HomeMy Public PortalAboutORD09961 BILL 140. 12 -.2Q22,
SPONSORED BY COUNCILMAN
ORDINANCE NO. �� f
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH GRONER &
PICKER CONSULTING ENGINEERS, INC. FOR THE PERFORMANCE OF
PROFESSIONAL ENGINEERING SERVICES CONNECTED WITH SANITARY
SEWAGE PROJECTS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized and
directed to execute a contract with Groner & Picker Consulting
Engineers, Inc. for the performance of professional engineering
services connected with sanitary sewage projects for the sum of
$19,700.
Section 2. The contract shall be substantially the same in form
and content as that contract attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from
and after the date of its passage and approval.
Passed —/q— 9 Approved
Aft
C-c c
P siding Offic Mayor
ATTEST:
City Clerk
AGREEMENT
FOR
PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF JEFFERSON CITY
JEFFERSON CITY, MISSOURI
and
GRONER AND PICKER CONSUI,,.TING ENGINEERS , INC.
PHASE A, B, & C SANITARY SEWAGE IMPROVEMENTS
THIS AGREEMENT made as of 19 1983 , by and
between the City of Jefferson City hereinafter called OWNER) and
Groner and Picker Consulting Engineers, Inc. , a Missouri Corpora-
tion specializing in consulting engineering services (hereinafter
called ENGINEER) .
014NER from time to time requires professional engineering services
in connection with the planning, design, construction, operation,
maintenance, management, and financing of various sanitary sewage
projects required to serve the OWNER'S facilities . Therefore, 014NER
® and ENGINEER in consideration of their mutual covenants agree as
follows :
ENGINEER shall serve as OWNER'S professional engineering consultant
in those assignments to which this Agreement applies , and shall give
consultation and advice to OWNER during the performance of his ser-
vices . All services shall be performed under the direction of a
professional engineer registered in the State of Missouri and quali-
fied in the particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
Services on any assignment shall be limited to, and undertaken only
upon written Authorization of OWNER and agreement of ENGINEER.
SECTION 2 - BASIC SERVICES OF ENGINEER
ENGINEER shall:
2. 1 Perform professional engineering services in connection with
specifically authorized Projects as hereinafter stated which shall
include normal civil, structural, sanitary, mechanical and electri-
cal engineering services and normal architectural design services
incidental thereto.
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2. 2 Advise 014NER as to the necessity of obtaining services or data
from others, make recommendations as to the possible sources of
such services , and act as OWNER'S representative in connection with
any such services .
SECTION 3 - RESPONSIBILITIES OF 014NER
OWNER SHALL:
3. 1 Provide full information as to his requirements for the Project.
3. 2 Assist ENGINEER by placing at his disposal all available infor-
mation pertinent to the assignment including previous reports and
any other data relative thereto.
3. 3 Guarantee access to and make all provisions for ENGINEER to
enter upon public property as required for ENGINEER to perform his
services under this Agreement.
3.4 Examine all studies, reports, sketches , estimates, Bid Documents ,
drawings, proposals and other documents presented by ENGINEER and
render in writing decisions pertaining thereto within a reasonable
time so as not to delay the services of ENGINEER.
3. 5 Provide such professional legal, accounting, financial and in-
surance counseling services as may be required for the Project.
3. 6 Designate in writing a person to act as OWNER'S representative
with respect to the services to be performed under this Agreement .
Such person shall have complete authority to transmit instructions ,
receive information, interpret and define OWNER'S policies and
decisions with respect to materials , equipment, elements and systems
to be used in the Project, and other matters pertinent to the ser-
vices covered by this Agreement .
3. 7 Give prompt written notice to ENGINEER whenever OWNER observes
or otherwise becomes aware of any defect in the Project . However,
OWNER is under no obligation or responsibility to ENGINEER to review
or inspect ENGINEER' S work. ENGINEER, in all respects will be
responsible for ENGINEER'S work under this Agreement .
SECTION 4 - PERIOD OF SERVICE
4. 1 This Agreement will become effective upon the first written
notice by 014NER authorizing services hereunder. This notice shall
be given separately in writing for each PHASE of the Project. It is
understood the City may initiate any or all phases of the project,
It is further understood the City will not be obligated to pay for
any individual PHASE it chooses not to initiate.
