional
information detailed in Sec. 6-6-30 are still required; however Sections 6-6-40
and 6-6-50 do not apply.
Sec. 6-6-30. Application for a special event permit and application fee.
A special event permit application shall be prepared on a form provided by the
Town Clerk's office. An application fee shall be paid at the time of filing the
special event permit application. The amount of the application fee shall be in
accordance with the current fee schedule in effect when the application is filed,
as established by the Board of Trustees. A special event liquor license fee and
special event business license fee may also be required. The application must
be submitted fourteen (14) days prior to Fraser Town Board meeting at which it
will be heard.
- 3 -
In addition to the application, the following information is required:
(a) Copies of a site map showing proposed development of the site, building
locations, parking, traffic circulation, location of toilets, tents, trash, security,
staging, emergency routes, water and medical stations, if applicable. The site
plan shall be in a format and quantity as specified by Town staff.
(b) A description of the nature of the proposed special event and its operating
characteristics and measures proposed to mitigate impacts with other
properties in the vicinity and the general public.
(c) If the property is owned by other property owners than the applicant, a
letter of permission to use the property for the proposed use must be
included.
(d) Any other information that may be required in order for the Fraser Town
Board to make an informed decision, as determined by the Town.
Sec. 6-6-40. Procedures.
(a) Upon receipt of an application for a special event, the Town Clerk shall
promptly schedule a public hearing upon the application. The Town Clerk
shall post and publish public notice thereof not less than ten (10) days prior to
the hearing. The Town Clerk shall give public notice by the posting of a sign
in a conspicuous location at the site of the proposed event and by publication
of the notice in the official newspaper of general circulation of the Town.
(b) The notice of the hearing, which is posted and published, should at a
minimum, contain the following: The time and place of hearing; the name and
address of the applicant; a brief description of the land and/or event which is
the subject of the matter to be heard; and the purpose of the hearing and the
special event requested.
(c) The Town Board shall conduct a public hearing on the matter. The
applicant has the burden of presenting all necessary and relevant information
and evidence in support of the application to enable the Board to consider the
matter and to make findings on the subject.
(d) The Town Board shall consider the following criteria:
• The health, safety and welfare of the residents of the Town;
• The effect on the surrounding neighborhood;
• The likelihood of a nuisance being created;
- 4 -
• Whether the event does not substantially or inalterably change the
character of the neighborhood and the Town of Fraser.
Sec. 6-6-50. Issuance or denial of special event permit.
After hearing the evidence and considering the application, the Town Board shall
make its findings via resolution. If the Town Board grants a special event permit, it may
impose any conditions which it considers necessary. If the special event is proposed to
be held on Town property, the Applicant shall provide the Town with a current certificate
of liability insurance and endorsement naming the Town as an additional insured. Such
insurance shall be provided in an amount and form approved by the Town. In addition, if
the special event is proposed to be held on Town property, a security deposit may be
charged depending on the size and scale of the event.
(a) In its findings, the Board shall report the facts found and its conclusion
whether a permit or application is granted, granted with conditions or denied.
Sec. 6-6-60. Duration of permits.
(a) A special event permit which is not used within the time frame specified in
the permit application is void. A special event permit is void upon
completion of the event as specified within the permit application.
(b) Should the event be a more permanent and repetitive nature (i.e.,
repeating over numerous weekends, months, or years), the Town Board
shall have the discretion to issue a permit to accommodate multiple events
or a designated event for multiple months or years.
Sec. 6-6-70. Revocation of permits.
(a) The Town may revoke a special event permit for any of the following
grounds:
• Violation of this Article;
• Violation of any permit conditions;
• Causing or allowing a nuisance in connection with the premises;
• If at any time during the special event, it appears that the health, safety
and welfare of the participants at the special event are in imminent
danger, the Town shall have the right to enter upon the property and take
whatever action as may be reasonably required, in the Town's judgment,
to protect and preserve health, safety and welfare.
Sec. 6-6-80. Penalty.
Failure to comply with the provisions of this Article shall constitute a violation of
this Code and, in addition to being grounds for denial or revocation of a special
event permit, such violation may be punished as provided in Section 1-4-10 of
this Code.
- 5 -
y
r
C O I L O R A D O AM
SPECIAL EVENT PERMIT PACKET
This packet contains the necessary application forms and information to apply for a special
event permit in the Town of Fraser. Please review the packet and contact the Town Clerk with
questions.
All forms should be typed or printed legibly. The application and documents along with any
applicable fees must be submitted to the Town Clerk.
Incomplete applications will not be accepted.
Should you need any additional information or have any questions, please contact me.
Sincerely,
Lu Berger
Fraser Town Clerk
lberger(a)town.fraser.co.us
970-726-5491 ext. 201
www.frasercolorado.com
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
SPECIAL EVENT PERMIT APPLICATION PACKET
Process and Guidelines
Qualifications: Alcohol may not be served at special events without a permit— if alcohol will be
served at the event, the applicant must meet the qualifications below and complete the
appropriate form. An event is exempt from the alcohol permit requirements, if the event is taking
place at a location that is already licensed by the local licensing authority and State of Colorado
to serve alcohol.
Liquor Permit Qualification: Applicants must be non-profit and registered with the Colorado
Secretary of State for purposes of social, fraternal, patriotic, political or athletic nature, and not
for monetary gain; or which is a regularly chartered branch, lodge or chapter of a national
organization or society; or which is a regularly established religious or philanthropic institution;
or a political candidate who has filed the necessary reports and statements with the Colorado
Secretary of State.
Limitations: Organizations may have no more than fifteen (15) Special Events Liquor Permits
per calendar year. Applications must be received by the Town Clerk no later than thirty (30)
days prior to the event.
Fees: A $150 per day Special Event Permit Fee is required by the Town of Fraser. No fee is
required if the event meets the requirements for administrative review. If the applicant is
applying for a Special Events Liquor License, there is a $100.00 fee payable to the Town of
Fraser. A local Business License is required, a $20.00 fee is payable to the Town of Fraser. A
$TBD Security Deposit; based on size and scale of the event. (Applicable only if event is held
on Town property)
Application Process: Submit the completed application packet to the Town Clerk; please
utilize the checklist to ensure the application package is complete. Incomplete application
packets will not be accepted.
The application is reviewed by Town Staff and recommendations are forwarded to the Town
Board for consideration at a public hearing. The Town Clerk will notify the applicant of the date
for the public hearing and request that the applicant or a representative be present. The
premises where the event is to be held will be posted with a Notice of Application by the
Applicant not less than ten (10) days prior to the hearing. At the public hearing, the application
will be considered and be either granted/denied by the Town Board.
If a special event will have minimal impact to the community, as determined by the Town
Manager, the special event permit application may be reviewed for approval by Town staff at an
administrative level (i.e. community block party, memorial service). The application form and
additional information detailed in Sec. 6-6-30 are still required; however Sections 6-6-40 and 6-
6-50 do not apply.
Premises: Proof of possession or evidence of permission to use the premises must be provided
to the Town as part of the application. By submitting an application, the applicant agrees to the
following conditions:
1. Crowd must be orderly.
2. No staking or trenching is allowed on public property without prior approval.
3. Area must be cleaned and all trash removed at completion of event.
4. Vehicles must stay off grass and walkways.
5. Applicant is responsible for and will be charged for any damage incurred during the
event, including during set-up and clean-up.
6. Applicant and event participants will comply with all Town rules, regulations and
ordinances.
7. Premises must be secured with adequate fencing.
8. Sale, consumption or dispensing of alcoholic beverages on public property without a
license is prohibited by the State.
Security: Applicant must provide a safe and secure environment for the event. Security
personnel must wear visible identification at all times; if professional security personnel are to
be used, applicant must provide their contact information with the application.
Larger events may be required to have police services and associated costs shall be the
responsibility of the applicant. The Chief of Police reserves the right to place officers at events
as deemed necessary in the interest of public safety.
Sanitation and Recycling: Applicant is responsible for proper disposal of waste and garbage
from the event. Such a failure may result in denial of any future Special Event Permits.
Amplified Noise Notification: Amplified noise can only be created between 7:00 a.m. and
10:00 p.m.; the arrangement of speakers and or instruments should be such that it minimizes
the disturbance of others beyond the immediate event area. If it is proposed the event will
extend outside these set times, please include a written request for a variance of the noise
restrictions in the application packet.
Parking and Transportation: Applicants are responsible for providing adequate and accessible
parking and traffic mitigation for their event. Please include details on the site/premise diagram.
Business License: A local Special Events Vendor License and/or Business License is required
of any person(s) or entity engaged in the sale of products or services within the town limits,
regardless of actual business location. If there will be independent vendors at your event (i.e
food, retail) each vendor is required to have a license.
An alternative is for the event sponsor to act on behalf of all vendors as to congregate and
submit all taxes (additional reporting requirements apply in this situation) a Special Events
Vendor License would be required for the sponsor or a normal town Business License. It is your
responsibility to inform vendors of this requirement.
SPECIAL EVENT PERMIT APPLICATION PACKET CHECKLIST
Application Information Checklist
Completed Town of Fraser Special Event Permit Application
Completed Colorado Department of Revenue Form DR 8439
Applicable Fees*
$150 per day Local Special Event Permitting Fee (Not Applicable if
permit meets the requirements for administrative approval).
$100 Special Event Liquor License Application Fee (Please note State
fees are not applicable).
$20 Special Event Business License
$TBD Security Deposit; based on size and scale of the event.
(Applicable only if event is held on Town property)
Diagram of the area or site map to be licensed reflecting bars, walls, partitions,
egress and dimensions. Note: If the event is to be held outside, please submit
evidence of intended control, (i.e., fencing, ropes, barriers, etc).
Copy of deed, lease, or written permission of owner for use of the premises.
Certificate of good corporate standing (NONPROFIT) issued by the Secretary of
State within last two years; or
If not incorporated a NONPROFIT charter
Current certificate of liability insurance and endorsement naming the Town
as an additional insured
APPLICATION MUST BE SUBMITTED TO THE LOCAL LICENSING AUTHORITY AT LEAST
FOURTEEN (14) DAYS PRIOR TO THE EVENT.
THE PREMISES TO BE LICENSED MUST BE POSTED BY THE APPLICANT AT LEAST
TEN (10) DAYS BEFORE A HEARING CAN BE HELD. (12-48-106 C.R.S.) POSTER TO BE
SUPPLIED BY TOWN CLERK
C O L O"1, A D O m�
Planner shelter memo for September 18th, 2013
Goranson Park Shelter/Public Art:
The "Foliage for Fraser" project has come to completion in regard to the grant funding
from the Colorado Tree Coalition (CTC). The $2000.00 was a catalyst for
transforming the old mustang triangle into a wonderful focal point for Fraser with
a new name, Goranson Station. Thank you Town Board for all your support on this
project! The community has really embraced our efforts here as evidenced by all the in-
kind, pro bono services and donations received to date. We continue our grass roots
efforts to raise additional funding for the shelter/public art component by looking for
financial sponsors for the shelter panels. To date, we have several businesses and
community members who have verbally agreed to contribute to our cause. There is a lot
of buzz out in the community about this project. Let's continue to WOW our family and
friends by approving the expenditure for the fabrication of the shelter!
