HomeMy Public PortalAboutORD07998 r �
BILL NO.
INTRODUCED BY COUNCILMANI Haake
ORDINANCE N0. 7,9
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AUTHORIZING AND DIRECTING
THE MAYOR AND CLERK OF THE CITY TO EXECUTE A CONTRACT WITH THE DEPARTMENT
OF COMMUNITY AFFAIRS OF THE STATE OF MISSOURI AND WITH HARLAND BARTHOLOMEW
AND ASSOCIATES OF ST. LOUIS, MISSOURI CONCERNING .THE PREPARATION OF A
GENERAL PLAN FOR THE CITY OF JEFFERSON, MISSOURI.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section to The Mayor and the Clerk of the city are hereby authorized
and directed to execute a written contract with the Department of Community
Affairs of the State of Missouri and with Harland Bartholomew and Associates
of .St. Louis, Missouri relating to the preparation of a general plan for
the City of Jefferson, Missouri.
Section 2. Said contract shall read in words and figures as follows:
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URBAN PLANNING CONTRACT
Jeffaearaacm City, Miaatowl
Marl md lhstholamm and Aseaeittaen
AND THE
MISSOURI DEPARTMENT OF COMMUNITY AFFAIRS
S AGREEMENT, entered into this day of
196 , by and between the Department of Community Affairs, hereinafter •s.
referred to as the "Planning Agency" and the �W- - Max
Missouri, hereinafter referred to as the "Municipality" and_
rUmd Barthe =0 A"oeft s
with the principal offices located in CIL
hereinafter referred to as the "Consultant", witnesseth that:
WHEREAS, under the provisions of Title VII, Section 701 of the Housing
Act of 1954, Public Law 560, 83rd Congress, Chapter 649, 2nd Session, 68th
Statute 590, approved the 2nd day of August 1954, as amended, (40 USC 461-462)
hereinafter referred to as Section 701 of the Housing Act of 1954, funds are
being made available by the Department of Housing and Urban Development for
planning assistance, including among other things the preparation of a
general plan, administrative control measures and other planning work in
certain communities of the State of Missouri, and;
WHEREAS, the Legislature of the State of Missouri has designated the
Department of Community Affairs as the official Planning Agency in the State
and Community Affairs Planning and Development Act of 1967, Chapter 251,
RSMo 1959, effective the 13th day of October, 3.967, and;
WHEREAS, it is the intention of the Planning Agency to use the funds
provided for under Section 701 of the Housing Act of 1954, as amended;
NOW THEREFORE, in consideration of the foregoing and of the mutual
covenants and agreements hereinafter set forth, the parties hereto, and
legally intending to be bound thereby, do covenant and agree for themselves
and their respective successors and assigns as follows:
ARTICLE I
CONSULTANT
(a) The Planning Agency hereby agrees to engage the Consultant and
the Consultant hereby agrees to do, perform, and carry out, in a professional
manner as set out in Paragraph (c) Article IV the services set forth in
"Scope of Services" as defined in the attached Appendix A (which is appended
hereto and made a part of this contract) in connection with the project of
the Planning Agency under the Urban Planning Grant Contract No. Mo. P-
(b) The Consultant shall perform all the necessary services provided
under this contract in connection with and respecting the following
Municipality and the area or areas, herein called the "planning area":
AU of that ox" IOU Within the ee ate boundayUs of tbo
MY Of Jaffa V8M City* MIGGOW1, aced aU of the taeavita ry within
two Ulu$ theeat mt; as arProximte am& of 80 mauree allay
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(c) 'rho Consultant will furnish a professionally qualified person
who shall be called the Planner-in-Charge. All. of the services required
hereunder shall be performed by the Planner-in-Charge or under his direction.
The Planner-in-Charge shall furnish his personal services and time in the
amount necessary to accomplish effectively the planning work proposed in this
contract. The Consultant shall secure at his own expense all personnel
required to perform the services under this contract. Personnel performing
or supervising the performance of engineering, architectural, legal or other
similar professional services, who by Statute are to meet stated qualifications,
shall be registered or licensed when so required. The Planner-in-Charge of the
work program covered by this Contract shall be 2149"SO loo tAV*IVAM
In the event the Planner-in-Charge of this project shall die or otherwise
become unavailable for any cause, the Consultant will furnish another Planner-
in-Charge subject to the approval of the Planning Agency.
(d) None of the work or services covered by this contract shall be
subcontracted without prior written approval of the Planning Agency.
