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Home My Public Portal AboutORD09891 {i I ri Is 1 BILL NO. INTRODUCED BY COUNCILMAN ORDINANCE NO. I AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH BEACH HEATING COMPANY FOR HEATING AND AIR CONDITIONING MAIN17ENANCE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS : Section 1. The Mayor and Clerk of the City are hereby authorized and directed to execute a contract with Beach i Heating Company for heating and air conditioning maintenance. i 1 Section 2. The contract shall be substantially the same in form and content as the contract attached hereto as "Exhibit Section 3. This ordinance shall take effect and be in force from and after its passage and approval. Passed Approved i{ re ent of tNe Council May or I ATTEST: i r �GG2� City C erk HEATING AND AIR CONDITIONING SERVICE CONTRACT This Contract is made and entered into this _c>"4 -day of 19 p>,!, y and between the City of Jefferson, Missouri , a municipal corporation, hereinafter referred to as "City" and Beach Heating Company, hereinafter referred to as "Contractor" . NOW, Therefore, in consideration of the covenants and agree- ments hereinafter set forth, it is agreed as follows : 1. SCOPE OF WORK: The work of this agreement consists of the performance of authorized Heating and Air Conditioning work on all City heating and air conditioning systems which include all buildings occupied by the City. 2. CONTRACT PERIOD: This Contract will be in effect from ndih- ember 20, 1982, through December 19 , 1983. The City retains the right to extend this contract for one year. Increases , if any, may be requested by the Contractor and negotiated with the City thirty (30) days prior to the Contract expiration. 3. REPORTS : Contractor shall submit, on a monthly basis , a detailed report listing corrective or preventive action taken. 4. VISIT NOTICE : Contractor shall post in a conspicuous place, at site locations , a check sheet and enter thereon the date of each service visit, the name of the individual performing the service and the time of the service. 5 . IDENTIFICATION: Employees of the Contractor shall have ..oper identification and present same prior to servicing. 6. PARTS AND SUPPLIES: The following maximum mark-up schedule will be followed when invoicing City for parts and supplies : 0 - $10. 00 100% 10.01 - $60. 00 50% OVER - $60 . 00 30% Compressors and heating and air conditioning units replaced by the Con- tractor that are not under warranty shall be replaced at the Contractor' s actual cost including any and all discounts offered by his supplier, without mark-up. The City at its option, may furnish the replacement compressors and/or heating and air conditioning units through competitive bid cedures . The City has the option of obtaining other opinions on replacing complete units . l � 7. RESPONSE TIME: Repair service is to be provided on same %ay the call is received or on the next regular work day. in the event emergency service is required, after regular work day, the Contractor will be paid overtime labor rate. 8. SEMI-ANNUAL MAINTENANCE: The Semi-Annual Maintenance , except as noted below, shall include as a minimum the following: A. Supply and install all necessary repair and renewal parts except as noted below. B. Inspect and adjust tension of all fan belts . C. Inspect, clean, replace as necessary humidifier pans , float balls , and heating elements , etc. D. Insepct all drainage systems. Adlk E. Adjust and functionally clean all systems components , motors, starters , drives , and accessories . F. Inspect and maintain proper levels of refrigerant. G. Lubricate all moving parts, by manufacturers speci- fications. H. Remove scale and foreign matter from coils and con- densing units . I. Start up and shut down air conditioning system on date specified by owner. J. Inspect all capacity, temperatures , and safety devices (including thermometers , and guages which control the equipment) . K. Replace filters. L. Check amps and voltage on all motors . qW M. Clean cooling tower on City Hall prior to cooling and heating seasons. Contact Planning and Code Enforcement prior to work commencing. N. Minimum of two regular inspections yearly. Before heating season and before cooling season. 9 . AUTHORIZED PERSONNEL: Only Authorized City personnel will make request for services . Any service work requiring replacement parts will be verified by Planning and Code Enforcement and authorized by the appropriate Department Head. 10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be per- formed by the Contractor will first have an estimate of cost before proceeding. All work completed will be followed up with a work performed 0 to-up to be given to the appropriate Department at the completion of services . -2- 11. HEATING SYSTEMS : All boilers to be inspected prior 4 to start up. A. Proper water levels maintained. B. Check condition of all traps, clean and/or replace as necessary. C. Check for leaks, etc. D. Check control for proper steam or water pressure. E. Drain all supply and return pipes prior to heating season, flush system. F. Check fuel air ratio on burners prior to heating season. G. Start up and shut down system on date specified by the City. H. Lubrication of heating and ventilating equipment. I. Inspection of contactors and safeties during heating season, making adjustments as required. J. Check levels of water treatment and add chemicals if necessary. K. Check pump couplings, bearings, and general condition of pumps. L. Check oil levels, belts, batteries, etc. on the emergency generators. 12 . RATES: Service will be provided at the following rates: Labor Rate - Regular Hours $16.68 /hour Labor Rate - Overtime 25.01 /hour 13 . MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform more than seven thousand five hundred dollars ($7 ,500. 00) of work in one ear without first obtaining consent of the City Council. 14. INSURANCE: Contractor agrees to completely indemnify and hold harmless the City for any and all damages, injuries, actions, costs, attorney' s fees and all other expenses whatsoever, arising out of the performance of said work whether the property or persons damaged are the servants and employees of the Contractor or third parties, in no manner, connected with said work. All interlineations, corrections, deletions and changes herein have been prior to the execution of this contract. Contractor shall procure and maintain during the life of this contract: A. Workman' s Compensation Insurance for all of its employees Oto be engaged in work under this contract. B. Contractor' s Public Liability Insurance in an amount not less than T300POOO for all claims arising out of a single occurrence and $100, 000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workman's Compensation Law, Chapter 287, RSMo. , and Contractor 's Property Damage Insurance in an amount not less than $300, 000 for all claims arising out of a single occurrence and $100,000 for 3- any one person in a single accident or occurrence. C. Automobile Liability, Insurance in the amount not less t an $300 ,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence. D. CitX Insurance. The Contractor shall, at its own expense , either have tfe City listed as an "additional insured" on all policies required by this contract, or obtain separate policies listing the City as the "Insured" for the same amounts of coverage as required for the Contractor. The Contractor shall furnish the City with Certificates of Insurance showing the coverage required by this contract. E. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance require- ments shall contain a provision that coverage under such policies shall not be cancelled or materially changed until at least fifteen (15) days ' prior written notice has been given to the City. I WITNESS WHEREOF, the parties hereto have set their hands and seals o the day and year first above written. CITY OF JEFFERSON, MISSOURI B .�' y ayo ATTEST : Qju,v_� � City Clerk (CITY SEAL) ® BEACH HEATING COMPANY By G'c2(cr.� ATTEST: Sedrdtary (CORPORATE SEAL)