We interviewed two local fabrication companies to get estimates for the shelter. We
made a decision to go with a local artist named Reid Bruggemann who has lived in the
county for about 3 years and has a shop in Granby. He specializes in architectural
metalwork, furniture and fixtures. Remember that our goal was to integrate art into the
shelter.
The cost for building and installing the main structure of the shelter will be $10,400.
The cost for building the nine decorative panels will be $4,400; $489 per panel.
Total cost $14,800.00.
The price includes materials, installation, powder-coating of the five steel joints that hold
the wood members, and the wood members themselves.
Attached are 2 shelter renderings.
Thank you again for believing in and supporting this project!
Please contact me with questions and/or comments. ctrotter(a)town.fraser.co.us.
Toys:n of Fraser
PO Box 370,Fraser_CO 80442 office 970-726-5491 fax 970-726-5518
,.,,-,,sw.fi asercolorado.com
BUS SHELTER RENDERINGS - Dropbox Page 1 of 2
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Plastic Bags and The Influences of Bans or Taxes APBA
The town of Fraser is considering a tax on plastic grocery bags; a bad choice for local businesses and consumers
alike. Bans and taxes on grocery bags do not address litter issues and will instead drive consumers to alternatives that
will weigh down the economy, inconvenience shoppers are actually worse for the environment.
Recycling is a common-sense solution available in Fraser right now. Local retailers like Safeway support plastic bag take-
back programs, a solution that is good for the environment,good for the economy, and convenient for consumers.
Here are the Facts...
Plastic bags are the most convenient option at checkout
• Plastic grocery bags can be made to hold up to 25 pounds of groceries.[XI]
• In the 1980s, grocers began replacing paper bags with plastic ones—this helped to remedy problems associated
with paper, including deforestation, higher energy consumption and greenhouse gas emissions.
Plastic bags have significant environmental benefits over alternatives
• Plastic bags are more resource efficient,take up less landfill space and generate fewer greenhouse gas emissions
than paper bags. Plastic bags:
• Take up a significantly less space in a landfill: 2,000 plastic bags weigh 26 Ibs; 2,000 paper bags weigh
228 I bs[m]
• Generate 80% less waste than paper bags[iv]
• Make up a small fraction (less than 0.5 percent) of the U.S. municipal solid waste stream1V1
• For every seven trucks needed to deliver paper bags, only one truck is needed for the same number of plastic
bags.[Vi]
• Plastic grocery bags require 70% less energy to manufacture than paper bags.[V"
• The production of plastic bags consumes less than 4%of the water needed to make paper bags.[VM]
• A professor at the University of Oregon studied the environmental impact of shopping bags and found that the
carbon footprint produced during the life cycle of a plastic bag is less than that of a paper bag or a cotton tote
bag.[ix]
Forcing consumers towards reusables actually harms the environment and risks public health
• Non-woven polypropylene reusable bags are not recyclable and end up in the trash. In fact, New York Magazine
reported that reusable shopping bags have become so commonplace that eco-friendly groups are worried about
surplus sacks winding up in landfills.'
• So-called reusable bags must be used 131 times "to ensure that they have lower global warming potential than"
a single use of a plastic bag"
• While plastic bags are designed to be sanitary, preventing transmission of food-borne illnesses, reusable bags
are not. A study by the University of Arizona found that half of all reusable bags contained food-borne bacteria,
like salmonella.Twelve percent contained E. coli, indicating the presence of fecal matter and other pathogens.
o A 2010 Norovirus outbreak in Oregon that sickened nine girls on a youth soccer team was linked to a
contaminated reusable grocery bag.'v
• A Canadian study found bacteria build-up on reusable bags was 300 percent higher than what is considered
safe.
A tax on grocery bags hurts local businesses and the working class
• More than 30,000 American manufacturing jobs in 349 plants across the country are threatened by proposed
ordinances to ban and tax plastic grocery bags, including 100 jobs in Colorado.'
• The Beacon Hill Institute first studied the economic impact of Washington D.C.'s five-cent bag tax one year post-
implementation, and predicted that it would destroy more than 100 local jobs and reduce disposable income[xV].
When they revisited the study two years later they found that the tax doesn't even work.
• Washington, D.C.'s bag consumption is actually estimated to rise by 57 percent from the FY 2011 levels
by 2016. To reduce it, the D.C. Council would need to increase the bag tax rate by 27 percent to 6.3-
cents per bag and that figure only rises with the need for consumption reduction–hurting residents.[xv']
• According to the city's own estimates, as of autumn 2012, the city had already taken $5 million out of
the hands of residents and visitors who need it most, impacting their ability to spend that money as they
see fit.
• Working class residents are already facing difficulty in this economy and can't take one more expense. Food
prices have been rising each year, and are expected to jump another three percent in 2013"- all while incomes
remain stagnant.
• Following Seattle's ban on plastic bags nearly 40 percent of store owners surveyed post-ban reported seeing
their costs for carryout bags increase between 40 and 200 percent. Added costs directly impact a store's
bottom line and cannot be taken lightly in this economy.[xxx"']
• A 2012 study by the National Center for Policy Analysis (NCPA),found that a ban on plastic bags negatively
impacts retail sales and employment in the ban area, shifting business to stores just outside the bag ban
region.[xxx'v]
• In Los Angeles County, a survey taken one year after a plastic bag ban was implemented revealed that
the majority of stores surveyed in areas with a ban reported an overall average sales decline of nearly 6
percent while the majority of respondents surveyed in areas without a ban reported an overall average
sales growth of 9 percent.
• A bag ban negatively affects employment -stores inside the Los Angeles County ban area were forced to
terminate staff, some reducing employment by more than 10 percent. In contrast, stores outside the
ban area reported increased employment by 2.4 percent.
Bans and taxes haven't worked in other places, and don't reduce litter
• Studies show that taxes and bans don't keep plastic litter out of the landfill. Without plastic grocery bags, people
just purchase replacement bags—often made of thicker, heavier plastic—and then send those bags to the
landfill, too.[xxv]
• Environmental Resources Planning, a professional firm that conducts scientifically based litter studies, noted
that when litter studies are conducted by professionally trained staff rather than volunteers, plastic bag litter
averages less than 1 percent of litter collected.[xxv ]
• According to a study by Keep America Beautiful, there are lots of items that contribute to litter more than plastic
bags, including cigarette butts, food wrappers, cups and cans.'x That's why banning or taxing bags won't address
overall litter.
o In fact, plastic bags constituted such a small portion of roadside litter,that they weren't even specifically
addressed by the Keep America Beautiful 2009 National Litter Study.x
If this debate is about protecting the environment,then a better solution is recycling
• Recycling addresses all plastic bags, sacks and wraps,which can be recycled and manufactured into new
products like decking, piping or new bags–supporting jobs that already exist and creating potential for new
ones in the recycling industry.
• In 2011, an estimated one billion pounds of plastic bags, sacks and wraps were recycled. The same report
showed that plastic bag and film recovery has increased by 55 percent since 2005.x'
• Recyclers, including The Institute of Scrap Recycling Industries (ISRI), are speaking out against plastic bag
ordinances that are damaging the U.S. recycling infrastructure. In a recent statement, ISRI's president noted,
"Rather than bans and fees that take away jobs and increase costs to consumers, policy makers should take
advantage of the great economic and environmental opportunities associated with responsibly recycling these
bags."x"
• Consumers can bring their 100 percent recyclable plastic bags and wraps to participating stores and drop them
into plastic bag recycling bins. From there, the bags and wraps are picked up for recycling.
• The industry has established ABagsLife.com, a public education campaign that unites non-profit,
business, community and government organizations around the common goal of promoting reducing,
reusing and recycling. The site identifies bag drop-off locations by state.
• Hilex Poly, a leading bag manufacturer and recycler, has implemented a Bag-2-13ag program, which has
created more than 30,000 recycling drop off points nationwide and promotes plastic bag recycling by
working with grocery stores and retailers to make recycling easier.
Iidl Rhino Bag;"Hilex Poly;2010
Boustead Consulting&Associates:"Life Cycle Assessment for Three Types of Grocery Baas—Recyclable Plastic;Compostable,Biodegradable Plastic;and Recycled,Recyclable Paper,"
2007.
I'"I ABC News:Paper or Plastic?Just the Facts.1/7/2006&Boustead Consulting&Associates:"Life Cycle Assessment for Three Types of Grocery Bags—Recyclable Plastic;Compostable,
Biodegradable Plastic;and Recycled,Recyclable Paper,"2007
I"IEPA Municipal Solid Waste Report:2011
M"RAN Ba Encourages Plastic Recycling;g g Rec c y g;"Nevada News—April 2008;Retail Association of Nevada;http://www.rannv.orc/documents/8/April%202008.pdf&Boustead Consulting&
Associates:"Life Cycle Assessment for Three Types of Grocery Bags—Recyclable Plastic;Compostable,Biodegradable Plastic;and Recycled,Recyclable Paper,"2007.
Franklin Associates,Ltd.,"Resource and Environmental Profile Analysis of.Polyethylene and Unbleached Paper Grocery Sacks."
"rI Boustead Consulting&Associates:"Life Cycle Assessment for Three Types of Grocery Bags—Recyclable Plastic;Compostable,Biodegradable Plastic;and Recycled,Recyclable Paper,"
2007.
"Paper or Plastic?The answer might surprise you;"University of Oregon,Cascade Magazine;Fall 2012
The Inconvenient Truth of Reusable Grocery Bags,"New York Magazine,Dec.4 2011.
U.K.Environmental Agency."Life Cycle Assessment of Supermarket Carrier Bags."February 2011.http://www.biodeg.org/files/uploaded/Carrier Bags Report EA.pdf
"Assessment ofthe Potential for Cross Contamination of Food Products by Reusable Shopping Bags;'Charles Gerba;University of Arizona;June 9,2010
http://Oid.oxfordmournals.org/content/205/11/1632.full
'A Microbiological Study of Reusable Bags and'First or single-use'Plastic Bags;Environment and Plastics Industry Council;May 20,2009.
"'http://www.plasticsindustry.org/APBA/
[-'The Impact of Bill 18-150 on the EconomV of Washington,D.C. The Beacon Hill Institute at Suffolk University;January 2011.
