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GAC Minutes 1987 07/20GOLF COMMITTEE MEETING JULY 20, 1987 CALL TO ORDER AND ROLL CALL Chairman Don Medley called the meeting to order at 7:00 P.M.. Members present were Medley, Bob East, Max Williamson and Dan Hormaechea. Also present were Bud Schmidt, City Administrator, John Drips and Brian Mickels. ELECTION OF OFFICERS The first order of business was to elect new officers. Williamson nominated Hormaechea for Chairman. Medley seconded. There were no other nominations and Hormaechea was elected Chairman. Williamson was nominated by Medley for Vice Chairman. East seconded. Nominations were closed and Williamson was elected Vice Chairman. TERMS OF OFFICE The next business was for Medley and East to decide among themselves who would fill the 1-year term of office and the other would fill the 2-year vacancy on the Committee. East decided to take the 1-year term and Medley the 2-year term. PROPOSED RULE CHANGE AT GOLF COURSE The floor as opened for discussion regarding a proposed rule change at the Golf Course. Drips presented a letter from a woman who was upset and concerned about the safety of young children on the golf course. Her concern stemmed from the danger to those non -golfing children as well as the nuisance and commotion they created. A discussion ensued between the Committee, the audience and Drips that ended with the committee delaying judgement on the proposed rule change. East motioned to get the opinion from the City Attorney on the proposed rule as written, and further that Drips is to remove all signs pertin- ent to said rule until a decision is made. Medley seconded and the motion carried 3 to 1. (PROPOSED RULE: No children under Age 10 allowed on the Golf Course unless playing with their own clubs.) RED FLAG POLICY Medley questioned Drips about the current red flag policy. Drips re- viewed the policy for the committee and stated that he and his staff will put forth a special effort to educate and control the red flag holders. 87-88 PROPOSED GOLF COURSE,BUDGETS (Maintenance & Capital Improvement) Mickels briefly discussed the concept of the "Maintenance" Budget and then called for any questions regarding the proposed budget. William- son asked about the "Utilities" sub -account and how it was derived. Mickels explained that the amount budgeted represents power usage at the maintenance building and sewer pump station, but the majority rep- resents the Golf Course share of power usage and maintenance on pumps required to irrigate the course in the summer. The proposed budgeted amount ($4000) was deemed accurate. Hormaechea asked Mickels about the Travel and Meetings sub -account and the reason for the large increase in 86-87 and proposed large decrease in 87-88. Mickels told the Committee that the increase in 86-87 was to send him to the 1987 National Golf Course Superintendent'sAAisociation of America Conference and Educational Seminar in Phoenix,Teas, would not rna. He further stated that this years meeting in Houston, be cost effective to attend, and thus was not included in the proposed budget. Bud Schmidt then informed Mickels of the EPA requirement touse approved dust oil for cart path dust control. Mickels was to price "Crazy Bob's" EPA approved oil and use this effective July 1, 1987. The Fertilizer budget was then discussed in great length, with the emphasis of the discussion being that the maintenance staff should do complete soil tests of all greens, tees and fairways starting this year. These soil tests will be utilized in the future to maintain soil elements and acid levels at an optimum range for excellent turf playability. In addition, the type of fertilizer used for fairways, and the method of application should be changed, according to Mickels. This would create less of a risk of fertilizer burn and would promote more even growth characteristics throughout the year. The committee agreed and adopted the proposed effertilizer rleudgetilt oft$4900, plus recommended that $750/yr. Bud Schmidt then discussed the City Water Study as it pertains to the golf course. He mentioned the need to get the golf course "off" the city's drinking water system, and irrigate relatingdirectly touthefwaterthe lstudy. Mickels then discussed a priority program He mentioned that bids should be obtained from reputable irrigation manufacturers, that show all costs of automating the Golf Course irrigation system. This bid should include all material costs for automating all greens and tees. The eisystem diesigne sYhallell alsoho a automatation would benefit the golfhave capabilities to automate fairwaysprinklers course in many ways. A few of the benefits would be labor cost savings, 40-50% less water usage and long range benefits to the turfgrass. The capital outlay budget was discussed at length and adopted and recommended by the golf committee as a blanket capital outlay of $21,350.00 for equipment and $37,300.00 for transfers. It was dis- cussed and understood that $12,000.00 included in the capital outlay for a triplex greensmower, would be thoroughly researched for other purchase options, such as new less expensive greensmowers or the possibility of having an old greensmower totally rebuilt. Mickels stated that all options would iconsidered and of bid proposalseconomical path would be recommended bY hm atthe time Bud Schmidt then reviewed a new method of financing capital improve- ment, which would be available to the Golf Course Fund. This method involves a lease payment arrangement from the capital improvement fund. The method was discussed by the committee and recommended as a capital equipment sfinancing be carriedThe longermthane2syearsopinion is that this financing houldnot The final topic of the proposed 87-88 budget was the allocating of monies in the Capital Improvement fund. $5000.00 would be allocated for professional serviced (Architectural fees) and $50,000.00 would be allocated for other site preparation fees and costs or additional land acquisition. The Committee recommended this Capital Improvement Fund (87-88) Budget and the meeting adjourned. Golf Committee Chairman