(e) The scope of the work to be done under this contract shall be
subject to modification and supplementation upon the written agreement of
the duly authorized representatives of the contracting parties. However,
should the contracting parties be unable to agree unanimously, then the
recommendations of the Planning Agency shall prevail, such recommendations
to be given in writing. No modification of the terms of this contract shall
be made that would change the total contract price, unless such changes,
including any increase or decrease in the amount of the Consultant's compensa-
tion, are mutually agreed by and between the Planning Agency, the Consultant
and the Municipality and shall be incorporated in written amendments to this
contract.
(f) The activities of the Consultant, his staff and associates shall
be fully coordinated with the activities of the Municipality's Planning
Commission, the staff of said Planning Commission, and the Planning Agency:",
As the work of the Consultant, his staff and associates progresses, the
Consultant's advice on matters of immediate concern to the Municipality's
Planning Commission and related to the specific program covered by this
contract shall be made available to the Municipality's Planning Commission
during the period of this contract, but such advice shall not be required to
be given if the time consumed in the giving thereof would impede progress on
the specific work program covered by this contract.
(g) The Planning Agency shall be the sole judge of the quality of the
work performed.
(h) The work accomplished by the Consultant under this contract shall
be reviewed by the Municipality's Planning Commission at such times as are
considered necessary by the Planning Agency. The approval, disapproval, or
suggestions of the Municipality shall be reported in writing to the Planning
Agency at such times as the Planning Agency may request, or as deemed
necessary by the Municipality.
(i) The Consultant shall provide copies of all interim and final reports
to the Planning Agency and the Municipality's Planning Commission, such
reports to include textual material and maps. Interim reports shall be
delivered immediately as and when required by the Planning Agency and five copies
of all final reports shall be delivered not later than the date of termina-
tion of this contract. All interim and final reports shall be delivered to
the Municipality in the quantities stated in the contract and five copies of
all of these reports shall be delivered to the Planning Agency. Progress
reports, as required by the Planning Agency, shall be made from time to. time
in amounts and in the forms specified by the Planning Agency.
(j) All material developed or acquired by the Consultant for work done
under this contract shall become the property of the Municipality after final
audit of the project by the Department of housing and Urban Development.
All such material shall not be released to the public prior to the termination
of this contract without the prior written approval of the Municipality with
the consent of the Planning Agency.
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(k) The Consultant shall not assign any interest in this contract
and shall. not transfer any interest, whatsoever, in the same (whether by
assignment or novation) , without the prior written consent of the Planning
Agency thereto; provided, however, that claims for money due or to become
due the Consultant from the Planning Agency under this contract may be
assigned to a bank, trx,%st company or other financial institution without
such approval. Notice of any such assignment or transfer shall be furnished
promptly to the Planning Agency.
(1) Any reports, information, data, at cetera, to or prepared or
assembled by the Consultant under this contract which the Planning Agency
requests to be kept as confidential. shall not be made available to any
individual or organization by the Consultant without the prior written
approval of the Planning Agency.
(m) The Consultant shall accept full responsibility for payment of
unemployment insurance, premiums for workmen's compensation and social
security, as well as all income deductions and any other terms or payroll
deductions required by law for his employees engaged in the work authorized
by this contract.
(n) The Consultant shall save harmless the State and the Municipality
from all suits, actions, or claims brought on account of any injuries or
damages sustained by any person or property in consequence of any neglect or
misconduct by the Consultant or any employee, or on account of any claims or
amount recovered for any infringement of patent, trademark, or copyright, or
from any claim or amounts arising or recovered under the "Workmen's
Compensation Laws" or any other laws. The Consultant shall not be released
from such responsibility until all claims have been settled and suitable
evidence to the effect furnished the State Planning Agency.
ARTICLE II
MUNICIPALITY
(a) The Municipality agrees to make available to the Consultant all,
maps, records and data on file that will assist the Consultant in the
discharge of the services herein contracted.
(b) The Municipality, its officials and employees and the members of
the Planning Commission and the Commission's staff shall cooperate with the
Consultant and the Planning Agency in the discharge of their responsibilities
under this contract: and will be available for consultation with the Consultant
and the Planning agency at such reasonable periods as not to conflict with
their own responsibilities.
(c) The Municipality agrees that the services of the Municipality's
Attorney shall be used in preparing zoning and subdivision controls in the
form of ordinances and/or regulations in accordance with applicable State
Statutes and local legal requirements and in a form suitable for adoption
by the City's Governing Body.
