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GAC Minutes 1987 11/04GOLF COURSE COMMITTEE MEETING NOVEMBER 4, 1987 7:00 P.M. Present: Golf Committee members Dan Hormaechea, Max Williamson, Jackie Sproat, Don Medley and Bob East. City Administrator Bud Schmidt, Superintendent Brian Mickels, Professional John Drips and Clubhouse Architect Andy Laidlaw were also present. OLD BUSINESS Golf Superintendent Mickels reviewed his Summary of the Golf Course soil samples with the Committee. Included in his summary were recommendations for soil amendments to fairways, greens and tees, based on these soil tests. The cost for these amendments were est- imated for each of the next 3 fiscal years based on recommended application rates and number of recommended applications. Mickels further stated that the recommended amendments for fiscal 87-88 for greens and tees could be paid for out of the current 87-88 fertilizers budget, but that the cost for the recommended amendments for fair- ways would have to be funded by a review and cut back of other budget- ary items. Mickels was to review the budget and report back to the committee with the needed recommended budgetary cut backs. Jackie Sproat reviewed the discussions of the "Ways and Means" Sub committee. This committee was formed to research various financing methods of the clubhouse project. She discussed the highlights of the 1-/14/87 and 10/28/87 Sub committee meeting, in regards to financing questions, possible clubhouse sites and costs, additional land acqui- sition options, and access to the project. Mike Matthews, a volunteer on the Sub Committee, then spoke regarding the possibility of obtaining a liquor license for the clubhouse, and also of access to the clubhouse site. He felt that options existed for the acquisition of a liquor license, and that the committee should start exercising these options as soon as possible. After further discussion of this point, Mrs. Sproat made the motion that: "The Golf Committee recommend that a restaurant and bar with a liquor license be part of the Clubhouse project. Further, that the liquor license be obtained either by the deannexation of the Golf Course by the City or through legislative procedures.4 Don Medley seconded the motion. Another question regarding access to the clubhouse site through an easement was brought up by Matthews. The actual terms and ownership of the easement were not known at this time. Max Williamson then made a motion: " The Committee requests Matthews and Andy Laidlaw to research the status of the easements into the clubhouse property, and review the possibility of needing title insurance for the existing deeded property." Don Medley seconded. Bud Schmidt briefly discussed Municipal Leasing, specifically regard- ing economic incentives for private leasing of municipal facilities. He stated that with recent tax law changes, there is very little in- centive for private leasing options, and that this method of financing part of the project may not be viable. Additional land acquisition was discussed, with the consensus of opinion being that more information is necessary. ChairmaD Hormaechea directed Medley to meet with Norman Witson, owner of the $cre parcel between holes 5 & 6, to discuss different options for purchase of part or all of that parcel. The next topic of discussion was that of long term financing, and related fee increases. It was decided that a 5 to 7 year projected expenditure report, including additional maintenance costs associated with the clubhouse and additional nine holes, be combined with the 5 to 7 year existing Golf Course Maintenance and Capital Improvement Estimates. Golf Superintendent Mickels was directed to have this report complete by the December Committee meeting. Meeting adjourned at 9:45 P.M. Chairman