HomeMy Public PortalAboutAugust 18, 2020 City Council Packet
CITY COUNCIL CLOSED & REGULAR SESSION
550 E. 6th Street, Beaumont, CA
Tuesday, August 18, 2020
Closed Session: 5:00 PM | Regular Meeting: 6:00 PM
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets
are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours
AGENDA
MEETING PARTICIPATION NOTICE
This meeting will be conducted utilizing teleconference communications and will be recorded for live
streaming as well as open to public attendance subject to social distancing and applicable health
orders. All City of Beaumont public meetings will be available via live streaming and made available
on the City's official YouTube webpage. Please use the following link during the meeting for live
stream access.
BeaumontCa.gov/Livestream
Public comments will be accepted using the following options.
1. Written comments will be accepted via email and will be read aloud during the corresponding
item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise
authorized by City Council. Comments can be submitted anytime prior to the meeting as well
as during the meeting up until the end of the corresponding item. Please submit your
comments to: NicoleW@BeaumontCA.gov
2. Phone-in comments will be accepted by joining a conference line prior to the corresponding
item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise
authorized by City Council. Please use the following phone number to join the call:
(951) 922-4845
3. In person comments subject to the adherence of the applicable health orders and social
distancing requirements.
In compliance with the American Disabilities Act, if you require special assistance to participate in this
meeting, please contact the City Clerk's office using the above email or call (951) 572-3196.
Notification 48 hours prior to a meeting will ensure the best reasonable accommodation
arrangements.
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CLOSED SESSION - 5:00 PM
A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor
Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance
with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiati ons,
security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending
litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required
announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City
Council Chambers.
CALL TO ORDER
Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council
Member White
Public Comments Regarding Closed Session
1. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6
City Designated Representatives City Manager Todd Parton and Administrative Services
Director Kari Mendoza. Employee Organizations: Beaumont Police Officers Association
Adjourn to Regular Session
REGULAR SESSION - 6:00 PM
CALL TO ORDER
Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council
Member White
Report out from Closed Session:
Action on any Closed Session items:
Action of any requests for Excused Absence:
Pledge of Allegiance:
Approval / Adjustments to the Agenda:
Conflict of Interest Disclosure:
ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE
PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
Any one person may address the City Council on any matter not on this agenda. If you wish to sp eak, please fill out a
“Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on
public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Co uncil from
discussing or taking actions brought up by your comments.
CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the
end of action items.
Approval of all Ordinances and Resolutions to be read by title only.
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1. Approval of Minutes
Recommended Action:
Approve Minutes dated August 4, 2020.
2. Acceptance of Dedication of Easement for Drainage, Street and Utility Purposes
Recommended Action:
Approve the acceptance of dedication of above-mentioned easements for
drainage, street and utilities.
3. Performance Bond Acceptance and Security Agreement for Plot Plan PP2018 -0154
Storage Yard for Construction and Maintenance Materials
Recommended Action:
Accept Performance Bond No. 0207824.
4. Resolution Authorizing the City Manager to Accept Grant Deeds from Pulte Homes for
Tract No. 29180 Lots A, B, and C, and Tract No. 29186 Lots I and J
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of
the City of Beaumont, California, Authorizing the City Manager to Accept Grant
Deeds from Pulte Homes.”
5. 2019 General Plan Annual Progress Report
Recommended Action:
Approve the 2019 General Plan Annual Progress Report and direct staff to
submit the report to the Governor’s Office of Planning and Research.
PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
6. First Amendment to Agreement for Independent Contractor between the City of
Beaumont and Clinical Laboratory of San Bernardino, INC. and to Increase the Total
Contract Fee Amount by $50,000 and Not to Exceed $126,800
Recommended Action:
Approve first amendment to Agreement for Independent Contractor between the
City of Beaumont and Clinical Laboratory of San Bernardino, INC. and to
increase the total contract fee amount by $50,000 and not to exceed $126,800.
7. Housing Element and Housing Related Planning Activity Update
Recommended Action:
Receive and file.
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8. Update to City Council on Status of FEMA Application Related to the COVID-19 Federal
Emergency
Recommended Action:
Receive and file this update regarding the pending application for FEMA
reimbursement related to the COVID-19 emergency.
9. Adopt Amendments to the FY2021 Budget and Approve the Implementation of the
Business Assistance Program and Household Assistance Program
Recommended Action:
It is recommended the City Council adopt the budget amendme nts and approve
the implementation of business assistance and household assistance programs
as follows:
1. Adjust the FY 2020-21 budget to include the receipt of CARES Act funds in the
amount of $635,569,
2. Adjust the FY 2020-21 budget to include the proposed expenditures for the
COVID-19 Relief Program as highlighted in the report totaling $635,569,
3. Adjust the FY 2020-21 budget to include the expenditure of up to $75,000 from
the AQMD fund to purchase two vehicles,
4. Adjust the FY 2019-20 budget to cover I.T. expenses related to the COVID-19
emergency using AQMD funds in the amount of $27,000 and adjust the FY
2020-21 budget to cover I.T. expenses related to the COVID -19 emergency
with AQMD funds in the amount of $5,667,
5. Approve the implementation plan for the Business Assistance Program/ Small
Business Assistance Grant, and
6. Approve the implementation of the Household Assistance Grant Program.
10. Authorize One Additional Part Time On-Call Public Safety Dispatcher Position
Recommended Action:
Authorize one additional part time on-call public safety dispatcher position.
11. Approval of Compensation Plan and Salary Table
Recommended Action:
Approval of the Compensation Plan and Salary Table.
12. Review City Council Policies and Practices Related to the Rules and Procedures for All
Meetings of the City Council as Established in Beaumont Municipal Code Section 2.04
Rules of Procedure
Recommended Action:
This item has been placed on the agenda as requested by the City Council and
City staff has no recommendations at this time.
13. Approval of City Attorney Invoices for the Month of July 2020
Recommended Action:
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Approve invoices in the amount of $105.469.35.
LEGISLATIVE UPDATES AND DISCUSSION
14. Townsend Legislative Update
COUNCIL REPORTS
- Carroll
- Lara
- Martinez
- Santos
- White
ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction
CITY CLERK REPORT
CITY ATTORNEY REPORT
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURNMENT
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont
Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and
the Beaumont Public Improvement Agency is scheduled for Tuesday, September 1, 2020, at 5:00 p.m.
or thereafter as noted on the posted Agenda for Closed Session items in the City Council Board Room
No. 5, followed by the regular meeting at 6:00 p.m. or thereafter as noted on the posted Agenda at City
Hall.
Beaumont City Hall – Online www.BeaumontCa.gov
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CITY COUNCIL CLOSED & REGULAR SESSION
550 E. 6th Street, Beaumont, CA
Tuesday, August 04, 2020
Closed Session: 5:00 PM | Regular Meeting: 6:00 PM
MINUTES
CLOSED SESSION - 5:00 PM
A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor
Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance
with state law which may include, but is not limited to, the following types of i tems: personnel matters, labor negotiations,
security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending
litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required
announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City
Council Chambers.
CALL TO ORDER at 5:07 p.m.
Present: Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Coun cil Member Martinez,
Council Member White
Public Comments Regarding Closed Session
No speakers.
1. Conference with Legal Counsel Regarding Existing Litigation - Pursuant to Government Code
Section 54956.9(d)(1):
Aguirre et al. v. City of Beaumont et al., Case No. RIC 1810937
No reportable action.
2. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City
Designated Representatives City Manager Todd Parton and Administrative Services Director
Kari Mendoza. Employee Organizations: Beaumont Police Officers Association
No reportable action.
3. Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 for
Property Known as Vacant Land APN 418- 190-004, 005, 006, and 007. Agency Negotiator:
City Manager Todd Parton or his Designee. Negotiating Parties: City of Beaumont and Embree
Asset Group, Inc., Under Negotiation: Price and Terms
No reportable action.
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Item 1.
Adjourn to Regular Session
REGULAR SESSION - 6:00 PM
CALL TO ORDER at 6:19 p.m.
Present: Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez,
Council Member White
Report out from Closed Session: see above.
Action on any Closed Session items: None.
Action of any requests for Excused Absence: None.
Pledge of Allegiance
Approval / Adjustments to the Agenda: None.
Conflict of Interest Disclosure: None.
ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE
PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
Any one person may address the City Council on any matter not on this agenda . If you wish to speak, please fill out a
“Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on
public comments. There will be no sharing or passing of time to another person. State Law pr ohibits the City Council from
discussing or taking actions brought up by your comments.
No speakers.
CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the
end of action items.
Approval of all Ordinances and Resolutions to be read by title only.
1. Ratification of Warrants
Recommended Action:
Ratification of Warrants dated March 16 - May 21, 2020.
2. Approval of Minutes
Recommended Action:
Approve minutes dated July 21, 2020.
3. Second Reading and Adoption of an Ordinance Amending and Restating the Development
Agreement (PLAN2019-0336) for the Hidden Canyon Specific Plan, a 2.89 Million Square Foot
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Item 1.
Industrial Business Park (Hidden Canyon Industrial Park); Located at the Western Terminus of
Fourth Street, South of State Highway 60, East of Jack Rabbit Trail
Recommended Action:
Waive the second full reading and adopt by title only the “An Ordinance of th e
City Council of the City of Beaumont, California, Approving an Amended and
Restated Development Agreement by and Between the City of Beaumont and
MPLD II Inland Empire, LLC.”
5. Performance Bond Acceptance and Security Agreement for SDC Fairway Canyon, LLC Tract
31462- Phase 4 Sewer Improvements
Recommended Action:
Accept the following bond and security agreement:
Performance Bond No. 1001124455 for sewer improvements for Tract 31462.
Motion by Council Member White
Second by Council Member Carroll
To approve items 1,2,3 and 5.
4. Second Reading and Adoption of an Ordinance Adding Chapter 8.55 Regulation of Shopping
Carts to the Beaumont Municipal Code
Public Comment
E. Morgan - Expressed concerns with the shopping cart ordinance and its impacts.
Motion by Council Member Martinez
Second by Council Member White
To waive the second full reading and adopt by title only, “An Ordinance of the City
Council of the City of Beaumont adding “Chapter 8.55 Regulation of Shopping Carts” to
the Beaumont Municipal Code.”
Ayes: Council Member White, Council Member Martinez, Council Member
Carroll, Mayor Pro Tem Lara, Mayor Santos
Approved by a unanimous vote
PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
6. Public Hearing to Consider the Placement of Delinquent Solid Waste Handling Service
Charges on The Property Tax Roll
Public Hearing opened at 6:33 p.m.
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Item 1.
A. Beltran - Shared concerns with an ongoing billing issue with Waste Management.
D. Worthington - Shared a discrepancy with the information that Waste Management has on
file regarding his parcel.
M. Neiswender - Clarified that his past due balance has been resolved with Waste
Management.
Public Comment closed at 6:38 p.m.
Motion by Council Member White
Second by Mayor Santos
To waive the full reading and adopt by title only, “A Resolution of the City Council of the
City of Beaumont, California, Authorizing the Collection of Delinquent Solid Waste
Handling Service Charges on the Property Tax Roll.”
Ayes: Council Member White, Council Member Martinez, Council Member
Carroll, Mayor Pro Tem Lara, Mayor Santos
Approved by a unanimous vote
7. Public Hearing to Consider the Placement of Delinquent Sewer Service Charges on The
Property Tax Roll
Public Hearing opened at 6:51 p.m.
No speakers
Public Hearing closed at 6:51 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Lara
To waive the full reading and adopt by title only, “A Resolution of the City Council of the
City of Beaumont, California, Authorizing the Collection of Delinquent Sewage Service
Fees and Charges on the Property Tax Roll.”
Ayes: Council Member White, Council Member Martinez, Council Member
Carroll, Mayor Pro Tem Lara, Mayor Santos
Approved by a unanimous vote
ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
8. Adopt Resolution of the City Council Ordering the Collection of Weed Abatement Charges and
Directing the County Auditor to Collect Such Fees on the Tax Rolls
Motion by Mayor Pro Tem Lara
Second by Council Member White
9
Item 1.
To waive the full reading and adopt by title only “A Resolution of the City Council of the
City of Beaumont, California, Ordering the Collection of Weed Abatement Charges and
Directing the County Auditor to Collect Such Fees on the Tax Rolls.”
Ayes: Council Member White, Council Member Martinez, Council Member
Carroll, Mayor Pro Tem Lara, Mayor Santos
Approved by a unanimous vote
9. Review of Local Emergency Declaration Established via the Adoption of City of Beaumont
Resolution No. 2020-07 Adopted on March 17, 2020
Motion by Council Member Martinez
Second by Council Member Carroll
To make no change regarding the local emergency declaration.
Ayes: Council Member White, Council Member Martinez, Council Member
Carroll, Mayor Pro Tem Lara, Mayor Santos
Approved by a unanimous vote
10. Direction to City Staff Regarding the Establishment of a Business Assistance Program (BAP)
for Local Businesses That Have Experiences COVID-19 Related Losses
Consensus by Council to move forward with the program presented.
LEGISLATIVE UPDATES AND DISCUSSION
11. Townsend Legislative Update
COUNCIL REPORTS
- Carroll - No report.
- Lara - Gave a report out from the WRCOG meeting and expressed concerns regarding the
Walmart landscape and asked that Code Enforcement follow up.
- Martinez - No report.
- Santos - Gave a report out from the In & Out opening and spoke regarding the improvements
made on Second Street.
- White - Gave a report out from the RCTC meeting.
CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction
CITY CLERK REPORT
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Item 1.
CITY ATTORNEY REPORT
12. Status of Pending Litigation
CITY MANAGER REPORT
Gave a report out regarding the Apple Fire and thanked all of the fire fighting support from other
cities.
FUTURE AGENDA ITEMS
- Accessory Dwelling Units update
ADJOURNMENT at 7:34 p.m.
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Item 1.
Staff Report
TO: City Council
FROM: Jeff Hart, Public Works Director
DATE August 18 2020
SUBJECT: Acceptance of Dedication of Easement for Drainage, Street and
Utility Purposes
Background and Analysis:
The City of Beaumont is requesting a permanent easement for utility purposes for
improvements related to Tract 29267, within the Noble Creek Vistas Specific Plan.
These easements are located along Oak Valley Parkway between Beaumont Avenue
and Oak View Drive, on land that is currently owned by the Beaumont-Cherry Valley
Recreation & Park District.
The attached easement documents (Attachments A & B) are for drainage, street, and
utility purposes and have been reviewed and approved by City staff. Attachment A is
for a storm drain easement which contains approximately 0.71 acres, and Attachment B
is for street and utility purposes which contains approximately 5,775 square feet. In
order to comply with the project’s conditions of approval, the attached easements need
to be executed by the City of Beaumont and recorded with the County of Riverside.
Fiscal Impact:
The cost to prepare this staff report is approximately $350.
Recommended Action:
Approve the acceptance of dedication of above-mentioned easements for drainage,
street and utilities.
Attachments:
A. Easement for Drainage Purposes 18-D-004
B. Easement for Street and Utility Purposes 18-D-005
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Item 2.
Staff Report
TO: City Council
FROM: Jeff Hart, Public Works Director
DATE August 18, 2020
SUBJECT: Performance Bond Acceptance and Security Agreement for Plot Plan
PP2018-0154 Storage Yard for Construction and Maintenance
Materials
Background and Analysis:
The City requires all developers to provide security for public improvements consisting
of, but not limited to, sewer improvements, street improvements, storm drain
improvements, utility improvements, and monument improvements. Th e bonded
improvements listed in Table 1 will be constructed by 310 Elm, LLC.
310 Elm LLC:
310 Elm, LLC will construct street improvements related to a proposed storage yard for
construction and maintenance materials, which is located on 2.83 acres at 310 Elm
Avenue. The property is intended to be a storage yard for jobs that will be located
throughout Southern California and will store construction related items such as steel
beams, k-rails, and limited amounts of smaller construction equipment. The site will take
access from both Elm and Olive Avenues and will provide access to each with a 40-
foot-wide driveway. The public street improvements will be constructed within the City
of Beaumont right of way and will consist of asphalt, sidewalk, commercial driveway
approaches, curb, and gutter.
The following table includes the development name, bond number, type of
improvement, and the developer submitting the security agreement:
Table 1
Bond # Bond Type Type of
Improvement Development/Tract # Developer
0207824 Performance Street
Improvements 310 Elm, LLC 310 Elm, LLC
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Item 3.
Staff has reviewed the security agreement along with the performance and payment
bond and determined that they are consistent with the City’s municipal code. Staff
recommends the City Council accept the bond listed in Table 1.
Fiscal Impact:
The cost to prepare this staff report is approximately $350
Recommended Action:
Accept Performance Bond No. 0207824.
Attachments:
A. Bond No. 0207824 and security agreement for street improvements and
associated improvement plan
B. Street improvement plans
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Item 3.
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SEAL DESIGN BY:
DRAWN BY:
CHECKED BY:
SCALE:
DATE:
JOB NUMBER:
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PLOT PLAN PP2018-0154
FILE NO:
S H E E T
OF SHEETS
NATIONAL GEODETIC SURVEY
DESIGNATION “L 1311”
DESCRIBED BY NATIONAL GEODETIC SURVEY
1988. AT THE JUNCTION OF CALIFORNIA AVENUE
AND FIFTH PLACE, 28.9 M (94.8 FT) WEST OF THE
AVENUE CENTERLINE, 7.7 M (25.3 FT) SOUTH OF
THE CENTERLINE OF FIFTH PLACE, 1.1 M (3.6 FT)
NORTH OF A GUY WIRE, 0.79 M (2.6 FT) SOUTH OF
A POWER POLE, 0.18 M (0.6 FT) EAST OF A
WITNESS POST. MARK IS 0.6 METERS W FROM A
SECOND WITNESS POST. A 3-1/2” BRASS DISK IN
A 4” P.V.C. PIPE DN. 0.3’ STAMPED L 1311 1978.
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Item 3.
SHEET 4
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DESCRIPTION
R E V I S I O N S DATEDANIELLE S. FREGOSO
R.C.E. 65501
SEAL DESIGN BY:
DRAWN BY:
CHECKED BY:
SCALE:
DATE:
JOB NUMBER:
CITY OF BEAUMONT, CALIFORNIA
PLOT PLAN PP2018-0154
FILE NO:
S H E E T
OF SHEETS
NATIONAL GEODETIC SURVEY
DESIGNATION “L 1311”
DESCRIBED BY NATIONAL GEODETIC SURVEY
1988. AT THE JUNCTION OF CALIFORNIA AVENUE
AND FIFTH PLACE, 28.9 M (94.8 FT) WEST OF THE
AVENUE CENTERLINE, 7.7 M (25.3 FT) SOUTH OF
THE CENTERLINE OF FIFTH PLACE, 1.1 M (3.6 FT)
NORTH OF A GUY WIRE, 0.79 M (2.6 FT) SOUTH OF
A POWER POLE, 0.18 M (0.6 FT) EAST OF A
WITNESS POST. MARK IS 0.6 METERS W FROM A
SECOND WITNESS POST. A 3-1/2” BRASS DISK IN
A 4” P.V.C. PIPE DN. 0.3’ STAMPED L 1311 1978.
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PAVEMENT JOINT DETAIL
CURB TO MOUNTABLE DIKE DETAIL
CONSTRUCTION NOTES FOR PAVED DRAINAGE DEVICES:
RIBBON GUTTER DETAIL
07/23/2020
07/23/2020
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Item 3.
FOUND 1" IP W/CITY OF
BEAUMONT TAG, FLUSH
FOUND 2" IP W/TAG
LS 7024, UP 0.2 FOUND 1" IP W/TAGLS 7024, FLUSHFOUND 1" IP W/TAG
LS 7024, FLUSH
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DESCRIPTION
R E V I S I O N S DATEDANIELLE S. FREGOSO
R.C.E. 65501
SEAL DESIGN BY:
DRAWN BY:
CHECKED BY:
SCALE:
DATE:
JOB NUMBER:
CITY OF BEAUMONT, CALIFORNIA
PLOT PLAN PP2018-0154
FILE NO:
S H E E T
OF SHEETS
NATIONAL GEODETIC SURVEY
DESIGNATION “L 1311”
DESCRIBED BY NATIONAL GEODETIC SURVEY
1988. AT THE JUNCTION OF CALIFORNIA AVENUE
AND FIFTH PLACE, 28.9 M (94.8 FT) WEST OF THE
AVENUE CENTERLINE, 7.7 M (25.3 FT) SOUTH OF
THE CENTERLINE OF FIFTH PLACE, 1.1 M (3.6 FT)
NORTH OF A GUY WIRE, 0.79 M (2.6 FT) SOUTH OF
A POWER POLE, 0.18 M (0.6 FT) EAST OF A
WITNESS POST. MARK IS 0.6 METERS W FROM A
SECOND WITNESS POST. A 3-1/2” BRASS DISK IN
A 4” P.V.C. PIPE DN. 0.3’ STAMPED L 1311 1978.
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07/23/2020
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Item 3.
FOUND 1" IP W/CITY OF
BEAUMONT TAG, FLUSH
FOUND 1" IP W/TAG
ILLEGIBLE, DN 0.4
FOUND 1" IP W/PLUG
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BENCHMARK:
BY MARK APPR. DATE
ENGINEER CITY
DESCRIPTION
R E V I S I O N S DATEDANIELLE S. FREGOSO
R.C.E. 65501
SEAL DESIGN BY:
DRAWN BY:
CHECKED BY:
SCALE:
DATE:
JOB NUMBER:
CITY OF BEAUMONT, CALIFORNIA
PLOT PLAN PP2018-0154
FILE NO:
S H E E T
OF SHEETS
NATIONAL GEODETIC SURVEY
DESIGNATION “L 1311”
DESCRIBED BY NATIONAL GEODETIC SURVEY
1988. AT THE JUNCTION OF CALIFORNIA AVENUE
AND FIFTH PLACE, 28.9 M (94.8 FT) WEST OF THE
AVENUE CENTERLINE, 7.7 M (25.3 FT) SOUTH OF
THE CENTERLINE OF FIFTH PLACE, 1.1 M (3.6 FT)
NORTH OF A GUY WIRE, 0.79 M (2.6 FT) SOUTH OF
A POWER POLE, 0.18 M (0.6 FT) EAST OF A
WITNESS POST. MARK IS 0.6 METERS W FROM A
SECOND WITNESS POST. A 3-1/2” BRASS DISK IN
A 4” P.V.C. PIPE DN. 0.3’ STAMPED L 1311 1978.
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HUNSAKER
ENWSCURB & GUTTER TO BERM TRANSITION DETAIL
CURVE DATA TABLE
07/23/2020
07/23/2020
5
50
Item 3.
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51
Item 3.
Staff Report
TO: City Council
FROM: Elizabeth Gibbs, Community Services Director
DATE August 18, 2020
SUBJECT: Resolution Authorizing the City Manager to Accept Grant Deeds from
Pulte Homes for Tract No. 29180 Lots A, B, and C, and Tract No.
29186 Lots I and J
Background and Analysis:
Pulte Home Company, LLC has executed grant deeds to the City of Beaumont for
lettered lots located in Oak Valley Greens, specifically Tract No. 29180 lots A, B, and C,
and Tract No. 29186 lots I and J.
Improvements to these lettered lots have been completed and are ready to accept.
Government Code Section 27281 provides that instruments conveying an interest in
real property to the City may not be recorded without a Certificate of Acceptance
approved by the City Council. It also provides that City Council may adopt a resolution
authorizing one or more officers to execute the Certificate of Acceptance, in this case
the City Manager.
The City Attorney has drafted the attached resolution for Council consideration and
Pulte Home Company, LLC has provided signed and notarized grant deeds, a recent
preliminary title report, and a commitment for title insurance (Attachment A).
Fiscal Impact:
Government Code Sections 6103 and 27383 waive recordation fees. Maintenance
costs associated with accepting these lettered lots is included in the Fiscal Year 2021
adopted budget.
