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Home My Public Portal Aboutr 21-150Ymol xtion of the 19arough of (tart xet, N 0. No. #21 -150 Date of Adoption AuQUSt 26, 2021 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE NJDOT FY 2021 LOCAL FREIGHT IMPACT FUND GRANT PROGRAM IMPROVEMENTS TO FEDERAL BLVD. & BLAIR ROAD WHEREAS, the Borough of Carteret is in need of specialized engineering and surveying services in connection with the NJDOT Fiscal Year 2021 Local Freight Impact Fund Grant Program with regard to improvements to Federal Blvd. and Blair Road; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $120,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. H G- 04-21- 104 -201 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT Fiscal Year 2021 Local Freight Impact Fund Grant Program with regard to improvements to Federal Blvd. and Blair Road at a cost not to exceed $120,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and CME Associates. Adopted this 26" day of August, 2021 and certified as a true copy of the original on August 27, 2021. CARMELA POGORZELSYJ, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YF,S NO BELLINO X JOHAL X DIAZ X KRtlri X DIMASCIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR- Indicates Vote to Overmle to Adopted at a meeting of the Municipal Council -, Augugf 96, 9071 r (t I r� �. Alz Y "�° r k. I 'e 1,umicipai uierg: ; I. ;.r:. 2021 8:55AM No. 2926 P. i BOKOUGH OF CA FRET • . • 04n1611 MUNICIPAL CLERK To: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OP AVAILABLE FUNDS: Por: PROFESSIONAL SERVICES - CMC ASSOCIATES, FEE ESTIMATE FOR THE NJDOT n 2021 LOCAL FREIGHT IMPACT FUND GRAM' PROGRAM IMPROVEMENTS TO FEDERAL BLVD, & BLAIR ROAD. Dame of Account; CMG ASSOCIATES Amount to be encumbered: Resolution* rl I — f ■ Y// YYIY/ Y// tlpYYYN► wpppYpp/////O■ 1// Y/ wYYYYYYYYwwpN / /Y /I / / /Y /YYYYp ■ / /pppp CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of.the Borough of Carteret, do hereby certify that there are sufficient finds available in the current budget to enable the Borough Council to authorize the entering into a contract between the Borough of Cartexet and: CAW AIM;O-Ais The funds available for this contract are in the budget, in the account oh C -6 N -21 ^184.20, in the amount of: �z&Ae d b B� this cextif cation, I have hereby encumbered the above n ed accomli for the,(am/ount of the contract pending Caundl action. � 4i' Ld•awa' Patrick,. DeBlaeio, Treasurer Date: ,Y /81` Mem:orlal Municipal Building i 6112oolm Avenue ♦ Carteret, NOW Jersey 07008 'Ali 732 -541 -8800 16, Paxt 732• -541 -8925 • mmeorteretnet AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: August 31, 2021 Notary Public of New Jersey DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commission Expires 111212022 Sworn and subscribed before me this < / /day of Municipal Clerk edto: CMEAssodates s: Professional Engine 1 Local Frei F CARTERET 7 awarded a- contract without . the res Iutionuau[horizinggN It are the Office of the 1,z1Pal Clerk.. award of Professlonal 5ervlces: 1112M) ) in accordance with the 4 authorilzed bylaw. g Services with regard to NJDOT Blair Road. Resolution #21 -150 Cost: Not to exceed $120,000.00 billable in accordance with the existing contract Carmelo Pogorzeldd, RMC Municipal Clerk ',. JOHN H.ALLGAIR, PE, PP, LS (1903 -2001) '. DAVID J. SAMUEL, PE, PR, CME JOHN J. STEFANI, PE, LS, PP, CME �i JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME -p GREGORY R. VALESI, PE, PP, CME � � tom , - �- TIM W. GILLEN, E M K CME (1991- 2019) CME BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME August 12, 2021 JOHN J. HESS, PE, PP, CME Hand Delivered and Via Electronic Mail (mavor(aicarteret.net) Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Daniel J. Reiman, Mayor Re: Fee Estimate for Professional Engineering and Surveying Services for NJDOT FY2021 LFIF Grant Program Improvements to Federal Boulevard and Blair Road Borough of Carteret, Middlesex County, NJ Proposal No. 2021 -023 Dear Mayor: We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. We understand that the Borough has long sought funding to effectuate improvements to Federal Boulevard and Blair Road which are major truck routes for commercial traffic associated with NJ Turnpike Exit 12 and the millions of square feet of warehouse and distribution space in West Carteret, In 2020, our office conducted traffic and speed studies along the roadways in support of the Borough's application to the NJDOT's Local Freight Impact Fund (LFIF). These studies concluded that Federal Boulevard and Blair Road saw average daily traffic (ADT) counts of 8,017 and 2,822, respectively, with large truck traffic percentages of 43.2% and 25.8 %, respectively, exceeding the minimum 10% criterion. Our office prepared a scope of work, cost estimate, and grant application to the LFIF for necessary improvements to these roadways. The preliminary construction estimate for the reconstruction and resurfacing of the roadways as submitted to the NJDOT was approximately $2,240,000.00. NJDOT awarded a grant in the amount of $1,450,000.00 toward these improvement efforts. These improvements will be a continuation of a previous project undertaken by the Borough ayTd our office along the southern section of Minue Street and the western portion of Milik Street / The improvements will include the following • The project limits for Federal Boulevard are from the southern limits of the "Improvements to Milik and Minue Street" project to the intersection with Blair Road; • The project limits for