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Home My Public Portal AboutORD09975 BILL NO. SPONSORED BY COUNCILMAN ORDINANCE N0. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING AND DIRECTING THE MAYOR AND CLERK OF THE CITY TO EXECUTE A WRITTEN CONTRACT WITH EGGEN OFFICE EQUIPMENT COMPANY FOR TYPEWRITER MAINTENANCE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Jefferson, Missouri, are hereby authorized and directed, for and in the name of the City, to execute a written contract between the City of Jefferson, Missouri, and Eggen Office Equipment Company for typewriter maintenance. Section 2. Said contract shall be substantially the same in form and content as that contract attached hereto and made a part hereof as if fully incorporated herein. Section 3. This ordinance shall take effect and be in full force from and after its passage and approval. Passed 1p - &„V Approved a Fr 0 siding Offic 1- Mayor ATTEST: City Clerk SERVICE CONTRACT RENEWAL This Contract is made and entered into this day of 19 13,, by and between the City of Jefferson, Missouri, a mu cipal corporation, hereinafter referred to as "City", and Eggen Office Equipment Company, hereinafter referred to as "Contractor". In consideration of the covenants and agreements hereinafter set forth, it is agreed as follows: 1. The service contract entered into on the 27th day of May, 1982, between the City and the Contractor, is hereby extended for one additional year, from March 16, 1983 through March 16, 1984. 2. The terms of this extension are the same as those contained in the original contract, which is attached hereto and incorporated by reference. 3. With the mutual consent of both parties, the contract may be extended for one additional year at the expiration of this extension. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the day first above written. CITY OF JEFFERSON, MISSOURI B • Y or ATTEST: City C r EGGEN OFFICE EQUIPMENT COMPANY By ATTEST: SERVICE CONTRACT This Contract is made and entered into this Z' 7 day of 19 � ' , by and between the City of Jefferson, Missouri , a municipal corporation, hereinafter referred to as "City" , and Eggen Office Equipment Company, hereinafter referred to as "Con- tractor". Iii consideration of the covenants and agreements herein- after set forth, it is agreed as follows : 1. This contract will be in effect for one full year from March 16, 1982 , through March 16, 1983 . With the mutual consent of both parties , the contract may be extended on an annual basis for up to two (2) additional years . r_ 2. The City will pay Thirty One Dollars ($31. 00) per hour, including all parts and labor, for the service of IBM typewriters , for on site maintenance and repairs . The City will pay Thirty One Dollars ($31. 00) per hour for labor for in shop repairs and overhauls. 3 . The service provided under this contract shall be of two main :types :.. .(1). on site. maintenance. and repair, and (2) in shop overhaul/repair . (1) On sit:e. : maintenance and repairs : The hourly rate shall include all supplies , tools , equipment, labor charges and transportation costs to and from the job site as well as any (` fasteners or replacement parts whose net unit cost to the con- tractor is less than One Dollar ($1 . 00) . Any replacement parts ,._ including electric motors and platens , whose unit cost exceeds One Dollar ($1. 00) shall be installed by the Contractor, itemized, and billed at the Contractor' s actual cost to include any discounts offered by his suppliers . These part prices are subject to verification. Upon request , Contractor may be required to provide actual proof via invoices , etc. (2) In ;hop overhaul/repairs : The hourly rate specified on the quotation sheet applies to both in shop repairs and overhauls . Definition: Overhaul - An overhaul for contractual purposes shall be considered as the complete rebuilding of a unit of equip- ment by replacing all worn and/or damaged parts with new, unused parts ; making any required adjustments ; and cleaning and lubri- cating the equipment , When the unit is completed it should, for all intents and purposes, be a new machine meeting factory speci- fications. In shop overhauls shall be done on an hourly basis with all parts required being itemized, priced at the Contractor' s actual cost and listed separately on the bill. 4. The Contractor shall arrive on the site and commence ^ servicing equipment within twenty four (24) hours time after l ' receipt of request . The only exceptions to this condition are as follows: 1 . Service calls placed on Fridays . The twenty four (24) hour time requirement shall be extended until the equivalent hour of the Monday immediately following that weekend, 2 . Service calls placed on a day immediately Pre- ceding a City and/or Contractor holiday. The twenty four (24) hour time requirement shall be extended until the equivalent hour of the next work day. 5. Each repair/overhaul shall be guaranteed for thirty (30) days from the date that the original repairs were completed. In the event a repaired machine requires the same repair work to be performed once again within the thirty (30) ' days-,the* contractor shall accomplish the rework in twenty four (24) hours . The guarantee period is then restarted commencing from the date the second work was completed. At no time shall there be any charge for rework. If the City determines that the Contractor has an excessive number of overhauls and/or reworks , it may terminate -2- the contract in the manner set out in this contract. 6 . Contractor' s employees shall have visable identification as to the company represented. 7. The Contractor shall furnish a cost estimate to the ordering department for prior approval on any "on site" or "in shop" repair, with an estimated cost of Twenty Five Dollars ($25 . 00) or more . The Contractor must obtain the approval of the department prior to any work performed. The Contractor shall also furnish a cost estimate to the purchasing division for all in shop repairs or overhauls with an estimated cost of One Hundred Dollars or more . The Contractor must obtain prior ap- proval of both the ordering department and the purchasing division prior to any work being performed. If, in the opinion- of the CCity, cost estimates for repair service is excessive, the City may, at its option, obtain estimates from other sources to per- form the necessary repairs . The City shall not pay for any equipment repair estimates . The cost of these estimates must be borne by the Contractor. The City shall not pay for any repairs made without necessary prior approval. The Contractor may not replace any platens without the prior approval of .both. the ..ordering department and the purchasing division. 8. Payment may be made upon submitting a signed repair ticket bearing the serial number of the machine repaired and an itemized listing of parts and description of the service performed. Time stated by service man on the ticket shall, at the option of the City, require initialed verification by on site city employees . An original invoice or statement accompanied by a copy of -'all respective signed repair receipts shall be submitted on a monthly basis to the Finance Department, 240 East High, Jefferson City, Missouri. Each department repair charges should be separate on the invoice or statement. Only one repair ticket shall be issued. If an office has -3- more than one machine to be serviced or cleaned within one hour , the charge shall be the minimum hourly rate. 9. The hourly rate shall also include furnishing of an operating loan machine of the same type for City use during the period of time required to repair the City machine. The loaner shall be delivered within twenty four (24) hours from the time it is determined that the City machine requires an ,overhaul or in shop repair . Upon the completion of repairs and/or return of the City machine, the Contractor may pick up his machine . 10. In those situations where the Contractor is called by a City department to implement repairs to City equipment and after inspection of the equipment , advises the City' s representative that the equipment cannot efficiently be repaired on location, but must be removed to his shop for repairs , the Contractor shall not charge for this service call, but he may only charge for the repairs carried out. in his shop at the "in shop" labor rates specified above. 11. In the event that the City determines that the Contractor is not performing satisfactorily for any reason or reasons it deems appropriate, the City .reserves. the right to terminate the contract prior to the contract expiration date by giving thirty (30) days written notice. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the day first above written. CITY: _ THE CITY OF JEFFERSON Y Mayor i ATTEST : �A Citt�Clerk CONTRACTOR: EGGEN OFFICE EQUIPMENT COMPANY By ATTEST :