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of
the City of Beaumont, California, Authorizing the City Manager to Accept Grant
Deeds from Pulte Homes.”
52
Item 4.
Attachments:
A. Resolution
53
Item 4.
1
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF BEAUMONT AUTHORIZING
THE CITY MANAGER TO ACCEPT GRANT DEEDS FROM
PULTE HOMES
WHEREAS, Pulte Home Company, LLC, a Michigan limited liability company has
executed Grant Deeds to the City of Beaumont for the following real property:
LOT A OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326,
PAGE(S) 99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE
OF CORRECTION RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-
507533, RECORDS IN RIVERSIDE COUNTY. CALIFORNIA.
LOT B OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326, PAGE(S)
99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE OF
CORRECTION RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-
507533, RECORDS IN RIVERSIDE COUNTY, CALIFORNIA.
LOT C OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326, PAGE(S)
99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE OF
CORRECTION RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-
507533, RECORDS IN RIVERSIDE COUNTY, CALIFORNIA.
LOT I OF AMENDING MAP TRACT NO. 29186, AS SHOWN BY MAP ON FILE
IN BOOK 337, PAGE(S) 63 THROUGH 68 OF MAPS, AMENDED PURSUANT TO
CERTIFICATE OF CORRECTION RECORDED SEPTEMBER 17, 2008 AS
INSTRUMENT NO. 2008-507535, RECORDS IN RIVERSIDE COUNTY,
CALIFORNIA.
LOT J OF AMENDING MAP TRACT NO. 29186, AS SHOWN BY MAP ON FILE IN
BOOK 337, PAGE(S) 63 THROUGH 68 OF MAPS, AMENDED PURSUANT TO
CERTIFICATE OF CORRECTION RECORDED SEPTEMBER 17, 2008 AS
INSTRUMENT NO. 2008-507535, RECORDS IN RIVERSIDE COUNTY,
WHEREAS, the improvements have been completed and are ready to accept; and
WHEREAS, Government Code Section 27281 provides that instruments conveying an
interest in real property to the City may not be recorded without a Certificate of Acceptance
approved by the City Council; and
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Item 4.
2
WHEREAS, Government Code Section 27281 also provides that the City Council may, by
a resolution, authorize one or more officers to accept instruments conveying an interest in real
property by executing a Certificate of Acceptance; and
WHEREAS, the City Council desires to delegate to the City Manager the authority to
accept the within described real property interests on behalf of the City.
WHEREAS, a certificate of acceptance for accepting the aforementioned Lots will be
recorded with the Riverside County Clerk Recorder’s Office once this resolution is adopted by City
Council; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Beaumont does authorize
accepting Grant Deeds for the following real property provided that the Grantor obtains at its sole cost
and expense policies of title insurance in favor of the City on each property for the estimated fair
market value showing no monetary liens or encumbrances against the title of each of the properties:
LOT A OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326, PAGE(S)
99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE OF CORRECTION
RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-507533, RECORDS IN
RIVERSIDE COUNTY. CALIFORNIA.
LOT B OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326, PAGE(S)
99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE OF CORRECTION
RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-507533, RECORDS IN
RIVERSIDE COUNTY, CALIFORNIA.
LOT C OF TRACT NO. 29180, AS SHOWN BY MAP ON FILE IN BOOK 326, PAGE(S)
99 THROUGH 103 OF MAPS, AMENDED PURSUANT TO CERTIFICATE OF CORRECTION
RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-507533, RECORDS IN
RIVERSIDE COUNTY, CALIFORNIA.
LOT I OF AMENDING MAP TRACT NO. 29186, AS SHOWN BY MAP ON FILE IN
BOOK 337, PAGE(S) 63 THROUGH 68 OF MAPS, AMENDED PURSUANT TO CERTIFICATE
OF CORRECTION RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-507535,
RECORDS IN RIVERSIDE COUNTY, CALIFORNIA.
LOT J OF AMENDING MAP TRACT NO. 29186, AS SHOWN BY MAP ON FILE IN
BOOK 337, PAGE(S) 63 THROUGH 68 OF MAPS, AMENDED PURSUANT TO CERTIFICATE
OF CORRECTION RECORDED SEPTEMBER 17, 2008 AS INSTRUMENT NO. 2008-507535,
RECORDS IN RIVERSIDE COUNTY,
55
Item 4.
3
Provision 1. Recordation of the aforementioned certificate of acceptance shall be
executed by the City Manager and recorded with the Riverside County Clerk Recorder’s Office.
MOVED, PASSED AND ADOPTED this ___day of August 2020.
AYES:
NOES:
ABSTAIN:
ABSENT:
By: __________
_________________, Mayor, City of Beaumont
ATTEST:
Steven Mehlman
CITY CLERK
By: _____________
56
Item 4.
Staff Report
TO: City Council
FROM: Christina Taylor, Community Development Director
DATE August 18, 2020
SUBJECT: 2019 General Plan Annual Progress Report
Background and Analysis:
California Government Code Section 65300 requires each city and county to adopt a
general plan for the physical development of the jurisdiction. The City of Beaumont
General Plan establishes a vision for the City’s long-term growth and enhancement and
provides strategies with implementing actions to achieve this vision. State law requires
that general plans include seven elements which must cover the following topics: land
use, circulation, housing, safety, noise, conservation, and open space.
The City of Beaumont adopted its general plan in 2007; the housing element update
was subsequently adopted in 2013. Section 65400 of the California Government Code
requires the City to prepare an annual report addressing the status of the general plan
and progress made toward implementing its goals and policies, including the City’s
progress in meeting its share of regional housing needs. The progress report must be
submitted to the City Council, the Governor’s Office of Planning and Research (OPR),
and the Housing and Community Development Department (HCD). The section of this
report pertaining to the housing element has already been submitted to the HCD.
The 2019 General Plan Annual Progress Report is attached for Council’s review. The
Annual Housing Element Progress Report is included with the General Plan Annual
Progress Report. Progress on the other general plan elements, is contained in the body
of the report. The OPR requires that the City Council review and approve the General
Plan Annual Progress Report prior to staff submitting it to the State.
Fiscal Impact:
None.
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Item 5.
Recommended Action:
Approve the 2019 General Plan Annual Progress Report and direct staff to
submit the report to the Governor’s Office of Planning and Research.
Attachments:
A. 2019 General Plan Annual Progress Report Resolution
B. 2019 General Plan Annual Progress Report
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Item 5.
1
RESOLUTION 2020-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT
TO APPROVE THE 2019 GENERAL PLAN ANNUAL PROGRESS REPORT.
WHEREAS Government Code 65400(a)(2) mandates that all cities and counties
provide an annual report to their legislative bodies, the Office of Planning and Research (OPR),
and the Department of Housing and Community Development (HCD) on the status of the
General Plan and the progress of its implementation, including the progress on meeting its
share of regional housing needs pursuant to Section 65584 and local efforts to remove
governmental constraints to the maintenance, improvement, and development of housing
pursuant to Government Code Section 65583(c)(3); and
WHEREAS, the report is not subject to the California Environmental Quality Act (CEQA)
because the report does not meet the definition of a “project” per Section 21065 of the CEQA
Guidelines; and
WHEREAS, on August 18, 2020 a public meeting was held by the
Beaumont City Council; and
WHEREAS, the City Council has reviewed the 2019 General Plan Annual Progress
Report and finds that it accurately reflects the status of the City’s General Plan implementation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT,
CALIFORNIA, RESOLVES AS FOLLOWS:
Section 1. The 2019 General Plan Annual Progress Report, as set forth in Exhibit “A”
attached hereto, is hereby approved.
Section 2. The City Council directs staff to submit the Report to the Office of Planning
and Research (OPR) and the Department of Housing and Community Development (HCD).
MOVED, PASSED, and ADOPTED this 18th day of August, 2020 by the following roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Rey Santos, Mayor
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Item 5.
2
ATTEST: APPROVED AS TO FORM:
________________________________ ___________________________
Steven Mehlman, City Clerk John Pinkney, City Attorney
60
Item 5.
CITY OF BEAUMONT
GENERAL PLAN ANNUAL
PROGRESS REPORT
Calendar Year 2019
Prepared by the
Community Development Department
Government Code Section 65400(b)(1) mandates that all cities and counties submit to their
legislative bodies an annual report on the status of the general plan and progress in its
implementation. This document satisfies the Government Code requirement.
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Item 5.
City of Beaumont
General Plan Annual Progress Report
Calendar Year 2019
City Council
Mayor Rey Santos
Mayor Pro Tempore Mike Lara
Council Member Lloyd White
Council Member Nancy Carroll
Council Member Julio Martinez III
City Manager
Todd Parton
Assistant City Manager
Kristine Day
Community Development Director
Christina Taylor
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Item 5.
TABLE OF CONTENTS
Introduction ..................................................................................................................... 4
Background ..................................................................................................................... 4
Planning .......................................................................................................................... 7
Building and Safety ......................................................................................................... 7
Housing Element Reporting Requirements ..................................................................... 8
General Plan Implementation .......................................................................................... 8
Community Development ................................................................................................ 8
Population and Housing .................................................................................................. 9
Transportation and Circulation ........................................................................................ 9
Resource Management ................................................................................................. 10
Safety and Noise ........................................................................................................... 11
General Plan Update ..................................................................................................... 12
Appendix A Government Code Section 65400
Appendix B Annual Housing Element Progress Report
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Item 5.
INTRODUCTION
Government Code Section 65400 (b)(1) mandates that all cities and counties submit to
their legislative bodies an annual report (Progress Report) on the status of the general
plan and progress in its implementation. Only charter cities are exempt from the
requirement to prepare progress reports. A copy of this progress report must be sent to
the Governor’s Office of Planning and Research (OPR) and the Department of Housing
and Community Development (HCD).
The General Plan Annual Progress Report summarizes the City of Beaumont’s progress
towards implementing the goals, policies and programs of the City’s 2007 General Plan.
This report covers the period of January 1, 2019, through December 31, 2019. The report
also provides an overview of the activities of the Community Development Department
which includes Planning and Building and Safety.
Review and Acceptance by Local Legislative Body
The State of California Governor’s Office of Planning and Research and the State
Department of Housing and Community Development will also receive a copy of The City
of Beaumont’s General Plan progress report after it is reviewed and accepted by the
Beaumont City Council. The City Council can accept this on consent, or as a discussion
item.
BACKGROUND
The City of Beaumont was incorporated on November 18, 1912. Beaumont is a General
Law City under the Council/Manager form of government. Located in the Riverside
County, Beaumont is located 110 miles north of San Diego, 50 miles east of Los Angeles,
50 miles northeast of the heart of Orange County and 15 miles west of the City of San
Bernardino.
The City and its designated sphere of influence, encompass approximately 48 square
miles. The land area within the City’s corporate boundaries is approximately 26 square
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Item 5.
miles. In the coming years, the City will likely be among the fastest growing areas of the
Southern California region due to the availability of developable land, the relatively low
housing costs, and its desirability as a retirement community. The City’s location in
relation to the major regional transportation facilities that include the I-10 and SR-60
freeway and the Union Pacific railroad, has also enhanced its desirability as an industrial
location.
The geographic area governed by the Beaumont General Plan includes the City’s
corporate boundaries as they existed in 2005 and the City’s established Sphere of
Influence. Because there is considerable variation within the area governed by this
General Plan, the larger Beaumont Planning Area has been subdivided into eight smaller
Planning Areas. These planning areas are described below:
Town Center Planning Area. This planning area corresponds to the original, older
residential section of the City. The Planning Area is bounded by 8th Street on the south,
Cherry Avenue on the east, Elm Avenue on the west, and Oak Valley Parkway on the
north. Residential development within this Planning Area largely consists of single- family
residential development with multiple family residential development occupying infill lots.
Oak Valley Planning Area. This Planning Area is dominated by the Oak Valley
development, located north of the Oak Valley Parkway and east of the I-10Freeway and
the Three Rings Ranch and Kirkwood developments located to the south of Oak Valley
Parkway. The Planning Area is bounded by the I-10 Freeway on the west and south, Elm
Avenue on the east, and Brookside Avenue on the north.
North Beaumont Planning Area. This Planning Area is also dominated by residential land
uses generally characterized by newer single-family developments such as the Mountain
Meadows and Cougar Ranch developments. The Planning Area is bounded by Beaumont
Avenue on the west, Cherry Avenue on the east, the Oak Valley Parkway on the south,
and Brookside Avenue on the north.
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Item 5.
East Beaumont Planning Area. This Planning Area includes the Sundance development.
The Planning Area is generally bounded by Brookside Avenue on the north, Cherry
Avenue on the west, 8th Street on the south, and Highland Springs Avenue on the east.
The Highland Springs resort is also included in this Planning Area.
6th Street Corridor Planning Area. This Planning Area is bounded by 8th Street on the
north, the I-10 Freeway on the south, Highland Springs Avenue on the east, and the I-10
and the SR-60 interchange on the west. Commercial and industrial uses located along
the 6th Street frontage are the predominant land uses within this Planning Area. A large
number of homes are also found in the Planning Area, south of 8th Street.
Southeast Beaumont Planning Area. This Planning Area is located to the south of the I-
10 Freeway and east of Highway 79 (Beaumont Avenue) and contains large tracts of
undeveloped land and farmland. Industrial development is located south of the I-10
Freeway and Union Pacific railroad. The Planning Area is bounded by the I-10 Freeway
on the north and Highland Springs Road on the east.
Southwest Beaumont Planning Area. This Planning Area is located to the south of the I-
10 Freeway and west of Highway 79 (Beaumont Avenue). This Planning Area contains
large tracts of undeveloped land, farmland, and industrial development located south of
the I-10 Freeway and Union Pacific railroad. The Planning Area is bounded by the I-10
and the SR-60 Freeways on the north.
West Beaumont Planning Area. This large Planning Area is located west of the I-10
Freeway and includes the areas located north of the SR-60 Freeway. The majority of the
Planning Area is currently undeveloped though new residential projects are planned.
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Item 5.
PLANNING
This section outlines the activities of the Planning Department from January 2019,
through December 2019. The day-to-day planning activities include:
• Administrating the City’s Zoning Ordinance
• Answering public inquiries on the telephone and over the public counter
• Processing planning applications for the Planning Commission and City Council
• Reviewing and approving business license applications for zoning compliance
• Preparing reports for the Planning Commission and City Council
• Reviewing development plans for compliance with City standards
During calendar year 2019, the City of Beaumont had no updates to the General Plan.
The City had no new specific plans and one (1) completed specific plan amendment. The
following list included applications that were processed and completed through Planning
during 2019:
• Three (3) Parcel Map Applications
• Three (3) Tract Map Applications
• Seventy-nine (79) Home Occupation Permits
• Nineteen (19) Conditional Use Permits
• Eighty-six (86) Plot Plan Applications
• Twenty-four (24) Variance Applications
BUILDING AND SAFETY
Building and Safety is responsible for a variety of tasks that include issuing permits,
processing plan check submittals, and inspections. The Building and Safety Department
reviews all plans and permits for compliance with California building codes. New building
construction and tenant improvements require plan check review for zoning and building
code compliance.
During calendar year 2019, the City of Beaumont Building and Safety Department issued
a total of 2,230 permits as follows:
• 124 New Non-Residential Construction Permits
• 2,106 Residential Permits
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Item 5.
HOUSING ELEMENT REPORTING REQUIREMENTS
The State Department of Housing and Community Development (HCD) has standardized
forms for addressing the Housing Element portion of this Annual Progress Report, which
is contained in Appendix B.
GENERAL PLAN IMPLEMENTATION
The City’s General Plan is made up of six (6) elements that include the seven (7) elements
required by State Law:
• Community Development
o Land Use
• Housing
• Transportation and Circulation
• Resource Management
o Open Space
o Conservation
• Population and Housing
• Safety
o Safety
o Noise
Community Development - Land Use
The Community Development-Land Use Element guides the City’s land use policy and
insures that appropriate development takes place, with adequate provision of public
services and utilities. Land use designations are defined and mapped. The land use
designations roughly correspond to the City’s zoning designations. Although development
throughout the City is encouraged, most of the new activity the City experienced was in
the East and Southeast Beaumont Planning Areas.
The Community Development Element sets policies and priorities for how the City will
develop and takes into account many facets involved in growing a community. The
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Item 5.
element goals include preserving existing residential neighborhoods and promoting the
development of more housing; expanding the City’s commercial, industrial and other
employment generating land uses; and ensuring timely provision of services through
maintenance and improvement of infrastructure.
As required by law, potential impacts from new development are assessed under CEQA.
Additional conditions of approval and mitigation may be required if deemed necessary to
provide for issues such as screening, habitat conservation, parking, noise-reduction
(etc.), or otherwise address issues per the General Plan’s direction.
Population and Housing
The City of Beaumont Housing Element was certified by the State Department of Housing
and Community Development on December 17, 2013, for the 2013-2021 planning period.
The Housing Element was not amended during Calendar Year 2019.
Pursuant to Government Code Section 65400, the City Council is required to prepare an
annual report on the status and progress in implementing the City’s Housing Element
using forms and definitions adopted by the Department of Housing and Community
Development. This report has been submitted for 2019 and is required to be used for the
Annual Progress Report. The completed forms for Calendar Year 2019 are attached as
Appendix B to this report.
Transportation and Circulation
The Transportation and Circulation Element guides the City’s decision making regarding
transportation, roadways and performance standards. Through the goals and policies of
the Transportation and Circulation Element, the City strives to improve both local and
regional transportation systems.
This element was not updated during the 2019 calendar year. Several major
transportation projects were either started or completed this year:
• Oak Valley Signalization - The project included installing signals at Oak Valley
Parkway and I-10, re-paving and re-striping the overpass and adjacent street
areas. Completing this project has improved traffic flow along Oak valley Parkway
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Item 5.
and the overpass serving developments north and south of I-10 in the City of
Beaumont.
• Potrero Interchange Project – Phase I was completed in 2019 with the bridge
opening and providing additional connectivity north and south of SR-60. Phase II
being readied and will consist of east and westbound on and off ramps.
Resource Management
The Resource Management Element indicates those policies that are relevant to the
preservation, conservation, or management of important natural and man-made
resources. The Element addresses soil, hydrology, biology, air quality, cultural resource
management and open space. The Land Use Map was not updated in 2019. The Element
goals and policies for Resource Management focus on balancing the natural and the built
environments. The City works toward achieving this balance through the following:
• Promoting the maintenance of open space and agricultural resources
• Implementing best practices for soil and water conservation
• Encouraging environmentally sensitive development
• Continuing work on local and regional parks and trails
The City continues working toward implementation of the Resource Management
Element goals through management, preservation or protection of our resources while
still providing a robust environment for our residents to enjoy.
Safety and Noise
The Safety and Noise Element was not amended during calendar year 2019.
Due to the nature of the policies of the Safety and Noise Element, efforts to implement
this Element of the General Plan are on-going. Projects are reviewed on a case-by-case
basis for adverse impacts to the environment and sensitive receptors.
The Safety Element establishes City policy relative to the reduction and mitigation of
natural and manmade hazards that must be considered in future planning and decision-
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Item 5.
making. The public’s health and safety is an important component of the General Plan
due to the City’s location in a seismically active region. This Element’s scope has been
expanded to include noise exposure and abatement.
The Element is concerned with identifying existing hazards and ways to reduce the risk
from the hazards on persons and on property. State law requires that every safety
element include the following components:
• The identification, mapping, and appraisal of seismic hazards of concern to
planning and future development, including areas subject to liquefaction, ground-
shaking, surface rupture, or seismic sea waves (Section 65302(f);
• An appraisal of mudslides, landslides, and slope stability that might occur as a
result of a seismic disturbance (Section 65302(f); and,
• The identification of the potential for fires and other natural and manmade disasters
and measures designed to reduce the loss of life, injury, and damage to property
(Section 65302(i).
The State guidelines are also very specific as to the content of noise elements.
Government Code Section 65302(f) indicates that the noise element should be prepared
according to guidelines established by the State Department of Health Services. At a
minimum, the Government Code requires that the Element analyzes and projects noise
levels for:
• Highways and freeways;
• Primary arterials and major local streets;
• Passenger and freight on-line railroad operations and ground rapid transit systems;
• Commercial, general aviation, heliport, helistop, and military airport operations;
aircraft over flights, jet engine test stands, and all other ground facilities and
maintenance functions related to airport operations;
• Local industrial plants, including, but not limited to, railroad classification yards;
and,
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Item 5.
• Other ground stationary sources identified by local agencies as contributing to the
community noise environment.
The City’s Safety Element takes all of these requirements into account and adheres to
the standards for safety and noise as identified in the General Plan and as required by
law.
GENERAL PLAN UPDATE
The General Plan is the guiding land development document and blueprint of the City.
The City of Beaumont General Plan was last updated in March 2007. Although it has
served the community well, the City has experienced tremendous growth within the past
decade and new development patterns have evolved. Statewide, most developing cities
update their general plans every ten years to ensure their plans are up to date to better
streamline development and protect themselves from legal challenges due to out of date
planning documents. The General Plan needs to be updated in order to provide
comprehensive direction, relevant goals, policies, and implementation programs that can
effectively guide the City forward for the next ten to twenty years. In 2016, the City sent
out a RFP (Request for Proposals) to update the City’s General Plan and in 2017 began
the process of updating the General Plan. The comprehensive General Plan Update will
be released for public review in mid-August and is anticipated to be adopted by the end
of 2020.
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Item 5.
Jurisdiction Beaumont
Reporting Year 2019 (Jan. 1 - Dec. 31)
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
528
528
6
355
354
1
2
94
2
0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-
income permitted units totals
Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Appendix B
73
Item 5.
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Chief Plant Operator
DATE August 18, 2020
SUBJECT: First Amendment to Agreement for Independent Contractor between
the City of Beaumont and Clinical Laboratory of San Bernardino, INC.
and to Increase the Total Contract Fee Amount by $50,000 and Not to
Exceed $126,800
Background and Analysis:
Clinical Laboratory of San Bernardino, INC. is contracted with the City of Beaumont to
perform laboratory services for the wastewater treatment plant. The current contract
was based on the testing parameters required by the plant’s NPDES permit in 2019.
With the upgrade and expansion of the wastewater treatment plant and the addition of a
brine line and its associated discharge, further testing is now required beyond the
current laboratory contract. SAWPA requires a startup analysis consisting of testing the
first 24 hours of discharge, continuing with six weekly tests, followed by quarterly testing
in perpetuity. The plant process related to the new MBR system will require additional
testing related to start up, followed by process control testing to monitor the health of
the new plant. The new reverse osmosis system will also require start up testing and
monitoring. Finally, in anticipation of producing recycled water, an allotment was added
for Title 22 panel testing. The total requested increase to the contract is $50,000.
Fiscal Impact:
The cost of preparing the staff report is estimated to be $750.
Not to exceed $50,000 in additional testing and analysis costs/fees added to existing
Clinical Laboratories of San Bernardino, INC. agreement.
Recommended Action:
Approve first amendment to Agreement for Independent Contractor between the
City of Beaumont and Clinical Laboratory of San Bernardino, I NC. and to
increase the total contract fee amount by $50,000 and not to exceed $126,800 .
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Item 6.
Attachments:
A. First Amendment to Agreement for Independent Contractor
75
Item 6.
FIRST AMENDMENT TO AGREEMENT FOR INDEPENDENT CONTRACTOR
THIS FIRST AMENDMENT TO AGREEMENT OF SERVICES BY INDEPENDENT
CONTRACTOR (“Amendment”) is made and effective as of the 18th day of August, 2020 by and
between the CITY OF BEAUMONT (“CITY”), a general law city, and Clinical Lab of San
Bernardino, INC., a California Corporation (“CONTRACTOR”) in consideration of the mutual
promises and purpose contained herein, the parties agree as follow:
RECITALS
This First Amendment is made with respect to the following facts and purpose that the
parties agree are true and correct:
A. On January 2, 2019 the CITY and CONTRACTOR entered into that certain
agreement entitled “Agreement of Services by Independent Contractor” (“Agreement”).
