HomeMy Public PortalAboutORD09943 BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A CONTRACT WITH BURNS AND McDONNELL ENGINEERING
COMPANY, INC. , FOR A REVENUE BOND FEASIBILITY STUDY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS :
Section 1. The Mayor and Clerk of the City are hereby authorized and
directed to execute a contract with Burns and McDonnell Engineering Company,
Inc. , for a study of the long range capital financial needs of the sanitary
sewer system.
Section 2. The contract shall be substantially the same in form and
content as the contract attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from
and after its passage and approval.
Passed 3 --7 - 53 Approved
Or04
0 - d residin fficer Mayor
ATTEST :
OX14d.Z
City Clerk
e •
AGREEMENT
• FOR
PROFESSIONAL ENGINEERING SERVICES
Between
® CITY OF JEFFERSON, MISSOURI
and
BURNS & McDONNELL ENGINEERING COMPANY, INC.
KANSAS CITY, MISSOURI
THIS AGREEMENT made as of 3 -7- , 1983, by and between the
City of Jefferson, Missouri (hereinafter called OWNER) and Burns &
McDonnell Engineering Company, Inc. , a Missouri corporation
specializing in consulting engineering services (hereinafter called
ENGINEER) .
OWNER from time to time requires professional engineering services in
connection with the planning, design, construction, operation,
maintenance, management ' and financing of various projects required
to serve the OWNER'S facilities. Therefore, OWNER and ENGINEER in
consideration of their mutual covenants agree as follows:
ENGINEER shall serve as OWNER'S professional engineering consultant
in those assignments to which this Agreement applies, and shall give
consultation and advice to OWNER during the performance of his
services. All services shall be performed under the direction of a
professional engineer registered in the State of Missouri and qualified
in the particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
Services on any assignment shall be limited to, and undertaken only
upon written Authorization of OWNER and agreement of ENGINEER.
SECTION 2 - BASIC SERVICES OF ENGINEER
The Scope of Service to be performed shall be the same as contained
in Attachment A.
SECTION 3 - PERIOD OF SERVICE
3.1 This Agreement will become effective upon the first written notice
by OWNER authorizing services hereunder.
3,2 This Agreement shall be applicable to all assignments authorized
by OWNER and Accepted by ENGINEER subsequent to the date of its
execution and shall be effective as to all assignments authorized
prior to the expiration date. The expiration date of this Agreement
shall be December 31 , 1983. All assignments authorized prior to the
expiration date, even if to be performed in whole or in part
lignim
subsequent to the expiration date shall be governed by the terms and
conditions of this Agreement. At the expiration date, upon mutual
agreement of the parties hereto, this Agreement may be extended,
renegotiated, or terminated. Such extension, renegotiation, or
termination • shall not have any effect upon assignments authorized
prior to the expiration date.
SECTION 4 - PAYMENTS TO ENGINEER
4.1 Amount of Payment
For providing services as herein described, OWNER shall pay
ENGINEER the sum of $15,000, which includes $500 for bond counseling
services by Charles and Travernicht, St. Louis, Missouri.
4.2 Method of Billing
ENGINEER will submit a statement for 50% of the Contract Price
when the project is 50% complete. A statement for the balance will be
submitted when the project has been completed.
4.3 Time of Payment
4.3.1 Statements shall be due 30 days after date of submittal.
4.3.2 Any unsettled claims pertaining to additional services
shall not constitute a basis for nonpayment of statements covering
authorized work.
ARL SECTION 5 - GENERAL CONSIDERATIONS
5.1 Suspension of Services
Should OWNER fail to fulfill his responsibilities as provided
under Section 3 to the extent that ENGINEER is unduly hindered in
his services or if OWNER fails to make any payment to ENGINEER on
account of his services and expenses within ninety (90) days after
receipt of ENGINEER'S bill therefor, ENGINEER may, after giving
seven (7) days' written notice to OWNER, suspend services under this
Agreement until OWNER has satisfied his obligations under this
Agreement.
5.2 Successor and Assigns
OWNER and ENGINEER each binds himself and his successors,
executors, administrators and assigns to the other party of this
Agreement and to the successors, executors, administrators and
assigns of such other party, in respect to all covenants of this
Agreement; except as above, neither OWNER nor ENGINEER shall
assign, sublet or transfer his interest in the Agreement without the
written consent of the other.
5.3 Extent of Agreement
This Agreement represents the entire and integrated agreement
between OWNER and ENGINEER and supersedes all prior negotiations,
representations or agreements, either written or oral (except as set
forth below) . This Agreement may be amended only by written
® instrument signed by both OWNER and ENGINEER.
5.4 Time of Service
ENGINEER will proceed with providing the services set forth
herein within ten (10) days of this Authorization. ENGINEER will
submit preliminary report to OWNER within sixty-five (65) days of
this Authorization.