4. 2 This Agreement shall be applicable to all assignments authorized
by OWNER and accepted by ENGINEER subsequent to the date of its exe-
cution and shall be effective as to all assignments authorized prior
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to the expiration date. The expiration date of this Agreement shall
be December 31 , 1984. All assignments authorized prior to the ex-
piration date, even if to be performed in whole or in part subsequent
to the expiration date, shall be governed by the terms and conditions
of this Agreement. At the expiration date, upon mutual agreement of
the parties hereto, this Agreement may be extended, renegotiated, or
terminated. Such extension, renegotiation, or termination shall not
have any effect upon assignments authorized prior to the expiration
date.
4. 3 Performance time for individual assignments shall be agreed upon
at the time of authorization. Work shall be started within ten (10)
days of authorization and prosecuted expeditiously to an early com-
pletion.
SECTION 5 - PAYMENTS TO ENGINEER
5. 1 Method of Payment
For providing services as herein described, OWNER shall pay
ENGINEER by the following methods .
PHASE A - 80% of the agreed upon lump sum amount upon completion,
submittal and approval of Plans , Specifications and
Contract Documents .
20% of the agreed upon lump sum amount upon award of
the construction contract .
PHASE B - 90% of the agreed upon lump sum amount upon completion,
submittal and approval of Plans , Specifications and
Contract Documents .
10% of the agreed upon lump sum amount upon award of
the construction contract .
PHASE C - 90% of the agreed upon lump sum amount upon completion,
submittal and approval of Plans , Specifications and
Contract Documents .
10% of the agreed upon lump sum amount upon award of
the construction contract.
5. 2 Time of Payment
5. 2. 1 Statements shall be due 30 days after date of submittal .
5. 2. 2 Any unsettled claims pertaining to additional services shall
not constitute a basis for nonpayment of statements covering authorized
work.
SECTION 6 - GENERAL CONSIDERATIONS
® 6. 1 Estimates
Since ENGINEER has no control over the cost of labor, materials ,
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or equipment, or over Contractor(s ' ) methods of determining prices,
Amok or over competitive bidding or market conditions , the estimates of
construction cost provided for herein are to be made on the basis
of his experience and qualifications and represent his best judgment
as a design professional familiar with the construction industry,
but ENGINEER cannot and does not guarantee that the bids or the
project construction cost will not vary from cost estimates prepared
by him.
6. 2 Suspension of Services
Should OWNER fail to fulfill his responsibilities as provided
under Section 3 to the extent that ENGINEER is unduly hindered in
his services or if OWNER fails to make any payment to ENGINEER on
account of his services and expenses within ninety days after receipt
of ENGINEER' S bill therefore, ENGINEER may, after giving seven days '
written notice to OWNER, suspend services under this Agreement until
OWNER has satisfied his obligations under this Agreement .
6. 3 Termination
This Agreement may be terminated by either party by seven (7)
days ' written notice in the event of substantial failure to perform
in accordance with the terms hereof by the other party through no
fault of the terminating party. If this Agreement is so terminated,
ENGINEER shall be paid as provided under Section 5 for all services
rendered and expenses incurred to the date of receipt of notice of
termination.
6.4 Successor and Assigns
OWNER and ENGINEER each binds himself and his successors , execu-
tors , administrators and assigns to the other party of this Agreement
and to the successors , executors , administrators and assigns of such
other party, in respect to all covenants of this Agreement; except as
above, neither OWNER nor ENGINEER shall assign, sublet or transfer
his interest in the Agreement without the written consent of the other.
6. 5 Extent of Agreement
This Agreement represents the entire and integrated agreement
between OWNER and ENGINEER and supersedes all prior negotiations ,
representations or agreements , either written or oral (except as set
forth below) . This Agreement may be amended only by written instru-
ment signed by both OWNER and ENGINEER.
6 .6 Scope of Services
See Attachment "A" .
6 . 7 Time of Service
ENGINEER will proceed with providing the services set forth
herein within ten (10) days of this Authorization. ENGINEER will
submit preliminary design to OWNER within 60 days of this Authori-
zation, and final design within 120 days of this Authorization.
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6. 8 Compensation
OWNER shall compensate ENGINEER for providing the services set
® forth herein in accordance with the terms of the existing agreement
for the lump sum of $19 , 700. This lump sum amount shall be distri-
buted by project as follows :
PHASE A - 6 , 100
PHASE B - 8, 500
PHASE C - 5, 100
6. 9 Subcontracts
OWNER reserves the final right of approval should the ENGINEER
desire to subcontract any part of the work under this contract.