AMENDMENT
Section 2 of the Agreement is hereby amended to extend the ‘Services to be Performed’
Agreement to provide the services as follows: additional analyses as required by the Brine Line
Permit, operation of the new wastewater treatment plant, and Title 22 compliance as provided in the
proposal.
Section 4 of the Agreement is hereby amended to increase the ‘Compensation’ Agreement an
additional Fifty Thousand dollars ($50,000.00). Notwithstanding anything in the Agreement
shall not exceed a total contract amount of One Hundred Twenty Six Thousand Eight Hundred
dollars ($126,800.00).
The recitals to this Amendment are deemed incorporated herein by this reference. All
other terms of the Agreement not expressly amended by this Amendment shall remain in full
force and effect. In the event of a conflict between the Agreement and this Amendment, this
Amendment shall control.
[Signatures on following page]
76
Item 6.
SIGNATURE PAGE TO
CITY OF BEAUMONT
FIRST AMENDMENT
CITY:
CITY OF BEAUMONT
By: ________________________________
Rey Santos, Mayor
CONTRACTOR:
CLINICAL LAB OF SAN BERNARDINO,
INC., a California corporation
By: ______________________________
Print Name: _______________________
Title: _____________________________
ATTEST:
By:________________________
Steven Mehlman, City Clerk
APPROVED AS TO FORM:
By: ___________________________
John O. Pinkney, City Attorney
77
Item 6.
Staff Report
TO: City Council
FROM: Christina Taylor, Community Development Director
DATE August 18, 2020
SUBJECT: Housing Element and Housing Related Planning Activity Update
Background and Analysis:
Accessory Dwelling Unit Ordinance
January 2, 2020, SB 13, AB 68, AB 670, and AB 881 all became effective. These laws
enacted changes to accessory dwelling unit (ADU) regulations currently in effect in most
cities throughout California.
The City of Beaumont ADU regulations are found in the Beaumont Municipal Code
Chapter 17.03.060 Residential Single-Family Zone (RSF). The City’s ADU requirements
are not fully consistent with the State’s new requirements. The biggest areas of
inconsistency are size regulations, setbacks and parking replacem ent. Since the new
ADU regulation took effect, staff has been utilizing the State guidelines for review of
ADU proposals. In calendar year 2019, the City did not receive any applications for
ADUs. To date in 2020, staff has received two ADU applications which have been
reviewed per State regulations.
Housing Element Update
The fifth Regional Housing Needs Assessment (RHNA) cycle is in its final year. The
Southern California Association of Governments (SCAG) has provided cities with their
sixth cycle allocations. The sixth RHNA cycle will cover the planning period from
October 2021 through October 2029. Cities have until October 2021 to update their
housing elements and submit them to the State for certification. The City of Beaumont’s
fifth RHNA cycle allocation was 5,415 units. The City’s allocation for the sixth RHNA
cycle is 4,201dispersed into the following categories:
Very-Low Income: 1,225 units,
Low Income: 719 units,
Moderate Income: 722 units, and
Above Moderate Income: 1,535 units.
78
Item 7.
Grant Funding Awarded
In an effort to help facilitate housing development, the State of California made two
rounds of grant funding available. The funds must be used to develop, revise and/or
implement policies and procedures that directly help improve or increase housing
development. The funding formula was based on population. The City of Beaumont was
eligible for up to $160,000 in the first round and $150,000 in the second round. Planning
staff applied for and received the full amount of funding in each cycle for a total of
$210,000. These funds will be used to update the City’s Housing Element, prepare a
stand-alone State compliant ADU ordinance and update the zoning code to ensure
consistency with the new housing element.
Fiscal Impact:
None.
Recommended Action:
Receive and file.
Attachments:
A. Summary of Key ADU Provisions
79
Item 7.
Summary of Key Provisions of SB 13 / AB 68 / AB 670 / AB 881
Reduced Costs and Burdens for Developing ADUs
Cities must approve ADU applications within 60 days, without a hearing or discretionary review.1
For ADUs permitted by 2025, cities cannot require the owner to live at the property.2
Cities cannot charge any impact fees for ADUs under 750 sqft; fees for larger ADUs are limited.3
Homeowners associations must allow the construction of ADUs.4
ADUs can be developed at the same time as a primary u nit, under most of the same rules.5
A city must delay code enforcement against an existin g unlawful ADU to allow it to be legalized.6
ADUs Subject to Auto matic Ap proval — No Local Limi ts
Cities must permit certain categories of ADU without applying any local development standards (e.g.,
limits on lot size, unit size, p arking, height, setbacks, landscaping, or aesthetics), if proposed on a lot
developed with one single-family home.7 ADUs eligible for this automatic approval include:
An ADU converted from existin g space in the home or another structure (e.g., a garage), so long
as the ADU can be accessed from the exterior and has setbacks sufficient for fire safety.8
A new detached ADU that is no larger than 800 sqft, has a maximum height of 16 feet, and has
rear and side setbacks of 4 feet.9
Both of the above options (creating two ADUs), if the converted ADU is smaller than 500 sqft .10
ADUs Subject to Ministerial Approval — Minimal Local Limits
Even if not subject to automatic approval, a city generally must approve any attached or detached ADU
under 1,200 sqft unless the city adopts a new ADU ordinance setting local development standards for
ADUs.11 If a city adopts such an ordinance, it must abide by the following restrictions:
No minimum lot size requirements.12
No maximum unit size limit under 850 sqft (or 1,000 sqft for a two-bedroom ADU).13
No required replacement parking when a parking garage is converted into an ADU.14
No required parking for an ADU created through the conversion of existing space or located
within a h alf-mile walking distance of a bus stop or transit station. 15
If the city imposes a floor area ratio limitation or similar rule, the limit must be designed to allow
the development of at least one 800 sqft attached or detached ADU on every lot.16
Adding Units to Multifamily Properties
The new laws allow units to be added to multifamily buildings. Cities must permit these types of units in
multifamily buildings without applying any local development standards:
New units within the existing non-living space of a building (e.g., storage rooms, basements, or
garages). At least one unit and up to ¼ of the existing unit count may be created this way.17
Two new homes on the same lot as the multifamily building but detached from it, with 4-foot side
and rear setbacks and a 16-foot maximum height.18
Unless otherwise noted, references are to Gov. Code § 65852.2 as amended in Section 1.5 of AB 881, Stats. 2019 c. 659. 1 § 65852.2(a)(3). 2 § 65852.2(a)(6).
3 § 65852.2(f)(3)(A). 4 AB 670, Stats. 2019 c. 178. 5 §§ 65852.2(a)(3); (j)(1); (j)(9) 6 § 65852.2(n). 7 § 65852.2(e)(1). 8 § 65852.2(e)(1)(A). 9 § 65852.2(e)(1)(B).
10 § 65852.2(e)(1)(B); AB 68 (Ting), Stats. 2019 c. 655 § 2 (amending Gov. Code § 65852.22(h)(1)). 11 § 65852.2(a)(4). 12 § 65852.2(a)(1)(B)(i). 13 § 65852.2(c)(2)(B).
14 § 65852.2(a)(1)(D)(xi). 15 §§ 65852.2(d)(1), (d)(3), (j)(10) 16 § 65852.2(c)(2)(C). 17 § 65852.2(e)(1)(C). 18 § 65852.2(e)(1)(D).
contact@ cafo rhomes .o rg | (213) 739-8206
525 S. Virgil Avenue | Los Angeles, CA 90020
80
Item 7.
Staff Report
TO: City Council
FROM: Jeff Mohlenkamp, Finance Director
DATE August 18, 2020
SUBJECT: Update to City Council on Status of FEMA Application Related to the
COVID-19 Federal Emergency
Background and Analysis:
On March 13, 2020, the COVID-19 pandemic was declared a national emergency. This
set in motion the ability of governmental entities to seek funding from the Federal
Emergency Management Agency (FEMA). The emergency declaration established that
costs associated with responding the COVID-19 emergency from the declaration date
would be eligible for potential reimbursement through FEMA. There has been no
identified ending date to the emergency. The City submitted an application that was
approved on April 8, 2020. FEMA provides reimbursement funding totaling 75% of
eligible expenses.
The City has been tracking expenditures that directly relate responses to the
emergency. This includes identifying specific invoices to its items purchased such as
protective equipment, sanitizing supplies and overtime costs directly tied to the
response efforts. To date, the City has costs of approximately $20,000 that appear to
be clearly reimbursable by FEMA. The City has plans to spend approximately $10 0,000
for items that staff believes will likely qualify for reimbursement. This includes costs for
expanded sanitization as City operations continue to re -open for more direct public
service. There may be additional items related to the COVID-19 pandemic response for
which the potential exists for FEMA reimbursement eligibility. City staff feels it to be
prudent to submit these costs for reimbursement separately from those items which are
clearly eligible. This will help ensure that Beaumont may maximize all of its eligible
reimbursements and provide the maximum benefit to the local tax payers. These items
will be submitted as a separate FEMA project application.
Staff has received guidance from the California Office of Emergency Services that the
City can submit multiple projects under the FEMA application. Staff intends to submit
the first application for reimbursement in September 2020. Additional projects will be
81
Item 8.
submitted as expenditures are incurred and as guidance regarding the incident end date
is received.
Staff will advise the Council once an application is submitted and seek approval for the
receipt of funds when a funding decision is made by FEMA.
Fiscal Impact:
There is no financial impact at this time. This is an informational item. Costs related to
responding to COVID-19 have been occurring since March 2020, and will continue as
needed to assure safe conditions for staff and the public. The FEMA application will
allow for the reimbursement of 75% of eligible expenses.
Recommended Action:
Receive and file this update regarding the pending application for FEMA
reimbursement related to the COVID-19 emergency.
Attachments:
A. FEMA Fact Sheet regarding the Covid-19 Public Health Emergency
B. FEMA Streamlined Project Application description
82
Item 8.
June 2020 Page 1 of 2
FEMA FACT SHEET
Coronavirus Disease 2019 (COVID-19)
Public Health Emergency:
Coordinating Public Assistance and Other
Sources of Federal Funding
The President’s March 13, 2020, COVID-19 nationwide emergency declaration and subsequent major disaster
declarations authorize the Federal Emergency Management Agency (FEMA) to provide Public Assistance (PA)
Program funding under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) to state,
local, tribal, and territorial (SLTT) government entities and certain private nonprofit (PNP) organizations for
emergency protective measures. For COVID-19, Congress authorized over $3 trillion to multiple federal agencies for
them to provide assistance to SLTTs in addressing the effects of this public health emergency pandemic. The
extensive COVID-19 authority of other federal agencies in some cases overlaps with FEMA’s authority.
Multiple Sources of Funding – Given the need of SLTTs to quickly address the public health threats of the COVID-19
pandemic and that Congress has made funding available to several federal agencies for this purpose, potential
applicants for PA have the flexibility to determine which source of funding to use for their costs in order to best meet
their needs in response to the COVID-19 pandemic, subject to the purpose and eligibility requirements of each of the
federal programs and funding sources. Given the multiple overlapping authorities and funding for the federal
response to COVID-19, FEMA may provide PA funding to applicants for eligible costs under the COVID-19 declarations
that may also be eligible for funding under another federal agency’s authorities. FEMA will not deny a PA eligible cost
under a COVID-19 declaration solely because that cost may be eligible under another federal agency’s authorities,
except as described in the next section. (A list of federal funding for COVID-19 is available at:
https://www.usa.gov/coronavirus.)
Coordination of Funding – To avoid confusion and streamline options amongst multiple funding sources, FEMA may
decide not to pay for certain types of work and may direct SLTTs to another agency with more subject matter
expertise or with a more flexible funding source. For example, contact tracing is potentially an eligible PA emergency
protective measure, in coordination with the U.S. Department of Health and Human Services (HHS) and the
Department of the Treasury (Treasury); however, FEMA has determined that those agencies are the most appropriate
for SLTTs seeking funding for contact tracing. As FEMA continues to coordinate with our federal partners to ensure
coordination of funding, we will provide additional guidance to SLTTs for where they can seek funding. If an
applicant applies to FEMA for PA funding and then determines it no longer wants the funding for the cost of certain
activities from FEMA and will instead seek funding from another federal agency, the applicant should notify FEMA as
soon as possible. Applicants should notify FEMA by withdrawing or amending their PA project application if funding
has not been awarded yet or request an updated version to amend their PA project if funding has been awarded.
Duplication of Benefits – Section 312 of the Stafford Act prohibits all federal agencies from duplicating benefits for
disaster relief. Multiple agencies having authority to expend funds for the same purpose is not, by itself, a duplication of
83
Item 8.
Learn more at fema.gov/coronavirus June 2020 Page 2 of 2
benefits under Section 312. However, all federal agencies are prohibited by Section 312 from paying SLTTs for the same
work twice. FEMA is coordinating closely with other federal agencies to provide information about the eligible use of
various COVID-19 funding resources. Recipients and subrecipients are ultimately responsible for ensuring that they
do not accept payment for the same item of work twice. FEMA applicants will certify in the PA application process
that assistance is not being duplicated.
Cost Share – For COVID-19, PA funding is authorized at 75% federal cost share. Generally, other federal agency
funding cannot be used to meet the FEMA non-federal share requirement. For COVID-19, there are two exceptions:
Treasury’s CARES Act Coronavirus Relief Fund and the Department of Housing and Urban Development’s Community
Disaster Block Grant (CDBG-CV) can be used to meet the PA non-federal share. Cost share requirements vary from
agency-to-agency and program-to-program; however, many of the programs funded by the CARES Act and the other
supplemental appropriations do not require a non-federal share.
84
Item 8.
May 1, 2020 1
COVID-19 Streamlined Project
Application
FEMA developed the COVID-19 streamlined project application to simplify the application process for
Public Assistance funding under the COVID-19 pandemic declarations. This document is a reference guide
that Applicants may use when completing their project application. FEMA's
Applicant Quick Guide: Completing and Submitting the COVID-19 Project
Application provides instructions for completing the project application
online in the Public Assistance Grants Portal.
Overview
FEMA may provide funding to eligible Applicants for costs related to
emergency protective measures1 conducted as a result of the COVID-19
pandemic. Emergency protective measures are activities conducted to
address immediate threats to life, public health, and safety. Eligible
Applicants may submit funding requests to the Recipient and FEMA
through the Public Assistance Grants Portal. FEMA provides funding
through Recipients to eligible Applicants.
Prerequisites
Prior to submitting the project application, Applicants must submit and
receive approval of a Request for Public Assistance. To submit a request,
visit the Public Assistance Grants Portal at grantee.fema.gov.
Public Assistance Funding Considerations
Public Assistance funding is subject to a cost share: The assistance FEMA
provides through its Public Assistance program is subject to a cost share.
The federal share is not less than 75 percent of eligible costs. The federal
cost share may be increased in limited circumstances if warranted. The
Recipient determines how much of the non-federal share the Applicant
must fund.
Public Assistance cannot duplicate funding from another federal source:
Some activities may be eligible for funding through both FEMA and other
federal agency funding sources for COVID-19 including the U.S. Department of Health and Human
Services’ Centers for Disease Control and Prevention (CDC) and Office of the Assistant Secretary for
Preparedness and Response (ASPR). The Applicant should not request funding for activities where the
costs have been or will be claimed from another federal funding source.2
Some activities may be completed through direct federal assistance: Some eligible activities may be
completed directly by the Federal Government rather than provided as financial assistance to Applicants to
complete those activities. If an Applicant does not have the capacity to directly complete the activity or
1 The latest updated guidance on emergency protective measures eligible for Public Assistance reimbursement for COVID-19
can be found at https://www.fema.gov/coronavirus.
2 Including any costs that have been or will be claimed through another funding source will delay the Recipient’s and FEMA’s
processing of this funding request. If FEMA or the Recipient later determines the Applicant requested funding for activities
where costs were funded by another federal agency, FEMA may de-obligate all funding until the Applicant can specifically
demonstrate that duplicate funding was not provided. If another federal agency has denied a funding request, the Applicant
may submit the funding request to the Recipient and FEMA for consideration.
Grants Portal
is the system used by
Recipients and Applicants
to manage PA grant
applications.
Recipients
are state, tribal, or
territorial entities that
receive and administer
Public Assistance federal
awards..
Applicants
are state, tribal, territorial,
or local governments or
private non-profit entities
that may request and
receive subawards under
a Recipient’s award.
Projects & Subawards
Projects are groupings of
activities that become a
subaward under the
Recipient’s award when
approved.
85
Item 8.
May 1, 2020 2
oversee activity completion through contract or mutual aid, the Applicant may request that FEMA or
another federal agency directly conduct the activity. Applicants seeking direct federal assistance should
not use this project application but instead request assistance from the FEMA Regional Administrator
through the Recipient’s emergency manager.
For more guidance: The following FEMA guidance defines activities and associated costs that are eligible
for Public Assistance funding:
• FEMA’s Public Assistance Program and Policy Guide (PAPPG)
• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: Eligible Emergency Protective Measures
• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: Emergency Medical Care
• FEMA Fact Sheet: Public Assistance: Non-Congregate Sheltering Delegation of Authority
• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: Non-Congregate Sheltering- FAQ
• FEMA Fact Sheet: Procurement Under Grants: Under Exigent or Emergency Circumstances
• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: FEMA Assistance for Tribal Governments
• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: Private Nonprofit Organizations
What information is required?
Applicants will need the following information about their activities and costs to complete the application:
• A description of the activities including when, where, and by whom the activities were completed or
will be completed.
• An itemized summary of how much the activities cost, including costs associated with contract,
labor, equipment, supply, material, and other cost types.
• Documentation supporting the activities completed and costs claimed, as detailed below.
How does the Applicant complete the project application?
Applicants will complete and submit the project application online in the FEMA Public Assistance Grants
Portal. FEMA will not accept paper submissions of this project application. The application is being
provided to Applicants and Recipients in paper form here to provide guidance on what information FEMA
will require from Applicants if they seek reimbursement for COVID-19 related activities.
FEMA will process each project application submitted as a separate funding request. To reduce funding
delays and maximize the Applicant’s administrative flexibilities to track costs, Applicants should generally
report all activities on one project application. However, submitting a separate project application for
distinct activities or time periods is advisable in certain scenarios:
• When an Applicant needs to be reimbursed immediately and cannot wait to gather all information
to submit a full claim for all their activities and costs, the Applicant may:
o Request expedited funding to receive an award of 50% of the total cost based on limited
documentation;3 or
o Limit an initial project application to certain activities or an initial time period and follow up
later with an additional project application for other activities or time periods.4
• Certain activities may require FEMA to complete a more in-depth environmental or historic
preservation review, for example: ground disturbance, hazardous materials, modifications to
buildings, or new construction. For these activities, the Applicant should submit one project
application for activities with environmental or historic preservation considerations and another
project application with their remaining activities. For additional information, see the COVID-19 Fact
3 Applicants should use Schedule A of the project application to request expedited funding. FEMA may provide remaining 50% of
funds through a project amendment, which will require the Applicant to provide documentation to support expenditures of the
entire claimed cost, including the first 50%. Because expedited funding is awarded based on reduced documentation
requirements, FEMA will only fund these projects for specific time periods.
4 If the follow-up funding request is for the same activities and time periods, the original project application will be amended. If
the follow-up funding request is for distinguishable activities or time periods an additional project application may be submitted.
86
Item 8.
May 1, 2020 3
Sheet: Environmental and Historic Preservation and Emergency Protective Measures for COVID-19
and the Coronavirus (COVID-19) Pandemic: Floodplain Considerations for Temporary Critical
Facilities Fact Sheet.
The project application has four sections and six supplemental schedules. All Applicants must complete
sections I, II, III, and IV and one or more of the following schedules:
• Schedule A, B, C, or EZ depending on the cost and activity status.
• Schedule D when claiming costs equal to or greater than $131,1005 for certain activities.
• Schedule F when claiming costs for activities that may have environmental and historic
preservation concerns.
Table 1 illustrates the circumstances under which each schedule should be completed.
Cost Funding
Request Type
Work
Status Cost Basis Schedules Required
A B C D EZ F*
Between
$3,300 and
$131,100
Small Any Any X X
Equal to or
greater
than
$131,100
Large
Expedited Any Applicant-Provided Information X X
Large
Regular
Complete Actual Costs X X X
In-progress Actual Costs &
Applicant-Provided Information X X X
Not
started Applicant-Provided Information X X X
*Schedule F may be required based on specific activities.
What happens after submitting the project application?
FEMA and the Recipient will review the information in the project application and may follow up with
limited requests for additional information as part of the process outlined in the FEMA Fact Sheet
Coronavirus (COVID-19) Pandemic: Public Assistance Simplified Application. After submission:
1. FEMA and the Recipient review the project application and validate information and documentation
provided to ensure compliance with all federal laws and regulations. If there are additional
questions to evaluate the eligibility of the project application, FEMA and the Recipient will contact
the Applicant to discuss. This may include contacting the Applicant by phone or through the Public
Assistance Grants Portal.
2. Upon completion of these reviews, the Applicant will be notified that funding for their project
application is ready to be awarded. The Applicant will be required to review, agree to terms and
conditions, and sign to accept the subaward in the Public Assistance Grants Portal.
3. Once the Applicant signs the subaward, FEMA makes funding available to the Recipient for
disbursement to the Applicant.
4. Once FEMA obligates and transfers funding for the subaward, the Applicant will become a
Subrecipient in the Public Assistance program. The Recipient may request additional information
before disbursing funds to the Subrecipient.
5. The Recipient will work directly with the Subrecipient to: monitor and report on the status of the
activities, comply with federal and Recipient grant requirements, and close the subaward in
accordance with 44 C.F.R. § 206.204-209, 2 C.F.R. Part 200, FEMA’s Public Assistance Program
and Policy Guide (PAPPG), and FEMA’s Program Management and Grant Closeout SOP.
5 FEMA establishes a threshold to categorize projects as large or small based on the final approved amount of eligible costs
after any cost adjustments, including insurance deductions. The threshold is adjusted for each federal fiscal year. For more
details, see https://www.fema.gov/public-assistance-indicator-and-project-thresholds.
87
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 4
Section I – Project Application Information
Instructions: Applicants must complete this section and should refer to the Public Assistance Grants Portal for the declaration #
and FEMA PA code. The Applicant must assign a unique title and number for each project application. This title and number can
help the Applicant connect this project application to their accounting or other systems. Any documents attached to this project
application should include the project application number and title.
Declaration #:
Name of Organization Applying:
FEMA PA Code:
Applicant-Assigned Project
Application #:
Project Application Title:
Continue to Section II – Scope of Work.
Section II – Scope of Work
Instructions: Applicants must complete this section and describe the activities that the Applicant conducted or will conduct in
response to COVID-19. For certain activities Applicants must provide additional information in Schedules D and F.