Blair Road are from the intersection with Federal Boulevard to the intersection with Roosevelt Avenue. Note, only the two (2) northbound lanes are within the jurisdiction of the Borough of Carteret; S: \Carteret \ProposalsV021 -023 - LFIF Improvements to Federal Boulevard and Blair Road 04 -01- 21.docx CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0766 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey August 12, 2021 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2021 -0023 Improvements to Federal Boulevard and Blair Road Page 2 • A combination of mill & overlay or full reconstruction as needed of the existing roadways; • Concrete curb and storm sewer removal and replacement where required to improve drainage; • Driveway apron, sidewalk, and handicap ramp reconstruction where required; • Installation of sidewalk in designated areas; • Storm sewer improvements along Federal Boulevard and Blair Road as needed; • Miscellaneous drainage repairs including installation of bicycle safe grates and 'ECO' castings in accordance with NJDEP Stormwater Regulations. • Guide rail replacement where required; and, • Traffic striping and signage With this being said, we anticipate that the following tasks will be required: A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services for Federal Boulevard and Blair Road. The base map will include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use NAD83 horizontal and NAVD 88 vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; and 5. Driveway aprons and handicap ramp locations. B. Design Phase Services — This work will consist of the preparation of construction plans and quantities. The services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site information and assess conditions; 2. Coordinate with utility companies for possible upgrades; 3. Prepare Construction Plans, including: Cover Sheet and Legend Construction Plans, Profiles, and Cross Sections iii. Storm Sewer Plans and Profiles S1CadereO'roposals\2021 -023 - LFIF Improvements to Federal Boulevard and Blair Road 04 -01- 21,docx ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering and Surveying Services Improvements to Federal Boulevard and Blair Road iv. Striping and Signage Plans V. Soil Erosion and Sediment Control Plans and Details vi. Traffic Control Plans vii. Construction Details August 12, 2021 Proposal No. 2021 -0023 Page 3 4. Prepare Specifications in accordance with NJDOT and Borough standards; 5. Prepare Construction Cost Estimate; and, 6. Submit plans and specifications to NJDOT for review and authorization to bid. C. Permit Phase Services — This work will include the preparation and submission of permit applications to outside agencies for review and approval. The roadway work will require coordination with the NJDOT Local Aid Office and the Freehold Soil Conservation District. NJDOT Local Aid District III — As the project will be the recipient of NJDOT funding, our office will coordinate with the NJDOT Local Aid office to receive authorization to bid the project, review pre- construction and post- construction submissions and process payment vouchers to ensure the project is carried out within the requirements of the funding body. Work in this phase will also include the preparation of an EO -215 Environmental Assessment form as construction costs exceed $1,000,000. 2. Freehold Soil Conservation District (FSCD) —As the project involves the disturbance of more than 5,000 square feet of soil, our office will prepare an application to FSCD as well as obtain a Construction Stormwater Permit from the NJDEP. D. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award E. Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and S:ACaderel\Proposalst2021 -023 - LFIP Improvements to Federal Boulevard and Blair Road 04- 01- 21,doox ASSOCIATES Borough of Carteret, Middlesex County, New Jersey August 12, 2021 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2021 -0023 Improvements to Federal Boulevard and Blair Road Page 4 the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation including review of bonds, insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; 4. Review shop drawings for site - related items; 5. Provide daily construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Base Map Phase Services.. ................................. $12,000.00 B. Design Phase Services ......... ............................... .....................$39,500.00 C. Permit Phase Services .......... ............................... ......................$5,000.00 D. Bid Phase Services ................ ............................... ......................$3,500.00 E. Construction Phase Services ............................. .....................$69,500.00 Total Estimated Fee for Services .......................... ......................$1500.00 Exceptions: • Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. • Work related to sanitary sewer or utility improvements within the project limits. • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. 59CarterenlFopososk202"23 -LFIF Improvements to Federal Boulevard and Blalr Road 04- 01- 21.doex ASSOCIATES Borough of Carteret, Middlesex County, New Jersey August 12, 2021 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2021 -0023 Improvements to Federal Boulevard and Blair Road Page 5 The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, TT:MZ:W K cc: John DuPont, PE, CME Gregory R. Vales!, PE, PP, CME SACartereWroposals =21 -023 -IFIF Improvements to Federal Boulevard and Blair Road 0401- 21.docx PE, PP, CME