(d) It is agreed between the parties that the Municipality shall cause
to be paid to the Planning Agency the sum of JR,636.00 which monies
represent the contribution by the Municipality for its portion of the
project costs. The contribution provided herein shall be paid by the
municipality to the Planning Agency at the beginning of the project period.
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ARTICLE III
FINANCIAL OBLIGATION OF THE PLANNING AGENCY
(a) It is the understanding of all the parties to .this contract that
the Planning Agency, by joining in this contract, does not pledge or promise
to pledge the assets of the State of Missouri or of the Planning Agency or
any other State Agency, nor does it promise to pay any part of the contract
sum provided for in this agreement from any monies of the State of Missouri
except such monies as shall have been granted and paid to the Planning
Agency for this project by the Department of Housing and Urban Development
of the United States Government, and such monies as shall have been
contributed to the Planning Agency by the Municipality under the provisions
of Article II of this contract.
(b) It is further understood and agreed by the parties that in the
event a contract is not concluded between the Planning Agency and the
Department of Housing and Urban Development covering the project of which
the Municipality is included, or should the Department of Housing and Urban
Development for any reason disapprove this contract or refuse to make grant
funds available to the State for the purpose of carrying out the intent of
the contract, then this contract shall be void and shall not be binding on
any of the parties hereto.
ARTICLE IV
DIRECTION OF WORK
(A) The work done by the Consultant's staff and associates and the
Planner-in-Charge shall be under the personal supervision of the Consultant
or such other qualified person as shall be designated by the Consultant
and approved by the Planning Agency with concurrence of the Municipality.
(b) In the aforesaid supervision, the Consultant or his represent-
atives shall act in complete harmony and coordination with the Municipality's
Planning Commission and the Planning Agency.
(c) In order that the Planning Agency may meet its obligations to
the Federal Government with respect to supervision or program content and
technical quality of the work to be performed by the Consultant under this
contract, the work to be done by the Consultant under this contract shall
be in conformance with the highest standards of comprehensive planning.
(d) In the event of any disagreement between the Consultant and
_- ,either the Municipality or the Planning Agency, the recommendation of the
Planning Agency shall prevail.
ARTICLE V
EQUAL EMPLOYMENT OPPORTUNITY
In carrying out the project work, the Consultant will not dis-
criminate against any employee or applicant for employment because of race,
creed, color or national origin. The Consultant will take affirmative action
to insure that applicants are employed, and that employees are treated during
employment, without regard to their race, creed, color or national origin.
Such action shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer, recruitment or recruitment advertising;
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layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Consultant agrees to
post in conspicuous places, available to employees and applicants for
employment notices to be provided by the Agency setting forth the
provisions of this nondiscrimination clause.. Thy , Consultant will, in all
solicitations or advertisements for employees; placed by or on behalf of the
Consultant, state that all qualified applicants will receive. consideration
for employment without regard to race, creed, color or national origin.
The Consultant shall include similar provisions in all subcontracts for
services covered by this contract.
ARTICLE VI
INTEREST OF MEMBERS OF PLANNING AGENCY AND OTHERS
No officer or employee of the Planning Agency or member of its
governing body who exercises any function or responsibilities in connection
with the undertaking or carrying out of the project shall, prior to the
completion of the project, voluntarily acquire any personal interest, direct
or indirect, in any contract or proposed contract in connection with the
project. If any such member, officer, or employee presently has, or in the
future involuntarily acquires any such personal interest, he shall immediately
disclose such interest to the Planning Agency. Upon such disclosure such
member, officer or employee shall not participate in any action by the
Planning Agency affecting the carrying out of the project. The Planning
Agency shall promptly advise the Government of the facts and circumstances
concerning any disclosure of interest made to it pursuant to this paragraph.
No official or employee of the Planning Agency and no official or
employee of the Municipality or of its governing body and no other public
official of the locality or localities in which the project is situated or
being carried out who exercises any functions or responsibilities in the
review or approval of the undertaking or carrying out of the project shall,
prior to the completion of the project, voluntarily acquire any personal
interest, direct or irdirect, in any contract or proposed contract in
connection with the project.
ARTICLE VII
INTEREST OF CONTRACTOR
' The Consultant covenants that he presently has no interest and shall
not acquire any interest, direct or indirect, which would conflict in
any manner or degree with the performance of his services hereunder. The
Consultant further covenants that in the performance of this contract no
person having any such interest shall be employed.