W]Two Years of the Washington,DC Bag Tax:An Analysis;The Beacon Hill Institute;Aug.2012
w"Chances in food price indexes,2010 through 2013;"USDA;Jan.2013
m"Consumers Feel Pinch as Income Flat,Spending Off,"Reuters;May 31,2013
I "'I http://clerk.seattle.gov/public/meetingrecords/2013/luc20130ll5 3c.pdf
"I http://www.ncpa.org/pdfs/st340.pdf
ICI http://www.scotiand.gov.uk/Publications/2005/08/1993102/31039 and http://www.adelaidenow.com.au/bin-line-sales-double-nation-average-after-plastic-bag-ban/story-e6frea6u-
1226119243127
I "I http://www.erplanning.com/uploads/Plastic Retail Bags in Litter.pdf
Litter in America"Keep America Beautiful;2009
"Plastic Retail Bags in Litter;Environmental Resources Planning;2009.
x'2011 National Post-Consumer Plastic Bag and Film Recycling Report,Moore Recycling Associates.
xr Waste&Recycling News,Aug.5,2013
Fraser Building Activity 2013
tc O L O Ran 0
Total Number of Building Permits
Total for 2009 35
Total for 2010 36
Total for 2011 45
Total for 2012 49
2011 through August 36
2012 through August 27
2013 through August 49
Difference 2013 / 2012 22
Difference 2013 / 2011 13
Dollar Valuation (no hourly fee has valuation $ in 2011, 12)
Total for 2009 $1,066,056
Total for 2010 $135,233
Total for 2011 $3,743,778
Total for 2012 $2,190,195
2011 through August $3,731,971
2012 through August $953,640
2013 through August $3,994,100
Difference 2013 / 2012 $3,040,460
Difference 2013 / 2011 $262,129
Building Fees
Total for 2009 $13,284
Total for 2010 $3,644
Total for 2011 $40,277
Total for 2012 $27,412
2011 through August $39,471
2012 through August $11,694
2013 through August $51,765
Difference 2013 / 2012 $40,070
Difference 2013 / 2011 $12,293
New Residential Area
2013 through August 29,467 sq.ft.
New Commercial Area
2013 through August 0 sq. ft.
New Garage Area
2013 through August 7,588 sq. ft.
New Deck/Patio Area
2013 through August 5,383 sq. ft.
ti
J C O L 0 R A D O
Planner Update for September 18t", 2013
Grants:
The "Foliage for Fraser" project has come to completion in regard to the grant funding
from the Colorado Tree Coalition (CTC). The $2000.00 was a catalyst for
transforming the old mustang triangle into a wonderful focal point for Fraser with
a new name, Goranson Station. Thank you Town Board for all your support on this
project! The community has really embraced our efforts here as evidenced by all the in-
kind, pro bono services and donations received to date. We continue our grass roots
efforts to raise additional funding for the shelter/public art component by looking for
financial sponsors for the shelter panels. To date, we have several businesses and
community members who have verbally agreed to chip in to our cause. There is a lot of
buzz out in the community about this project. Let's continue to WOW our family and
friends by approving the expenditure for the fabrication of the bus shelter!
you for believing in this project!
Cozen Ranch Museum and Colorado Creative Industries:
At the Taste of History last weekend at Cozens Ranch Museum, I spoke with Karen
Vance. This event was very well attended and lots of fun! Plus, Grand County Historical
Association (GCHA) raised over $17,000.00 and got several new members. Thank you
Town Board for supporting GCHA and helping to keep Cozens Ranch Museum open!
This museum is truly an asset to Fraser! Karen Vance has agreed to be the Colorado
Creative Industry champion for the Fraser Valley! We have been desperately seeking
an arts person to take on this roll. We will continue to stay in touch with DiAnn Butler as
progress continues on this opportunity for the county. To learn more about Creative
Districts in Colorado, check out the following link:
http://www.coloradocreativeundsustries.com.
Planning Commission:
The PC has scheduled a public hearing for September 25th to gather public input on
proposed amendments to the zoning code. The amendments deal with revisions to the
sign code and the regulations on accessory dwelling units.
In addition, during the Byers Peak Ranch annexation process, it was discussed with the
Annexation Committee and the applicant that there appears to be some duplication in
the Town's regulations relating to zoning requirements. We have drafted changes to the
Business Zone and Planned Development District regulations to provide for a more
streamlined process without duplication.
Special Events Permits:
Enclosed in the packet is Ordinance #414, an ordinance amending the Fraser Municipal
Code by adopting permit procedures and operational requirements for special events
within the Town of Fraser. We believe that we have addressed the concerns from the
last Town Board meeting.
Town of Fraser
YO Box 370,Fraser,CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Community Trails Plan:
The Towns of Fraser and WP are drafting a Community Trails Plan for the Fraser/Winter
Park area. The representatives working on Fraser are Jean Wolter, Sarah Hershfelt and
Deborah Carr. We plan on presenting the plan to PC and TB and the public this fall and
look forward to adopting the master plan in early 2014.
Healthy Headwaters Campaign:
We had a great turn out last weekend to promote Woodsy the Owl and give a hoot, don't
pollute! Thanks to all that helped clean up the Town of Fraser and the trails!
Please contact me with questions and/or comments. ctrotter(o-)-town.fraser.co.us.
Thanks.
Town of Fraser
PO Box 370,Fraser,CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
ti
C O E O R A D O
PUBLIC WORKS UPDATE
(As of 9/12/2013 for 9/18 meeting)
WATER—
Continue work on water production well issues in the Yellow zone related to pump and motor failures.
➢ Annual water system valve exercising, line and fire hydrant flushing program continues.
➢ EGFPD waterline Extension project bids were rejected by the Fire District due to cost. A modified
construction schedule (phased) and extended completion date were included in the new documents.
Time constraints on the contractors may have been one reason the bids came in extremely high.
➢ The rebid documents for the EGFPD Waterline Extension project went out to the public on Thursday
9/12. The bid opening will take place on Tuesday October 1 at 10 a.m.
SANITARY SEWER—
Completed a repair to an 8 inch sewer main that had separated and was allowing significant inflow into
the system. There are also two MH's that we need to make repairs to before winter to minimize I&I.
➢ The joint Redline sewer diversion project is slated to begin the week of September 16t"
➢ Received a draft letter from 238 Mill Ave, Mary Giammari, requesting to be placed on the next available
agenda, that being Oct. 2nd, to discuss the incentive program and low interest loan options. We should
have more info for you by then.
STREETS—
Wapiti Drive Drainage Improvements Project- Phase 3: Lil' Dirt Works has been delayed starting the
work due to the crazy amount of moisture we have been getting. Work is now tentatively scheduled to
begin the week of September 16t", weather permitting!
➢ 760 Wapiti Dr. retaining wall progress: They are waiting for our improvements to be completed in this
area before they can start their work. I believe they can still complete it prior to the deadline if they stay
on task. However, I am still waiting for the executed copy of the encroachment agreement to be sent to
us for recording. No work can begin until that is received and recorded.
GARDENER—
Construction on the "",istaRg T-Fia4.Io Goranson Station pocket park project is in full swing!!
• Gardeners and staff have been working on the landscaping improvements in between cloud
bursts over the past two weeks.
• Rock planter beds are complete and will be filled w/soils and plants soon.
• We provided all area businesses with construction scheduling email updates as necessary.
• Anticipate placement of chips (wood) sometime this week.
OTH E R-
➢ The US40 Storm Water Drainage Pipe Crossing project is 50% complete as of Thursday 9/12. The
traffic was shifted to the west bound lanes on Thursday and the contractor was able to continue laying
pipe to the west in the east bound lanes. We ended up lowering the water line in order to clear the 2
inch H.P. natural gas line.
Please contact me in advance of the meeting should you have questions. anordin(a)town.fraser.co.us or 970-531-1844.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
l—
C D L O R A D Q
Finance Update: 09/18/2013
Prepared: 09/12/2013
Financials for the Town and the Joint Facilities Fund (if my problems are resolved) are included in
this week's packet. The July Sales Tax Report is also transmitted.
From the adjusted numbers side July looks great....however, you guessed it, we received that
extra submittal from one of our larger vendors (who submits on a 13 period basis each year). So
in the next few months you can anticipate that the numbers will be adjusted around a bit—the
periods have broken months in half this year so without in depth information which we are not
privy too, I will make my best judgment for those adjustments — I try to follow the same
philosophy's each year with this thirteenth submittal to retain year over year accuracy for
comparison purposes.
Bottom lining the July Sales Tax report: the Town is currently running 4% up YTD, which equals
approximately$38,600 dollars. Remember if we are running up 4% currently, including an extra
payment, our actual gain over the previous year is a bit lower. But even if we should end the year
at 3% up (over actuals)we will still have exceeded our budgeted amount in sales tax collections.
In a phrase, sales tax collections have been as different as the weather has been this year.
Chugging along with the budgets—finalizing all of the routines for the JFF budget, completing
those so I can get them off the desk, which will allow me to fully focus on the Town's funds and
corresponding budgets. Of course statutorily I will be presenting the Board with a preliminary
budget document by October 15tH
Thanks to Mara at HTA and all those who showed up for the clean-up day this past Saturday— I
even dragged my house guests out for three hours of fun in the rain and muck!
As always please contact me with any questions or concerns you might have: 726-5491 X206 or
at nhavensa-town.fraser.co.us.
