HomeMy Public PortalAboutr 21-133Y4001u#inu of the jgorogh of an't ret, 'N' 4,
No. #21 -133 Date of Adoption July 22, 2021
APPROVING CHANGE ORDER #1
REHABILITATION OF BERGEN STREET PUMP STATION
WHEREAS, the Governing Body of the Borough of Carteret has previously awarded a
contract to Rapid Pump & Meter Service Co., Inc., in the amount of $256,690.00 for the
Rehabilitation of Bergen Street Pump Station Project; and
WHEREAS, the Borough's Consulting Engineer for the project, Mott MacDonald, has
advised the Governing Body that a modification to the contract is reasonable and
necessary and has recommended that the aforesaid contract be modified in accordance
with Change Order nil, attached hereto; and
WHEREAS, Change Order #I includes a change in the description of work to complete
project construction and reflects as -built quantities; and
WHEREAS, Change Order 1!] provides for a net increase in the contract price in the
amount of $51,000.00, resulting in a revised contract price of $307,690.00, including all
change orders to date; and
WHEREAS, the Borough's Consulting Engineer, Mott MacDonald, has advised that the
above described changes and/or modifications to the project were unforeseen at the time
of the award of the original contract.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the
Borough of Carteret, County of Middlesex, State of New Jersey as follows:
I. That Change Order #1, attached hereto and made a part hereof, providing for
a net increase of $51,000.00 in the overall contract price, resulting in a
revised total contract price of $307,690.00 including any modifications to
the original contract price in accordance with any and all previously
approved change orders, is hereby approved.
2. That the appropriate Borough officials are hereby authorized and directed to
execute Change Order #1 (See Attached).
3. That a copy of this Resolution and a fully executed copy of Change Order #1
be forwarded to the Borough's purchasing Department and to Mott
MacDonald for distribution to Rapid Pump and Meter Service Co., Inc.
Adopted this 22"' day of Judy, 2021
and certified as a true copy of the
original on July 23, 2021.
CARMELA POGORZELSKI, RMC
Municipal Clerk
RLC0RD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.B.
COUNCILMAN
YES
NO
NV
A.B,
BELLINO
X
JOIIAL
X
DIAZ
X
K RUM
DIMASCIO
X
NAPLES
X
X - Indicate Vote AB - Absent NV - Not Voting XOR- Indicates Vote to Overmi Veto
Adopted at a meeting of the Municipal Council
July 22,, 2021
`� i`Y >aj,,
tfL I,LCilLL�.'
4..
2021 10:03AM No.2797 P. 1
BOROUGI-I OF CARTE.RET D1181811
MUNICIPAL CLI3ItK
To: Patrick j. DeBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
por: APPROVING CHANGE ORDER #1 RLWI ITA ION Q)- MGEN S1`RL'LM`
PUMP STATION
NameofAccount: Mott MacDonald
Amount to be encumbered:
Resolution A, #21 -193
�YYYYY/ YYYlYY• �Y�R !•!!!!!!!Y /YY!!!!Y/Y/YYYIIYYFYY Y /F!!!!!!!!.! /...Y./ /!!Y!
CERTIFICATION OF AVAILABILITY OF FUNDS
I, Treasures of.tbe Borough of Carteret, do hereby certify that there are suf6ldent f-mids
available in the current budget to enable the Borough Council to authorize the entering
into a contract between the Borough of Carteret and:
/�iF pv�P •
The lunda available for this contract are in the budget, in the account of:
f- b'V --SS -v7 °Zd?
in the amount of: 0
13 r this certification, I have hereby encumbered the above n5Ned account for the amount
of the cout'raot pending Council action. xvz� /Ie per,
Patricl( j. DeBlpsio, Treasurer
Date:
Memorial Munidpal Building ♦ 61 COolrn Avenue ♦ Carteret, Now Jeraey 07008
T1:732 -S41 -3800 ♦ Pax:732 -,541-8925 ♦ jMrMgftdqd=
MOTT
MACDONALD
Mr. John P. DuPont, PE, CME, PP
Director of Municipal Engineering
61 Cooke Avenue
Carteret, NJ 07008
Borough of Carteret Contract 2019 -1
Rehabilitation of Bergen Street Pump Station
Change Order No. 1 — Wet Well Modifications
3 Paragon Way
Freehold NJ 07728 July 21, 2021
United States of America
Mr. DuPont,
T +1 (732) 780 6565
F +1 (70551
mottmac.comac.com Please find enclosed three (3) original copies of Change Order No. 1 for Contract
2019 -1: Rehabilitation of Bergen Street Pump Station. This Change Order No. 1 will
compensate Rapid Pump & Meter Service, Inc., in the amount of $51,000.00 for work
associated with the modifications to the wet well including but not limited to the
demolition of existing concrete, construction of new concrete fillets, and revisions to
the wet well grating & railing. The Change Order will also increase the contract
duration by 90 days, extending the project completion date out to Thursday, October
14, 2021.