ARTICLE VIII
OFFICIALS NOT TO BENEFIT
No member of or delegate to the Congress of the United States of
America shall be admitted to any share or part hereof or to any benefit
to arise herefrom.
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ARTICLE IX
IDENTIFICATION OF DOCUMENTS
All rcnorts, maps, and other documents complet-.d as a part of this
Contract; other than documents exclusively for in:c -nal use within the
Planning Agency, shall carry the following notation on the front cover or
title page (or, in the case of maps, in the same block) containing the name
of the Planning Agency:
Urban Planning Grant Project Mo. P- _92
This planning project contracted through the Missouri
Department of Community Affairs.
The preparation of this (report, map, document, etc.) was
financed in part through an urban planning grant from the
Department of Housing and Urban Development, under the
provisions of Section 701 of the Housing Act of 1954, as
amended.
together with the date (month and year) the document was prepared and the
name of the municipality, metropolitan area, or other planning area
concerned.
ARTICLE X
COPYRIGHT
No reports, maps or other documents produced in whole or in part under
this contract shall be the subject of an application for copyright by or
on behalf of the Consultant.
ARTICLE XI
TERMINATION OF CONTRACT
(a) The Consultant shall have completed all work covered by this
contract and this contract shall terminate as specified in the contract
unless extended by mutual consent of the Planning Agency and the
Municipality and the Consultant. In the event that work is not completed
by that date and mutual consent of the three parties for extension of the
contract is not obtainable, the following procedures shall be followed:
(1) if refusal to extend is by the Consultant, paragraph (c) of this
AM section shall apply, (2) if refusal to extend is by the Planning Agency or
the Municipality, paragraph (d) of this section shall apply.
(b) This contract may be terminated prior to the expiration of the
contract period mentioned by unanimous written agreement by the three
parties to this contract, or;
(c) If, through any•cause, the Consultant shall fail to fulfill in
timely and proper manner his obligations under this contract, or if the
Consultant shall violate any of the covenants, agreements or stipulations
of this contract, the Planning Agency shall thereupon have the right to
terminate this contract by giving written notice to the Consultant of such
termination and specifying the effective date thereof, at least five days
before the effective date of such termination. In such event, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models,
reports, photographs, etc. , prepared by the Consultant under this
contract shall, at the option of the Planning Agency, become its property
and the Consultant shall be entitled to receive just and equitable compen-
sation for any satisfactory work completed on such documents. Notwith-
standing the above, the Consultant shall not be relieved of liability to
the Planning Agency or the Municipality for damages sustained by the
Planning Agency or the Municipality by virtue of any breach of the contract
by the Consultant and the Planning Agency may withhold any payments to the
Consultant for the purpose of set-off until such times as the exact amount
of damages due the Planning Agency and the Municipality from the Consultant
is determined.
(d) The Planning Agency may terminate this contract any time by a
five-day notice in writing from the Planning Agency to the Consultant.
If the contract is terminated by the Planning Agency as provided herein,
the Consultant will be paid an amount which bears the same ratio to the
total compensation as the services actually performed bear to the total
services of the Consultant covered by this contract, less payments of
compensation previously made.
(e) The Municipality may request termination of this contract prior
to its expiration in writing from the Planning Agency. If such termination
is agreed to, then cancellation shall be in conformance with the terms set
forth in paragraph (d) of this Article.
ARTICLE XII
OFFICE SPACE
The Municipality hereby agrees to make available to the Consultant,
without charge to the Consultant or Planning Agency, the space needed for
compiling data from City records and the Consultant hereby agrees not to
include any charge for Such space in his fee. The space shall be furnished
only with available furniture and shall not include special equipment.
ARTICLE XIII
TIME OF PERFORMANCE
(a) No work shall be commenced under this contract and no obligations
for any payment under this contract shall be incurred until the Municipality
and the Consultant have been advised in writing by the Planning Agency that
both Federal funds and funds of the Municipality have been made available
to the Planning Agency for the purpose of this contract. No work shall be
commenced under this contract until notification from the Planning Agency.
(b) The services of the Consultant are to commence when notified in
writing by the Planning Agency as provided in paragraph (a) above and shall
be undertaken and completed in such sequence as to assure their expeditious
completion in the light of the purposes of this contract, but in any event
all of the services required hereunder shall be completed and submitted to
the Municipality and the Planning Agency on or before the expiration of
t�etNiea ( ) consecutive calendar months following the
date of this contract.