Town of Fraser
PO Box 370,Fraser,CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TOF-JOINT FACILITIES FUND
BALANCE SHEET
AUGUST 31,2013
JOINT FACILITIES FUND
ASSETS
40-10100 CASH ALLOCATED TO OTHER FUNDS 34,911.21
40-10210 JFOC CHECKING-GMB 0318047507 50,889.76
40-10215 GMB MONEY MARKET-0&M RESERVE 52,969.67
40-11550 A/R-WPR 15,382.09
40-11560 A/R-GC#1 24,536.83
40-11570 A/R-TOF 13,306.31
TOTAL ASSETS 191,995.87
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 191,995.87
BALANCE-CURRENT DATE 191,995.87
TOTAL FUND EQUITY 191,995.87
TOTAL LIABILITIES AND EQUITY 191,995.87
TOF-JOINT FACILITIES FUND
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40-30-100 INTEREST-O&M ACCOUNTS 24.32 290.15 600.00 309.85 48.4
40-30-200 O&M REIMBURSEMENT-WPR 15,382.09 116,818.83 216,742.00 99,923.17 53.9
40-30-210 O&M REIMBURSEMENT-GC#1 24,536.83 186,344.23 345,737.00 159,392.77 53.9
40-30-220 O&M REIMBURSEMENT-TOF 13,306.31 101,054.33 187,493.00 86,438.67 53.9
40-30-900 MISCELLANEOUS REVENUE .00 2,379.68 .00 ( 2,379.68) .0
40-30-999 CARRYOVER BALANCE 189,326.02 189,326.02 247,362.00 58,035.98 76.5
TOTAL REVENUE 242,575.57 596,213.24 997,934.00 401,720.76 59.7
TOTAL FUND REVENUE 242,575.57 596,213.24 997,934.00 401,720.76 59.7
TOF-JOINT FACILITIES FUND
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PLANT EXPENDITURES
40-85-110 SALARIES 12,699.09 107,207.40 181,440.00 74,232.60 59.1
40-85-210 HEALTH INSURANCE 2,940.73 22,371.77 45,000.00 22,628.23 49.7
40-85-220 FICA TAX 902.84 7,644.89 13,880.00 6,235.11 55.1
40-85-230 RETIREMENT 507.96 4,288.27 7,258.00 2,969.73 59.1
40-85-250 UNEMPLOYMENTTAX 38.10 321.65 544.00 222.35 59.1
40-85-280 TRAINING PROGRAMS .00 430.00 3,000.00 2,570.00 14.3
40-85-290 TRAVEL-MEALS AND LODGING 489.35 654.35 2,500.00 1,845.65 26.2
40-85-295 MEALS-LOCAL BUSINESS .00 .00 200.00 200.00 .0
40-85-310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0
40-85-320 AUDIT FEE .00 3,981.00 5,000.00 1,019.00 79.6
40-85-330 ENGINEERING FEES 2,235.28 4,904.10 15,000.00 10,095.90 32.7
40-85-350 SLUDGE REMOVAL 2,070.00 31,775.04 65,000.00 33,224.96 48.9
40-85-370 PROFESSIONAL SERVICES 232.00 1,856.00 20,000.00 18,144.00 9.3
40-85-375 REIMBURSABLE PROF SERVICES .00 .00 1,000.00 1,000.00 .0
40-85-410 BANK CHARGES .00 .00 100.00 100.00 .0
40-85-430 INSURANCE-PLANT .00 30,150.17 32,000.00 1,849.83 94.2
40-85-440 ADVERTISING .00 367.20 50.00 ( 317.20) 734.4
40-85-460 PLANT MAINTENANCE AND REPAIR 8,189.64 27,378.81 40,000.00 12,621.19 68.5
40-85-475 GROUNDS MAINTENANCE .00 81.25 2,000.00 1,918.75 4.1
40-85-480 EQUIPMENT RENTAL .00 .00 500.00 500.00 .0
40-85-490 PROFESSIONAL MEMBERSHIPS .00 .00 500.00 500.00 .0
40-85-500 OPERATING SUPPLIES 418.31 2,048.54 20,000.00 17,951.46 10.2
40-85-506 OPERATING SUPPLIES-CHEMICALS 6,173.42 53,227.36 85,000.00 31,772.64 62.6
40-85-510 EQUIPMENT PURCHASE AND REPAIR .00 719.10 20,000.00 19,280.90 3.6
40-85-520 TESTING 5,122.62 22,410.12 55,000.00 32,589.88 40.8
40-85-525 PERMITS .00 93.51 10,000.00 9,906.49 .9
40-85-560 UTILITIES-TELEPHONE 231.64 1,629.24 5,500.00 3,870.76 29.6
40-85-562 UTILITIES-ELECTRICITY 10,299.57 72,799.47 95,000.00 22,200.53 76.6
40-85-565 UTILITIES-NATURAL GAS 94.71 2,530.91 6,000.00 3,469.09 42.2
40-85-567 UTILITIES-PLANT GENERATOR .00 .00 2,500.00 2,500.00 .0
40-85-569 UTILITIES-TRASH REMOVAL 134.87 1,078.96 3,500.00 2,421.04 30.8
40-85-650 VEHICLE EXPENSES 445.10 4,268.26 6,500.00 2,231.74 65.7
40-85-690 MISCELLANEOUS EXPENSE .00 .00 1,000.00 1,000.00 .0
TOTAL PLANT EXPENDITURES 53,225.23 404,217.37 749,972.00 345,754.63 53.9
TOTAL FUND EXPENDITURES 53,225.23 404,217.37 749,972.00 345,754.63 53.9
NET REVENUE OVER EXPENDITURES 189,350.34 191,995.87 247,962.00 55,966.13 77.4
TOF-JOINT FACILITIES FUND
BALANCE SHEET
AUGUST 31,2013
JFF-CRR/CIP FUND
ASSETS
47-10100 CASH-COMBINED FUND ( 34,911.21)
47-10220 COLOTRUST 8006-CRR 156,880.39
47-10310 CB MONEY MARKET-CRR 244,805.70
47-10410 GMB MONEY MARKET-CRR 85,922.43
47-10521 CDARS-1014540756-CRR 380,836.95
47-10522 CDARS-1014540802-CRR 380,836.95
47-10523 CDARS-1014540837-CRR 380,785.92
47-10524 CDARS-1015381732-CRR 200,804.40
47-10525 CDARS-1015300856-CRR 365,323.66
47-10526 CDARS-1015300872-CRR 381,618.87
TOTAL ASSETS 2,542,904.06
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 2,542,904.06
BALANCE-CURRENT DATE 2,542,904.06
TOTAL FUND EQUITY 2,542,904.06
TOTAL LIABILITIES AND EQUITY 2,542,904.06
TOF-JOINT FACILITIES FUND
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
JFF-CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CRR AND CIP FUND REVENUES
47-30-100 INTEREST INCOME-CRR ACCOUNTS 1,156.65 11,466.15 20,000.00 8,533.85 57.3
47-30-990 CRR CARRYOVER BALANCE 2,598,184.23 2,598,184.23 2,447,244.00 ( 150,940.23) 106.2
TOTAL CRR AND CIP FUND REVENUES 2,599,340.88 2,609,650.38 2,467,244.00 ( 142,406.38) 105.8
TOTAL FUND REVENUE 2,599,340.88 2,609,650.38 2,467,244.00 ( 142,406.38) 105.8
TOF-JOINT FACILITIES FUND
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
JFF-CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CAPITAL RPLMNTRESERVE PROJECTS
47-60-730 CRR PROJECTS .00 574.95 34,000.00 33,425.05 1.7
TOTAL CAPITAL RPLMNTRESERVE PROJECTS .00 574.95 34,000.00 33,425.05 1.7
CAPITAL IMPROVEMENT PROJECTS
47-65-370 ENG,LEGAL&OTHER PROF SRVCS 730.50 730.50 .00 ( 730.50) .0
47-65-730 CIP PROJECTS 22,248.00 65,440.87 320,000.00 254,559.13 20.5
TOTAL CAPITAL IMPROVEMENT PROJECTS 22,978.50 66,171.37 320,000.00 253,828.63 20.7
CAPITAL PURCHASES
47-69-740 CAPITAL PURCHASES .00 .00 25,000.00 25,000.00 .0
TOTAL CAPITAL PURCHASES .00 .00 25,000.00 25,000.00 .0
TOTAL FUND EXPENDITURES 22,978.50 66,746.32 379,000.00 312,253.68 17.6
NET REVENUE OVER EXPENDITURES 2,576,362.38 2,542,904.06 2,088,244.00 ( 454,660.06) 121.8
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TOWN OF FRASER
COMBINED CASH INVESTMENT
AUGUST 31,2013
COMBINED CASH ACCOUNTS
01-10200 GENERAL CHECKING#878-000884 153,441.79
01-10220 GENERAL CO-01-0160-8001 7,222,701.40
TOTAL COMBINED CASH 7,376,143.19
01-10100 CASH ALLOCATED TO OTHER FUNDS ( 7,376,143.19)
TOTAL UNALLOCATED CASH .00
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO GENERAL FUND 2,766,661.70
20 ALLOCATION TO CONSERVATION TRUST FUND 19,053.26
30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 496,786.11
32 ALLOCATION TO CAPITAL ASSET FUND 285,975.76
40 ALLOCATION TO DEBT SERVICE FUND 488,982.03
50 ALLOCATION TO WATER FUND 833,242.32
55 ALLOCATION TO WASTEWATER FUND 2,485,442.01
TOTAL ALLOCATIONS TO OTHER FUNDS 7,376,143.19
ALLOCATION FROM COMBINED CASH FUND-01-10100 ( 7,376,143.19)
ZERO PROOF IF ALLOCATIONS BALANCE .00
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:1
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
GENERALFUND
ASSETS
10-10100 CASH-COMBINED FUND 2,766,661.70
10-11100 PROPERTY TAXES RECEIVABLE 218,291.00
10-11550 ACCTS REC-BILLINGS 56,653.07
10-12000 ALLOWANCE FOR DOUBTFUL ACCTS. ( 20,409.55)
TOTAL ASSETS 3,021,196.22
LIABILITIES AND EQUITY
LIABILITIES
10-21000 ACCRUED WAGES 27,026.45
10-21710 FWT/FICA PAYABLE 9,733.81
10-21730 STATE WITHHOLDING PAYABLE 3,886.00
10-21740 UNEMPLOYMENT TAXES PAYABLE 554.14
10-21750 RETIREMENT PLAN PAYABLE 2,874.22
10-21755 457 DEFERRED COMP PAYABLE 2,199.60
10-21760 HEALTH INSURANCE PAYABLE ( 103.06)
10-21773 DEPENDENT CARE PAYABLE ( 1,444.95)
10-21775 FLEX HEALTH PLAN PAYABLE 6,569.02
10-22210 DEFERRED TAXES 218,291.35
10-22920 SUBDIVISION IMP SECURITY DEP 18,738.20
10-22930 DRIVEWAY PERMIT SURETY 12,000.00
10-22940 PRE-ANNEXATION DEPOSIT-BPR 10,000.00
10-22950 RENTAL PROPERTY DEPOSITS HELD 750.00
TOTAL LIABILITIES 311,074.78
FUND EQUITY
10-27000 RESFUND BAL-SAVINGS 750,000.00
10-27100 RESTRICTED FUND BALANCE 221,805.00
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 1,738,316.44
BALANCE-CURRENT DATE 1,738,316.44
TOTAL FUND EQUITY 2,710,121.44
TOTAL LIABILITIES AND EQUITY 3,021,196.22
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:2
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAXES
10-31-100 GENERAL FUND PROPERTY TAX 5,744.41 214,602.69 218,500.00 3,897.31 98.2
10-31-200 SPECIFIC OWNERSHIP TAX 756.84 4,995.16 8,000.00 3,004.84 62.4
10-31-300 MOTOR VEHICLE TAX 374.00 2,296.50 4,000.00 1,703.50 57.4
10-31-400 TOWN SALES TAX 119,578.03 791,091.57 1,600,000.00 808,908.43 49.4
10-31-410 USE TAX-BUILDING MATERIALS 46,316.40 98,105.59 40,000.00 ( 58,105.59) 245.3