IN WITNESS WHEREOF, the City of Jefferson Missouri by and
through its Mayor, George Harts field and Groner & Pil.c er
Consulting Engineers , Inc. , by its authorized officer have made and
executed this Agreement as of the day and year first written above.
CITY OF JEFFERSON, MISSOURI
ATTEST: Ma,v6r
. OR t,,,,�e�0 (4;t—_�_4 4 C��
City er
(CITY SEAL)
GRONER & PICKER CONSULTING ENGINEERS,
INC,
ATTEST:
ec tary
(CORPORATE SEAL)
5 -
ATTACHMENT "A"
PROPOSAL - JEFFERSON CITY SANITARY SEWER IMPROVEMENTS
PHASES A, B & C
I. PRELIMINARY DESIGN
Providing a sound preliminary engineering report is essential to
establishing a firm foundation for future project development.
Public and project participation activities, such as meetings with
landowners, government agencies and other project concerns are
required. This input provides the best solution to the project
needs.
Groner & Picker has provided preliminary engineering reports routinely
as part of nearly all of our major jobs. These reports not only
provide basis for final design but they also address alternatives
within the scope of the project, provide for regulatory compliance,
and generally provide the best cost-effective engineering solution.
We would propose to provide preliminary engineering of scope requested
in your invitation for proposal .
II. DESIGN
A. Field Surveys & Layout - The importance of field survey can not be
over stressed. Final design and construction can only be as
accurate as the field layout.
Groner C Picker would use a team with extensive experience in
design layout and surveying to include a registered project engineer,
so that thorough and accurate results are achieved. The use of the
design engineer aids in project continuity and allows on-site
meeting capability should changes need be made.
Items of work to be accomplished under this portion of the proposal
are as follows:
1. Bench Levels - A level circuit will be established and used
throughout the project.
2. Layout - Centerline layout will be established and referenced
to permanent landmarks; Topographic features that influence
the work will be located and plotted; Adjacent utilities will
be plotted to aid contractor bidabillty. Centerline profile
and detailed sections will be recorded to the degree needed to
prepare a complete description of the on-site conditions.
Property lines will be referenced.
B. Plans & Specifications - Plans and specifications are the basic
product of the engineering and design phase. The quality and
completeness of plans and specifications have a direct bearing on
construction costs as inaccurate or incomplete plans reflect time
® delays, change orders and overbidding by contractors to cover
contingencies.
Groner S Picker is thoroughly famillar with design guidelines and
requirements which will enable a complete and thorough design and
bid document. Because the engineering fees are represented by
labor costs to the project, efficient use of manpower is mandatory.
Groner & Picker will utilize a design team made up from the layout
team. This allows for minimal administrative reviews and complete
understanding of the project's particularities. Finished design
are checked upon completion for continuity, bidability and
contractor understanding and are reviewed with the City for any
possible changes or omissions prior to obtaining regulatory
approvals. Groner S Picker specifications are stringent, but fair,
with completeness and City maintenance and operations of finished
facilities kept constantly in mind.
1. Preparation of Construction Plans
a. Face Sheet - Project Name, number, major items of work,
index and general notes and acknowledgements.
b. Layout Sheet - A general layout sheet will provide location
of improvements, general notes which apply to other
specific portions of the project.
c. Plan Profile Sheets - Plan and Profile sheets will
accurately depict existing and proposed improvements. Topo
features and sub-grade utilities will be shown as
accurately field measured or provided by utility company.
d. Lift Station/Forcemain Sheet(s) - A complete plan will be
developed to insure a thorough understanding of this work
required. Plans to include mechanical, structural &
details in sufficient detail to accomplish construction.
e. Special Sections •- Special sections and detail sheets will
in-depth describe any particularities that general
plan/profile sheets can not. Included will be details
relative to the lift station & forcemaln.
f. Standard Details - A sheet(s) of standard details will be
Included depicting details of appurtenances common to most
sewer Jobs. These include manholes, bedding, invert
details, etc.
2. Specifications - Contract Specifications will be prepared to
meet standards and policies of regulatory agencies and the
City. All documents such as Notice to Bidders, proposal
forms., contract agreements, bonds, Regulatory requirements,
(MBE, WBE requirements), wage rates, general and special
conditions and technical specifications will be bound in an
organized manner to reflect the exact requirements of the
project. The technical specifications will be thorough to all
construction requirements, procedures, equipment and
workmanship to insure the City gets a first-class end product.