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ARTICLE XIV
COMPENSATION TO CONSULTANT
(a) The Planning Agency agrees to pay the Consultant the total sum
for the above services, xvhich includes payment for all travel and subsistence
expenses incurred in the performance of said services.
(b) The Planning Agency will pay to the Consultant the amount or
amounts set forth in Paragraph (a) which shall constitute full and complete
compensation for the Consultant's services hereunder. Such sum will be
paid in the manner described in Appendix B, which is appended hereto and
made a part of this contract, in every case, subject to receipt of a
requisition for payment from the Consultant specifying that he has performed
the work under this Contract in conformance with the Contract and that he is
entitled to receive the amount requisitioned under the terms of the contract.
(c) It is expressly understood and agreed that in no event will the
total compensation and reimbursement, if any, to be paid hereunder exceed
the maximum sum of $ Z9R ®FYI for all of the services required.
; IN WITNESS WHEREOF, the parties hereto have executed this agreement
the -day and year First above written.
STATE OF MISSOURI,
DEPARTMENT OF COMMUNITY AFFAIRS,
Planning Agency
Y
Joseph KOw, ey Di actor
CITY OF Jefewmen City MISSOURI
Y
n Christy MdKf
Consultant
.. 4
By Co
Eldridge
r/
Lovelace
Approved as to Form and Legal Authority
of the Department of Comm ity Affairs.
By
'2!CMUMa"r11es A. GaIll au
General Counsel
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i •
APPENDIX A ,
Stage'of ,Servigas .
This appendix is appended to and made" as part of the contract by and
between the State of Missouri, Department of Community Affairs, and
Harland Bartholomew and Associates, for the preparation of a compre- I
b1malve community plan for th C tty gf Jeffearsas Missouri; said �
contract being dated 1lSD.
The Consultant shall do, perform* and carry out 90,,& satisfactory and
proper manner as determined by th6 Planning eye the following
services:
•SING AREA
The Comprehensive Plan would Include the existing and probable
future urban area of Jefferson City. The study area would include
well areas within two miles of the present corporates limits of
Jefferson City south of the Missouri River and all areas within
one mile of the corporate limits north of the Missouri River,
essentially that part of the Missouri River Valley that might
be urbanized within the planning period. For the purposes of
this proposal, this is termed the "planning area".
A. PLANNING STUDIES
1. Economic Factors for Planning Approximate Cost $3,100.00
The recent study of pertinent economic factors in Jefferson y
City, Cole County and the Central Missouri Region, used as a
part of the .Annexation Plan, will be fully utilized in the
preparation of this analysis. New conditions or changes in i
the economic base will be evaluated to determine such things
as: area problems, needs, and development prospects; land use
requirements for public facilities and private development;
requirements for public services; alternative proposals to meet
the needs identified as a result of the base study projections;
And any policy questions posed by the analysis.
2. emulation Analysis. Approximate Cost $700.00
4 A population analysis will be presented for the purpose of
NOW
providing information concerning the number of people antici-
pated to resfde in the planning area by 1990. This information
¢ will be taken from data provided in the Annexation Plan.
3. Land Use Survey and Analysis Approximate Cost $1,000.00
An up-dating of the 1963 land Use survey and the city and two-
mile contiguous unincorporated area will bea .coneducted to deter-
mine the extent and type of existing use of developed properties, lfVr
location and amount of vacant land. Land uses will be presented
graphically on the planning area maps. Various types of de-
veloped land uses will be 'tabulated to determine the
extent of commercial, residential. , industrial, public
y and semi.-public development within the planning area .
Page 1 of 8 pages
a,
The characteristics of residential, commercial, industrial,
public and semi-public, vacant, and agricultural land will be
analyzed and general determinations made on significant land
use problems, and environmental deficiencies. Land use changes
occurring since a similar survey was made in 1952 will be
determined.
a. Data on land use acreage, population, and employment will
be assembled for Items A-1, A-2, and A•-3 and will be
compiled by traffic zones, such zones to be established
by the Missouri Highway Department. The Highway Department
will carry out a study of the existing street system,
traffic studies, prepare a traffic model for forecasting
-futureture travel, and-will project traffic volumes for the
year 1990.
