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GAC Minutes 1987 09/09GOLF COURSE ADVISORY COMMITTEE MEETING SEPTEMBER 9, 1987 CITY HALL 7:00 P.M. Present were: Committee members Don Medley, Jackie Sproat, Dan Hormaechea, Pat Hardy, Bob East, Max Williamson. Also present were City Administrator Bud Schmidt, Golf Superintendent Brian Mickels and Golf Professional John Drips. OLD BUSINESS Minutes of the July 20, 1987, meeting were read and accepted as written. Chairman Hormaechea asked Bud Schmidt if the proposed rule change regarding junior non -golfers had been reviewed by the Council. Schmidt was unsure if the Council had acted on the "rule", but will check into it before the next meeting. Chairman Hormaechea then asked Supt. Mickels for a progress report on the 87-88 proposed soil testing. Mickels stated that the technical representative for O.M. Scott and Sons had been contacted and that 60 soil test bags were to be sent to McCall, but at this time they have not arrived. The Committee emphasized that these tests are to be completed in a timely fashion, and that Mickels should investigate the hold-up in receiving the necessary soil test materials. Bud Schmidt discussed the planned improvements on the City Water Station at Davis Beach, and how they might impact the Golf Course. Several cross connections would have to be reconnected to a new main that would be used to irrigate the golf course directly from the Lake, which would increase the city water pressure and fire fighting cap- abilities of their drinking water system. The planned improvements would be done over the next couple of years, as would the necessary cross connection re -connects that would impact the golf course. NEW BUSINESS Max Williamson discussed 2 motions he had drafted. The first dealt with the driving range at the Whispering Forest Project. After a brief discussion, the Golf Course Advisory Committee was very concerned that the City of McCall not accept the project without a suitable driving range being completed prior to or in conjunction with the new nine -holes. Williamson's second motion dealt with the City's approval of preliminary costs associated with the new club- house proposal. The proposal includes approximately $800,000 for the clubhouse and shows several funding possibilities. The Committee discussed and then amended this proposal to include $100,000 for additional site acquisition. The proposal reads as follows: The Golf Course Advisory Committee requests that the City proceed in such a manner that a new Golf Club House will be designed and con- structed by the 1989 season. The Club House, its site and amenities will cost approximately $800,000, and $100,000 for the site acquisi- tion, for a total of $900,000. This cost could be funded as follows: 1. Real Estate sales, trades $200,000 2. City picking up the water/sewer, road and parking improvements 194,000 3. Debt to be paid by Golf Course 406,000 Note: It is estimated that the debt amortization could be over a 20-25 year period at $40,000 to 50,000 per year. The per year figure could be attained by using yearly operating surplus and would require a fee increase of approximately $1.10 per round. Don Medley moved to act on this proposal, East seconded and the Committee unanimously voted in favor of this proposal being sent to the City Council. Hormaechea and Williamson then volunteered to work together with Schmidt and Mickels to figure and write up a Critical Path Analysis to the completion date of the club house. In this analysis, all the steps necessary to complete the club house would be prioritized and assigned dates to be completed. The Committee would use this analysis to progress in an orderly sequential manner to complete this project. This will be completed and discussed at the next regularly scheduled Golf Committee meeting. Bud Schmidt then reviewed an insurance carrier's suggestion of installing a hood fan fire suppression device in the existing clubhouse. The cost for this device would be approximately $1100 and could be moved to the new clubhouse when it is completed.. After some discussion, the Committee decided to take this under advisement and not to act at this time. Hormaechea than asked Schmidt to clarify the make up of the golf committee. Schmidt stated that according to the Golf Committee Mission Statement, the Committee is comprised of 5 members, (three at -large members and 2 members chosen from the McCall Men's and Women's Golf Associations respectively). He further stated that a letter to clarify the Women's Golf Association representative has been drafted and sent to the Mayor for action. ADJOURNMENT The meeting adjourned at 8:35 P.M.