10-31-420 USE TAX-MOTOR VEHICLE SALES 5,577.80 35,614.21 35,000.00 ( 614.21) 101.8
10-31-430 STATE CIGARETTE TAX 412.89 2,290.22 4,500.00 2,209.78 50.9
10-31-800 FRANCHISE FEES 1,098.78 29,150.71 40,000.00 10,849.29 72.9
TOTAL TAXES 179,859.15 1,178,146.65 1,950,000.00 771,853.35 60.4
LICENSES&PERMITS
10-32-100 BUSINESS LICENSE FEES 160.00 13,200.00 10,500.00 ( 2,700.00) 125.7
10-32-110 REGULATED INDUSTRY FEES/TAXES 1,524.11 10,898.32 2,000.00 ( 8,898.32) 544.9
TOTAL LICENSES&PERMITS 1,684.11 24,098.32 12,500.00 ( 11,598.32) 192.8
INTERGOVERNMENTAL
10-33-100 GRANTS .00 2,000.00 .00 ( 2,000.00) .0
TOTAL INTERGOVERNMENTAL .00 2,000.00 .00 ( 2,000.00) .0
CHARGES FOR SERVICES
10-34-100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0
10-34-110 ZONING FEES .00 .00 1,500.00 1,500.00 .0
10-34-120 SUBDIVISION FEES .00 1,300.00 1,500.00 200.00 86.7
10-34-130 MISCELLANEOUS PLANNING FEES 370.00 965.00 1,000.00 35.00 96.5
TOTAL CHARGES FOR SERVICES 370.00 2,265.00 5,000.00 2,735.00 45.3
MISCELLANEOUS REVENUE
10-36-100 INTEREST EARNINGS 261.72 2,401.78 5,500.00 3,098.22 43.7
10-36-300 RENTAL INCOME 1,100.00 6,090.00 9,000.00 2,910.00 67.7
10-36-500 SALE OF GENERAL FIXED ASSETS .00 10,000.00 .00 ( 10,000.00) .0
10-36-610 REIMBURSABLE-PROF SERVICES 4,658.71 261,065.26 25,000.00 ( 236,065.26) 1044.3
10-36-900 MISCELLANEOUS REVENUE 15.00 17,433.46 35,000.00 17,566.54 49.8
TOTAL MISCELLANEOUS REVENUE 6,035.43 296,990.50 74,500.00 ( 222,490.50) 398.6
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:3
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
OTHER SOURCES&TRANSFERS
10-39-900 TRANSFERS IN FROM OTHER FUNDS .00 .00 21,500.00 21,500.00 .0
10-39-999 CARRYOVER BALANCE .00 1,861,551.16 1,718,462.00 ( 143,089.16) 108.3
TOTAL OTHER SOURCES&TRANSFERS .00 1,861,551.16 1,739,962.00 ( 121,589.16) 107.0
TOTAL FUND REVENUE 187,948.69 3,365,051.63 3,781,962.00 416,910.37 89.0
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TOWN BOARD
10-41-110 SALARIES .00 10,300.00 26,000.00 15,700.00 39.6
10-41-220 FICA TAX .00 787.95 1,989.00 1,201.05 39.6
10-41-280 TRAINING PROGRAMS .00 165.75 2,000.00 1,834.25 8.3
10-41-290 TRAVEL,MEALS AND LODGING .00 2,489.45 3,000.00 510.55 83.0
10-41-295 MEALS AND ENTERTAINMENT 148.42 3,235.29 6,000.00 2,764.71 53.9
10-41-690 MISCELLANEOUS EXPENSE .00 100.00 3,000.00 2,900.00 3.3
10-41-860 GRANTS AND AID TO AGENCIES 550.00 1,050.00 .00 ( 1,050.00) .0
10-41-861 INTERGOVERNMENTAL AGREEMENTS .00 9,000.00 14,500.00 5,500.00 62.1
10-41-862 FRASER/WINTER PARK POLICE DEPT 32,401.00 271,031.15 404,000.00 132,968.85 67.1
10-41-863 STREET LIGHTING AND SIGNALS 1,154.80 8,580.39 15,000.00 6,419.61 57.2
10-41-864 SPECIAL EVENTS .00 30,000.00 30,000.00 .00 100.0
10-41-867 CHAMBER OF COMMERCE-IGA 6,783.21 33,843.35 53,280.00 19,436.65 63.5
10-41-868 WINTER SHUTTLE-IGA .00 50,000.00 50,000.00 .00 100.0
10-41-870 BUSINESS DIST STREETSCAPE .00 2,800.00 .00 ( 2,800.00) .0
10-41-871 BUSINESS ENHANCEMENT PROGRAMS .00 .00 10,000.00 10,000.00 .0
TOTAL TOWN BOARD 41,037.43 423,383.33 618,769.00 195,385.67 68.4
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:5
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-45-110 SALARIES 24,399.06 135,577.05 202,250.00 66,672.95 67.0
10-45-210 HEALTH INSURANCE 5,719.76 24,913.26 40,000.00 15,086.74 62.3
10-45-220 FICA TAX 1,746.48 9,691.75 15,472.00 5,780.25 62.6
10-45-230 RETIREMENT 959.81 5,326.16 8,090.00 2,763.84 65.8
10-45-250 UNEMPLOYMENT TAX 73.18 406.63 607.00 200.37 67.0
10-45-280 TRAINING PROGRAMS 504.00 1,749.90 2,000.00 250.10 87.5
10-45-290 TRAVEL,MEALS AND LODGING 84.75 1,539.64 2,000.00 460.36 77.0
10-45-295 MEALS AND ENTERTAINMENT 93.58 1,208.21 3,000.00 1,791.79 40.3
10-45-310 LEGAL FEES 4,343.46 30,192.34 35,000.00 4,807.66 86.3
10-45-320 AUDIT FEES .00 11,232.00 15,496.00 4,264.00 72.5
10-45-330 ENGINEERING FEES 246.27 1,246.81 5,000.00 3,753.19 24.9
10-45-360 COMPUTERS-NETWORKS AND SUPPORT 2,324.83 16,325.54 25,000.00 8,674.46 65.3
10-45-370 OTHER PROFESSIONAL SERVICES .00 9,303.70 40,000.00 30,696.30 23.3
10-45-375 REIMBURSABLE PROF SERVICES 3,162.00 232,215.50 25,000.00 ( 207,215.50) 928.9
10-45-380 JANITORIAL SERVICES 868.04 5,161.79 15,000.00 9,838.21 34.4
10-45-385 TREASURER'S FEES 114.89 4,292.07 6,555.00 2,262.93 65.5
10-45-395 RECORDING FEES 500.00 500.00 1,000.00 500.00 50.0
10-45-410 BANK CHARGES 35.40 411.70 800.00 388.30 51.5
10-45-420 ELECTIONS .00 .00 2,500.00 2,500.00 .0
10-45-430 INSURANCE-ALL DEPARTMENTS .00 23,468.97 40,000.00 16,531.03 58.7
10-45-440 ADVERTISING 428.47 1,497.58 1,500.00 2.42 99.8
10-45-490 PROFESSIONAL MEMBERSHIPS 429.00 6,337.00 7,000.00 663.00 90.5
10-45-500 OPERATING SUPPLIES 978.79 5,001.73 12,000.00 6,998.27 41.7
10-45-510 EQUIPMENT PURCHASE AND REPAIR .00 189.13 10,000.00 9,810.87 1.9
10-45-550 POSTAGE 200.00 823.98 1,500.00 676.02 54.9
10-45-560 UTILITIES-TELEPHONE 540.49 3,322.54 6,000.00 2,677.46 55.4
10-45-561 UTILITIES-NATURAL GAS 354.65 2,507.24 5,500.00 2,992.76 45.6
10-45-562 UTILITIES-ELECTRICITY 379.88 3,245.66 6,500.00 3,254.34 49.9
10-45-569 UTILITIES-TRASH REMOVAL 200.00 979.19 2,000.00 1,020.81 49.0
10-45-670 PROP MGMT-117 EISENHOWER DR 729.87 6,365.43 10,000.00 3,634.57 63.7
10-45-671 PROP MGMT-105 FRASER AVE 52.14 52.14 500.00 447.86 10.4
10-45-673 PROP MGMT-153 FRASER AVE 52.02 2,042.28 6,000.00 3,957.72 34.0
10-45-674 PROP MGMT-200 EISENHOWER DR .00 .00 500.00 500.00 .0
10-45-676 PROP MGMT-400 DOC SUSIE AVE 29.10 825.81 500.00 ( 325.81) 165.2
10-45-690 MISCELLANEOUS EXPENSE .00 2,357.58 7,500.00 5,142.42 31.4
10-45-810 LEASE/PURCHASE-PRINCIPAL 9,282.09 18,342.20 18,343.00 .80 100.0
10-45-820 LEASE/PURCHASE-INTEREST 9,904.79 20,031.56 20,032.00 .44 100.0
TOTAL ADMINISTRATION 68,736.80 588,684.07 600,145.00 11,460.93 98.1
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:6
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PUBLIC WORKS
10-60-110 SALARIES 42,562.28 238,753.64 360,000.00 121,246.36 66.3
10-60-210 HEALTH INSURANCE 12,308.63 50,645.22 69,500.00 18,854.78 72.9
10-60-220 FICA TAX 2,986.10 16,931.40 27,540.00 10,608.60 61.5
10-60-230 RETIREMENT 1,334.06 7,857.10 14,400.00 6,542.90 54.6
10-60-250 UNEMPLOYMENTTAX 127.65 716.11 1,080.00 363.89 66.3
10-60-260 WORKERS COMP CLAIMS 141.21 328.41 .00 ( 328.41) .0
10-60-280 TRAINING PROGRAMS 3.31 101.77 1,000.00 898.23 10.2
10-60-290 TRAVEL,MEALS AND LODGING .00 120.00 1,000.00 880.00 12.0
10-60-295 MEALS AND ENTERTAINMENT .00 345.24 500.00 154.76 69.1
10-60-330 ENGINEERING FEES 2,880.00 8,694.61 10,000.00 1,305.39 87.0
10-60-360 COMPUTER NETWORK SUPPORT .00 .00 1,500.00 1,500.00 .0
10-60-370 OTHER PROFESSIONAL SERVICES .00 1,743.20 2,500.00 756.80 69.7
10-60-480 EQUIPMENT RENTAL .00 .00 2,500.00 2,500.00 .0
10-60-490 PROFESSIONAL MEMBERSHIPS .00 100.00 250.00 150.00 40.0
10-60-500 OPERATING SUPPLIES 7,115.10 43,097.57 60,000.00 16,902.43 71.8
10-60-506 PLANTS/PLANTER SUPPLIES 864.10 6,013.58 10,000.00 3,986.42 60.1
10-60-510 EQUIPMENT PURCHASE AND REPAIR 3,357.17 13,927.77 30,000.00 16,072.23 46.4
10-60-560 UTILITIES-TELEPHONE 86.05 709.41 2,500.00 1,790.59 28.4
10-60-561 UTILITIES-NATURAL GAS 137.70 3,112.37 5,500.00 2,387.63 56.6
10-60-562 UTILITIES-ELECTRICITY 144.83 1,169.24 2,500.00 1,330.76 46.8
10-60-569 UTILITIES-TRASH REMOVAL 138.87 701.62 2,000.00 1,298.38 35.1
10-60-670 PROP MGMT-125 FRASER AVE 72.06 282.31 2,500.00 2,217.69 11.3
10-60-673 PROP MGMT-FRASER RIVER TRAIL 517.12 1,914.73 5,000.00 3,085.27 38.3
10-60-676 PROP MGMT-OLD SCHLHOUSE PK 76.61 488.52 500.00 11.48 97.7
10-60-679 PROP MGMT-SCHOOL BUS GARAGE 240.06 2,528.26 6,000.00 3,471.74 42.1
10-60-681 PROPMGMT-COZENS RANCH PARK 496.90 1,108.87 5,000.00 3,891.13 22.2
10-60-682 PROP MGMT-AMTRAK STATION .00 13.48 .00 ( 13.48) .0
10-60-684 PROP MGMT-FRODO 129.00 2,276.75 21,500.00 19,223.25 10.6
10-60-685 MOUNTAIN MAN PARK .00 119.00 .00 ( 119.00) .0
10-60-686 GORANSON STATION 3,058.85 3,058.85 .00 ( 3,058.85) .0
10-60-690 MISCELLANEOUS EXPENSE .00 504.05 1,000.00 495.95 50.4
10-60-725 STREET IMPROVEMENTS 698.58 20,993.31 25,000.00 4,006.69 84.0
10-60-730 CAPITAL PROJECTS .00 ( 153,000.00) .00 153,000.00 .0
TOTAL PUBLIC WORKS 79,476.24 275,356.39 670,770.00 395,413.61 41.1
120 ZEREX AVENUE
10-65-370 OTHER PROFESSIONAL SERVICES .00 .00 10,000.00 10,000.00 .0
10-65-380 JANITORIAL SERVICES 400.00 3,078.67 5,500.00 2,421.33 56.0
