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HomeMy Public PortalAboutr 21-133Y4001u#inu of the jgorogh of an't ret, 'N' 4, No. #21 -133 Date of Adoption July 22, 2021 APPROVING CHANGE ORDER #1 REHABILITATION OF BERGEN STREET PUMP STATION WHEREAS, the Governing Body of the Borough of Carteret has previously awarded a contract to Rapid Pump & Meter Service Co., Inc., in the amount of $256,690.00 for the Rehabilitation of Bergen Street Pump Station Project; and WHEREAS, the Borough's Consulting Engineer for the project, Mott MacDonald, has advised the Governing Body that a modification to the contract is reasonable and necessary and has recommended that the aforesaid contract be modified in accordance with Change Order nil, attached hereto; and WHEREAS, Change Order #I includes a change in the description of work to complete project construction and reflects as -built quantities; and WHEREAS, Change Order 1!] provides for a net increase in the contract price in the amount of $51,000.00, resulting in a revised contract price of $307,690.00, including all change orders to date; and WHEREAS, the Borough's Consulting Engineer, Mott MacDonald, has advised that the above described changes and/or modifications to the project were unforeseen at the time of the award of the original contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Carteret, County of Middlesex, State of New Jersey as follows: I. That Change Order #1, attached hereto and made a part hereof, providing for a net increase of $51,000.00 in the overall contract price, resulting in a revised total contract price of $307,690.00 including any modifications to the original contract price in accordance with any and all previously approved change orders, is hereby approved. 2. That the appropriate Borough officials are hereby authorized and directed to execute Change Order #1 (See Attached). 3. That a copy of this Resolution and a fully executed copy of Change Order #1 be forwarded to the Borough's purchasing Department and to Mott MacDonald for distribution to Rapid Pump and Meter Service Co., Inc. Adopted this 22"' day of Judy, 2021 and certified as a true copy of the original on July 23, 2021. CARMELA POGORZELSKI, RMC Municipal Clerk RLC0RD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B, BELLINO X JOIIAL X DIAZ X K RUM DIMASCIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR- Indicates Vote to Overmi Veto Adopted at a meeting of the Municipal Council July 22,, 2021 `� i`Y >aj,, tfL I,LCilLL�.' 4.. 2021 10:03AM No.2797 P. 1 BOROUGI-I OF CARTE.RET D1181811 MUNICIPAL CLI3ItK To: Patrick j. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: por: APPROVING CHANGE ORDER #1 RLWI ITA ION Q)- MGEN S1`RL'LM` PUMP STATION NameofAccount: Mott MacDonald Amount to be encumbered: Resolution A, #21 -193 �YYYYY/ YYYlYY• �Y�R !•!!!!!!!Y /YY!!!!Y/Y/YYYIIYYFYY Y /F!!!!!!!!.! /...Y./ /!!Y! CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasures of.tbe Borough of Carteret, do hereby certify that there are suf6ldent f-mids available in the current budget to enable the Borough Council to authorize the entering into a contract between the Borough of Carteret and: /�iF pv�P • The lunda available for this contract are in the budget, in the account of: f- b'V --SS -v7 °Zd? in the amount of: 0 13 r this certification, I have hereby encumbered the above n5Ned account for the amount of the cout'raot pending Council action. xvz� /Ie per, Patricl( j. DeBlpsio, Treasurer Date: Memorial Munidpal Building ♦ 61 COolrn Avenue ♦ Carteret, Now Jeraey 07008 T1:732 -S41 -3800 ♦ Pax:732 -,541-8925 ♦ jMrMgftdqd= MOTT MACDONALD Mr. John P. DuPont, PE, CME, PP Director of Municipal Engineering 61 Cooke Avenue Carteret, NJ 07008 Borough of Carteret Contract 2019 -1 Rehabilitation of Bergen Street Pump Station Change Order No. 1 — Wet Well Modifications 3 Paragon Way Freehold NJ 07728 July 21, 2021 United States of America Mr. DuPont, T +1 (732) 780 6565 F +1 (70551 mottmac.comac.com Please find enclosed three (3) original copies of Change Order No. 1 for Contract 2019 -1: Rehabilitation of Bergen Street Pump Station. This Change Order No. 1 will compensate Rapid Pump & Meter Service, Inc., in the amount of $51,000.00 for work associated with the modifications to the wet well including but not limited to the demolition of existing concrete, construction of new concrete fillets, and revisions to the wet well grating & railing. The Change Order will also increase the contract duration by 90 days, extending the project completion date out to Thursday, October 14, 2021. Justification of this change order is summarized and detailed in the enclosed Change Order No. 1 and its Exhibits. This added cost to the project will result in a final contract value of $307,690.00, which still falls below the Engineer's cost estimate value of $322,625.00. Based upon our review, the value of this Change Order appears reasonable and we recommend acceptance by the Borough of a final Contractor cost in the amount of fifty -one thousand dollars ($51,000.00). After final execution by the Borough, Mott MacDonald will prepare and submit all necessary documentation to the NJEIT /NJDEP to process this Change Order for reimbursement. Should any questions arise or if you would you like additional information regarding this Change Order No. 1, please do not hesitate to contact our office. Very truly yours, Mott MacDonald -7 Peter Giammona, P.E. Project Engineer T: +1 (732) 780 6565 Peter.Glammona@mottmac.com cc: Angelo Bufaino, P.E., Senior Vice President, Mott MacDonald R CCS -002 CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE Revision 10/99 I. ISSUING OFFICE 2. PROJECT NO. 3. CONTRACT NO. 4. MODIFICATION NO. Borough of Carteret S340939 -10 2019 -1 Change Order No. 1 S. TO (CONTRACTOR) 6. PROJECT LOCATION AND DESCRIPTION Rapid Pump & Meter Service Co., Ine. Rehabilitation of Bergen Street Pump Station 285 Straight Street 42 Bergen Street, Carteret, NJ 07008 Paterson, NJ 07509 7. A proposal is required for making the Irereinafler described change in accordance with specification and drawing revisions cited herein or listed in attachment hereto. Submit your proposal in space indicated on page 2, attach detailed breakdown of prime and sub - contract costs (See the clause of this contract entitled, "Changes ". DO NOT start work under this proposed change until you receive a copy signed by the Contracting Officer or a directive to proceed). john P. DuPont, P.E. Director of EnQineerine Date Type Name and Title Signature 8. DESCRIPTION OF CHANGE: Pursuant to the clause of this contract covering changes, the contractor shall furnish all labor and material, and all ivork necessco y to accomplish the following described work: Under this Change Order No. 1, the Borough of Carteret will authorize Rapid Pump & Meter Service Co„ Inc. to complete the following work: Item C.O. 1: Modifications to the wet well at the Bergen Street Pump Station. The scope of work under this Change Order includes but is not limited to the demolition of existing concrete, conshvction of new concrete fillets, and modifications to the wet well grating & railing. Under this Change Order No. 1, there will be a ninety (90) calendar day time extension provided for completion of the outstanding contract work and additional scope of work included in Item C.O. 1. As a result of the above, the contract price is revised as follows: UNIT ESTIMATED ITEM NO. ITEM DESCRIPTION PRICE QUANTITY TOTAL COST C.O. 1 Wet Well Modifications $51,000.00 1 LS $51,000.00 TOTAL COST OF THIS MODIFICATION $ 51,000.00 The contract time is hereby: increase ❑X decrease ❑ or remains the same ❑ by 90 calendar days as a result of this modification. The foregoo ' modification is her by accepted: _C_- OWNER (NJPE SEA NGINEER "CONTRACTOR BY: 1 yyl 'I��� < -� BY: John P. DuPont, P.E. BY: Welo Ba a'no, P.E. DATE: I '((a — ,?)