Justification of this change order is summarized and detailed in the enclosed Change
Order No. 1 and its Exhibits. This added cost to the project will result in a final contract
value of $307,690.00, which still falls below the Engineer's cost estimate value of
$322,625.00. Based upon our review, the value of this Change Order appears
reasonable and we recommend acceptance by the Borough of a final Contractor cost
in the amount of fifty -one thousand dollars ($51,000.00).
After final execution by the Borough, Mott MacDonald will prepare and submit all
necessary documentation to the NJEIT /NJDEP to process this Change Order for
reimbursement. Should any questions arise or if you would you like additional
information regarding this Change Order No. 1, please do not hesitate to contact our
office.
Very truly yours,
Mott MacDonald
-7
Peter Giammona, P.E.
Project Engineer
T: +1 (732) 780 6565
Peter.Glammona@mottmac.com
cc: Angelo Bufaino, P.E., Senior Vice President, Mott MacDonald
R
CCS -002
CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE
Revision 10/99
I. ISSUING OFFICE
2. PROJECT NO.
3. CONTRACT NO.
4. MODIFICATION NO.
Borough of Carteret
S340939 -10
2019 -1
Change Order No. 1
S. TO (CONTRACTOR)
6. PROJECT LOCATION AND DESCRIPTION
Rapid Pump & Meter Service Co., Ine.
Rehabilitation of Bergen Street Pump Station
285 Straight Street
42 Bergen Street, Carteret, NJ 07008
Paterson, NJ 07509
7. A proposal is required for making the Irereinafler described change in accordance with specification and drawing revisions
cited herein or listed in attachment hereto. Submit your proposal in space indicated on page 2, attach detailed breakdown of
prime and sub - contract costs (See the clause of this contract entitled, "Changes ". DO NOT start work under this proposed
change until you receive a copy signed by the Contracting Officer or a directive to proceed).
john P. DuPont, P.E. Director of EnQineerine
Date Type Name and Title Signature
8. DESCRIPTION OF CHANGE: Pursuant to the clause of this contract covering changes, the contractor shall furnish all
labor and material, and all ivork necessco y to accomplish the following described work:
Under this Change Order No. 1, the Borough of Carteret will authorize Rapid Pump & Meter Service Co„ Inc. to complete
the following work:
Item C.O. 1: Modifications to the wet well at the Bergen Street Pump Station. The scope of work under this Change Order
includes but is not limited to the demolition of existing concrete, conshvction of new concrete fillets, and modifications to
the wet well grating & railing.
Under this Change Order No. 1, there will be a ninety (90) calendar day time extension provided for completion of the
outstanding contract work and additional scope of work included in Item C.O. 1.
As a result of the above, the contract price is revised as follows:
UNIT ESTIMATED
ITEM NO. ITEM DESCRIPTION PRICE QUANTITY TOTAL COST
C.O. 1 Wet Well Modifications $51,000.00 1 LS $51,000.00
TOTAL COST OF THIS MODIFICATION $ 51,000.00
The contract time is hereby: increase ❑X decrease ❑ or remains the same ❑ by 90 calendar days as a result of
this modification.
The foregoo ' modification is her by accepted:
_C_- OWNER (NJPE SEA NGINEER
"CONTRACTOR
BY: 1 yyl 'I��� < -� BY: John P. DuPont, P.E. BY: Welo Ba a'no, P.E.
DATE: I '((a — ,?)� -f DATE: DATE: '7 z1/-z(
APPROVAL:
STATE OF NEW JERSEY DATE
Page I of 3
CCS -002
CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE
Revision 10/99
9. ISSUING OFFICE
10. PROJECT NO.
1. CONTRACT NO.
12. MODIFICATION NO.
Borough of Carteret
S340939 -10
[21019-1
Change Order No. 1
13. CONTRACTOR'S PROPOSAL — CHANGE IN CONTRACT PRICE
(Detailed breakdown, attach additional sheets as necessary)
Item C.O. 1
Under Item C.O. 1, Rapid Pump & Meter Service Co., Inc. shall be compensated for the demolition of existing concrete in
the wet well, construction of new concrete fillets in the wet well, and modifications to the wet well grating and railings to
provide adequate access for pump installation & removal. A further breakdown of the scope of work included under this
Item C.O. 1 can be found in Exhibit 1 & Exhibit 3 of this document.