10-65-560 UTILITIES-TELEPHONE 43.80 292.83 500.00 207.17 58.6
10-65-561 UTILITIES-NATURAL GAS 82.59 704.82 1,500.00 795.18 47.0
10-65-562 UTILITIES-ELECTRICITY 65.63 549.79 1,000.00 450.21 55.0
10-65-665 WTHP EXPENSES .00 506.48 .00 ( 506.48) .0
10-65-670 PROP MGMT-120 ZEREX 120.00 1,569.92 .00 ( 1,569.92) .0
TOTAL 120 ZEREX AVENUE 712.02 6,702.51 18,500.00 11,797.49 36.2
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:7
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TRANSFERS
10-90-935 TRANSFER TO CAF .00 75,000.00 75,000.00 .00 100.0
10-90-940 TRANSFER TO DEBT SERVICE FUND .00 247,610.00 247,610.00 .00 100.0
TOTAL TRANSFERS .00 322,610.00 322,610.00 .00 100.0
FISCAL AGENT
10-95-110 SALARIES 6,381.28 6,381.28 .00 ( 6,381.28) .0
10-95-210 HEALTH INSURANCE 2,888.42 2,888.42 .00 ( 2,888.42) .0
10-95-220 FICA TAX 454.80 454.80 .00 ( 454.80) .0
10-95-230 RETIREMENT 255.25 255.25 .00 ( 255.25) .0
10-95-250 UNEMPLOYMENT TAX 19.14 19.14 .00 ( 19.14) .0
TOTAL FISCAL AGENT 9,998.89 9,998.89 .00 ( 9,998.89) .0
TOTAL FUND EXPENDITURES 199,961.38 1,626,735.19 2,230,794.00 604,058.81 72.9
NET REVENUE OVER EXPENDITURES ( 12,012.69) 1,738,316.44 1,551,168.00 ( 187,148.44) 112.1
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:8
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
CONSERVATION TRUST FUND
ASSETS
20-10100 CASH-COMBINED FUND 19,053.26
TOTAL ASSETS 19,053.26
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 19,053.26
BALANCE-CURRENT DATE 19,053.26
TOTAL FUND EQUITY 19,053.26
TOTAL LIABILITIES AND EQUITY 19,053.26
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:14AM PAGE:9
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
20-30-100 CONS TRUST(LOTTERY)PROCEEDS .00 3,160.65 6,000.00 2,839.35 52.7
20-30-800 INTEREST EARNINGS 2.11 15.20 60.00 44.80 25.3
20-30-999 CARRYOVER BALANCE .00 15,877.41 15,669.00 ( 208.41) 101.3
TOTAL REVENUE 2.11 19,053.26 21,729.00 2,675.74 87.7
TOTAL FUND REVENUE 2.11 19,053.26 21,729.00 2,675.74 87.7
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:10
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
20-40-910 TRANSFER TO GENERAL FUND .00 .00 21,500.00 21,500.00 .0
TOTAL EXPENDITURES .00 .00 21,500.00 21,500.00 .0
TOTAL FUND EXPENDITURES .00 .00 21,500.00 21,500.00 .0
NET REVENUE OVER EXPENDITURES 2.11 19,053.26 229.00 ( 18,824.26) 8320.2
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:11
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
CAPITAL EQUIP REPLACEMENT FUND
ASSETS
30-10100 CASH-COMBINED FUND 496,786.11
TOTAL ASSETS 496,786.11
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 496,786.11
BALANCE-CURRENT DATE 496,786.11
TOTAL FUND EQUITY 496,786.11
TOTAL LIABILITIES AND EQUITY 496,786.11
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:12
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
30-30-100 HWY USE TAX PROCEEDS 3,822.99 25,552.19 44,152.00 18,599.81 57.9
30-30-800 INTEREST EARNINGS 51.37 481.49 300.00 ( 181.49) 160.5
30-30-920 TRANSFER FROM UTILITY FUNDS .00 20,000.00 20,000.00 .00 100.0
30-30-999 CARRYOVER BALANCE .00 527,931.47 525,548.00 ( 2,383.47) 100.5
TOTAL REVENUE 3,874.36 573,965.15 590,000.00 16,034.85 97.3
TOTAL FUND REVENUE 3,874.36 573,965.15 590,000.00 16,034.85 97.3
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:13
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
30-40-745 PUBLIC SAFETY FLEET PURCHASE 40,041.04 40,041.04 40,000.00 ( 41.04) 100.1
30-40-750 REGULAR FLEET PURCHASE .00 .00 40,000.00 40,000.00 .0
30-40-755 HEAVY EQUIPMENT PURCHASE .00 37,138.00 150,000.00 112,862.00 24.8
TOTAL EXPENDITURES 40,041.04 77,179.04 230,000.00 152,820.96 33.6
TOTAL FUND EXPENDITURES 40,041.04 77,179.04 230,000.00 152,820.96 33.6
NET REVENUE OVER EXPENDITURES ( 36,166.68) 496,786.11 360,000.00 ( 136,786.11) 138.0
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:14
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
CAPITAL ASSET FUND
ASSETS
32-10100 CASH-COMBINED FUND 285,975.76
TOTAL ASSETS 285,975.76
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 285,975.76
BALANCE-CURRENT DATE 285,975.76
TOTAL FUND EQUITY 285,975.76
TOTAL LIABILITIES AND EQUITY 285,975.76
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:15
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CAPITAL ASSET REVENUE
32-30-800 INTEREST EARNINGS 27.45 106.85 425.00 318.15 25.1
32-30-910 TRANSFER IN FROM GENERAL FUND .00 75,000.00 75,000.00 .00 100.0
32-30-940 TRANSFER IN FROM DSF .00 175,000.00 175,000.00 .00 100.0
32-30-999 CARRYOVER FUND BALANCE .00 40,065.68 40,900.00 834.32 98.0
TOTAL CAPITAL ASSET REVENUE 27.45 290,172.53 291,325.00 1,152.47 99.6
TOTAL FUND REVENUE 27.45 290,172.53 291,325.00 1,152.47 99.6
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:16
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CAPITAL ASSET EXPENDITURES
32-40-810 CAPITAL PROJ-STREETS EXISTING .00 4,196.77 250,000.00 245,803.23 1.7
TOTAL CAPITAL ASSET EXPENDITURES .00 4,196.77 250,000.00 245,803.23 1.7
TOTAL FUND EXPENDITURES .00 4,196.77 250,000.00 245,803.23 1.7
NET REVENUE OVER EXPENDITURES 27.45 285,975.76 41,325.00 ( 244,650.76) 692.0
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:17
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
DEBT SERVICE FUND
ASSETS
40-10100 CASH-COMBINED FUND 488,982.03
40-11100 PROPERTY TAXES RECEIVABLE 80,000.00
TOTAL ASSETS 568,982.03
LIABILITIES AND EQUITY
LIABILITIES
40-22210 DEFERRED PROPERTY TAXES 80,000.00
TOTAL LIABILITIES 80,000.00
FUND EQUITY
40-27000 RESFUND BAL-1 YEARS PAYMENT 300,000.00
40-27100 RESTRICTED FUND BALANCE 87,246.16
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES-YTD 101,735.87
BALANCE-CURRENT DATE 101,735.87
TOTAL FUND EQUITY 488,982.03
TOTAL LIABILITIES AND EQUITY 568,982.03
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:18
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40-30-100 PROPERTYTAX 2,106.08 78,680.35 80,000.00 1,319.65 98.4
40-30-200 SPECIFIC OWNERSHIP TAX 277.48 1,831.40 3,000.00 1,168.60 61.1
40-30-800 INTEREST EARNINGS 47.15 482.73 250.00 ( 232.73) 193.1
40-30-910 TRANSFER IN FROM GENERAL FUND .00 247,610.00 247,610.00 .00 100.0
40-30-990 TRANSFER IN FROM DSF RESERVES .00 175,000.00 175,000.00 .00 100.0
TOTAL REVENUE 2,430.71 503,604.48 505,860.00 2,255.52 99.6
TOTAL FUND REVENUE 2,430.71 503,604.48 505,860.00 2,255.52 99.6
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:19
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
40-40-385 TREASURER'S FEES GO BOND 42.11 1,573.61 2,000.00 426.39 78.7
40-40-810 BOND PRINCIPAL-02 S&U ISSUE .00 25,000.00 25,000.00 .00 100.0
40-40-811 BOND PRINCIPAL-98 GO ISSUE .00 .00 40,000.00 40,000.00 .0
40-40-812 BOND PRINCIPAL-98 S&U ISSUE .00 160,000.00 160,000.00 .00 100.0
40-40-820 BOND INTEREST-02 S&U ISSUE .00 4,487.50 8,338.00 3,850.50 53.8
40-40-821 BOND INTEREST-98 GO ISSUE .00 5,912.50 11,826.00 5,913.50 50.0
40-40-822 BOND INTEREST-98 S&U ISSUE .00 29,295.00 54,270.00 24,975.00 54.0
40-40-850 BOND AGENT FEES .00 600.00 2,500.00 1,900.00 24.0
40-40-910 TRANSFER TO DSF RESERVES .00 .00 26,926.00 26,926.00 .0
40-40-920 TRANSFER TO OTHER FUNDS .00 175,000.00 175,000.00 .00 100.0
TOTAL EXPENDITURES 42.11 401,868.61 505,860.00 103,991.39 79.4
TOTAL FUND EXPENDITURES 42.11 401,868.61 505,860.00 103,991.39 79.4
NET REVENUE OVER EXPENDITURES 2,388.60 101,735.87 .00 ( 101,735.87) .0
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:20
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
WATER FUND
ASSETS
50-10100 CASH-COMBINED FUND 833,242.32
50-10290 CASH W/TREASURER-COLLECTIONS 1,114.16
50-11500 A/R CUSTOMER SERVICE CHARGES 7,014.42
50-11550 A/R-BILLINGS 258.47
50-16100 LAND 100,000.00
50-16200 BUILDINGS 2,915,858.49
50-16203 WELLS SYSTEM 768,371.74
50-16212 WATER DISTRIBUTION/STORAGE 9,845,211.82
50-16213 WELLS 1,063,119.43
50-16400 EQUIPMENT 353,994.02
50-16500 WATER RIGHTS 19,775.86
50-17900 ACCUMULATED DEPRECIATION ( 3,517,338.67)
TOTAL ASSETS 12,390,622.06
LIABILITIES AND EQUITY
LIABILITIES
50-20775 DUE TO RENDEZVOUS-TAPS 38,500.00
50-20776 DUE TO GRAND PARK-TAPS 46,200.00
50-21100 ACCRUED PTO AND BENEFITS 5,935.91
50-22910 ROAD CUT SURITY FEES 13,460.00
TOTAL LIABILITIES 104,095.91
FUND EQUITY
50-27000 RESFUND BAL-O&M 360,000.00
UNAPPROPRIATED FUND BALANCE:
50-29800 RETAINED EARNINGS 11,634,279.51
REVENUE OVER EXPENDITURES-YTD 292,246.64
BALANCE-CURRENT DATE 11,926,526.15