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3. City Plans 8 Specifications and Standards
Groner 8 Picker propose to use in as much as possible City
Technical Specifications, General Conditions, Standard
Details, etc. We would add to these current standards
portions of contract documents not specifically covered by
the scope of this project or to where elaboration is needed
because of project particulars. We feel this is the best
approach because It will lend to local Contractor familiarity
and provide for lower engineering and construction costs.
C. Meetings, Supervision and Project Cost Estimates.
Groner 8 Picker's project manager/engineer will attend meetings as
required with the landowners, City personnel and agencies of
special concern such as Cole County, the Chamber of Comnerce .and
State Highway Dept. The City will be kept abreast of project
development with close coordination. These meetings will Include
contractor/bid related activities such as pre-bid, bid and
pre-construction meetings.
III. SPECIAL SERVICES.
A. Groner & Picker - Special services as part of this proposal .
1. Assist in Contractor invites for bid.
2. Contractor inquiry to bid documents.
® 3. Assist in receipt of bids.
4. Tabulate and analyze bids.
5. Review construction bid documents.
6. Prepare final construction documents for award to successful
bidder.
7. Prepare plans and specifications to owner: 2 sets plans for each
phase and 15 copies of specifications for each phase.
8. Land Surveying and Easement Documents: Groner & Picker will
provide this service as part of this proposal . We would reserve
the option to subcontract the land surveying/easement work to
everyone's best interest should the need dictate.
B. Services not provided by Groner and Picker as part of this
engineering proposal :
1. Special borings, surveys, reports, such as environmental
documentation, and sub-surface utility diggings.
2. Contractor Bid Documents (Plans 8 Specifications to Bidders).
3. Construction Management, Start-up, etc.
4. Daily Construction Inspection.
IV. CONSTRUCTION SERVICES.
® A. Conferences - Groner 6 Picker will conduct a pre-bid, bid and
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® pre-construction conferences to answer questions relative to the
project. Many details are covered in these meetings. They
include: project scheduling, administrative procedures, payment
estimates, testing procedures, material sources and certifications,
and other matters. They are valuable meetings that establish
initial direction and cooperation between all parties concerned so
that the City gets a first class project.
B. Review of Shop Drawings - All materials and equipment used within
the project must be approved. Groner & Picker will insure
contractors materials do in-fact meet the specifications intended
for the project. This is a critical stage of Contract
administration that is often over-looked and one that can cause
time delays if not accomplished in a proficient manner with proper
Supplier/Contractor/Engineer relationship.
V. PRELIMINARY CONSTRUCTION PROJECT ESTIMATE.
Groner S Picker have estimated total construction cost to be between
$270,000 to $300,000. A breakdown of this estimate is as follows:
Phase A $70,000 to $80,000
Phase B $100,000 to $110,000
Phase C $1001#000 to $110,000
® Estimate of Phase C is arbitrary do to uncertainty of sub-surface
conditions. Our preliminary construction estimate of bore is based
on $200 per ft. of bore, for 400 lineal feet.
Groner S Picker propose to furnish the above services on a lump sum
basis for an estimated fee of $17,500 to $21,900
An estimate of manhours per anticipated function of work is as
attached hereto.
Respectfully submitted,
Richard S. Groner,
Groner 6 Picker, Inc.
RSG/tb
s
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y
JEFFERSON CITY SEWER IMPROVEMENTS
® PHASE A, B & C
ESTIMATED ENGINEERING MANHOURS
Preliminary Engineering
Principal 16 hrs.
Project Engineer 24 hrs.
Technician 16 hrs.
Clerical 16 hrs.
Field Layout
Field Crew 60 hrs.
Technician 16 hrs.
Principal 4 hrs.
Final Design
Principal 20 hrs.
Project Engineer 20 hrs.
Drafting/Plans
Technician 175 hrs.
Project Engineer 20 hrs.
Principal 8 hrs.
Specifications
Principal 40 hrs.
® Project Engineer 40 hrs.
Technician 40 hrs.
Clerical 20 hrs.
Project Management
Principal 80 hrs.
Project Engineer 40 hrs.
Technician 40 hrs.
Clerical 20 hrs.
Land Surveying/Easements
Crew Hrs. 100 hrs.
Technician 75 hrs.
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