HomeMy Public PortalAbout01-13-2009Medina Planning Commission January 13, 2009 Meeting Minutes
CITY OF MEDINA PLANNING COMMISSION
Meeting Minutes
Tuesday, January 13, 2009
1. Call to Order: Commissioner Charles Nolan called the meeting to order at 7:00 p.m.
Present: Planning Commissioners, Charles Nolan, Robin Reid, Mary Verbick, Victoria Reid,
Michele Litts, Beth Nielsen, and Jim Simons.
Absent: None
Also Present: Associate Planner Dusty Finke, and City Attorney Ron Batty of Kennedy &
Graven.
2. Election for 2009 Planning Commission Chair:
The Commission accepted nominations for the 2009 Planning Commission Chair.
Commissioner Charles Nolan was nominated.
Charles Nolan was unanimously elected to be Planning Commission Chair.
3. Election for 2009 Planning Commission Vice -Chair:
The Commission accepted nominations for the 2009 Planning Commission Vice Chair.
Commissioner Robin Reid was nominated.
Robin Reid was unanimously elected to be Planning Commission Vice Chair.
4. Public Comments on Items not on the Agenda:
No public comments.
5. Update from City Council Proceedings:
Finke updated the Commission that the City Council:
- approved a timeline for building a concession/field house at Hamel Legion Park, with
construction to be completed by November 2009;
- approved a ball field use policy, fee, and maintenance structure;
- submitted Lake Sarah TMDL requirements, identifying strategies to reduce phosphorous
loading in Lake Sarah. The strategies include a joint project with Loretto to re -meander a
stream that had been ditched and to enlarge a wetland catch basin.
- tabled the PREC ordinance once more, since two Council members were absent, and
could not reach consensus on how to structure the ordinance;
- directed staff to continue to refine a road improvement assessment policy;
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Medina Planning Commission January 13, 2009 Meeting Minutes
took a preliminary look at the four-part commercial ordinance, agreeing with many of the
PC's recommendations, but looking at reducing the minimum lot size to half an acre,
increasing the square footage of a maximum size before requiring a CUP and directing
staff to promote a coordinated design approach for development of commercial sites,
with shared parking and storm retention;
- approved the final tax levy of $2,724,719 and budget of $3,982,429 for 2009;
- delayed the Pioneer Trail Phase II overlay in order to cover other road costs without
bonding in 2009;
- mentioned the City is likely to see income shortfalls in 2009, due to greatly reduced new
development applications.
- welcomed new Council Member Mike Siitari.
- heard a presentation on the Elm Creek Total Management of Daily Load of phosphorous,
and approved a resolution allowing the Elm Creek Watershed to set up a watershed -wide,
multi -city TMDL.
- agreed to more time flexibility in the Tri-city sanitary sewer agreement to allow
Independence and Greenfield residents to hook up to an extension of the sewer that
comes though Medina.
- adjusted the Individual Sewage Treatment Standards Ordinance to give the City more
authority to monitor septic systems.
- approved the lot line rearrangement at 985/995 Medina Road with all conditions
recommended by the Planning Commission.
- reviewed a comprehensive trail plan developed by the Park Commission.
- reviewed a resident's request to not have the City's Nuisance and Outside Storage
Ordinances apply in residential areas. No changes were made.
6. Planning Department Report:
Finke updated the Commission that the David Willis application on Hamel Road for Preliminary
Plat and Site Plan Review was postponed and would be brought to a future meeting once
additional plans are submitted. A new public hearing notice would be mailed prior to the next
scheduled date for the application.
Finke updated the Commission that the Ordinance Amendment (Section 826) pertaining to
churches and other places of worship under conditional use permits was postponed and would be
brought to a future meeting once additional plans were submitted. A new public hearing notice
would be mailed prior to the next scheduled date for this application.
7. Approval of December 9, 2008 Planning Commission Minutes:
Motion by Verbick seconded by R. Reid to approve the December 9, 2008 minutes with no
changes. Motion carried unanimously.
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Medina Planning Commission January 13, 2009 Meeting Minutes
8. David Willis — 32, 36, and 42 Hamel Road (PIDs 12-118-23-41-0012,
12-118-23-41-0013, & 12-118-23-41-0014) — Preliminary Plat and Site Plan Review to
rearrange lot lines between existing lots and to construct a restaurant.
Nolan announced that this item was postponed and that a public hearing would not be opened at
the meeting. He stated that an updated notice would be published and mailed if and when the
item is ready for a Public Hearing at a future meeting.
9. Ordinance Amendment — Section 826 of the City Code — Regulations and Conditional
Use Permit Standards related to churches and other places of worship.
Nolan announced that this item was postponed and that a public hearing would not be opened at
the meeting. He stated that an updated notice would be published and mailed if and when the
item is ready for a Public Hearing at a future meeting.
10. Planning Commission 2009 Orientation/Training:
Ron Batty presented a training entitled Zoning and Planning 101 and the Basic Legal Principles.
The discussion surrounded the roles and responsibilities of Commissioners and tips for reviewing
applications and holding public hearings. Commissioners asked a variety of questions
throughout the presentation.
11. Adjourn: Motion by Verbick, seconded by Simons to adjourn at 9:12 p.m. Motion
carried unanimously.
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