TOTAL FUND EQUITY 12,286,526.15
TOTAL LIABILITIES AND EQUITY 12,390,622.06
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:21
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
LICENSES&PERMITS
50-32-100 EXCAVATION PERMIT FEES 275.00 550.00 200.00 ( 350.00) 275.0
TOTAL LICENSES&PERMITS 275.00 550.00 200.00 ( 350.00) 275.0
CHARGES FOR SERVICES
50-34-100 CUSTOMER SERVICE CHARGES .00 329,494.45 643,364.00 313,869.55 51.2
50-34-150 PENALTIES&INTEREST ( 367.51) 3,716.46 1,000.00 ( 2,716.46) 371.7
50-34-200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0
50-34-300 WATER METER SALES 6,512.00 12,118.00 500.00 ( 11,618.00) 2423.6
TOTAL CHARGES FOR SERVICES 6,144.49 345,328.91 652,864.00 307,535.09 52.9
MISCELLANEOUS REVENUE
50-36-100 INTEREST EARNINGS 78.82 607.51 1,000.00 392.49 60.8
50-36-900 MISCELLANEOUS REVENUE 333.47 11,122.42 2,500.00 ( 8,622.42) 444.9
TOTAL MISCELLANEOUS REVENUE 412.29 11,729.93 3,500.00 ( 8,229.93) 335.1
OTHER SOURCES&TRANSFERS
50-39-999 CARRYOVER BALANCE .00 337,393.00 337,393.00 .00 100.0
TOTAL OTHER SOURCES&TRANSFERS .00 337,393.00 337,393.00 .00 100.0
TOTAL FUND REVENUE 6,831.78 695,001.84 993,957.00 298,955.16 69.9
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:22
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
50-40-110 SALARIES 20,786.00 111,361.04 165,000.00 53,638.96 67.5
50-40-210 HEALTH INSURANCE 5,041.02 21,794.44 30,000.00 8,205.56 72.7
50-40-220 FICA TAX 1,467.41 7,847.45 11,000.00 3,152.55 71.3
50-40-230 RETIREMENT 680.38 3,994.33 6,600.00 2,605.67 60.5
50-40-250 UNEMPLOYMENT TAX 62.46 332.59 495.00 162.41 67.2
50-40-280 TRAINING PROGRAMS .00 800.00 3,000.00 2,200.00 26.7
50-40-290 TRAVEL,MEALS AND LODGING .00 231.81 3,000.00 2,768.19 7.7
50-40-295 MEALS AND ENTERTAINMENT .00 26.87 2,000.00 1,973.13 1.3
50-40-310 LEGAL FEES 3,055.00 24,926.34 35,000.00 10,073.66 71.2
50-40-330 ENGINEERING FEES .00 3,459.10 20,000.00 16,540.90 17.3
50-40-360 COMPUTERS-NETWORKS AND SUPPORT 1,722.04 3,104.12 10,000.00 6,895.88 31.0
50-40-370 OTHER PROFESSIONAL SERVICES 30.15 147.53 5,000.00 4,852.47 3.0
50-40-430 INSURANCE .00 20,258.96 20,000.00 ( 258.96) 101.3
50-40-440 ADVERTISING .00 45.90 500.00 454.10 9.2
50-40-460 SYSTEM REPAIR AND MAINT-PROD 8,396.99 13,448.27 35,000.00 21,551.73 38.4
50-40-465 SYSTEM REPAIR AND MAINT-DIST 2,011.01 6,067.38 30,000.00 23,932.62 20.2
50-40-490 PROFESSIONAL MEMBERSHIPS .00 4,692.50 8,000.00 3,307.50 58.7
50-40-500 OPERATING SUPPLIES-PRODUCTION 3,920.97 13,079.78 25,000.00 11,920.22 52.3
50-40-505 OPERATING SUPPLIES-DISTRIB 1,882.20 7,850.73 20,000.00 12,149.27 39.3
50-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0
50-40-520 TESTING .00 180.00 3,000.00 2,820.00 6.0
50-40-550 POSTAGE&BILLING SUPPLIES 284.50 623.58 3,500.00 2,876.42 17.8
50-40-560 UTILITIES-TELEPHONE 259.68 1,629.26 3,500.00 1,870.74 46.6
50-40-562 UTILITIES-ELECTRICITY 2,748.99 22,195.35 50,000.00 27,804.65 44.4
50-40-670 PROP MGMT-FRASER WTP ( 64.00) 2,011.00 2,000.00 ( 11.00) 100.6
50-40-680 PROP MGMT-MARYVALE WTP 443.20 2,190.48 10,000.00 7,809.52 21.9
50-40-690 MISCELLANEOUS EXPENSE .00 .00 2,000.00 2,000.00 .0
50-40-715 WATER RIGHTS-DIVERSION&DEV 5,428.13 7,402.39 260,000.00 252,597.61 2.9
50-40-730 CAPITAL PROJECTS 437.00 13,054.00 91,000.00 77,946.00 14.4
50-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0
50-40-970 TRANSFER TO O&M RESERVES .00 100,000.00 100,000.00 .00 100.0
TOTAL EXPENDITURES 58,593.13 402,755.20 969,595.00 566,839.80 41.5
TOTAL FUND EXPENDITURES 58,593.13 402,755.20 969,595.00 566,839.80 41.5
NET REVENUE OVER EXPENDITURES ( 51,761.35) 292,246.64 24,362.00 ( 267,884.64) 1199.6
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:23
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
WASTEWATER FUND
ASSETS
55-10100 CASH-COMBINED FUND 2,485,442.01
55-10290 CASH W/TREASURER-COLLECTIONS 977.80
55-11500 A/R CUSTOMER SERVICE CHARGES 14,720.83
55-15950 CAP REPL RES HELD W/JFOC 885,201.23
55-15955 O&M RESERVE HELD W/JFOC 45,070.00
55-16100 LAND 144,320.40
55-16200 SEWER TREATMENT PLANT 3,230,658.56
55-16210 METER BUILDING&IMPROVEMENTS 8,056.39
55-16220 SEWER COLLECTION SYSTEM 10,755,808.30
55-16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00
55-16400 EQUIPMENT 37,385.17
55-17900 ACCUMULATED DEPRECIATION ( 718,254.97)
55-17905 ACCUM DEPR-PLANT/JFOC ( 41,859.16)
55-17910 ACCUM DEPR-SEWER COLLECT-FSD ( 2,942,788.35)
55-17915 ACCUM DEPR-EQUIPMENT ( 35,868.68)
TOTAL ASSETS 14,147,938.53
LIABILITIES AND EQUITY
LIABILITIES
55-21100 ACCRUED PTO AND BENEFITS 6,103.72
TOTAL LIABILITIES 6,103.72
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
55-29800 RETAINED EARNINGS 10,997,584.86
55-29820 RETAINED EARNINGS-RESTRICTED 930,271.23
REVENUE OVER EXPENDITURES-YTD 2,213,978.72
BALANCE-CURRENT DATE 14,141,834.81
TOTAL FUND EQUITY 14,141,834.81
TOTAL LIABILITIES AND EQUITY 14,147,938.53
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:24
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CHARGES FOR SERVICES
55-34-100 CUSTOMER SERVICE CHARGES .00 308,232.50 616,580.00 308,347.50 50.0
55-34-150 PENALTIES&INTEREST ( 374.68) 1,850.07 1,000.00 ( 850.07) 185.0
55-34-200 PLANT INVESTMENT FEES 52,500.00 97,500.00 7,500.00 ( 90,000.00) 1300.0
TOTAL CHARGES FOR SERVICES 52,125.32 407,582.57 625,080.00 217,497.43 65.2
MISCELLANEOUS REVENUE
55-36-100 INTEREST EARNINGS 237.16 2,092.21 2,000.00 ( 92.21) 104.6
55-36-500 JFF MANAGEMENT FEE .00 14,211.00 28,420.00 14,209.00 50.0
55-36-900 MISCELLANEOUS REVENUE .00 .00 1,500.00 1,500.00 .0
TOTAL MISCELLANEOUS REVENUE 237.16 16,303.21 31,920.00 15,616.79 51.1
OTHER SOURCES&TRANSFERS
55-39-999 CARRYOVER BALANCE .00 2,092,733.00 2,092,733.00 .00 100.0
TOTAL OTHER SOURCES&TRANSFERS .00 2,092,733.00 2,092,733.00 .00 100.0
TOTAL FUND REVENUE 52,362.48 2,516,618.78 2,749,733.00 233,114.22 91.5
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:25
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31,2013
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
55-40-110 SALARIES 22,204.35 115,111.68 170,000.00 54,888.32 67.7
55-40-210 HEALTH INSURANCE 4,461.28 19,266.88 25,500.00 6,233.12 75.6
55-40-220 FICA TAX 1,614.73 8,355.90 12,500.00 4,144.10 66.9
55-40-230 RETIREMENT 736.25 4,111.21 6,500.00 2,388.79 63.3
55-40-250 UNEMPLOYMENT TAX 66.56 343.03 510.00 166.97 67.3
55-40-280 TRAINING PROGRAMS .00 55.00 2,000.00 1,945.00 2.8
55-40-290 TRAVEL,MEALS AND LODGING .00 90.00 2,000.00 1,910.00 4.5
55-40-295 MEALS AND ENTERTAINMENT .00 32.50 500.00 467.50 6.5
55-40-310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0
55-40-330 ENGINEERING FEES .00 1,731.62 10,000.00 8,268.38 17.3
55-40-360 COMPUTERS-NETWORKS AND SUPPORT 197.44 1,579.52 6,000.00 4,420.48 26.3
55-40-370 OTHER PROFESSIONAL SERVICES 30.16 145.87 10,000.00 9,854.13 1.5
55-40-410 BANK CHARGES .00 .00 100.00 100.00 .0
55-40-430 INSURANCE .00 5,409.90 5,500.00 90.10 98.4
55-40-440 ADVERTISING .00 .00 500.00 500.00 .0
55-40-460 SYSTEM REPAIR AND MAINT-COLLEC .00 26,150.50 60,000.00 33,849.50 43.6
55-40-490 PROFESSIONAL MEMBERSHIPS .00 4,437.50 6,000.00 1,562.50 74.0
55-40-500 OPERATING SUPPLIES-COLLECTIONS .00 17.99 5,000.00 4,982.01 .4
55-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 2,500.00 2,500.00 .0
55-40-520 TESTING .00 180.00 1,000.00 820.00 18.0
55-40-550 POSTAGE&BILLING SUPPLIES 284.50 584.50 2,500.00 1,915.50 23.4
55-40-560 UTILITIES-TELEPHONE 42.28 170.63 500.00 329.37 34.1
55-40-650 WW TREATMENT CHARGES/JFOC 9,584.48 87,748.02 188,000.00 100,251.98 46.7
55-40-690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0
55-40-730 CAPITAL PROJECTS .00 17,117.81 135,000.00 117,882.19 12.7
55-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0
TOTAL EXPENDITURES 39,222.03 302,640.06 670,110.00 367,469.94 45.2
TOTAL FUND EXPENDITURES 39,222.03 302,640.06 670,110.00 367,469.94 45.2
NET REVENUE OVER EXPENDITURES 13,140.45 2,213,978.72 2,079,623.00 ( 134,355.72) 106.5
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:26
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
GENERAL FIXED ASSETS
ASSETS
91-16100 LAND 730,630.35
91-16200 ADMINISTRATION BUILDING 208,379.39
91-16203 MAINTENANCE BUILDING 57,722.51
91-16208 HOUSE-400 DOC SUSIE AVE 54,839.27
91-16209 VISITOR CENTER 183,895.00
91-16211 BUSBARN&105 FRASER AVE HOUSE 100,000.00
91-16250 CHURCH 267,000.00
91-16306 PARKS 367,800.08