As documented in Mott MacDonald's response to Rapid Pump's final cost proposal and f urther breakdown of how the
cost will be covered through a contract allowance and a formal Change Order, this Change Order No. I to the Contract
2019 -1 will cost $51,000.00,
hn addition to the added cost under this Change Order, there will also be a time extension of the contract of 90 days,
extending the project completion date to Thursday, October 14, 2021. This will allow for sufficient time for the Contractor
to complete this Change Order scope of work along with base scope work for the contract.
NET INCREASE
NET DECREASE
CALENDER DAYS INCREASE
$ 51.000.00
$ 0.00
90 DAYS
DATE:
TYPE NAME AND TITLE:
SIGNATURE:
Page 2 of 3
CCS -002
CONTRACT MODIFICATION PROPOSAL AND ACCEPTANCE
Revision 10/99
14.
ISSUING OFFICE & PROJECT NO.
15. CONTRACT NO.
16. MODIFICATION NO.
Borough of Carteret, S340939 -10
2019 -1
Change Order No. 1
17.
ORIGINAL CONTRACT BID PRICE ... ............................... $ 256 690.00
TOTAL OF PREVIOUS CHANGE ORDERS ......................... $ 0.00
TOTAL CONTRACT COST INCLUDING CHANGE ORDERS ... $ 307.690.00
18.
NECESSITY FOR CHANGE AND REASON FOR OMISSION FROM PLANS AND SPECIFICATIONS:
It was discovered during the draining and cleaning of the wet well of the Bergen Street Pump Station that the bottom of the
wet well had a concrete curbing structure, large fillets, and pump pits; not a flat surface as was anticipated for design.
Additionally, installation and removal of the new pumps /pump rails from the wet well conflicted with the existing wet well
grating and railing.
19.
OTHER IMPACTS RESULTANT OF THIS CHANGE:
None
20.
RESUME OF NEGOTIATIONS OR RECOMMENDATIONS (Loanee's Representative) :
Exhibit 1 (Exhibit 1 Pages 1 -4) —Email dated May 7, 2021 from Mark Montesano (Mott MacDonald) to Tim Foley (Rapid
Pump) requesting a cost proposal for the modifications to the wet well of tine plump station as outlined in the drawings and
scope of work provided to Rapid Pump.
Exhibit 2 (Exhibit 2 Pages 1 -4) — E -mail dated June 2, 2021 from Tim Foley to Peter Giaumiona (Mott MacDonald)
providing an initial cost proposal for the wet well modifications and associated work.
Exhibit 3 (Exhibit 3 Pages 1 -6) — E -mails dated June 2, 2021 from Peter Giammona and -June 3, 2021 from Mark
Montesano to Tim Foley providing review comments on the initial cost proposal from Exhibit 2.
Exhibit 4 (Exhibit 4 Pages 1 -6) —E -mail dated June 15, 2021 from Tim Foley to Peter Giammona providing a "Rev 1"
revised cost proposal and breakdown of costs in response to Exhibit 3.
Exhibit 5 (Exhibit 5 Pages 1.6) —E -mail dated June 16, 2021 from Mark Montesano to Tinn,Foley providing review
comments on the "Rev 1" revised cost proposal from Exhibit 4.
Exhibit 6 (Exhibit 6 Pages 1 -6) — E -mail dated June 18, 2021 from Tim Foley to Peter Giannmona/Mark Montesano
providing a "Rev 2" final cost proposal in response to Exhibit 5.
Exhibit 7 (Exhibit 7 Page 1) — E -mail dated July 15, 2021 from Mark Montesano to Tim Foley informing that the "Rev 2"
final cost proposal provided in Exhibit 6 would be submitted to the Borough for acceptance and indicating the value of the
cost proposal to be paid under an Allowance to the contract and the final value to be paid under this Change Order No. 1.
DATE:
TYPE NAME AND TITLE OF LOANEE'S
SIGNATURE:
REPRESENTATIVE:
John P. DuPont, P.E., Director of Engineering
Page 3 of 3
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
July 27, 2021
i
Notary Public of New Jersey
DANA C. ARCHEVAL
NOTARY PUBLIC OF NEW JERSEY
My Commission Expires 111212022
Sworn and subscribed before
me this day of
Municipal Clerk
The Change Order Spedf,
Co., Inc: with regard to'
station Project
The eoiough's Englnee
ne....a y and not egicip
at'
ME
CARMELA POGORZE
M.nldpal Clerk
($22.as)
icil of the
a
I the change, '. were
of the project.
documents are on file.
E
)ING
08