1. DESCRIPTION OF ACTIVITIES
Please provide a brief description of the activities the Applicant conducted or will conduct:
Please select all the activities the Applicant conducted or will conduct:
Management, control, and reduction of immediate threats to public health and safety
☐ Emergency operations center activities
☐ Training
☐ Facility disinfection
☐ Technical assistance on emergency management
☐ Dissemination of information to the public to provide warnings and guidance
☐ Pre-positioning or movement of supplies, equipment, or other resources
☐ Purchase and distribution of food, water, or ice
☐ Purchase and distribution of other commodities
☐ Security, law enforcement, barricading, and patrolling
☐ Storage of human remains or mass mortuary services
☐ Other. Please describe:
Emergency Medical Care
☐ Purchase and distribution/use of medical supplies & equipment including:
☐ In vitro diagnostic supplies
☐ Personal protective equipment including:
☐ Respirators
☐ N95 Respirators
☐ Medical gloves
☐ Surgical masks
☐ Medical gowns
☐ Coveralls
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 5
☐ Face shields
☐ Other Personal Protective Equipment (PPE). Please describe:
☐ Decontamination systems
☐ Ventilators and products modified for use as ventilators
☐ Therapeutics
☐ Other. Please describe:
☐ Provision of medical services including:
☐ Disease testing
☐ Treatment
☐ Diagnosis
☐ Emergency medical transport
☐ Medical waste disposal
☐ Other. Please describe:
☐ Enhanced medical facilities including:
☐ Alternate Care Sites or other temporary medical facilities
☐ Expansion of capacity within an existing medical facility
☐ Community-based testing sites
☐ Other. Please describe:
Sheltering
☐ Isolation-related temporary lodging
☐ Quarantine-related temporary lodging
☐ High-risk population sheltering
☐ Healthcare worker and first responder temporary lodging
☐ Household pet or assistance animal or service animal sheltering
☐ Other. Please describe:
Other
☐ Other activity. Please describe:
Complete Schedule F if any of the following activities are reported above: storage of human remains or mass mortuary
services, decontamination systems, or medical waste disposal.
Please select the method(s) of work the Applicant used or will use to complete the activities reported
above:
☐ Establishment of temporary facilities, including:
☐ Repurposing, renovating, or reusing existing facilities.
☐ Placing prefabricated facilities on a site.
☐ Constructing new temporary medical or sheltering facilities.
☐ Staging resources at an undeveloped site.
☐ Purchase of meals for emergency workers
☐ Purchase of supplies or equipment
☐ Purchase of land or buildings
Complete Schedule F if any of the following activities are reported above: establishment of temporary facilities or staging
resources at an undeveloped site.
89
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 6
2. LOCATIONS
Please select the locations where the activities reported above were or will be conducted:
☐ Jurisdiction-wide
☐ Geographic area(s). Please attach a list of all areas.
☐ Specific sites. Please attach a list of all addresses or GPS coordinates.
Continue to Section III – Cost and Work Status Information.
Section III – Cost and Work Status Information
Instructions: Applicants must complete this section and provide the costs of the activities reported in Section II. Applicants
must also complete Schedule A, B, C, or EZ as instructed below to estimate a project cost.
1. GENERAL COST & WORK STATUS QUESTIONS
Optional: Request Expedited Funding
An Applicant may request approval for expedited funding from the Recipient and FEMA if they have an immediate need
for funding to continue life-saving emergency protective measures. If approved, the Applicant will be awarded 50% of the
FEMA-confirmed project cost based on initial documentation. However, the Applicant will then be required to provide all
information, including all documentation to support actual incurred costs, to support the initial 50% of funding before
receiving any additional funding. Applicants will be required to return any funds that were not spent in compliance with
the program’s terms and conditions. In general, Applicants who have never received FEMA Public Assistance funding and
do not have significant experience with federal grant requirements should avoid expedited funding or, at a minimum,
discuss expedited funding with their Recipient emergency management office prior to requesting expedited funding.
Expedited funding is only available for activities completed during specific time periods.
Does the Applicant want to request expedited funding?
☐ No. Continue to the next question.
☐ Yes. Please complete Schedule A to request an expedited project from FEMA and return to Section IV.
Is the Applicant’s estimated cost for activities reported in Section II greater than or equal to $131,100?
☐ Yes. Continue to the next question.
☐ No. Please complete Schedule EZ to provide a small project estimate and return to Section III Part 2.
What is the status of the activities reported in Section II?
An Applicant may not request funding for activities conducted prior to January 20, 2020, the beginning of the COVID-19
incident period. This question should be answered once to describe all the activities reported in Section II (i.e. the earliest
start date and the latest end date). If FEMA’s eligibility criteria for certain activities are limited to specific time periods,
FEMA will ask for the time period that a particular activity was or will be conducted.
☐ Activities started ______ (MM/DD/YY) and completed _______ (MM/DD/YY).
Please complete Schedule B to provide actual cost documentation and return to Section III Part 2.
☐ Activities started ______ (MM/DD/YY), ___% complete, and projected to end ______ (MM/DD/YY).
Please complete Schedule C to provide a detailed cost estimate and return to Section III Part 2.
☐ Activities started ______ (MM/DD/YY), ___% complete, with no predictable end date.
Please complete Schedule C to provide a detailed cost estimate and return to Section III Part 2.
☐ Activities have not started.
Please complete Schedule C to provide a detailed cost estimate and return to Section III Part 2.
2. PROJECT COST
What is the total net cost? Please enter the total net cost from Schedule B, C or EZ. $
If the total net cost is greater than or equal to $131,100 and the Applicant is not requesting expedited
funding, please complete Schedule D and return to Section IV – Project Certifications.
If the total net cost is less than $131,100 or the Applicant is requesting expedited funding, please
continue to Section IV – Project Certifications.
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 7
Section IV – Project Certifications
Instructions: Applicants must complete this section to certify that the activities and costs reported in this project application
comply with applicable federal, state, tribal, territorial, and local laws and regulations.
1. CERTIFICATION THAT BENEFITS WILL NOT BE DUPLICATED
Has the Applicant applied for any funding for COVID-19 from any other federal program?
An Applicant may request funding from other programs but may not receive funding for the same costs from multiple
programs.
☐ No.
☐ Yes. Please list other programs:
If yes, has the Applicant applied for any funding from any other federal program for the activities reported
in Section II?
☐ No.
☐ Yes, but the other federal program has not yet approved the funding. The Applicant must inform FEMA if
funding is approved and either (a) withdraw the FEMA project application for any non-obligated subaward or (b) request to
close the subaward and return withdrawn funding for any obligated subaward.
☐ Yes, but the other federal program has conclusively denied the funding. Please attach denial.
I certify that the specific activities and costs in this project application were not requested from another
funding source or, if they were requested, that other source has not yet approved the funding. Further, I
certify that if the Applicant does receive funding for the specific activities and costs in this project
application, I must notify the Recipient and FEMA, and funding will be reconciled to eliminate duplication.
Applicant Authorized Representative
Title Signature
2. GENERAL CERTIFICATION
I certify the following:
Activity Certifications
As required by Title 44 Code of Federal Regulations (C.F.R.) §§ 206.223 and 206.225 and in accordance
with the Public Assistance Program and Policy Guide (PAPPG), the Emergency Protective Measures
described in this project were or are:
• The Applicant’s legal responsibility;
• Undertaken in response to the COVID-19 threat caused by the declared event; and
• Undertaken because they were necessary to eliminate threats to life, public health, and safety.
Any activity claimed has to have been performed or is being performed at the direction of or pursuant to
guidance of state, local, tribal, or territorial public health officials (such as an executive order or other official
order signed by a public health official).
If any activity was or will be occurring on private property: For each property, the Applicant (A) had or has a legal
basis and authority to conduct the activities; and (B) completed or will complete the following actions for each
property for which supporting documentation will be maintained: (i) obtained a right-of-entry, (ii) signed an
agreement with the property owner to indemnify and hold harmless the Federal Government, and (iii) made efforts
to identify any known insurance proceeds for the same activities.
Cost Certifications
As required by 44 C.F.R. § 206.228 and 2 C.F.R. Part 200 and in accordance with the PAPPG, the costs for
which the Applicant is claiming reimbursement were or are:
• Of a type generally recognized as ordinary and necessary for the type of facility or activities;
• Reduced by applicable credits, such as insurance proceeds and salvage values; and
• Reasonable as demonstrated by the method selected in Schedule A, B, C or EZ of this project application.
As required by the Stafford Act § 312, 42 U.S. Code § 5155, and 2 C.F.R. §200.406 and in accordance
with the PAPPG, the Applicant has either:
• Informed FEMA of all insurance proceeds; or
91
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 8
• Did not have insurance coverage in place for the claimed costs at the time of the declaration.
If claiming contract costs: The Applicant complied with federal, Recipient, and Applicant procurement
requirements.
If claiming equipment costs: The Applicant complied with all FEMA policies regarding equipment rates in
accordance with the PAPPG.
If claiming labor costs: The Applicant complied with all FEMA policies regarding labor in accordance with the
PAPPG.
Environmental and Historic Preservation Compliance Certifications
In accordance with the PAPPG, the Applicant will comply with applicable federal, state, and local laws; will
provide all documentation requested to allow FEMA to ensure project applications comply with federal
Environmental and Historic Preservation (EHP) laws, implementing regulations, and Executive Orders; and will
comply with any EHP compliance conditions placed on the grant.
Documentation Certifications
In accordance with 2 C.F.R. §200.333 as well as state and local record retention requirements, the
Applicant will maintain all documentation that supports this project application in its own files. This
documentation will be required if the Applicant submits an appeal for additional funding, as well as in the
case of any audits.
It is important to know that upon submittal your project application becomes a legal document. The
Recipient or FEMA may use external sources to verify the accuracy of the information you enter. It is a
violation of Federal law to intentionally makes false statements or hide information when applying for
Public Assistance. This can carry severe criminal and civil penalties including a fine of up to $250,000,
imprisonment, or both. (18 U.S.C. §§ 287, 1001, 1040, and 3571). I certify that all information I have
provided regarding the project application is true and correct to the best of my knowledge. I understand
that, if I intentionally make false statements or conceal any information in an attempt to obtain Public
Assistance, it is a violation of federal laws, which carry severe criminal and civil penalties.
Applicant Authorized Representative
Title Signature
3. PREPARER CERTIFICATION
Did the Applicant Authorized Representative receive consultant support or technical assistance in
preparing this project application from anyone not directly employed by the Applicant?
☐ No.
☐ Yes. Please provide the following information and obtain the preparer’s certification.
Preparer’s Company or Firm Name Preparer’s Company or Firm EIN
Preparer’s Company or Firm Address
By signing below, I certify all information provided in this project application is true and correct based on
all information of which I have any knowledge. I understand that causing the Applicant to make false
certification or statements or conceal any information in an attempt to obtain disaster aid is a violation
of federal laws, which carry severe criminal and civil penalties, including a fine of up to $250,000,
imprisonment, or both (18 U.S.C. Part 287, 1001, 1040 and 3571).
Preparer’s Name Preparer’s Title Preparer’s Signature
Please ensure that you have completed all schedules applicable to the activities you performed.
You have completed the project application. Thank you.
92
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 9
SCHEDULE A – Expedited Funding Estimate
Instructions: The Applicant must complete this section if requesting expedited funding in Section III of the project application.
Expedited funding is only available if the total net cost for the request is greater than or equal to $131,100.
1. GENERAL ELIGIBILITY
Please explain why there is an immediate need for funding:
Please select the time-period for which the Applicant is requesting expedited funding for the activities
reported in Section II:
Because expedited funding is awarded based on reduced documentation requirements, FEMA funds these projects for
specific time periods.
Start Date: ____________ (MM/DD/YY) Designated Time-Period:
☐ 30 days
☐ 60 days
☐ 90 days
☐ Another time-period: __________
Please describe how the activities reported in Section II address an immediate threat to life, public
health, or safety:
If it is not clear that a direct threat to life, public health, or safety exists, or that the activity is necessary to cope with the threat,
FEMA may request documentation to demonstrate that the Applicant conducted the activities at the direction or guidance of
public health officials. See PAPPG at pp. 19-20, 42-43, and 57.
Please select the reason why the activities reported in Section II are the legal responsibility of the
Applicant:
☐ The Applicant is a government organization and the state’s, tribe’s, or territory’s constitution or laws
delegate jurisdictional powers to the Applicant.
☐ A statute, order, contract, articles of incorporation, charter, or other legal document makes the
Applicant responsible to conduct the activities for the general public. Please describe:
☐ For other reasons. Please describe:
To determine legal responsibility for Emergency Protective Measures, FEMA evaluates whether the Applicant requesting the
assistance either had jurisdiction over the area in which work was performed or the legal authority to conduct the activities. In
general, an Applicant only has legal responsibility to conduct Emergency Protective Measures within its jurisdiction. If an
Applicant conducts Emergency Protective Measures outside its jurisdiction, it must demonstrate its legal basis and
responsibility to conduct those activities. See PAPPG at pp. 20-21 and 41-42.
2. PROJECT COST & COST ELIGIBILITY
Please select the resources necessary to complete the activities reported in Section II. For each resource
selected, please provide the cost or other information FEMA can use to estimate the cost.
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 10
☐ Contracts.
Cost
$
Please enter the total cost of contracts and provide copies of the request for proposals, bid documents or signed contracts.
If contracts are not available, please provide a unit price estimate and the basis for the unit prices (for example, historic
price documentation, or vendor quotes).
FEMA provides funding for contract costs based on the terms of the contract if the Applicant meets federal procurement
and contracting requirements. See PAPPG at pp. 30-33. The federal procurement under grant rules are found at
2 C.F.R. §§ 200.317-200.326. Different sets of procurement rules apply depending on whether you are a state or a non-
state entity. For additional information see FEMA’s Procurement Under Grants Public Assistance Policy and FEMA Fact
Sheet: Procurement Under Grants: Under Exigent or Emergency Circumstances.
☐ Labor. Including the Applicant’s own staff, Mutual Aid, prison labor, or National Guard.
Cost
$
Please enter the total cost of labor and provide a copy of the calculation. If not available, please provide the following
(attach a list if necessary):
• Number of personnel:
• Average hours per day:
• Average days per week:
• Average pay rate:
If the personnel were or will be provided through mutual aid, please provide the written mutual aid agreement.
FEMA reimburses force account labor costs based on actual hourly rates plus the cost of the employee’s actual fringe
benefits. FEMA determines the eligibility of overtime, premium pay, and compensatory time costs based on the Applicant’s
pre-disaster written labor policy. For Emergency Work activities conducted by budgeted employees, FEMA will only
reimburse overtime salary costs. See PAPPG at pp. 23-26 and 33-35.
☐ Equipment. Including applicant owned, purchased, or rented.
Cost
$
Please enter the total cost of equipment. If Applicant’s own equipment, provide the following (attach a list if necessary):
• Number and types of equipment used:
• Average hours used per day:
• Average days per week:
• Average hourly rate:
If purchased, enter the purchase price.
If rented, provide the rental agreement and enter the rental price.
FEMA provides funding for the use of Applicant-owned equipment based on hourly rates. If an Applicant does not have
sufficient equipment to effectively respond to an incident, FEMA may provide funding for purchased or leased equipment.
Costs are eligible if the Applicant performed an analysis of the cost of leasing versus purchasing the equipment. FEMA
funds the least costly option. See PAPPG at pp. 26-28.
☐ Materials and Supplies.
Cost
$
Please enter the total cost of materials and supplies and provide the following (attach a list if necessary):
• Amount of materials and supplies, by type:
• Purchase or stock replenishment cost:
The cost of materials and supplies is eligible if (1) the materials or supplies were purchased and justifiably needed to
effectively address threats caused by COVID-19 or (2) the materials or supplies were taken from an Applicant's stock and
used to address threats caused by COVID-19. The Applicant needs to track items taken from stock with inventory
withdrawal and usage records. FEMA will also consider escalation of costs (such as due to shortages) or exigent
circumstances in evaluating cost reasonableness. See PAPPG at p. 22 and p. 28.
☐ Other costs. Including travel costs, utilities and any other expenses not listed above. Cost
$
Please enter the total cost and provide high-level information which can substantiate costs:
Other costs may include travel costs, utilities and other expenses directly tied to the performance of eligible work. Not all
costs incurred as a result of the incident are eligible. See PAPPG at pp. 21-22, and 41-42.
Subtotal Please add together costs of contracts, labor, equipment, materials and other costs. $
94
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 11
3. DEDUCTIONS
Please select the credits available to offset costs of activities reported in Section II. For each selected,
please provide the deduction or other information FEMA can use to estimate the deduction.
☐ Insurance Proceeds.
This does not include payment from patient insurance; for that, continue to medical payments below.
Deduction
$
Does the Applicant have insurance coverage that might cover any activities reported in Section II?
☐ No.
☐ Yes, the Applicant anticipates receiving a payment from its insurance carrier.
☐ Yes, the Applicants has actually received a payment from its insurance carrier.
If yes, please enter the total amount of insurance proceeds and provide copy of insurance documentation.
FEMA cannot provide funding that duplicates insurance proceeds. FEMA requires the Applicant to take reasonable efforts to
pursue claims to recover insurance proceeds that the Applicant is entitled to receive from its insurer(s). See FEMA’s Public
Assistance Policy on Insurance.
☐ Disposition. Deduction
$
Please enter the total salvage value of purchased equipment and supplies (if greater than $5,000).
When purchased equipment, supplies, or materials are no longer needed for federally funded projects, FEMA reduces
eligible funding by the fair market value of each piece of equipment valued at $5,000 or more and unused residual
supplies and materials that total $5,000 or more. If the Applicant acquires or improves real property with funds, disposition
and reporting requirements apply. See PAPPG at pp. 29-30.
☐ Medical Payments. Deduction
$
Please enter the total amount of medical payments received or expected from for-profit entities, Medicare, Medicaid, or a
pre-existing private payment agreement.
FEMA cannot provide funding for emergency medical care costs if they are covered by another source, including private
insurance, Medicare, Medicaid, or a pre-existing private payment agreement. See PAPPG at pp. 63-64 and FEMA Fact
Sheet: Coronavirus (COVID-19) Pandemic: Emergency Medical Care. It is extremely important that Private Non-Profit and
government medical care providers, as well as any other Applicant completing Emergency Medical Care activities, take
caution to capture and document these cost deductions. If clear documentation is not available to show how medical
payments are deducted and not duplicated, the Applicant may not receive funding for otherwise eligible activities.
☐ Other Deductions. Deduction
$
Please enter the total amount of other goods and services provided to for-profit entities or any other proceeds or payments
received or expected.
NET TOTAL Please subtract all proceed deductions from the subtotal. $
You have completed this schedule. Return to Section IV to certify and sign this project application.
95
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 12
SCHEDULE B – Completed Work Estimate
Instructions: Applicants must complete this schedule if the Applicant (1) has completed the activities reported in Section II, (2)
has documentation available to support the actual costs, and (3) the cost of the activities is over $131,100.
1. PROJECT COST & COST ELIGIBILITY
Please select the resources necessary to complete the activities reported in Section II. For each resource
selected, please provide the cost and requested information.
☐ Contracts.
Cost
$
Please enter the total cost of contracts. To calculate the total cost, complete FEMA Public Assistance COVID-19 Contracts
Report (attached) or provide all information contained therein.
Please also provide:
☐ Contracts, change orders, and summary of invoices
☐ Cost or price analysis (for contracts above $250,000, the federal simplified acquisition threshold)
☐ The Applicant’s procurement policy
☐ Other procurement documents that support the that the cost was reasonable (for example, requests for proposals,
bids, selection process, or justification for non-competitive procurement)
☐ Documentation that substantiates a high degree of contractor oversight, such as daily or weekly logs, records of
performance meetings (required for time and materials contracts)
FEMA provides funding for contract costs based on the terms of the contract if the Applicant meets federal procurement
and contracting requirements. See PAPPG at pp. 30-33. The federal procurement under grant rules are found at
2 C.F.R. §§ 200.317-200.326. Different sets of procurement rules apply depending on whether the Applicant is a state or a
non-state entity. For additional information see FEMA’s Procurement Under Grants Public Assistance Policy and FEMA Fact
Sheet: Procurement Under Grants: Under Exigent or Emergency Circumstances.
☐ Labor. Including the Applicant’s own staff, mutual aid, prison labor, and National Guard.
Cost
$
Please enter the total cost of labor. To calculate the total cost, complete FEMA Form 009-0-123 Force Account Labor
Summary and FEMA Form 009-0-128 Applicants Benefit Calculation Worksheet or provide all information contained therein.
Please also provide:
☐ Justification for any standby time claimed
☐ Labor pay policy (must cover each employee type used, for example part time, full time, and temporary)
☐ National Guard pay policy (required for National Guard)
☐ Mutual aid agreement (required for mutual aid labor)
☐ Timesheets (please provide either (1) a summary list of all your timesheets, which FEMA will sample and request
copies of a limited number of time sheets; or (2) a sample set of timesheets and a detailed explanation of the
sampling methodology you used to select the representative sample)
☐ Daily logs or activity reports (please provide either (1) a summary list of all your logs or reports, which FEMA will
sample and request copies of a limited number of logs or reports; or (2) a sample set of logs or reports and a detailed
explanation of the sampling methodology you used to select the representative sample)
Please describe any labor that was not Applicant’s own staff, mutual aid, prison labor, or National Guard:
FEMA reimburses force account labor costs based on actual hourly rates plus the cost of the employee’s actual fringe
benefits. FEMA determines the eligibility of overtime, premium pay, and compensatory time costs based on the Applicant’s
pre-disaster written labor policy. For Emergency Work activities conducted by budgeted employees, FEMA will only
reimburse overtime salary costs. See PAPPG at pp. 23-26 and 33-35.
96
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 13
☐ Equipment. Including applicant owned, purchased, or rented.
Cost
$
Please enter the total cost of equipment. To calculate the total cost, complete FEMA Form 009-0-127 Force Account
Equipment Summary and FEMA Form 009-0-125 Rented Equipment Summary Record or provide all information contained
therein. Please also answer the following questions:
How did the Applicant acquire the equipment?
☐ Owned prior to January 20, 2020.
☐ Purchased. Please provide invoices or receipts, and a rental vs. purchase cost comparison.
☐ Rented. Please provide rental agreement, invoices or receipts, and a rental vs. purchase cost comparison.
What was the basis of the rate used in the summary? Please select all that apply.
☐ FEMA Equipment Rates.
☐ Applicant’s Equipment Rates. Note, If the Applicant is not a state- or territory-level entity, they typically must
use the lesser of their own rate or FEMA’s rate.
☐ No rate is available, and the Applicant would like FEMA to calculate an Equipment Rate. For all
equipment where a rate is requested, please provide the original purchase price and documentation, the year
purchased, and the total useful lifetime hours.
☐ Other. Please describe:
If purchase or rental was over $250,000, the federal simplified acquisition threshold, please also provide all information
requested of contracts above.
FEMA provides funding for the use of Applicant-owned equipment based on hourly rates. If an Applicant does not have
sufficient equipment to effectively respond to an incident, FEMA may provide funding for purchased or leased equipment.
Costs are eligible if the Applicant performed an analysis of the cost of leasing versus purchasing the equipment. FEMA
funds the least costly option. See PAPPG at pp. 26-28.
☐ Materials and supplies. Cost
$
Please enter the total cost of materials and supplies. To calculate the total cost, complete FEMA Form 009-0-124 Materials
Summary Record or provide all information contained therein.
How did the Applicant acquire the materials or supplies?
☐ From stock. Please provide cost documentation such as original invoices or other historical cost records,
inventory records, and—if available--supporting documentation such as daily logs.
☐ Purchased. Please provide invoices or receipts, and justification if purchased materials or supplies were not
used. If purchase was over $250,000, the federal simplified acquisition threshold, please also provide all information
requested of contracts above.
The cost of materials and supplies is eligible if (1) the materials or supplies were purchased and justifiably needed to
effectively address threats caused by COVID-19 or (2) the materials or supplies were taken from an Applicant's stock and
used to address threats caused by COVID-19. The Applicant needs to track items taken from stock with inventory withdrawal
and usage records. FEMA will also consider escalation of costs (such as due to shortages) or exigent circumstances in
evaluating cost reasonableness. See PAPPG at pp. 22 and 28.
☐ Other costs. Including travel costs, utilities and any other expenses not listed above. Cost
$
Please enter the total cost. Please also describe the costs:
Please also provide invoices or receipts. If claiming travel expenses, please provide a travel policy.
Other costs may include travel costs, utilities and other expenses directly tied to the performance of eligible work. Not all
costs incurred as a result of the incident are eligible. See PAPPG at pp. 21-22, and 41-42.
Subtotal Please add together costs of contracts, labor, equipment, materials and other costs. $
97
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 14
2. DEDUCTIONS
Please select the credits available to offset costs of activities reported in Section II. For each selected,
please provide the deduction or other information FEMA can use to estimate the deduction.