IN WITNESS WHEREOF, the City of Jefferson Missouri, by and through
its Mayor, George Hartsfield, and Burns and McDonnell Engineering
Company, Inc. , by its authorized officer have made and executed this
Agreement as of the day and year first above written.
CI'T'Y OF JEFFERSON, MISSOURI
Mayor
ATTEST:
City Clerk
BURNS & McDONNELL ENGINEERING CO. , Inc.
;-ATTEST':
, Secretary
A'rTACIDIENT "A"
SCOPE OF SERVICES
The Scope of Services to be provided by ENGINEER, in connection with
this Agreement, is as follows:
Perform a sanitary sewer rate adjustment study as follows;
1. Work with the staff of the OWNER in selection and compilation of
customer data including water consumption records , number of customers ,
and quantities of high-strength wastewater contributions based on BOD
and suspended solids , This includes review of water records from
private water companies and districts and private sources for all
sewer customers . Data from approximately seven customers whose water
usage is significantly greater than their wastewater volume shall be
analyzed to allow proper rate development for these customers .
2. Work with the staff of the 01-TNER in compilation of flow and
quality records for the Jefferson City Water Pollution Control Plant
as necessary for proper development of rates.
3. Develop current and five-year projection of customer water con-
sumption and number of accounts .
4. Work with the staff of the OWNER in selection and compilation of
cost records over the last five years including operations, maintenance,
AINL debt service, bond reserve accounts and capital improvements , and
revenues .
5. Compare OWNER' S existing customer billing method with other avail-
able methods .
6. Review appropriate accounting records of 014NER to determine how
of funds are being collected, distributed, revised and accounted for.
ENGINEER will rely on statements from Charles and Trauernicht, St.
Louis, Missouri, OWNER' S bond counsel , indicating general conformance
or nonconformance with bond ordinances and covenants and determina-
tion of feasibility of sale and use of unsold bonds for specific
purposes the OWNER may desire.
7. Conduct a survey of other communities , utilities; sewer authorities,
legal authorities and other appropriate sources to evaluate methods
of financing capital improvements such as extensions , utility reloca-
tions and modifications . Consult with 014NER on survey results and
develop a recommended approach to financing such costs .
8. Develop current and five-year projection of revenue requirements
and costs for operation, maintenance, debt service , bond reserve
accounts and capital improvements .
9. Develop a rate structure consisting of a minimum monthly charge
and a unit charge based on metered water usage. Develop appropriate
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unit charges for major customers whose water usage is significantly
greater than their wastewater volume. Develop surcharge rates for
high-strength users based on BOD and suspended solids .
10. Consult with OWNER regarding matters of policy affecting the
design of rate schedules and to assure that the direction and limits
of the rate study meet with the desire of the OWNER.
11. Prepare written preliminary report summarizing information and
recommendations of the rate study. Provide three copies to the
OWNER. Report shall include appropriate graphs , tables and illus-
trations to clearly present the information and recommendations of
the rate study .
12. Attend a maximum of five meetings with OWNER and staff, and
public hearings to explain and review the findings and recommenda-
tions of the rate study report.
13. Prepare final report. Provide 20 copies to the 0WNER.
OWNER will provide, in connection with this Authorization, the follow-
ing:
1. Provide full information as to his requirements for this assign-
ment.
2. Assist ENGINEER by placing at his disposal all available informa-
tion pertinent to the assignment including previous reports and any
other data relative thereto .
3. It is agreed that the OWNER will provide and perform functions
as follows:
a. Furnish capital costs for sewers , pump stations and treatment
facilities by unit processes funded in part or entirely by
existing and projected debt service.
b. Furnish operation, maintenance', and administration costs
for sewers , pump stations , and treatment facilities by unit
processes for each of the last five years .
c. Determine existing and projected debt service and reserve
fund requirements .
d. Establish existing and projected expenditure for minor
improvements and extensions .
e. Provide customer analysis base data which includes , but is
not limited to, the total pounds per year of BOD and sus-
pended solids in excess of what is considered to be normal-
strength wastewater.
f. Work with ENGINEER to:
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(1) Adjust current maintenance and operation costs to
® permit proper projections of costs ,
(2) Separate maintenance and operation costs and capital
costs into components such as flow-related costs,
costs related to treatment of BOD and costs related
to suspended solids removal.
(3) Develop projections on operation and maintenance costs.
4. Examine preliminary reports and other documents presented by
ENGINEER and render in writing decisions pertaining thereto within
a reasonable time so as not to delay the services of ENGINEER.
5. Provide such professional, legal, accounting and financial
services as may be required for the assignment.
6. The Wastewater Utilities Superintendent or his assistant as
authorized in writing shall act as OWNER'S representative with respect
to the services to be performed under this Authorization, Such per-
son shall have complete authority to transmit instructions'. receive
information, interpret and define OWNER'S policies and decisions
pertinent to the services covered by this Authorization.
7. Give prompt written notice to ENGINEER whenever OWNER observes or
otherwise becomes aware of any defect in the Project.
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