91-16311 STREET IMPROVEMENTS 3,439,840.00
91-16312 HIGHWAY 40 PATH 8,872.00
91-16490 EQUIPMENT-OTHER 872,015.00
91-16500 OFFICE EQUIPMENT 57,261.75
91-17900 ACCUMULATED DEPRECIATION ( 2,260,048.61)
TOTAL ASSETS 4,088,206.74
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
91-29800 INVESTMENT IN FIXED ASSETS 4,088,206.74
BALANCE-CURRENT DATE 4,088,206.74
TOTAL FUND EQUITY 4,088,206.74
TOTAL LIABILITIES AND EQUITY 4,088,206.74
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:27
TOWN OF FRASER
BALANCE SHEET
AUGUST 31,2013
GENERAL LONG-TERM DEBT
ASSETS
95-18100 AMOUNT TO BE PROVIDED 3,131,161.31
TOTAL ASSETS 3,131,161.31
LIABILITIES AND EQUITY
LIABILITIES
95-25050 2002 SERIAL BONDS 360,000.00
95-25060 1998 REVENUE REFUNDING BONDS 2,035,000.00
95-25070 1998 GENERAL OBLIGATION BONDS 475,000.00
95-25200 ACCRUED COMPENSATED ABSENCES 15,677.17
95-25500 CAPITAL LEASES KOMATSU LOADER 245,484.14
TOTAL LIABILITIES 3,131,161.31
TOTAL LIABILITIES AND EQUITY 3,131,161.31
FOR ADMINISTRATION USE ONLY 67%OF THE FISCAL YEAR HAS ELAPSED 09/12/2013 09:15AM PAGE:28
C O L O R A D O
August 30, 2013
Patti Turecek
PO Box 3307
Idaho Springs, CO 80452
RE: Colorado Department of Transportation Remote Avalanche Mitigation System
I am writing on behalf of the Town of Fraser to express our support for the proposed
project.
The project promises to provide a much more cost effective means of ensuring the
safety of the traveling public as well as backcountry adventurers. Current avalanche
control practices are more time consuming and result in more significant closures of
Berthoud Pass, which has a very detrimental impact on Fraser residents, businesses,
and visitors. We believe that the proposed system offers significant improvements to our
local community and economy.
We look forward to your review of this project. Please feel free to contact me should you
desire any additional information.
' Sincerely, .
J.effr �Durbin
Town Manager
Town of Fraser
PO Box 370.eraser, CO 80442 office 970-726-5491 fax 970-726-5518
e7,,•^-.ti,-isercolorado.com
United States Forest Clear Creek 101 Highway 103
USDA Department of Service Ranger District P.O.Box 3307
Agriculture Idaho Springs,CO 80452
Voice: (303)567-3000 Fax: (303)567-3021
Web: www.rs.usda.gov/=)
File Code: 1950/2720
Date: August 22, 2013
Dear Interested Party:
The Clear Creek Ranger District of the Arapaho National Forest is seeking your comments on
the proposed Colorado Department of Transportation (CDOT) Remote Avalanche Mitigation
System for the Stanley Avalanche Slide Path.
GENERAL DESCRIPTION OF PROJECT AREA
The project area is located approximately 13 miles northwest of Empire, Colorado in the
northern portion of the Arapaho National Forest, Clear Creek County, Colorado, T3S, R75W,
Sections 17 and 20, near Stanley Mountain, see map, Exhibit A.
BACKGROUND
Highway 40 is under the maintenance and jurisdiction of CDOT and is susceptible to extended
road closures when one of the several known avalanche slide areas produces an avalanche, or
when CDOT conducts avalanche control work. The most problematic avalanche area is the
Stanley Slide, located to the southeast of Berthoud Pass. Currently, CDOT controls avalanches in
this area using military artillery shells. Using this type of avalanche control requires very
specialized training and can be dangerous to the operator. On a rare occasion, the shell does not
detonate, and poses a potential risk to hikers and others that might come upon it after the snow
melts. The explosion from the shell leaves shrapnel, and also causes surface disturbance.
Additionally, there is a limited supply of artillery available by the US Army, because the shells
and howitzers (launchers) are no longer manufactured. Therefore, this type of avalanche control
will become obsolete in the near future.
One alternative to artillery control is installing and utilizing a remote propane and oxygen gas
explosion system. The system remotely creates an implosion into the snow pack, triggering a
controlled snow release or avalanche. CDOT submitted an application to the US Forest Service,
Clear Creek Ranger District, requesting a special use permit to install, operate and maintain a
remote avalanche control system in the Stanley Slide.
PROPOSED ACTION
The US Forest Service proposes to issue a special use permit to CDOT to install a remote
avalanche control system which includes 5 propane/oxygen gas exploders, two gas storage
shelters and associated 1-2 inch piping, in the Stanley Slide area. The system would be
transported by helicopter to the construction site, and installed by a crew, which would access
the area on foot.
Safety protocol would be in place for the proposed system to prevent winter backcountry
recreation users from accessing the Stanley avalanche path when avalanche control work is
scheduled, and to ensure the system is not activated if backcountry users are present. This is the
same protocol that CDOT currently uses when controlling avalanches along Highwav 40 using
the howitzer and artillery shells. The protocol includes the following:
S Caring for the Land and Serving People Printed on Recycled Paper ��
• Maintenance workers would be aware of all vehicles stopped along the roadway.
• Occupants of of abandoned, disabled or parked vehicles would be accounted for using
Colorado State Patrol. If the owner cannot be contacted, no avalanche control work
would occur.
• Pull-offs used to access the backcountry would not be plowed prior to avalanche control
work to discourage use.
• Popular backcountry access points along Highway 40 would be monitored by the
avalanche control crew or avalanche forecaster prior to control work to prevent anyone
from accessing the Stanley avalanche area.
• Traffic control points would block vehicles from proceeding into the avalanche control
area by physically stopping traffic.
REASONS WHY THE PROJECT IS BEING PROPOSED
The current system of using artillery shells to control avalanches in the Stanley slide is not the
most reliable method available. The remote mitigation system is needed for improved reliability
of avalanche triggers and consistency of avalanche reduction by producing more frequent,
smaller and less hazardous avalanches, with a goal of reduced road closure times on Hwy 40.
The explosion does not leave debris, is less of an impact to soil and vegetation, has no operator
risks and is more reliable than artillery. Additionally, the remote system would replace the need
for acquiring artillery, (including complications with storage and transport) which will become
obsolete it the future.
SCOPING FOR PUBLIC COMMENT
This comment period coincides with public scoping and is the only comment opportunity
offered. Comments must be submitted per 36 CFR 215, and those who comment may be eligible
to appeal. Comments are accepted for 30 days following publication of a legal notice in the Fort
Collins Coloradoan on August 23, 2013. Request additional information or submit comments to
Patti Turecek by: pturecek @fs.fed.us; 303-567-3011; or mail to PO Box 3307, Idaho Springs,
CO 80452, drop off at 101 Hwy 103, Idaho Springs, during business hours, or FAX comments to
303-567-3021.
Sincerely,
LORI DENTON
Acting District Ranger
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C OIL ORAI� ®
August 30, 2013
Terry Stanford
Director of Land Development
Rendezvous Colorado, LLC
PO Box 149
Winter Park, CO 80482-0149
Dear Terry:
I am writing to provide notice that pursuant to the Second Amendment to the Annexation
Agreement for Rendezvous East Mountain the access extension must be completed
prior to October 31 2015.
Specifically, Paragraph 1. Provides:
Access Extension. With respect to Rendezvous East Mountain only, Section 9.2
of the Annexation Agreement is modified by extending the ultimate deadline for
construction of the emergency access, as referenced in subsection 3, from
October 31, 2010 to October 31, 2015. All other provisions of Section 9.2 remain
unchanged.
While this deadline appears distant, design and construction timelines should be
considered in order to comply with this provision of the Annexation Agreement.
Please feel free to contact me to discuss this further.
Sincere.l
Il ,
Jeffrey L. Durbin
Town Manager
Town of Fraser
PO Box 370, Fraser.CO 80442 office 970-726-5491 fax 970-726-5518
ir VI-NNI.frasercolorado.com