☐ Insurance Proceeds.
This does not include payment from patient insurance; for that, continue to medical payments below.
Deduction
$
Does the Applicant have insurance coverage that might cover any activities reported in Section II?
☐ No.
☐ Yes, but the Applicant has not filed a claim yet.
☐ Yes, the Applicant anticipates receiving a payment from its insurance carrier.
☐ Yes, the Applicants has actually received a payment from its insurance carrier.
If yes, please enter the total amount of insurance proceeds and provide copy of insurance documentation.
FEMA cannot provide funding that duplicates insurance proceeds. FEMA requires the Applicant to take reasonable efforts to
pursue claims to recover insurance proceeds that the Applicant is entitled to receive from its insurer(s). See FEMA’s Public
Assistance Policy on Insurance.
☐ Disposition. Deduction
$
Please enter the total salvage value of purchased equipment and supplies (if greater than $5,000) and answer additional
questions in Schedule D.
When purchased equipment, supplies, or materials are no longer needed for federally funded projects, FEMA reduces
eligible funding by the fair market value of each piece of equipment valued at $5,000 or more and unused residual
supplies and materials that total $5,000 or more. If the Applicant acquires or improves real property with funds, disposition
and reporting requirements apply. See PAPPG at pp. 29-30.
☐ Medical Payments. Deduction
$
Please enter the total amount of medical payments received or expected from for-profit entities, Medicare, Medicaid, or a
pre-existing private payment agreement.
FEMA cannot provide funding for emergency medical care costs if they are covered by another source, including private
insurance, Medicare, Medicaid, or a pre-existing private payment agreement. See PAPPG at pp. 63-64 and FEMA Fact Sheet:
Coronavirus (COVID-19) Pandemic: Emergency Medical Care. It is extremely important that Private Non-Profit and government
medical care providers, as well as any other Applicant completing Emergency Medical Care activities, take caution to capture
and document these cost deductions. If clear documentation is not available to show how medical payments are deducted
and not duplicated, the Applicant may not receive funding for otherwise eligible activities.
☐ Other Deductions. Deduction
$
Please enter the total amount of other goods and services provided to for-profit entities or any other proceeds or payments
received or expected.
NET TOTAL Please subtract all proceed deductions from the subtotal. $
You have completed this schedule. Return to Section III.
98
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 15
SCHEDULE C – In Progress Work Estimate
Instructions: Applicants must complete this schedule if the Applicant (1) has not started or is in the process of completing the
activities reported in Section II and (2) the cost of the activities reported in Section II is over $131,100.
1. BUDGET ESTIMATE
Please attach an itemized budget estimate created using standard procedures the Applicant would use
absent federal funding.
The itemized estimate needs to be a unit price estimate broken down by the type and number of resources necessary to
complete the work (contracts, labor, equipment, materials & supplies, and other costs) and within those areas broken down
further by the costs completed and future costs.
What is the basis for the Applicant’s cost estimate? (select all that apply)
☐ Extrapolation of completed costs.
☐ Historical unit costs.
☐ Average costs for similar work in the area.
☐ Published unit costs from national cost estimating database.
☐ Contractor or vendor quotes.
☐ Other. Please describe:
2. PROJECT COST & COST ELIGIBILITY
Please select the resources necessary to complete the activities reported in Section II. For each resource
selected, please provide the cost incurred to date and estimated future costs. Please also provide the
other requested information.
☐ Contracts.
Completed
Cost
$
+
Future
Cost
$
=
Total Cost
$
Please enter the completed cost of contracts. If no contracts-related costs are complete enter 0. To calculate the completed
cost, complete FEMA Public Assistance COVID-19 Contracts Report (attached) or provide all information contained therein.
For completed costs, please also provide:
☐ Contracts, change orders, and summary of invoices
☐ Cost or price analysis (for contracts above $250,000, the federal simplified acquisition threshold)
☐ The Applicant’s procurement policy
☐ Other procurement documents that support that the cost was reasonable (for example, requests for proposals, bids,
selection process, or justification for non-competitive procurement)
☐ Documentation that substantiates a high degree of contractor oversight, such as daily or weekly logs, records of
performance meetings (required for time and materials contracts)
Please enter the estimated future cost of contracts. To calculate the future cost, please use the procedures the Applicant
would normally use to create a budget estimate and answer the following questions:
Is the estimate based on awarded contracts?
☐ Yes. Please complete the FEMA Public Assistance COVID-19 Contracts Report (attached) and provide:
☐ Cost or price analysis (for contracts above $250,000, the federal simplified acquisition threshold)
☐ The Applicant’s procurement policy
☐ Other procurement documents that support the that the cost will be reasonable (for example, requests for
proposals, bids, selection process, or justification for non-competitive procurement)
☐ No. Please provide:
☐ Cost or price analysis (for projected contracts above $250,000, the federal simplified acquisition threshold)
☐ The Applicant’s procurement policy
Please add the completed to the future costs and enter result as the total cost.
FEMA provides funding for contract costs based on the terms of the contract if the Applicant meets federal procurement
and contracting requirements. See PAPPG at pp. 30-33. The federal procurement under grant rules are found at
2 C.F.R. §§ 200.317-200.326. Different sets of procurement rules that apply depending on whether you are a state or a
non-state entity. For additional information see FEMA’s Procurement Under Grants Public Assistance Policy and FEMA Fact
Sheet: Procurement Under Grants: Under Exigent or Emergency Circumstances.
99
Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 16
☐ Labor. Including the Applicant’s own staff, mutual aid, prison
labor, and National Guard.
Completed
Cost
$
+
Future
Cost
$
= Total Cost
$
Please enter the completed cost of labor. If no labor-related costs are complete enter 0. To calculate the completed cost,
complete FEMA Form 009-0-123 Force Account Labor Summary and FEMA Form 009-0-128 Applicants Benefit Calculation
Worksheet or provide all information contained therein. Please also provide:
☐ Justification for any standby time claimed
☐ Labor pay policy (must cover each employee type used, for example part time, full time, and temporary)
☐ National Guard pay policy (required for National Guard)
☐ Mutual aid agreement (required for mutual aid labor)
☐ Timesheets (please provide either (1) a summary list of all your timesheets, which FEMA will sample and request
copies of a limited number of time sheets; or (2) a sample set of timesheets and a detailed explanation of the
sampling methodology you used to select the representative sample)
☐ Daily logs or activity reports (please provide either (1) a summary list of all your logs or reports, which FEMA will
sample and request copies of a limited number of logs or reports; or (2) a sample set of logs or reports and a detailed
explanation of the sampling methodology you used to select the representative sample)
Please describe any labor that was not Applicant’s own staff, mutual aid, prison labor, or National Guard:
Please enter the estimated future cost of labor. To calculate the future cost, please use the procedures the Applicant would
normally use to create a budget estimate and provide the following information:
☐ Labor pay policy (must cover each employee type used, for example part time, full time, and temporary)
☐ National Guard pay policy (required for National Guard)
☐ Mutual aid agreement (required for mutual aid labor)
Please add the completed costs to the future costs and enter result as the total cost.
FEMA reimburses force account labor costs based on actual hourly rates plus the cost of the employee’s actual fringe
benefits. FEMA determines the eligibility of overtime, premium pay, and compensatory time costs based on the Applicant’s
pre-disaster written labor policy. For Emergency Work activities conducted by budgeted employees, FEMA will only
reimburse overtime salary costs. See PAPPG at pp. 23-26 and 33-35.
☐ Equipment. Including applicant owned, purchased, or rented.
Completed
Cost
$
+
Future
Cost
$
= Total Cost
$
Please enter the completed cost of equipment. If no equipment-related costs are complete enter 0. To calculate the
completed cost, complete FEMA Form 009-0-127 Force Account Equipment Summary and FEMA Form 009-0-125 Rented
Equipment Summary Record or provide all information contained therein. Please also answer the following questions:
How did the Applicant acquire the equipment?
☐ Owned prior to January 20, 2020.
☐ Purchased. Please provide invoices or receipts, and a rental vs. purchase cost comparison.
☐ Rented. Please provide rental agreement, invoices or receipts, and a rental vs. purchase cost comparison.
What was the basis of the rate used in the summary? Please select all that apply.
☐ FEMA Equipment Rates.
☐ Applicant’s Equipment Rates. If the Applicant is not a State-level entity, they typically must use the lesser of
their own rate or FEMA’s rate.
☐ No rate is available, but the Applicant would like FEMA to calculate an Equipment Rate. For all
equipment where a rate is requested, please provide the original purchase price and
documentation, the year purchased, and the total useful lifetime hours.
☐ Other. Please describe:
If purchase or rental was over $250,000, the federal simplified acquisition threshold, please also provide all information
requested of contracts above.
Please enter the estimated future cost of equipment. To calculate the future cost, please use the procedures the Applicant
would normally use to create a budget estimate.
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Please add the completed to the future costs and enter result as the total cost.
FEMA provides funding for the use of Applicant-owned equipment based on hourly rates. If an Applicant does not have
sufficient equipment to effectively respond to an incident, FEMA may provide funding for purchased or leased equipment.
Costs are eligible if the Applicant performed an analysis of the cost of leasing versus purchasing the equipment. FEMA
funds the least costly option. See PAPPG at pp. 26-28.
☐ Materials and supplies.
Completed
Cost
$
+
Future
Cost
$
= Total Cost
$
Please enter the completed cost of materials and supplies. If no materials- or supplies-related costs are complete enter 0. To
calculate the completed cost, complete FEMA Form 009-0-124 Materials Summary Record or provide all information
contained therein. Please also answer the following questions:
How did the Applicant acquire the materials or supplies?
☐ From stock. Please provide cost documentation such as original invoices or other historical cost record,
inventory records, and—if available—support documentation such as daily logs.
☐ Purchased. Please provide invoices or receipts, and justification if purchased materials or supplies were not
used. If purchase was over $250,000, the federal simplified acquisition threshold, please also provide all
information requested of contracts above.
Please enter the estimated future cost of materials and supplies. To calculate the future cost, please use the Applicants
standard procedures the Applicant would use to create a budget estimate and provide the following information:
Please add the completed costs to the future costs and enter result as the total cost.
The cost of materials and supplies is eligible if (1) the materials or supplies were purchased and justifiably needed to
effectively address threats caused by COVID-19 or (2) the materials or supplies were taken from an Applicant's stock and
used to address threats caused by COVID-19. The Applicant needs to track items taken from stock with inventory
withdrawal and usage records. FEMA will also consider escalation of costs (such as due to shortages) or exigent
circumstances in evaluating cost reasonableness. See PAPPG at p. 22 and p. 28.
☐ Other costs. Including travel costs, utilities and any other
expenses not listed above.
Completed
Cost
$
+
Future
Cost
$
= Total Cost
$
Please enter the completed other costs. If no other costs are complete enter 0. To calculate the other costs, please use the
cost incurred and describe why it is reasonable:
Please also provide invoices or receipts. If claiming travel costs provide a travel policy.
Please enter the estimated future other costs. To calculate the future cost, please use the procedures the Applicant would
normally use to create a budget estimate.
Please add the completed costs to the future costs and enter result as the total cost.
Other costs may include travel costs, utilities and other expenses directly tied to the performance of eligible work. Not all
costs incurred as a result of the incident are eligible. See PAPPG at pp. 21-22, and 41-42.
Subtotal Please add together costs of contracts, labor, equipment, materials and other costs. $
3. DEDUCTIONS
Please select the credits available to offset costs of activities reported in Section II. For each selected,
please provide the deduction.
☐ Insurance Proceeds.
This does not include payment from patient insurance; for that, continue to medical payments below.
Deduction
$
Does the Applicant have insurance coverage that might cover any activities reported in Section II?
☐ No.
☐ Yes, but has not filed a claim yet.
☐ Yes, the Applicant anticipates receiving a payment from its insurance carrier.
☐ Yes, the Applicants has actually received a payment from its insurance carrier.
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If yes, please enter the total amount of insurance proceeds and provide copy of insurance documentation.
FEMA cannot provide funding that duplicates insurance proceeds. FEMA requires the Applicant to take reasonable efforts to
pursue claims to recover insurance proceeds that the Applicant is entitled to receive from its insurer(s). See FEMA’s Public
Assistance Policy on Insurance.
☐ Disposition. Deduction
$
Please enter the total salvage value of purchased equipment and supplies (if greater than $5,000) and answer additional
questions in Schedule D.
When purchased equipment, supplies, or materials are no longer needed for federally funded projects, FEMA reduces
eligible funding by the fair market value of each piece of equipment valued at $5,000 or more and unused residual
supplies and materials that total $5,000 or more. If the Applicant acquires or improves real property with funds, disposition
and reporting requirements apply. See PAPPG at pp. 29-30.
☐ Medical Payments. Deduction
$
Please enter the total amount of medical payments received or expected from for-profit entities, Medicare, Medicaid, or a
pre-existing private payment agreement.
FEMA cannot provide funding for emergency medical care costs if they are covered by another source, including private
insurance, Medicare, Medicaid, or a pre-existing private payment agreement. See PAPPG at pp. 63-64 and FEMA Fact Sheet:
Coronavirus (COVID-19) Pandemic: Emergency Medical Care. It is extremely important that Private Non-Profit and government
medical care providers, as well as any other Applicant completing Emergency Medical Care activities, take caution to capture
and document these cost deductions. If clear documentation is not available to show how medical payments are deducted
and not duplicated, the Applicant may not receive funding for otherwise eligible activities.
☐ Other Deductions. Deduction
$
Please enter the total amount of other goods and services provided to for-profit entities or any other proceeds or payments
received or expected.
NET TOTAL Please subtract all proceed deductions from the subtotal. $
You have completed this schedule. Return to Section III.
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May 1, 2020 19
SCHEDULE D – Large Project Eligibility Questions
Instructions: Applicants must complete part 1 of this schedule if the total net cost reported in Section III is greater than or equal
to $131,100. Additionally, if any of the following activities were reported in Section II, Applicants must answer the
corresponding question:
• Purchase of supplies or equipment–Complete part 2.
• Purchase of land or buildings–Complete part 3.
• Purchase and distribution of food, water, ice, or other
commodities–Complete part 4
• Purchase of meals for emergency workers–Complete part 5.
• Pre-positioning or movement of supplies, equipment,
or other resources–Complete part 6.
• Emergency medical care–Complete part 7 and 8.
• Sheltering–Complete part 9.
1. GENERAL ELIGIBILITY
Are all activities reported in Section II only being performed by the Applicant as a result of COVID-19?
☐ Yes.
☐ No. Please explain:
FEMA can only provide funding for costs that are a result of COVID-19 and above and beyond what the Applicant usually
incurs during its normal course of business. See PAPPG at pp. 21-22, and 41-42.
Is the Applicant legally responsible for performing the activities reported in Section II?
☐ Yes, the Applicant is a government organization and the state’s, tribe’s, or territory’s constitution or
laws delegate jurisdictional powers to the Applicant.
☐ Yes, a statute, order, contract, articles of incorporation, charter, or other legal document makes the
Applicant responsible to conduct the activities for the general public. Please attach and describe:
☐ Yes, for other reasons. Please attach supporting documentation and describe:
☐ No. Please describe how the Applicant is eligible for funding:
To determine legal responsibility for Emergency Protective Measures, FEMA evaluates whether the Applicant requesting the
assistance either had jurisdiction over the area in which work was performed or the legal authority to conduct the activities. In
general, an Applicant only has legal responsibility to conduct Emergency Protective Measures within its jurisdiction. If an
Applicant conducts Emergency Protective Measures outside its jurisdiction, it must demonstrate its legal basis and
responsibility to conduct those activities. See PAPPG at pp. 20-21, and 41-42.
Please describe how the activities reported in Section II address an immediate threat to life, public
health, or safety:
If it is not clear that a direct threat to life, public health or safety exists, or that the activity is necessary to cope with the threat,
FEMA may request documentation to demonstrate that the Applicant conducted the activities at the direction or guidance of
public health officials.
Did or will any of the activities reported in Section II require access to residential private property?
Leasing a private facility is not considered accessing a residential private property.
☐ No.
☐ Yes. Please identify and describe the activities taking place on private property:
FEMA may request additional information to demonstrate the Applicant’s legal authority and responsibility to enter private
property, the basis for the determination that a threat exists to the general public in that community, and copies of the rights-
of-entry and agreements to indemnify and hold harmless the Federal Government.
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For activities that involve the creation of a new program, please describe or attach the internal control
plan the Applicant executed or will execute to ensure costs incurred remain reasonable in accordance
with 2 C.F.R. Part 200, the FEMA Public Assistance Program and Policy Guide, and applicable Recipient
and Applicant requirements:
2. PURCHASE OF SUPPLIES OR EQUIPMENT
Please provide approximate quantities and unit costs for each type of supply or equipment reported in
Section II:
Supply or Equipment Quantity Unit Cost Total Cost
In vitro diagnostic supplies $ $
Respirators $ $
N95 Respirators $ $
Medical gloves $ $
Surgical masks $ $
Medical gowns $ $
Coveralls $ $
Face shields $ $
Other Personal Protective Equipment (PPE) $ $
Decontamination systems $ $
Ventilators and products modified for use as ventilators $ $
Therapeutics $ $
Other $ $
Did or will the Applicant purchase equipment or supplies with a total cost of greater than $5,000?
☐ No. Please skip the remaining questions in this part.
☐ Yes. Please proceed to the next question.
If yes to the previous question, is the aggregate value or will the aggregate value of unused supplies be
greater than $5,000 after use for federal projects concludes?
☐ Unsure. Please skip the remaining question in this part. Please ensure you keep accurate records of unused supplies
as the Recipient or FEMA may request this information during an audit or when closing the Applicant’s subaward(s).
☐ No. Please skip the remaining questions in this part.
☐ Yes. Please ensure the Applicant included disposition proceeds in Schedule B or C as applicable.
If the aggregate total of unused supplies is less than $5,000, FEMA does not reduce funding. See PAPPG at pp. 29-30.
(Tribal, local, and non-profit entities only) Does the Applicant anticipate any piece of equipment they
purchased will have fair market value of greater than $5,000 after its use for federal projects concludes?
☐ No.
☐ Yes. Please ensure the Applicant included disposition proceeds in Schedule B or C as applicable.
(State- and Territory Applicants only) Did the Applicant dispose of equipment in accordance with state or
territorial laws and procedures?
☐ No.
☐ Yes. Please ensure the Applicant included disposition proceeds in Schedule B or C as applicable.
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Did or will the Applicant distribute supplies or equipment to for-profit entities?
☐ No.
☐ Yes. Please describe how the Applicant will seek reimbursement for the fair market value of the supplies or equipment:
In certain cases, FEMA requires that funding be reduced by the remaining value of supplies and equipment after they are
no longer needed for federally funded projects. When equipment or supplies (including materials) purchased with PA
funding are no longer needed for response to or recovery from the incident, the Applicant may use the items for other
federally funded programs or projects, provided the Applicant informs FEMA. For more information on these requirements,
see PAPPG at pp. 29-30.
3. PURCHASE OF LAND OR BUILDINGS
Did or will the Applicant acquire or improve any real property?
FEMA defines real property as “Land, including land improvements, structures, and appurtenances thereto.” Real property
acquired with FEMA funds is subject to specific disposition and reporting requirements.
☐ No.
☐ Yes. The Applicant must obtain specific disposition instructions from FEMA. The Applicant should work through their
Recipient to obtain specific instructions when the acquired or improved property is no longer needed for the original
authorized purpose.
4. PURCHASE AND DISTRIBUTION OF FOOD, WATER, ICE, OR OTHER COMMODITIES
When did or will purchase and distribution of food, water, ice or other commodities start and end?
Activities started ______ (MM/DD/YY) and completed _______ (MM/DD/YY).
Please attach any written requests and approvals for the activity given by the FEMA Regional Administrator or Recipient.
Please select and describe the work necessary to purchase and distribute food, water, ice or other
commodities:
☐ Purchasing and packaging. Please describe:
☐ Acquiring distribution and storage space. Please describe:
☐ Delivery and distribution. Please describe:
☐ Other. Please describe:
Did or will the Applicant distribute food, water, ice or other commodities to for-profit entities?
☐ No.
☐ Yes. Please describe how the Applicant will seek reimbursement for the fair market value of the food, water, ice or
other commodity:
Did or will the Applicant enter into a formal agreement or contract for the provision of food, water, ice or
other commodities through a private organization?
☐ No.
☐ Yes. Please ensure contract costs are captured and associated questions answered in Schedule B or C as applicable.
If the purchase and distribution involved food, how is food security negatively impacted, making food
distribution necessary to protect public health and safety? Please select all that apply.
☐ Reduced mobility of those in need due to government-imposed restrictions.
☐ Marked increase or atypical demand for feeding resources.
☐ Disruptions to the typical food supply chain within the relevant jurisdiction.
☐ Other. Please describe:
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5. PURCHASE OF MEALS FOR EMERGENCY WORKERS
Why are meals for emergency workers being claimed? Please select all that apply.
☐ A labor policy or written agreement requires the provision of meals. Please attach.
☐ Conditions constituted a level of severity that requires employees to work abnormal, extended work
hours without a reasonable amount of time to provide for their own meals. Please describe:
☐ Food or water was or is not reasonably available for employees to purchase. Please describe:
☐ Other. Please describe:
Please check here to confirm that meals were provided in accordance with the following FEMA policy. ☐
No meals claimed for reimbursement were provided:
• To individuals receiving a per diem
• At a restaurant
• For individual meals
For more information on these requirements, see PAPPG at p. 63.
6. PRE-POSITIONING OR MOVEMENT OF SUPPLIES, EQUIPMENT, OR OTHER RESOURCES
Please describe the resources the Applicant pre-positioned or will pre-position:
Please describe the activities that were or will be conducted using the pre-positioned resources:
For more information on these requirements, see PAPPG at p. 60.
7. EMERGENCY MEDICAL CARE – GENERAL ELIGIBILITY
Please describe how the emergency medical care activities in Section II directly relate to the COVID-19:
Did or will the Applicant contract for the provision of emergency medical care?
☐ No, the Applicant directly provided the care.
☐ Yes. Please ensure contract costs are captured and associated questions answered in Schedule B or C as applicable.
Were the medical supplies & equipment, services, or facilities provided to or used by for-profit entities?
☐ No.
☐ Yes. Please describe how the Applicant will seek reimbursement for the fair market value of the emergency medical
care:
Please describe how the Applicant has, and will continue to pursue payment from patients’ private
insurance, Medicaid, Medicare, or any other source of funding:
It is extremely important that Private Non-Profit and government medical care providers, as well as any other Applicant
completing Emergency Medical Care activities, take caution to capture and document these cost deductions in Schedule B
or C. If clear documentation is not available to show how medical payments are deducted and not duplicated, the Applicant
may not receive funding for otherwise eligible activities.
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8. EMERGENCY MEDICAL CARE – MEDICAL SERVICES
Is the Applicant requesting funding to expand existing medical care capacity in response to COVID-19?
This does not include set-up costs for alternate care sites, other temporary medical facilities, or expansion of existing medical
facilities, which are covered under “Establishment of Temporary Facilities.”
☐ No.
☐ Yes. If yes, when did or will the medical service activities start and end?
Activities started ______ (MM/DD/YY) and completed _______ (MM/DD/YY).
Please attach any written requests and approvals for the activity given by the FEMA Regional Administrator or Recipient.