� -f DATE: DATE: '7 z1/-z( APPROVAL: STATE OF NEW JERSEY DATE Page I of 3 CCS -002 CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE Revision 10/99 9. ISSUING OFFICE 10. PROJECT NO. 1. CONTRACT NO. 12. MODIFICATION NO. Borough of Carteret S340939 -10 [21019-1 Change Order No. 1 13. CONTRACTOR'S PROPOSAL — CHANGE IN CONTRACT PRICE (Detailed breakdown, attach additional sheets as necessary) Item C.O. 1 Under Item C.O. 1, Rapid Pump & Meter Service Co., Inc. shall be compensated for the demolition of existing concrete in the wet well, construction of new concrete fillets in the wet well, and modifications to the wet well grating and railings to provide adequate access for pump installation & removal. A further breakdown of the scope of work included under this Item C.O. 1 can be found in Exhibit 1 & Exhibit 3 of this document. As documented in Mott MacDonald's response to Rapid Pump's final cost proposal and f urther breakdown of how the cost will be covered through a contract allowance and a formal Change Order, this Change Order No. I to the Contract 2019 -1 will cost $51,000.00, hn addition to the added cost under this Change Order, there will also be a time extension of the contract of 90 days, extending the project completion date to Thursday, October 14, 2021. This will allow for sufficient time for the Contractor to complete this Change Order scope of work along with base scope work for the contract. NET INCREASE NET DECREASE CALENDER DAYS INCREASE $ 51.000.00 $ 0.00 90 DAYS DATE: TYPE NAME AND TITLE: SIGNATURE: Page 2 of 3 CCS -002 CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE Revision 10/99 14. ISSUING OFFICE & PROJECT NO. 15. CONTRACT NO. 16. MODIFICATION NO. Borough of Carteret, S340939 -10 2019 -1 Change Order No. 1 17. ORIGINAL CONTRACT BID PRICE ... ............................... $ 256 690.00 TOTAL OF PREVIOUS CHANGE ORDERS ......................... $ 0.00 TOTAL CONTRACT COST INCLUDING CHANGE ORDERS ... $ 307.690.00 18. NECESSITY FOR CHANGE AND REASON FOR OMISSION FROM PLANS AND SPECIFICATIONS: It was discovered during the draining and cleaning of the wet well of the Bergen Street Pump Station that the bottom of the wet well had a concrete curbing structure, large fillets, and pump pits; not a flat surface as was anticipated for design. Additionally, installation and removal of the new pumps /pump rails from the wet well conflicted with the existing wet well grating and railing. 19. OTHER IMPACTS RESULTANT OF THIS CHANGE: None 20. RESUME OF NEGOTIATIONS OR RECOMMENDATIONS (Loanee's Representative) : Exhibit 1 (Exhibit 1 Pages 1 -4) —Email dated May 7, 2021 from Mark Montesano (Mott MacDonald) to Tim Foley (Rapid Pump) requesting a cost proposal for the modifications to the wet well of tine plump station as outlined in the drawings and scope of work provided to Rapid Pump. Exhibit 2 (Exhibit 2 Pages 1 -4) — E -mail dated June 2, 2021 from Tim Foley to Peter Giaumiona (Mott MacDonald) providing an initial cost proposal for the wet well modifications and associated work. Exhibit 3 (Exhibit 3 Pages 1 -6) — E -mails dated June 2, 2021 from Peter Giammona and -June 3, 2021 from Mark Montesano to Tim Foley providing review comments on the initial cost proposal from Exhibit 2. Exhibit 4 (Exhibit 4 Pages 1 -6) —E -mail dated June 15, 2021 from Tim Foley to Peter Giammona providing a "Rev 1" revised cost proposal and breakdown of costs in response to Exhibit 3. Exhibit 5 (Exhibit 5 Pages 1.6) —E -mail dated June 16, 2021 from Mark Montesano to Tinn,Foley providing review comments on the "Rev 1" revised cost proposal from Exhibit 4. Exhibit 6 (Exhibit 6 Pages 1 -6) — E -mail dated June 18, 2021 from Tim Foley to Peter Giannmona/Mark Montesano providing a "Rev 2" final cost proposal in response to Exhibit 5. Exhibit 7 (Exhibit 7 Page 1) — E -mail dated July 15, 2021 from Mark Montesano to Tim Foley informing that the "Rev 2" final cost proposal provided in Exhibit 6 would be submitted to the Borough for acceptance and indicating the value of the cost proposal to be paid under an Allowance to the contract and the final value to be paid under this Change Order No. 1. DATE: TYPE NAME AND TITLE OF LOANEE'S SIGNATURE: REPRESENTATIVE: John P. DuPont, P.E., Director of Engineering Page 3 of 3 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: July 27, 2021 i Notary Public of New Jersey DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commission Expires 111212022 Sworn and subscribed before me this day of Municipal Clerk The Change Order Spedf, Co., Inc: with regard to' station Project The eoiough's Englnee ne....a y and not egicip at' ME CARMELA POGORZE M.nldpal Clerk ($22.as) icil of the a I the change, '. were of the project. documents are on file. E )ING 08