If yes, please describe how the emergency medical delivery system within a declared area was
or is overwhelmed, severely compromised, or destroyed:
When the emergency medical delivery system within a declared area is destroyed, severely compromised, or overwhelmed,
FEMA may fund extraordinary costs associated with providing temporary facilities for emergency medical care or expanding
existing medical care capacity in response to the declared incident. Temporary facilities and expansions may be used to treat
COVID-19 patients or non-COVID-19 patients, as appropriate. For COVID-19 declarations where temporary facilities and
expansions require additional health care workers, state, tribal, territorial, and local governments may contract with medical
providers to provide medical services in these facilities. FEMA may provide assistance and approve funding for an initial 30
days, from the date that the facility is operational, as an immediate need notwithstanding that the services may be covered by
another source. If additional time is needed, the Applicant should request FEMA re-assess before the end of the 30 days and
FEMA may grant another 30-day extension as warranted. FEMA cannot duplicate funding provided by another source and will
reconcile final funding based on any funding provided by another agency or covered by insurance. Applicable requirements for
labor and contracting under federal grants apply. For more information on these requirements, see fema.gov/coronavirus and
the PAPPG at pp. 63-64.
9. SHELTERING
When did or will the sheltering activities start and end?
Activities started ______ (MM/DD/YY) and completed _______ (MM/DD/YY).
Please describe how the sheltering was or is directly related to COVID-19:
Please describe how sheltering was or is being conducted in accordance with standards and guidance
approved by public health officials including social distancing measures:
Was the sheltering conducted in a non-congregate environment?
Congregate sheltering is sheltering in facilities with large open spaces. Non-congregate sheltering is sheltering in which each
individual or household has living space that offers some level of privacy. For more information, see PAPPG at pp. 66-67.
☐ Yes. Please proceed to the next question.
☐ No. Please skip the remaining questions in this part.
Did the Applicant receive prior approval for non-congregate sheltering from FEMA?
☐ Yes. Please attach your request, all supporting documentation, and a copy of the FEMA approval.
☐ No. This activity requires the FEMA approval. Please submit a request through the Recipient directly to the FEMA
Regional Administrator.
For more information on these requirements, see fema.gov/coronavirus.
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FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
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Are the non-congregate sheltering activities completed?
☐ No.
☐ Yes. The Applicant needs to provide sufficient documentation to establish eligibility, including the following information:
• Specific need for each individual sheltered
• Length of stay for each individual sheltered
• Age of each individual sheltered
• If applicable, number of meals provided for each individual sheltered. Please also answer questions in part 4
related to the purchase and distribution of food, water, ice, or other commodities
• If applicable, number of individuals with access or functional needs sheltered
• If applicable, number of household pets sheltered
• If applicable, number of assistance and service animals sheltered
• If applicable, type of shelter provided for animals as stand-alone, co-located, co-habitational
• Description of services provided to sheltered individuals
For more information on these requirements, see PAPPG at p. 67 and FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic:
Non-Congregate Sheltering- FAQ.
You have completed this schedule. Return to Section II.
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FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 25
Schedule EZ – Small Project Estimate
Instructions: Applicants must complete this schedule if the total project cost is less than $131,100 and provide the costs of the
activities reported in Section II.
1. BUDGET ESTIMATE
Please attach an itemized budget estimate created using standard procedures the Applicant would use
absent federal funding. The itemized estimate needs to be broken down by the type and number of resources necessary
to complete the work (contracts, labor, equipment, materials & supplies, and other costs).
If the activities are complete, please attach the corresponding summary records:
☐ FEMA Public Assistance COVID-19 Contracts Report (attached)
☐ FEMA Form 009-0-123 Force Account Labor Summary
☐ FEMA Form 009-0-128 Applicants Benefit Calculation Worksheet
☐ FEMA Form 009-0-127 Force Account Equipment Summary
☐ FEMA Form 009-0-125 Rented Equipment Summary Record
☐ FEMA Form 009-0-124 Materials Summary Record
If the activities are not yet complete, what is the basis for the estimate? (select all that apply)
☐ Extrapolation of completed costs.
☐ Historical unit costs.
☐ Average costs for similar work in the area.
☐ Published unit costs from national cost estimating database.
☐ Contractor or vendor quotes.
☐ Other. Please describe:
2. PROJECT COST
Please select the resources necessary to complete the activities reported in Section II. For each resource
selected, please provide the cost.
☐ Contracts.
Cost
$
Please enter the total cost of contracts from your estimate.
FEMA provides funding for contract costs based on the terms of the contract if the Applicant meets federal procurement
and contracting requirements. See PAPPG at pp. 30-33. The federal procurement under grant rules are found at
2 C.F.R. §§ 200.317-200.326. Different sets of procurement rules that apply depending on whether you are a state or a
non-state entity. For additional information see FEMA’s Procurement Under Grants Public Assistance Policy and FEMA Fact
Sheet: Procurement Under Grants: Under Exigent or Emergency Circumstances.
☐ Labor. Including the Applicant’s own staff, Mutual Aid, prison labor, National Guard.
Cost
$
Please enter the total cost of labor from your estimate.
FEMA reimburses force account labor costs based on actual hourly rates plus the cost of the employee’s actual fringe
benefits. FEMA determines the eligibility of overtime, premium pay, and compensatory time costs based on the Applicant’s
pre-disaster written labor policy. For Emergency Work activities conducted by budgeted employees, FEMA will only
reimburse overtime salary costs. See PAPPG at pp. 23-26 and 33-35.
☐ Equipment. Including applicant owned, purchased, or rented.
Cost
$
Please enter the total cost of equipment from your estimate.
FEMA provides funding for the use of Applicant-owned equipment based on hourly rates. If an Applicant does not have
sufficient equipment to effectively respond to an incident, FEMA may provide funding for purchased or leased equipment.
Costs are eligible if the Applicant performed an analysis of the cost of leasing versus purchasing the equipment. FEMA
funds the least costly option. See PAPPG at pp. 26-28.
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☐ Materials and Supplies.
Cost
$
Please enter the total cost of materials and supplies from your estimate.
The cost of materials and supplies is eligible if (1) the materials or supplies were purchased and justifiably needed to
effectively address threats caused by COVID-19 or (2) the materials or supplies were taken from an Applicant's stock and
used to address threats caused by COVID-19. The Applicant needs to track items taken from stock with inventory
withdrawal and usage records. FEMA will also consider escalation of costs (such as due to shortages) or exigent
circumstances in evaluating cost reasonableness. See PAPPG at p. 22 and p. 28.
☐ Other costs. Including travel costs, utilities and any other expenses not listed above. Cost
$
Please enter any other costs from your estimate and describe:
Other costs may include travel costs, utilities and other expenses directly tied to the performance of eligible work. Not all
costs incurred as a result of the incident are eligible. See PAPPG at pp. 21-22.
Subtotal Please add together costs of contracts, labor, equipment, materials and other costs. $
3. DEDUCTIONS
Please select the credits available to offset costs of activities reported in Section II. For each selected,
please provide the deduction.
☐ Insurance Proceeds.
This does not include payment from patient insurance; for that, continue to medical payments below.
Deduction
$
Does the Applicant have insurance coverage that might cover any activities reported in Section II?
☐ No.
☐ Yes, the Applicant anticipates receiving a payment from its insurance carrier.
☐ Yes, the Applicants has actually received a payment from its insurance carrier.
If yes, please enter the total amount of insurance proceeds and provide copy of insurance documentation.
FEMA cannot provide funding that duplicates insurance proceeds. FEMA requires the Applicant to take reasonable efforts to
pursue claims to recover insurance proceeds that the Applicant is entitled to receive from its insurer(s). See FEMA’s Public
Assistance Policy on Insurance.
☐ Disposition. Deduction
$
Please enter the total salvage value of purchased equipment and supplies (if greater than $5,000).
When purchased equipment, supplies, or materials are no longer needed for federally funded projects, FEMA reduces
eligible funding by the fair market value of each piece of equipment valued at $5,000 or more and unused residual
supplies and materials that total $5,000 or more. If the Applicant acquires or improves real property with funds, disposition
and reporting requirements apply. See PAPPG at pp. 29-30.
☐ Medical Payments. Deduction
$
Please enter the total amount of medical payments received or expected from for-profit entities, Medicare, Medicaid, or a
pre-existing private payment agreement.
FEMA cannot provide funding for emergency medical care costs if they are covered by another source, including private
insurance, Medicare, Medicaid, or a pre-existing private payment agreement. See PAPPG at pp. 63-64 and FEMA Fact
Sheet: Coronavirus (COVID-19) Pandemic: Emergency Medical Care. It is extremely important that Private Non-Profit and
government medical care providers, as well as any other Applicant completing Emergency Medical Care activities, take
caution to capture and document these cost deductions. If clear documentation is not available to show how medical
payments are deducted and not duplicated, the Applicant may not receive funding for otherwise eligible activities.
☐ Other Deductions. Deduction
$
Please enter the total amount of other goods and services provided to for-profit entities or any other proceeds or payments
received or expected.
NET TOTAL Please subtract all proceed deductions from the subtotal. $
You have completed this schedule. Return to Section III, Part 2.
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FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 27
SCHEDULE F – Environmental and Historic Preservation Questions
Instructions: Applicants must complete this schedule if any of the following activities are reported in Section II:
• Staging resources at an undeveloped site–Complete part 1.
• Storage of human remains or mass mortuary services–
Complete part 2.
• Medical waste disposal–Complete part 3.
• Decontamination systems–Complete part 4.
• Establishment of temporary facilities–Complete part 5.
For additional information on EHP requirements, see the Environmental and Historic Preservation (EHP) and Emergency
Protective Measures for COVID-19 Fact Sheet and the Floodplain Considerations for Temporary Critical Facilities Fact Sheet.
1. STAGING RESOURCES AT AN UNDEVELOPED SITE
Please describe the staging activities:
The description should include if an asphalt or concrete pad was built or if other ground disturbing occurred. If ground
disturbing occurred, provide a general description of the disturbance, the general area and depth of the ground
disturbing and the equipment used. Ground disturbing activities may also include site preparation and clearing.
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
2. STORAGE OF HUMAN REMAINS OR MASS MORTUARY SERVICES
Please describe activities related to the storage or treatment of human remains or mass mortuary
services:
Please select the locations where the activities reported above were or will be conducted:
☐ Jurisdiction-wide
☐ Geographic area(s). Please attach a list of all areas.
☐ Specific sites. Please attach a list of all addresses or GPS coordinates.
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
3. MEDICAL WASTE DISPOSAL
What is the intended method of disposal?
☐ Using an existing licensed disposal site.
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
☐ Creating a new disposal site. Please select one of the following:
☐ Landfill
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
☐ Incinerator
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
4. DECONTAMINATION SYSTEMS
Please describe decontamination activities:
Provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 28
5. ESTABLISHMENT OF TEMPORARY FACILITIES
In Section II, Establishment of Temporary Facilities was selected as a method of work. To provide
information regarding these temporary facilities, you must submit a separate Temporary Facilities form
for each temporary facility. A copy of the Temporary Facility Survey in attached or you may download a
blank Temporary Facility Survey in Grants Portal.
You have completed this schedule. Return to Section II.
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 29
TEMPORARY FACILITY SURVEY
Instructions: Applicants must complete this survey if the activities reported in Section II of the project application include the
set-up or operation of a temporary facility. The Applicant must submit the information in this survey for each temporary facility.
For more information on these requirements, see the Coronavirus (COVID-19) Pandemic: Environmental and Historic
Preservation and Emergency Protective Measures Fact Sheet, the Coronavirus (COVID-19) Pandemic: Floodplain
Considerations for Temporary Critical Facilities Fact Sheet, and the PAPPG at pp. 76-80.
A. FACILITY INFORMATION
What is the name of this temporary facility?
What dates were or will the temporary facility used?
Start date: ____________ (MM/DD/YY) End date:_____________(MM/DD/YY)
What services did or will the temporary facility provide?
☐ Emergency medical care
☐ Sheltering
☐ Other. Please describe:
Please describe the temporary facility:
Please provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
Why was or is the temporary facility needed?
☐ Existing facilities were or are forecasted to become overloaded and cannot accommodate the
need.
☐ Quarantine of COVID-19 affected individuals.
☐ Additional space needed to accommodate COVID-19 related response activities.
☐ Other. Please describe:
Is or will the temporary facility be accessible to and usable by disabled persons, as required by the
Americans with Disabilities Act?
☐ Yes, the existing facility is in compliance with the Americans with Disabilities Act and no alterations
were or will be required to make the facility ADA-compliant.
☐ Yes, the Applicant has made or will make all required alterations to ensure that the facility is in
compliance with the Americans with Disabilities Act.
☐ No. Please describe why compliance is not applicable to this facility:
For additional information on Americans with Disabilities Act, see PAPPG at pp. 95-96.
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 30
Please indicate how the Applicant did or will establish the temporary facility and attach a cost analysis
justifying the selection. Please select all that apply.
☐ Rent a facility. Please provide a lease agreement.
☐ Purchase a facility. Please provide documentation to support the purchase price.
☐ Construct a new facility.
☐ Modify/expand an existing facility.
If purchasing or constructing a new facility, has the Applicant completed its use of the temporary
facility?
☐ No.
☐ Yes. If the Applicant purchased or constructed a temporary facility, it must return to FEMA the federal share of the
equity in the facility. The Applicant must report the equity to FEMA when the approved deadline has expired or when the
facility is no longer needed for the authorized purpose, whichever occurs first. For more information on this requirement,
see PAPPG at pp. 79-80. Please ensure disposition proceeds are captured and associated questions answered in
Schedule B or C as applicable.
What method(s) of work did or will the Applicant use to establish the temporary facility:
☐ Repurposing, renovating, or reusing existing facilities.
☐ Placing prefabricated facilities on a site.
☐ Constructing new temporary medical or sheltering facilities.
Will the Applicant only repurpose or reuse an existing facility?
☐ Yes, and the temporary use is the same as the most recent use of the facility. Please skip the
remaining questions in this survey.
☐ Yes, but the temporary use is not the same as the most recent use of the facility. Please describe the
temporary use and the most recent use of the facility:
Please skip the remaining questions in this survey.
☐ No, the temporary use required renovation, placing prefabricated facilities, or new construction.
Please continue to the next section in this survey.
B. RENOVATION AND CONSTRUCTION INFORMATION
If the facility is not new construction, what year was the facility built?
Please provide year built and note whether the date is approximate or exact: ________ ☐ Approximate ☐ Exact
Please describe the work in detail or attach plans or other documentation describing the work:
The description should include a description of the following: For existing buildings, interior and exterior modification
descriptions including quantities, dimensions, and material types; and utility upgrade descriptions. For construction of
new facilities, a description of site activities and new construction. For placement of prefabricated facilities on sites, a
description of the prefabricated facility and any site work to be carried out.
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FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 31
Will the activity occur entirely within an already-developed area?
Examples of developed areas include an existing parking lot, a lot previously developed for construction with existing utility
tie-ins, an existing asphalt or concrete pad, or an artificial playing field.
☐ Yes.
☐ No. If no, will the activity require the construction of a concrete or asphalt pad?
☐ No.
☐ Yes. If yes, will the pad be removed when the temporary facility is no longer needed?
☐ No.
☐ Yes. Please describe planned demolition activities:
Will any ground disturbing activities occur as part of construction?
Ground disturbing activities may include site clearing and preparation, laying utilities, or expanding of existing utilities.
☐ No.
☐ Yes. Please attach a site plan for the temporary facility, including GPS coordinates and dimensions (length, width,
and depth) of the ground disturbance.
If yes, will the ground disturbance occur outside of an existing footprint or previously disturbed
Right-of-Way?
☐ No.
☐ Yes. If yes, will rooted vegetation be removed or cleared?
☐ No.
☐ Yes. Please provide the GPS coordinates (decimal degrees with five decimal places):
Latitude: Longitude:
If yes, will trees be removed?
☐ No.
☐ Yes. Please provide the GPS coordinates (decimal degrees with five decimal places):
Latitude: Longitude:
Number of trees:
Diameter of trees (approximate): Units:
Will the activities include the use of staging areas for equipment or materials?
☐ No.
☐ Yes. Please provide the GPS coordinates for each site (decimal degrees with five decimal places):
Latitude: Longitude:
What surface does each staging area have (paved, gravel, grass field, etc.)? Please describe:
Will the activities include expansion of parking facilities?
☐ No.
☐ Yes.
Will the activities involve the disposal of any existing materials as part of site preparation or
construction?
☐ No.
☐ Yes. If yes, what are the types of debris? Please select all that apply.
☐ Vegetative
☐ Construction and demolition
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 32
☐ Hazardous Materials
☐ Large Appliances
☐ Electronics
☐ Other. Please describe:
If yes, how will debris be removed?
☐ Using a contractor. Please provide the name of the vendor:
☐ Using other non-contracted resources.
If yes, where will the debris be disposed?
Please provide permits (if available) and the GPS coordinates (decimal degrees with five decimal places):
Latitude: Longitude:
Will there be any temporary staging of debris?
☐ No.
☐ Yes. Please provide permits (if available) and the GPS coordinates (decimal degrees with five decimal places):
Latitude: Longitude:
If vegetative was selected above, will any vegetative debris be burned?
☐ No.
☐ Yes. If yes, what is the method of ash disposal? Please provide permits, if available.
☐ Disposing in a Landfill.
☐ Spreading.
☐ Burying.
☐ Other. Please describe:
Will fill or borrow material be used for site preparation?
☐ No.
☐ Yes. If yes, what is the quantity of fill? Units: ☐ Cubic yards ☐ Tons ☐ Other:
If yes, what is the type of fill and borrow material?
☐ Soil
☐ Sand
☐ Gravel
☐ Rock
☐ Other material. Please describe:
If yes, what is the source of the fill and borrow material?
☐ Commercial. Please provide name of vendor:
☐ Private
☐ Municipal
☐ Other location. Please describe:
Please provide the GPS coordinates (decimal degrees with five decimal places) of the fill and borrow
sources:
Latitude: Longitude:
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 33
Are there any large, undeveloped or undisturbed areas on, or near, the site?
Select yes if there are large tracts of forestland, farmland, grassland, or naturally preserved areas, etc.
☐ No.
☐ Yes. Please describe:
Are any of the following environmental issues associated with the site or facility? Select all that apply.
☐ Conservation Area or Wildlife Refuge
☐ Non-Attainment Area (Clean Air Act)
☐ Underground storage tanks
☐ Old gas stations or other potential toxic substance generators like dry cleaning, laboratories,
landfills, dumps, industrial sites
☐ Brownfield or Superfund sites
☐ Fuel or oil spills
☐ Other. Please describe:
☐ None apply
☐ Unsure if any apply
Are there any of the following known hazardous materials at or adjacent to the site? If any are selected,
please attach applicable permits, if available.
☐ Solvents (thinners, cleaners, varnishes, and adhesives)
☐ Oil/Fuel/Hydraulics
☐ Chemical, pesticide or fuel storage tanks (above or below ground)
☐ Lead based paints, solder, flashing
☐ Pesticides
☐ Mercury containing waste (mercury switches, fluorescent bulbs, thermostats, etc.)
☐ PCB containing materials (transformers, caulking, etc.)
☐ Hazardous Medical Waste
☐ Asbestos containing products (sealants, insulation, tile, etc.)
☐ No.
☐ Unsure
Will any of the activities described in Section II be performed on any of the following? Select all that apply.
☐ A facility listed in or eligible for listing in a local, state, or national register. Please describe:
☐ A site in or adjacent to a historic district. Please describe:
☐ A locally recognized landmark. Please describe:
☐ A National Historic Landmark. Please describe:
☐ No.
☐ Unsure
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FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 34
If the Applicant selected any of the facility types listed above, and/or the facility is more than 45 years
old: Will the Applicant be requiring interior installations or exterior modifications?
☐ No.
☐ Unsure
☐ Yes. Please describe:
Please provide the following documentation, if available, to aid FEMA’s review of temporary facility
activities. Check each box if the referenced documentation is provided.
☐ Permits and correspondence with regulatory agencies, if applicable.
☐ Site map showing the location of all proposed areas where the Applicant will conduct site work or
construction and the extent of ground disturbance (including staging areas, access roads, parking,
landscaping, grading or utilities)
☐ Photographs of the site
You have completed this survey. Please save and upload this file in Grants Portal.
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Item 8.
FEMA COVID-19 Project Application Applicant-Assigned Project Application # ________
May 1, 2020 35
FEMA Public Assistance COVID-19 Contracts Report
Instructions: Applicants should complete one form for each PA COVID-19 project application.
Section I – Project Application Information
Declaration #:
Applicant Name: FEMA PA Code: Applicant-Assigned Project Application #:
Section II – Contract Information
Instructions: Applicants must complete this section to provide contract information for contract costs reported on the project application indicated in Section I of this form.
1. CONTRACT INFORMATION
Name of
Contractor
Contractor
EIN Contract Award Date Contract Start Date Contract End Date Was the
contract
awarded
through a
competitive
bidding
process?
If not competitively bid,
please provide justification.
Please select one of the
following and write in the
box below:
Type of Contract
Please select one of
the following options
and write in the box
below:
Scope of Contract
For example, construction
of temporary facility or
emergency medical
transport.
Total
Contract
Award Please
indicate
dollar
amount.
Amount
requested for
funding on this
project
application
Please indicate
dollar amount.
☐ Yes
☐ No
☐ Only available from single source
☐ Public exigency or emergency
☐ FEMA authorized
☐ Recipient authorized
☐ Inadequate competition
☐ Other:
☐ Fixed price
☐ Cost-reimbursement
☐ Time and materials
☐ Cost-plus % of cost
☐ Other:
☐ Yes
☐ No
☐ Only available from single source
☐ Public exigency or emergency
☐ FEMA authorized
☐ Recipient authorized
☐ Inadequate competition
☐ Other:
☐ Fixed price
☐ Cost-reimbursement
☐ Time and materials
☐ Cost-plus % of cost
☐ Other:
☐ Yes
☐ No
☐ Only available from single source
☐ Public exigency or emergency
☐ FEMA authorized
☐ Recipient authorized
☐ Inadequate competition
☐ Other:
☐ Fixed price
☐ Cost-reimbursement
☐ Time and materials
☐ Cost-plus % of cost
☐ Other:
TOTAL
2. CERTIFICATION
I certify that the above information is accurate and was obtained from documents that are available for audit.
Applicant Authorized Representative
Title Signature
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Item 8.
Staff Report
TO: City Council
FROM: Jeff Mohlenkamp, Finance Director
DATE August 18, 2020
SUBJECT: Adopt Amendments to the FY2021 Budget and Approve the
Implementation of the Business Assistance Program and Household
Assistance Program
Background and Analysis:
During its July 7, 2020, and July 21, 2020, regular meetings, City Council discussed
implementing a local COVID-19 Relief Program. The discussions focused on two
separate categories of expenditures. First, is the need to maintain City services in a
safe manner. Second, is assisting businesses and residents impacted by the
emergency.
During the July 21, 2020, meeting City Council voted unanimously to apply for CARES
Act funding in the amount of $635,569 and to use them to reimburse payroll and payroll
related expenses incurred since March 1, 2020. These funds were earmarked for the
City of Beaumont through the State’s adopted budget for FY2021. A budget
amendment is needed to recognize the CARES Act fund allocations from the State.
Additionally, a budget amendment is necessary to allocate the funds required to fund
the local COVID-19 Relief Program.
Outlined below are the components of the City of Beaumont COVID-19 Relief Program:
Elements Needed to Maintain City Services in a Safe Manner
Program
Element
Amount Description
Facility Costs $ 70,000 This provides funding for social distancing
modifications necessary to maintain services.
This includes dividers, plastic barriers,
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redesign of flow of foot traffic, retrofit of
bathrooms, etc.
Police Salaries $ 60,000 This covers the salary costs of School
Resource Officer staff due to schools
operating remotely.
Information
Technology
Related Costs
$ 38,000 This covers I.T. that is not deemed eligible for
the FEMA application but is needed to
maintain data security and reliability.
Police Lobby Kiosk $ 7,000 This provides for the ability to have the public
conduct business with the police department
with less physical interaction.
Legal Expenses $ 20,000 This covers legal costs for guidance received
regarding the COVID-19 emergency.
Sanitization
Foggers
$ 75,000 This provides three foggers to complete
enhanced sanitization of buses and buildings.
FEMA Matching
Funds
$ 31,000 This sets funds aside to cover the 25% not
paid by FEMA.
Subtotal $301,000
Elements Designed to Assist the Business Community and Residents
Program
Element
Amount Description
Business
Assistance
Program/ Small
Business
Assistance Grant
$ 142,069 This provides assistance to businesses that
have suffered losses due to the emergency.
This will be administered as a grant program.
Details are included in Attachment C of this
report.
Housing
Assistance Grant
Program
$ 100,000 This provides assistance to residents
impacted by the emergency. Details are
included in Attachment D of this report.
Restaurant Support
Program
$ 35,000 This provides for purchasing shade and
barriers to help restaurants remain
operational during outdoor dining
requirements.
Child Care
Assistance
Program
$ 50,000 This provides assistance to the Boys and
Girls club to allow them to expand the number
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of children in their program during the COVID-
19 emergency.
Senior Outreach
Program
$ 5,000 This provides funds to improve outreach to
our seniors during this emergency.
Business
Confidence
$ 2,500 This provides branded posters to businesses
to assist in social distancing guidelines.
Subtotal $334,569
Total $635,569
If approved, projects will be established for each of these uses of funds to track
expenditures. City staff will provide reports to City Council regarding the program
expenditures. Where the potential exists for FEMA reimbursement eligibility, City staff
will submit expenditures for consideration. Any reimbursed funds would be available to
the City Council for allocations to other uses.
In addition to the General Fund COVID-19 Relief Program described above, staff is
recommending the use of Air Quality Management District (AQMD) funds to further
augment the City’s response to the emergency. These funds are available to help the
City move to business practices that reduce carbon emissions. AQMD funds are a
recommended source of funds to address some specific needs during this em ergency.
Specifically, the City has the need for some additional vehicles to allow for improved
social distancing for the Beaumont Police Department citizen patrol program and for
permitting/inspection activities. As a result, staff is requesting the use of AQMD funds
to purchase two energy efficient vehicles in FY 2021 in the aggregate amount not to
exceed $75,000. If this use of funds is approved, the AQMD funds currently available
will be reduced from $461,079 to $386,079.
Lastly, during FY 2020, the City spent $27,000 on information technology (I.T.) costs to
mitigate the immediate technology needs to continue City business after the declared
pandemic. This included computers, tablets, teleconference software, monitors, etc.
City staff has received guidance that AQMD funds are eligible to support remote
working requirements. Since AQMD funds are eligible to cover these costs, but they
are not likely eligible for FEMA reimbursement, City staff is requesting that these costs
be covered using AQMD funds. To make this change in funding source from the
General Fund to AQMD, a budget amendment for FY 2020 is required. The City has
also spent $5,667 on I.T. related items to allow for social distancing during FY 2021.
These adjustments further reduce the balance of available AQMD funds from $386,079
to $353,412.
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Item 9.
Fiscal Impact:
If the City Council approves the receipt of CARES Act funds and launches the proposed
COVID-19 Relief Program, the net impact to the General fund is zero as the City’s
CARES Act allocation will be equal to the City’s COVID-19 Relief Program budget.
If the City Council approves the proposed budget adjustment for FY 2021 to purchase
two vehicles using AQMD funds, the net cost is a use of available funds in from this
source in an amount not to exceed $75,000.
If the City Council approves the proposed budget adjustments for FY 2020 in the
amount of $32,667 in FY 2021 to cover I.T. costs with AQMD funds, the result is a
reduction in General Fund expenditures of $32,667 and an increase in expenditures
from AQMD funds of the same amount.
Recommended Action:
It is recommended the City Council adopt the budget amendments and approve
the implementation of business assistance and household assistance programs
as follows:
1. Adjust the FY 2020-21 budget to include the receipt of CARES Act funds in
the amount of $635,569,
2. Adjust the FY 2020-21 budget to include the proposed expenditures for the
COVID-19 Relief Program as highlighted in the report totaling $635,569,
3. Adjust the FY 2020-21 budget to include the expenditure of up to $75,000
from the AQMD fund to purchase two vehicles,
4. Adjust the FY 2019-20 budget to cover I.T. expenses related to the COVID-19
emergency using AQMD funds in the amount of $27,000 and adjust the FY
2020-21 budget to cover I.T. expenses related to the COVID-19 emergency
with AQMD funds in the amount of $5,667,
5. Approve the implementation plan for the Business Assistance Program/ Small
Business Assistance Grant, and
6. Approve the implementation of the Household Assistance Grant Program.
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Item 9.
Attachments
A. Proposed Budget Adjustments
B. Project Setup for City COVID-19 Relief Program
C. Business Assistance Program/ Small Business Grant Program
D. Household Assistance Grant Program
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Project Budget ReportCity of Beaumont, CAProject Number Project NameCITY COVID RELIEFCITY COVID RELIEF PROGRAMExpenseAccount Key Account Name Total BudgetCCRPACITY COVID RELIEF PROGRAM ‐ LEGAL 20,000.00 CCRPBCITY COVID RELIEF PROGRAM ‐ BOYS AND GIRLS CLUB 50,000.00 CCRPCCITY COVID RELIEF PROGRAM ‐ FACILITY COSTS 70,000.00 CCRPDCITY COVID RELIEF PROGRAM ‐ SALARIES 60,000.00 CCRPECITY COVID RELIEF PROGRAM ‐ POLICE KIOSK 7,000.00 CCRPFCITY COVID RELIEF PROGRAM ‐ SENIOR OUTREACH 5,000.00 CCRPGCITY COVID RELIEF PROGRAM ‐ IT RELATED COSTS 38,000.00 CCRPHCITY COVID RELIEF PROGRAM ‐ SANITATION FOGGERS 75,000.00 CCRPICITY COVID RELIEF PROGRAM ‐ FEMA MATCH 31,000.00 CCRPJCITY COVID RELIEF PROGRAM ‐ BUSINESS SUPPORT 142,069.00 CCRPKCITY COVID RELIEF PROGRAM ‐ RESIDENT SUPPORT 100,000.00 CCRPLCITY COVID RELIEF PROGRAM ‐ RESTAURANT SUPPORT 35,000.00 CCRPMCITY COVID RELIEF PROGRAM ‐ BUSINESS CONFIDENCE 2,500.00 635,569.00 Total CITY COVID RELIEF ‐ CITY COVID RELIEF PROGRAM:635,569.00 131Item 9.
Business Assistance Program (BAP)
Program Outline – Reviewed by City Council on 7/30/2020
Qualified Businesses:
Physical Location within the City of Beaumont
o Store Front
o Office Space
o Commercial Building
o Excludes Home‐Based Businesses
Excludes Non‐Profit or Religious‐Based Organizations
Current, Valid Business License Required
Business Must in Good Standing with the City of Beaumont
o No Active Code Enforcement Actions
o No Violations of any Applicable Law, Ordinance, etc.
Maximum of 15 Full‐Time Employee Equivalents
o Verifiable Payroll Records Required Upon Request of Ad Hoc Committee
Business Must Pledge to Participate in the Beaumont Shop Safe Program
Businesses Must Demonstrate COVID‐19 Related Losses from March 1, 2020 to Present
Businesses Not Disqualified if Other Financial Assistance has been Received
o Priority Given to Businesses That Have Not Already Received Financial Assistance
through Another County, State or Federal Program
o Once Funds Have Been Allocated to All Businesses Who Have Not Received Other
Assistance, Grants to be Considered for Remaining Qualified Applicants
Grant Funding:
Allocations of $3,000 Made to Each Qualifying Business
o Automatic Award of Funds if Adequate Funds are Available
o Drawing for Funds Should Requests Exceed Available Funds
Grant Funds to be Applied Toward Direct Business‐Related Expenses
o Payroll and Payroll Related Costs
o Equipment Purchases/Repairs
o Supply Purchases
o Rent/Mortgage Payments
o Loan Payments
Mandatory Financial Report due to City by January 31, 2021
o Verify Use of Funds
First Call for Grant Applications
o September 1 through September 15, 2020
o Grant Awards by October 1, 2020
o Supplemental Call for Grant Applications Should Funds Remain After First Call
Grants Awarded on Basis of Qualification (Non‐Competitive Grant)
o Drawing Conducted Should Applications Exceed Available Resources
Random Process
Conducted via YouTube
Grant Recipients to Maintain Financial Records for A Minimum of 5 Years
o Must be Produced at Request of the City of Beaumont
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Item 9.
City of Beaumont
Business Assistance Program
Small Business Assistance Grant
Introduction
Beginning in March 2020, the City of Beaumont began to feel the significant economic impacts and
hardships caused by the COVID‐19 pandemic. Many businesses were forced to close their doors due
primarily to State and County health orders. Even though these orders have been abated to some
degree over the past couple of months, many businesses remain closed or remain subject to severe
restrictions on operations which continue to exacerbate economic hardships and threaten business
viability.
Small, locally owned retail storefronts and commercial businesses comprise a critical segment of
Beaumont’s local economy. They are also the most vulnerable business sectors to the economic impacts
of the COVID‐19 pandemic. The Beaumont City Council has created a Small Business Assistance Grant
program to aid certain small, locally owned business who have experienced negative economic impacts
since March 1, 2020, and has made $142,000 available for disbursement through the program.
This grant program is targeted toward businesses of 15 or fewer employees who are in good standing
with the City of Beaumont can demonstrate financial losses since March 1, 2020. Qualified businesses
may be eligible to receive a one‐time grant in the amount of $3,000 to applied toward certain direct,
business related expenses.
Home based business as well as non‐profit or religious organizations are ineligible.
Who Qualifies?
Businesses must meet specific criteria including those listed below to be eligible for consideration:
1. Must have a physical location with the City of Beaumont.
a. Store Front,
b. Office Space, or
c. Commercial Structure.
2. Must be in good standing with the City of Beaumont.
a. Current, Valid Business License;
b. No Outstanding Code Enforcement Actions;
c. No Violations of Any Applicable Law, Ordinance, Etc.; or
d. Not Engaged in Any Unlawful Activities, Adult Entertainment, or Cannabis Industry.
3. Must Have a Maximum of 15 Full‐Time Employees as of March 1, 2020.
a. Verifiable Payroll Records Required.
4. Must Pledge to Participate in the Beaumont Shop Safe Program.
5. Must be Willing to Enter into a Grant Acceptance Agreement with the City of Beaumont.
6. Must be Able to Demonstrate COVID‐19 Related Losses Since March 1, 2020.
What Kind of Assistance is Provided?
Successful grant recipients will receive $3,000 of financial assistance. Use of these funds is restricted to
the following direct business‐related needs:
1. Payroll and Payroll Related Expenses,
2. Equipment Purchases/Repairs,
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Item 9.
3. Supply Purchases,
4. Rent/Mortgage Payments, or
5. Loan Payments.
Use of funds for any other purpose(s) are prohibited.
When Will Grants be Awarded?
Grant applications will be accepted from September 1, 2020, through the close of business on
September 15, 2020. Grant funds will be disbursed to the successful applicants by October 1, 2020.
How Will Grants be Awarded?
This is a non‐competitive grant with awards being made based on qualifications. A random drawing will
be conducted should the number of qualified applicants exceed the funding available. Should a drawing
be required it will be conducted on a random basis via YouTube.
Is A Business Disqualified If It Has Received County, State or Federal Financial Assistance?
Businesses who have already received financial assistance from any other County, State or Federal
program (i.e. PPP, Riverside County Small Business Grant, CARES Act) are not disqualified. However,
preference will be given to those business who have not received financial assistance through one of
these programs.
What Else Do I Need to Know?
Grant recipients will be required to maintain financial records for a minimum of 5 years. These records
must be produced at the request of the City of Beaumont.
Additional criteria and requirements may be found in the Grant Application and the Small Business
Grant Agreement document.
What Must be Submitted?
The following items must be submitted for an application to be considered complete and eligible for
consideration:
1. Completed Grant Application with Signature(s),
2. All Documents/Evidence to Support Information Provided by the Applicant on the Grant
Application,
3. Executed Copy of the Grant Agreement,
4. Copy of a 12/31/2019 Profit and Loss Statement OR the First Page of a 2018 or 2019 business
tax return, and
5. Completed W‐9 IRS Request for Taxpayer Identification Number and Certification Form.
Who May I Contact?
For more information contact Mr. Kyle Warsinski, Economic Development Manager, at
www.kwarsinski@beaumontca.gov or call 951‐769‐8527.
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1
2
3
4
5
6
7
8
9
10
11
12
13
Name of Owner
Address of Owner
Owner Number
City of Beaumont
Business Assistance Program
COVID‐19 Small Business Assistance Grant Application
Business E‐Mail
Business Ownership
Business Name
Business Number
Business Sector
Did the business have fewer than 15 full time employees as of March 1, 2020?
How many full time employees did the business have as of the date of this application?
Does the business have a valid Business License issued by the City of Beaumont?
Is the business in good standing with the City of Beaumont? (No outstanding code violations, compliance orders, etc.)
What date was the business established?
Date Application Submitted:
What date did the business establish a physical location within the Beaumont corporate limits?
Owner E‐Mail
Questions
What is the current status of your business?
Please reply to each question below. By providing an affirmative response to any of these questions you signify that you can verify the
corresponding information for the City of Beaumont Business Assistance Program.
Physical Business Address
Has the business received assistance from any other County, State or Federal Program?
Can verification be provided that demonstrates that the business was negatively impacted by COVID‐19?
Is the business home‐based?
What are the sources of revenues for the business?
Is the business engaged in any illegal activities, the adult entertainment, gambling, or cannibas industries?
Is a 12/31/2019 Internal Profit and Loss Statement OR THE FIRST PAGE OF A 2018 OR 2019 business tax return available? This
information will be required with the submission of this application.
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Is the business willing to participate in the City of Beaumont Safe Business Pledge program?
Is the business willing to complete a Grant Agreement with the City of Beaumont obligating the use of the grant funds for the intended
purpose? (An executed copy of the agreement is required with this application.)
Title:
BUSINESS OWNER: I declare that I am the owner of the business applying for this grant. I have read the foregoing City of Beaumont
Business Assistance Program Small Business Assistance Grant Application and understand the questions and requirements. I declare
under penalty of perjury under the laws of the Sate of California that the foregoing is true and correct. I acknowledge that the
completion of this application does not in any way indicate eligibility or approval. I acknowledge that, due to the limited funds
available for the program, some qualifying applications including this one may not be funded.
Name:
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City of Beaumont
Business Assistance Program
Small Business Assistance Grant Agreement
This Business Assistance Program Small Business Assistance Grant Agreement (“Agreement”) is between
the City of Beaumont, a political subdivision of the State of California (“City”), and _________________,
a business licensed to operate within the City of Beaumont (“Business”).
1. Overview:
a. Purpose – The City of Beaumont Business Assistance Program (“Grant Program”)
provides financial assistance to City‐based small businesses impacted by the COVID‐19
pandemic.
b. Program Funding – The Beaumont City Council has agreed to appropriate from the City’s
General Fund an amount not to exceed $142,009 which is to be utilized to provide
financial assistance to certain, qualified small businesses within the City.
c. Grant Amount – Pursuant to this Agreement, the City will disburse $3,000 to the
Business (“Grant”).
d. Grant Use – Grant awards must be applied toward direct expenses of the Business
related to payroll and payroll related expenses, equipment purchases/repairs, supply
purchases, rent/mortgage payments, or loan payments.
e. Grant Disbursement – The City will disburse the Grant to the Business within ten (10)
business days after all the following have been completed:
i. Grant application has received final approval,
ii. All parties have signed this Agreement, and
iii. All required information has been provided to the City.
f. Grant Term – This Agreement will take effect on the execution date and terminate on
February 1, 2021 (“Grant Term”).
g. Final Report –
i. By January 31, 2021 (“Reporting Deadline”), the Business must provide the City
with a Final Report on the operational status of the Business, the number of
current employees as of the date of the report, and an accounting of the use of
the Grant as of December 31, 2020. The Business must submit a hard copy of
the report on a form provided by the City with wet signatures.
ii. As an attachment to the Final Report, the Business must provide documentation
of its reported Grant use, such as expense receipts and payroll filings for the
period cover the Effective Date through December 31, 2020.
h. Repayment of Grant Funds –
i. Should Business fail to use the Grant as required by Section 1d., then Business
must repay $3,000 to the City by the end of the business day of February 28,
2021.
ii. Should the Business cease operations prior to the end of the Grant Term,
Business must notify the City immediately and must complete the Final Report
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and repay any unused portion of the Grant to the City within thirty (30) calendar
days of the business closure.
iii. Should ownership of Business be sold or transferred prior to the end of the
Grant Term, Business must notify City immediately and must complete the Final
Report and repay any unused portion of the Grant to the City within ten (10)
calendar days of the business transfer of ownership.
i. Retention of Financial Records – All financial records related to the receipt and the use
of Grant funds must be retained by the Business for a period of not less than five (5)
years from the termination of the Grant Term and must make said records available to
the City of Beaumont immediately upon written request of the City Manager or his/her
designee.
2. General Provisions:
a. Notices, Demands and Communications Between the Parties – Formal notices,
demands, and communications between the parties shall be given by (i) personal
service; (ii) reputable document delivery service, such as Federal Express, with a receipt
showing date and time of delivery; or (iii) certified or first‐class United States mail,
postage prepaid, with a receipt showing date and time of delivery to:
To the City: City Manager
City of Beaumont
550 East Sixth Street
Beaumont, CA 92223
To the Business: __________________
__________________
__________________
Attn.:_____________
Email:_____________
Written notices, demands, and communications shall be sent in the same manner to
other addresses that any party designates in writing.
b. Entire Agreement; Amendments – This Agreement constitutes the entire agreement
among the parties as to the Grant and may not be amended or modified, except in
writing signed by each of the parties. Business may not assign or transfer its rights and
interests in this Agreement to any other person, business, or entity.
c. No Third‐Party Beneficiaries – This Agreement is not intended to create any rights or
benefits for a person or entity who is not a party, whether as a third‐party beneficiary or
otherwise.
d. Governing Laws; Venue – This Agreement shall be governed by the laws of the State of
California. Any legal action related to the performance or interpretation of this
Agreement shall be filed only in the Superior Court of the State of California located in
Riverside, California, and the parties waive any provision of law providing for a change
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of venue to another location. In the event any provision in this Agreement is held by a
court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
provisions will nevertheless continue in full force without being impaired or invalidated
in any way.
e. Severability – If any term of this Agreement is held by a court of competent jurisdiction
to be invalid, void, or unenforceable, the other provisions will remain in force to the
extent practicable and taking into consideration the purposes of this Agreement.
f. Interpretation – The terms of this Agreement shall be construed in accordance with the
meaning of the language used and not for or against any party by reason of authorship
or any other rule of construction that might otherwise apply. The Section headings are
for purposes of convenience only and shall not be construed to limit or extend the
meaning of this Agreement.
g. Determinations; Disbursements –
i. Any determination by the City Manager, or his/her designee, of fulfillment or
non‐fulfillment of the terms of this Agreement by Business shall be binding on
City. City may request such determinations by the City Manager as necessary.
ii. City shall have no responsibility to disburse any funds beyond the amount that
the City Council has itself allocated for the purpose of the Grant Program.
h. Non‐Liability of Officials, Employees, and Agents – No member, official, employee, or
agent of the City or of the Business shall be personally liable to the Business in the event
of any default or breach by the City Council or by the City or for any amount that may
become due to the Business or its successors or assigns under the terms of this
Agreement.
i. Attorney’s Fees – Each party shall pay its own attorney’s fees.
j. Business Day Convention – If the date of any required action falls upon a weekend day
or a holiday when the City is not open for business, the required action may be deferred
to the next business day.
k. Force Majeure – No party will be held responsible for failing to perform its
responsibilities under this Agreement if the failure results from any act of nature or
other cause that is beyond the reasonable control of the party and that makes
performance impossible or illegal.
l. Confidentiality – Unless otherwise required by acceptable law or regulation, the City will
use best efforts to keep all reports and other information submitted by the Business as
confidential and will not make such information available publicly, except that the City
(i) will include a list of all businesses that received Grants and the individual grant
amounts, (ii) may report to the City Council the Business’s reported information
concerning the operational status of the Business and aggregate job data on jobs, tax
and revenue data of all businesses that received Grants. Business shall identify any such
records by clearly labeling each document with the asserted privilege, such as
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confidential or trade secret, to notify City when an such privileges are to be asserted by
the Business.
m. Counterparts – This Agreement may be executed in one or more counterparts, each of
which shall be an original and all of which together shall be one and the same
instrument. A facsimile, pdf copy or other electronic signature (i.e. Docusign) of this
Agreement, when signed in compliance with this Section, is an enforceable, original
Agreement for all purposes.
n. Dispute Resolution – In the event that an issue regarding or arising under this
Agreement cannot be resolved by the parties, the issue will be brought to the City
Council for final decision.
o. Non‐Discrimination – The Business will not discriminate against any individual with
regard to employment or participation or in any other manner for reasons of race, color,
religion, gender or gender identification, sexual identity, pregnancy, childbirth or related
medical conditions, national origin, marital status, disability, or any other characteristic
that is protected by local, state, or federal law.
p. Administration – The City Council, by a vote of the majority of its duly elected
membership, is the only authorized City representatives who may at any time, by
written order, alter this Agreement. The City manager, or his/her designee, shall
administer this Agreement on behalf of the City.
DISCLAIMER: THIS DOES NOT CREATE A BINDING CONTRACT UNTIL THE BUSINESS HAS BEEN APPROVED
AND SELECTED FOR THE GRANT FUNDING. THIS IS ONLY A CONDITIONAL ACCEPTANCE OF A GRANT
APPLICATION. GRANT AWARD IS CONTINGENT UPON VERIFICATION OF ALL INFORMATION THAT HAS
BEEN PROVIDED BY THE APPLICANT, APPROVAL AND SELECTION OF THE APPLICATION BY THE CITY, AND
CONFIRMATION TO THE APPLICANT THAT THE APPLICATION HAS BEEN SELECTED FOR GRANT FUNDING.
Business:
By:_____________________________________ Date:__________________________
City of Beaumont, California:
By:_____________________________________ Date:__________________________
Rey Santos, Mayor
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Household Assistance Program
Options for Implementation
The Local COVID-19 Relief Program contemplates the allocation of $100,000 to a Household Assistance
Program. This program is intended to provide financial relief to Beaumont households who have
experienced economic hardships related to job loss, furlough, or significant reduction of income due to
the pandemic.
City staff has developed two program options for City Council consideration and is requesting direction.
Final program details will be presented to the City Council for final action at its meeting of September 8,
2020.
Option 1 – Household Rental or Mortgage Assistance
Intent – Provide direct payment to landlord or mortgage companies on behalf of grant recipients to
be applied to overdue rent or mortgage payments.
1. Eligibility
a. Beaumont Address Must be Primary Place of Residency
i. Utility Bill (City sewer, BCVWD, SoCalGas Bill)
ii. Driver’s License/Cal ID
iii. Redacted Bank Statement
iv. Other Forms of Verification
b. Have a Current Lease Agreement that Extends Through December 31, 2020
i. Applicant Must be Named on Lease Document
ii. Applicant Must Provide Evidence of Outstanding Rental Payments Owed
c. Have a Current Mortgage
i. Applicant Must be a Signatory on the Mortgage
ii. Applicant Must Provide Evidence of Outstanding Mortgage Payments Owed
d. Household Income is 50% or Less of the Riverside County Median Income
e. Provide Documentation of Loss of Income after March 1, 2020
i. Copy of Personal Tax Return for 2019
ii. Employer Letter Documenting Furlough/Layoff
iii. Other Pertinent Information
f. Limited to Late Rental/Mortgage Payments Occurring AFTER March 1, 2020
i. Applicant Must Have Been in Good Standing at Least One Year Prior to March 1,
2020
g. Applicant Must be In Good Standing with the City of Beaumont
i. No Outstanding Code Actions
ii. Not Subject to Litigation, Directly or Indirectly, with the City of Beaumont
iii. No Outstanding Tax or Utility Payments
h. Applicants Must Not Have Received Rental Assistance Through Any Other Program
2. Direct Payments to Landlord/Mortgage Company
a. Maximum Payment of $3,500
b. ACH Transfer
c. W-9 Required of Payee
d. Late Fees/Penalties Waived for That Portion of Late Rental/Mortgage Payments Made
by the City
e. Any Eviction Processes Initiated After March 1, 2020 to be Terminated
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f. Landlord/Mortgage Company to Sign an Agreement with the City of Beaumont
Option 2 – Household Subsidy
Intent – Provide direct payment to grant recipients who have either lost income or have
experienced a significant reduction of income after March 1, 2020. City would not impose
restrictions on the personal use of the grant funds.
1. Eligibility
a. Beaumont Address Must be Primary Place of Residency
i. Utility Bill (City sewer, BCVWD, SoCalGas Bill)
ii. Driver’s License/Cal ID
iii. Redacted Bank Statement
iv. Other Forms of Verification
b. Household Income is 25% or Less of the Riverside County Median Income
c. Provide Documentation of Loss of Income after March 1, 2020
i. Copy of Personal Tax Return for 2019
ii. Employer Letter Documenting Furlough/Layoff
iii. Other Pertinent Information
d. Applicant Must be In Good Standing with the City of Beaumont
i. No Outstanding Code Actions
ii. Not Subject to Litigation, Directly or Indirectly, with the City of Beaumont
iii. No Outstanding Tax or Utility Payments
2. Grant Awards
a. $300 for Single Member Households
b. $1,000 for Multi-Member Households
Grant Selection Process
Grants would be awarded on a non-competitive, qualification basis. Should the number of qualified
applicants exceed revenues available, a randomized selection process would be utilized.
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Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE August 18, 2020
SUBJECT: Authorize One Additional Part Time On-Call Public Safety Dispatcher
Position
Background and Analysis:
The Beaumont Police dispatch communications center is a 24-hour operation staffed by
two dispatchers on four separate shifts, seven days a week. In 2019, the
communications center processed over 61,000 administrative line phone calls, 9,000
911 calls and dispatched 27,000 calls for service. To properly staff the communications
center during each shift, one dispatcher is assigned to the radio operations that handle
incoming and outgoing radio communications with the officers, and one dispatcher
handles all 911 emergency calls and general telephone lines. Both dispatchers handle
many various tasks that support both radio and phone operations.
There is currently one (1) part time and ten (10) full-time public safety dispatchers,
which includes one lead position. One of the full-time positions is currently in training
with an estimated completion date of early 2021. Currently shift vacancies are covered
by the Lead Dispatcher, part time dispatcher and/or through overtime of full time
dispatchers. In Fiscal Year 2020, the communication center spent over $102,000 in
overtime salary costs. As of July 1, 2021, the City has already spent $10,500 in
overtime costs.
Staff recommends the addition of one part time on-call public safety dispatcher position
be authorized from the projected overtime savings for Fiscal Year 2021. The part time
on call position would have no guarantee of hours and be authorized to work no more
than twenty-eight (28) hours per week or fifty-six (56) hours in a pay period. An average
on call dispatcher could work ninety-six (96) hours per month at a cost of $4,750 or
$57,000 a year, fully burdened. This position could save more than $4,300 per month in
overtime costs covering dispatch vacancies. A part time dispatcher also allows more
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flexibility so that full time dispatchers can attend continuous professional training and
utilize their vacation allowance without burdening other dispatchers.
Fiscal Impact:
The cost of a part time on-call public safety dispatcher position is estimated at $57,000
fully burdened per year. The position can be funded from projected overtime savings
for Fiscal Year 2021.
Recommended Action:
Authorize one additional part time on-call public safety dispatcher position.
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Item 10.
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE August 18, 2020
SUBJECT: Approval of Compensation Plan and Salary Table
Background and Analysis:
The attached compensation plan has been adjusted to account for all 2020, salary
increases negotiated in current labor agreements between SEIU Local 721, Police
Managers as Individuals, and Managers/Professional/Technical as Individuals and the
City of Beaumont. These groups were given a 2.5% across the board increase
pursuant to their current memorandum of understandings.
Fiscal Impact:
All negotiated salary increases were adopted in FY 20/21 budget.
Recommended Action:
Approval of the Compensation Plan and Salary Table.
Attachments:
A. Compensation Plan and Salary Table
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Item 11.
Staff Report
TO: City Council
FROM: Todd Parton, City Manager
DATE August 18, 2020
SUBJECT: Review City Council Policies and Practices Related to the Rules and
Procedures for All Meetings of the City Council as Established in
Beaumont Municipal Code Section 2.04 Rules of Procedure
Background and Analysis:
At a prior regular City Council meeting, City staff was directed to place an item before
the City Council to review and discuss the policies and practices related to the following:
Conducting public meetings,
Placing items on an agenda,
Making board/committee appointments (including ad hoc committee
assignments), and
Making reorganizations.
Section 2.04.040 of the Beaumont Municipal Code was adopted by the approval of
Ordinance No. 1059 and sets forth the rules of procedure for all meetings of the City
Council and states that those rules are supplemented by Rosenberg’s Rules of Order. A
copy of Ordinance No. 1059 is attached to this report.
Fiscal Impact:
City estimates that preparation of this report cost approximately $150.
Recommended Action:
This item has been placed on the agenda as requested by the City Council and
City staff has no recommendations at this time.
Attachments:
A. Ordinance No. 1059
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State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383
Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215
Central California Office ▪ 744 P Street • Suite 308 • Fresno, CA 93721 • (949) 399-9050 • Fax (949) 476-8215
Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555
Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030
M E M O R A N D U M
To: City of Beaumont
From: Townsend Public Affairs
Date: August 13, 2020
Subject: Monthly Report for the City of Beaumont — August 2020
State Legislative Update
The Legislature is into their final month of the 2020 legislative session. The last day of session is
August 31 when members will return to their districts in preparation of the November election.
Following adjournment on August 31, Governor Newsom will have 30 day to sign or veto
legislation. Assembly and Senate Leaders are discussing the possibility of a special legislative
session with the Administration; however, any decisions will likely depend on the growing number
of COVID-19 cases throughout the state.
Governor’s COVID-19 Action Summary
Efforts on Evictions: Governor Newsom noted that his Administration is working closely
with the Legislature to address the issue of eviction protections for tenants who are
impacted by coronavirus. To date, the State has issued Executive Orders on this topic
and the Legislature has introduced several proposals to build upon those orders. Earlier
in the year, Judicial Council issued a moratorium that prevented the State’s courts from
processing cases related to evictions. The Judicial Council eviction moratorium expires
this month, and they have requested that the Legislature and Governor take statutory
action. The Legislature is currently working with the Administration on bills to address the
looming eviction issues for both renters and property owners. The Administration had
previously issued Executive Orders providing local governments with the authority to issue
their own eviction moratorium orders. The State Executive Orders have since been
extended through September 30th
Housing Legislation
On July 28, the Assembly Housing and Community Development Committee met to consider 10
housing bills and on August 11, the Assembly Local Government Committee met to consider
several housing bills. Below is a summary of the relevant legislation that passed those committees
and has been referred to the Appropriations Committee:
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SB 795 (Beall): Economic development: housing: workforce development: climate change
infrastructure
o This bill allocates $10 billion over five years to several existing housing,
homelessness, and pre-apprenticeship programs, as well as creating two new
infrastructure financing programs at the Governor’s Office of Business and
Economic Development (Go-Biz).
SB 899 (Wiener): Planning and zoning: housing development: higher education
institutions, nonprofit hospitals, or religious institutions
o This bill provides that housing is a use by right on land owned by a religious
institution, nonprofit hospital, or nonprofit college, as specified.
SB 902 (Weiner): Planning and zoning: housing development: density
o This bill allows counties and cities to pass ordinances to zone any parcel for up to
10 units of residential density per parcel in transit-rich or jobs-rich areas or urban
infill sites, and exempts these ordinances from the California Environmental
Quality Act (CEQA). The bill took an amendment in its policy committee hearing to
remove the authority of city councils to pass a housing/zoning ordinance, in spite
of restrictions enacted by a local voter initiative.
SB 1120 (Atkins): Subdivisions: tentative maps
o This bill requires ministerial approval of housing developments with two units
(duplexes) and subdivision maps that meet certain conditions and increases the
length of time that cities and counties can extend the validity of existing subdivision
maps.
SB 1138 (Wiener): Housing element: emergency shelters: rezoning of sites
o This bill makes changes to housing element law with regards to where shelters
may be zoned, as specified. This bill also requires localities that fail to adopt a
legally compliant housing element within 120 days of the statutory deadline, to
complete a rezone program within one year instead of the current three-year
requirement.
SB 1299 (Portantino): Housing development: incentives: rezoning of idle retail sites
o This bill requires the California Housing and Community Development Department
(HCD) to administer a program to provide grants to local governments that rezone
idle sites used for a big box commercial shopping center to instead allow the
development of workforce housing, as defined.
Similarly, the Senate Housing Committee met on August 6 and considered 16 housing bills. A
summary of the legislation that passed and been referred to the Appropriations Committee is
below.
AB 725 (Wicks): General plans: housing element: moderate-income and above moderate-
income housing: suburban and metropolitan jurisdictions.
o Amends Housing Element law to require certain jurisdictions to zone for multi-
family moderate and above-moderate income housing.
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AB 2345 (Gonzalez): Planning and zoning: density bonuses: annual report: affordable
housing
o Revises Density Bonus Law to increase the maximum allowable density and the
number of concessions and incentives a developer can seek.
AB 3040 (Chiu): Local planning: regional housing need assessment.
o Allows cities and counties to receive a specified credit towards meeting their
Regional Housing Needs Allocation (RHNA) for rezoning single-family
neighborhoods to allow four units per parcel.
AB 3269 (Chiu): State and local agencies: homelessness plan.
o Creates the Office of the Housing and Homelessness Inspector General
to provide accountability for state and local actions to address homelessness,
imposes new requirements on local governments to develop actionable plans to
address homelessness, and creates a public right of action for the Inspector
General to compel compliance with those new plans.
TPA will continue to advocate on behalf of the City as the Legislature considers these housing
measures in the coming weeks.
Public Safety
Since the death of George Floyd, the Legislature has been focused on several bills that would
address police reform, use of force, and public safety across the State. The Legislature will spend
the next four weeks debating a variety of public safety bills, including bills that will ban the use of
tear gas and rubber bullets, change immunity protections for peace officers, and increase the
transparency of use-of-force cases.
Last year, the Legislature took action to change the use of force standards in the State while
providing training protocols for officers to adhere to the updated standards. The legislation (AB
396: Weber, D-San Diego) was seen as the most significant use-of-force reform passed by the
Legislature in recent memory. After months of negotiating with police advocates, the bill eventually
passed with bipartisan support in both houses. In the wake of recent national calls for police
reforms and the condensed timeline to pass legislation due to COVID-19, police reform bills will
be hotly debated in the coming weeks. The below bills are moving through the legislative process.
AB 66 (Gonzalez) Police/Use of Force
o The purpose of this legislation is to limit the use of kinetic energy projectiles and
chemical agents to disperse lawful assemblies, enforce curfews, in response to
verbal threats, or to enforce mere non-compliance with law enforcement directives.
AB 767 (Grayson) Victim compensation
o The purpose of this bill is to expand eligibility for compensation under the Victims
Compensation Program for injuries or death caused by use of force by a police
officer.
AB 1022 (Holden) Peace officers: use of force
o The purpose of this legislation is to; 1) clarify and strengthen policies related to law
enforcement officers’ duty to intervene when force is used, 2) prohibit retaliation
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for reporting on a fellow officer and 3) impose additional penalties for specified
uses of force and for failure to intervene when excessive force is used.
AB 1196 (Gipson) Peace officers: use of force. (Urgency)
o The purpose of this legislation is to prohibit law enforcement agencies from
authorizing 1) carotid restraint holds; 2) choke holds, and 3) techniques or
transport methods that involve a substantial risk of positional asphyxia.
AB 2655 (Gipson) Invasion of privacy: first responders.
o The purpose of this legislation is to create a misdemeanor for any first responde r
who photographs a deceased purpose other than for an official purpose or for a
genuine public interest.
AB 1506 (McCarty) Police use of force
o The purpose of this legislation is to allow law enforcement agencies and district
attorneys to request a new division of the Attorney General’s office to investigate,
report on, and potentially prosecute a criminal case when there is an officer
involved shooting that results in a death of a member of the public.
AB 2342 (McCarty) Parole
o The purpose of this bill is to create a program through which parolees are able to
earn “reintegration credits” to reduce the length of their parole term.
AB 1775 (Jones Sawyer) 911 emergency system: harassment
o The purpose of this bill is to make a number of changes in criminal and civil law to
discourage individuals from using 911 or other communications with law
enforcement to harass a person because that person belongs to a protected class.
AB 2338 (Weber) Courts: contempt orders
o The purpose of this bill is to provide an alternative punishment of probation or a
conditional sentence for parties found in contempt of a family law court order or
judgement.
AB 2542 (Kalra) Criminal procedure: discrimination
o The purpose of this bill is to prohibit the state from seeking or upholding a
conviction or sentence that is discriminatory based on race, ethnicity, or national
origin as specified.
Federal Legislative Update
Over the past month, Congressional lawmakers were quite active in passing several major pieces
of legislation. COVID-19 relief funding remained was the primary point of concern, however, as
many provisions from the previously passed CARES ACT, including federal supplements for
unemployment insurance, expired on July 31. Both chambers are now on their annual August
Recess. The House is scheduled to return on September 14 and the Senate will return on
September 8.
Executive Orders
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President Trump took steps to try to mitigate the economic impact caused by the impasse in the
Phase 4 negotiations. The President, though limited in the legislative actions he can take, signed
a series of directives in an attempt to fill in gaps left by the lack of a negotiated Congressional
package.
The actions contained in the Executive Orders signed by President Trump included a President
Memorandum, which directs the Department of Education to extend the student loan relief granted
in the CARES Act until the end of the year.
The President also issued an Executive Order directing Health and Human Services and Center
for Disease Control (CDC) to consider whether any measures temporarily halting residential
evictions of any tenants for failure to pay rent are reasonably necessary.
Third, the President issued Presidential Memorandum deferring payroll tax for Americans earning
under $100,000 per year ear until December. The expectation is that taxes must be paid at the
end of the year unless Congress passes law forgiving. This would potentially provide an additional
$600, at most, to employees and would equate to a $300 billion tax cut. The payroll tax deferral
has been criticized by Democrats as a backhanded way to defund Social Security and Medicare.
President Trump has indicated that if he is re-elected in November, he may extend the deferral
and terminate the tax for some workers altogether.
Finally, the mandates also included a redirection of $44 million in Federal Emergency Mangement
Agency (FEMA) money for a new “low-wage assistance” under the Stafford Act, which reduces
the CARES Act’s $600 per week in federal unemployment to $300 with a $100 state match. In
the coming weeks, the Executive Orders are likely to be tied up in litigation over whether they
violate core constitutional principles such as the separation of powers.
Governor Newsom addressed the Presidential Memorandum on Unemployment Insurance and
stated that it would cost California at least $700 million per week, for the state’s match, to access
the low-wage assistance. In this plan, the Federal government would only provide 75% of the
money for the supplemental assistance while the remainder of the funding would need to provided
by the State. Although CARES Act funding could be used for the state match, over 75% of the
California’s share of CARES Act funding has already been allocated for pandemic response
(schools, health, social programs, local government assistance, etc.)
Any funding that cannot be covered through CARES Act funding would ultimately need to come
from the State’s general fund. Under this proposal, the State would exhaust the entire 2020-21
Budget reserve in approximately three weeks. Like many other states, California will not be able
to handle the expense that the Federal proposal would impose without significant cuts to important
services or by raising revenue.
Appropriations
The House has finished the bulk of its initial Fiscal 2021 appropriations work. House lawmakers
recently voted to pass a six-bill spending package (H.R. 7617) including $1.3 trillion in
discretionary spending. The minibus is the second of two appropriations packages and it included
funding for Transportation, Defense, Education, Housing and other agencies. The first package
of fiscal 2021 appropriations bills (H.R. 7608), includes $259.5 billion in spending for Agriculture-
FDA, Interior-Environment, Military Construction-Veterans Affairs, and State-Foreign Operations
programs.
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The passage of both packages means that the House has funded everything except Homeland
Security and Legislative Branch appropriations. However, House Democrats did add a measure
to the H.R. 7617 package to include language from the Legislative Branch bill (H.R. 7611) that
would require statues and busts of Confederate leaders to be removed from the U.S. Capitol.
The House and Senate will finalize funding levels for each line item. TPA advocates for the Senate
and the House to fully fund these programs in order to increase the likelihood of funding
opportunities.
Census
The Census Bureau recently announced it would end its decennial count of the U.S. population
on September 30, a month earlier than expected. This decision raised concerns about the
accuracy of the survey, which serves as the basis for congressional and state legislative district
boundaries and government funding. The agency said 63 percent of the estimated 121 million
U.S. households have responded to the census by phone, mail or online, and that it will hire
additional data collectors to maximize responses by the end of next month. Previously, the
Census Bureau said it would need an extra 4 months to overcome hurdles created by coronavirus
The move is already receiving pushback from Congress in addition to President Trump’s recently
signed Apportionment Memorandum to exclude undocumented immigrants from census
population counts. As you may recall, in June 2019, the Supreme Court blocked an effort to
include a question on citizenship in the census, ruling it a violation of the constitution’s
enumeration clause, which mandates Congressional representation, but sent it back to a district
court for further deliberation. The Administration ended its effort to pursue the citizenship question
through the courts last July due to printing deadlines, but President Trump vowed to find a work-
around
The 14th Amendment states that the Census must count the “whole number of persons in each
state” for Congressional representation, which includes undocumented immigrants. The order
cites estimates that "one state" (apparently referring to California) has more than 2.2 million illegal
immigrants, six percent of its population. It argues that, as a result, including illegal immigrants in
the population for apportionment could result in the allocation of two or three more congressional
seats than if they were not included.
Land and Water Conservation Fund
On July 22, the House passed the “Great American Outdoors Act” (H.R. 1957), which provides
mandatory annual funding of $900 million to the Land and Water Conservation Fund (LWCF) and
allocates billions toward fixing national parks and public lands. The bill passed the House on a
bipartisan vote of 310-107. Since it previously passed the Senate, it was sent to President Trump
who signed it into law. The $900 million provided to the LWCF annually will now fall outside of the
appropriations process, making the program and its funding less dependent on the political winds
of any given year.
Wireless Infrastructure
The U.S. Court of Appeals for the Ninth Circuit recently upheld a Federal Communications
Commission (FCC) order that limits local governments’ authority to regulate the installation of 5G
cell towers in their communities.
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In a 2-1 decision, the panel of judges ruled that the order is largely “in accord with th e
congressional directives” and “not otherwise contrary to law.” The order in question originates
from a 2018 decision by FCC to cap fees for wireless carriers to deploy “small cells” essential to
the adoption of next generation 5G networks. The 2018 FCC order limited local governments’
ability to regulate telecommunications providers and prevented owners and operators of utility
poles from discriminatorily denying or delaying 5G and broadband service providers access to
poles. The appeals court upheld the orders, except in reference to a provision dealing with local
governments’ authority on aesthetic regulations.
FCC commissioners have said the United States will need to install as many 800,000 small cells
for 5G networks over the next decade. The FCC has claimed that some 5G services will provide
data speeds 100 times faster than current service and create faster response times. The FCC
continued on indicating that 5G networks could eventually lead to capabilities such as remote
surgical procedures. There is the belief that this decision may ultimately be appealed at some
point in the future.
WRDA
On July 29, the House of Representatives passed H.R. 7575, the “Water Resources Development
Act of 2020." WRDA 2020 was quickly introduced and passed by the House Transportation &
Infrastructure Committee Chairman DeFazio (D-OR) on July 15, who introduced the bill just two
days earlier. The bill authorizes the U.S. Army Corps of Engineers to start several navigation,
flood control, storm damage, and other water-related infrastructure projects.
The modified version included an additional project modification authorization and language
regarding the bill’s budgetary effects:
Project Authorizations: The measure would authorize funding for construction of 34
projects nationwide, including $1.22 billion, with a federal share of $314.5 million, for flood
risk management in Westminster and East Garden Grove, CA.
Feasibility Studies: Under Section 7001 of the Water Resources Reform and
Development Act of 2014, the Secretary of the Army would be allowed to conduct a
feasibility study on the impacts of projects reducing coastal storm damage for nearly all of
Southern California.
Harbor Maintenance Trust Fund (HMTF): The bill also would adjust the treatment of $10
billion in spending from the Harbor Maintenance Trust Fund. Under the CARES Act (Public
Law 116-136), those amounts won’t count against future annual discretionary spending
caps. Under WRDA 2020, only amounts Congress appropriates into certain accounts and
designates as being for harbor operations and maintenance activities would be cap
exempt. The bill also would increase the share of inland water infrastructure project costs
from 50% from the general Treasury fund to 65%, while the remaining 35% would be
funded by the Inland Waterways Trust Fund, which is based on fees levied on barge
operators.
PFAS: The Corps of Engineers would have to compile an inventory of its facilities that are
or could become contaminated by per- and polyfluoroalkyl substances (PFAS), often
called “forever chemicals.” It would include the nature and extent of any existing and
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potential contamination, pathways for human exposure, response measures taken, the
entities responsible for any contamination, and the costs to remediate and reduce the risk
of human exposure.
Flood Control Pumps: The bill would authorize $60 million for rehabilitation of flood
control pump stations necessary for the function of flood risk management projects. Funds
could be used to upgrade the design, capacity, and reliability of the stations
Repetitive Flooding: The bill would authorize the Corps to conduct a program to study,
design, and construct new flood control works, modify existing works, and incorporate
natural and nature-based features to control flooding in areas that have received
emergency flood-fighting assistance from the Corps related to multiple flooding events
over a ten-year period. Separate authorization wouldn’t be required under the program for
projects with a federal share of $15 million or less.
The bill now moves to the Senate, who passed related legislation earlier this year. The Senate
Environment and Public Works Committee approved its own 2020 WRDA legislation, called the
“America’s Water Infrastructure Act of 2020,” by a vote of 21-0 on May 6. The Senate has yet to
consider that measure. Current WRDA funding expires on September 30, so Congress must
agree on a package by that deadline to prevent any lapse in funding.
Title XVI Grant Announcement
The Bureau of Reclamation has published a funding opportunity for Title XVI Water Reclamation
and Reuse Research Projects. This opportunity is for research sponsors to submit proposals to
cost-share Title XVI Research activities that seek to address water supply challenges by
establishing or expanding the use of water reclamation and reuse, improving existing water reuse
facilities, and/or streamlining the implementation of state-of-the-art technology for new facilities.
Title XVI of P.L. 102-575, as amended (Title XVI), provides authority for Reclamation’s water
recycling and reuse program, titled “Title XVI.” Through the Title XVI program, Reclamation
identifies and investigates opportunities to reclaim and reuse wastewaters and impaired ground
and surface water in the 17 Western States and Hawaii. Title XVI includes funding for the
planning, design, and construction of water recycling and reuse projects in partnership with local
government entities. Title XVI funding can be used for water projects focused on the following:
Expanding the use of water reclamation and reuse
Improving existing water reuse facilities
Streamlining the implementation of state-of-the-art technology for new facilities.
Fiscal year (FY) 2020 appropriations include $63.617 million for the Title XVI Program. It is
estimated that up to $3 million will be available for development of new water reclamation and
reuse research studies under this opportunity. Applications submitted under this opportunity also
may be considered if other funding becomes available in FY 2020 or thereafter. TPA is prepared
to work with the City on this application.
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