Based upon the traffic projections prepared by the Missouri
State Highway Department, a long-range Transportation Plan
_ for Jefferson City will be prepared. This Thoroughfare
Plan will be related to the proposed Land Use Plan and to
other elements of the Comprehensive Plan. , The plan will
show existing major thoroughfares to be retained and the
location for proposed new thoroughfares. This plan will be
developed in cooperation with the Missouri State Highway
j Department. The plan will include recommendations for pro-
__ gressive development of the major thoroughfare system.
4. Community Facilities Survey and Analysis
`a. Institutions and Public Larids Approximate Cost $1;600.00
Existing schools, parks, recreational areas,' public build-
ings and other related institutions will be mapped and
analyzed with reg'ar'd" their adequacy Sit meeting existing.
and future needs of the community. This would include a
:detetmiination of significant institutional problems such
as: location, age and maintenance of facilities, their
function and use will be made. Recommendations concerning
standards to be followed and future needs for institutional
facilities will be prepared.
_.New information, developed as a part of the Jefferson City .
School District Study of 1965 will be fully utilized in
this evaluation.
A new survey will be conducted to determine current recrea-
tional activities and desires of the resident population
in the planning area. This would include a ten percent
sk sample of the population. This data would be tabulated
and analyzed by planning areas to determine the adequacy of
available facilities.
b. Public Utilities Approximate Cost $1,000.00
An inventory will be made of the major portions of the
existing public utility systems. This will include the
sanitary sewer and storm drainage systems. Available
information in the City Engineer's office will be utilized
In this study. Areas currently served by the Capital City
Water Company will be identified along with the location and
size of water mains in the peripheral areas of the community.
Page 2 of 8 pages
An analysis will be made of significant utility problems
such as inadequacy of systems for present and future demands,
hazards to health, inadequate servicing of areas within
the community, and lack of controls for requiring adequate
public utilities in new residential areas.
5. Special Studies
a. Housing and 'Neighborhood Analysis Approximate Cost $2,000.00
(1) A survey of building obsolescense will be made of
sufficient scope to classify neighborhoods by condition
- of structures and adequacy of public services.
T (2) A map of neighborhoods, census districts, or planning
units, will be prepared indicating location, extent
and intensity of blight. The findings shall be com--
pared with data presented in the report on housing
and redevelopment prepared in 1953 to show any changes
that have occurred in blighting conditions.
(3) Improvement programs for each neighborhood within the
city will be outlined, recommending public action
required to conserve, rehabilitate or redevelop them;
priorities for action, and appropriate new land uses
for areas recommended for redevelopment will be suggested.
(4) Determination of the extent of blight existing in
contiguous unincorporated areas will be made along
with recommended private and public action required
to improve .conditions.
b. Central Business District-Analysis, Approximate Cost $2,400.00
(1) Data relating to the various types of activities in
- . the central business area such as manufacturing, whole-
sale and retail trade, finance, insurance and real
estate, selected services, and government will be
tabulated and problems of obsolescence, parking and
visual blight will be analyzed.
(2) Economic studies will be interpreted to determine the
present structure of the economic activity in the area,
its stability, and the capability of the business
district to support future growth and development.
The business climate will be related to projections
of both population and industrial growth on a regional
basis.
(3) Space trends and projected future needs of the central
business district will be determined.
B. GOALS AND OBJECTIVES Approximate Cost $500.00
The 1952-1954 Comprehensive Plan will be analyzed to determine the
extent to which its recommendations have been implemented. This
Analysis will serve as a guide toward better effectuation of the
up-dated Comprehensive Plan.
Page 3 of 8 pages
On the basis of a review and discussion of the foregoing studies
and evaluation, a determination will be made of the development
goals, objectives, and planning standards that the community feels
would best meet its needs and desires. A sketch discussion plan
- will be prepared to graphically present, in preliminary form,
AffiNk
what the goals and proposed future requirements (in relation to
future land use, circulation and community facilities) mean to
the community in a physical sense. If required, alternate schemes
may be presented.
C. PHYSICAL PLAN ELEMENTS
The plan elements expressed graphically by the existing Comprehensive
Plan (map) will be up-dated and presented in map and text form. The
Land Use, Community Facilities and Thoroughfare Plans will be pre-
sented on planimetric and topographic maps. Specifically, the
following items of .work will be undertaken.
µ~
I. Land Use Plan Approximate Cost $1,300.00
Based on estimated future needs, a land use plan will be
prepared in map form showing future residential, commercial,
industrial, public and semi-public locations. In this plan,
a determination will be made of the effects of estimated
changes- in local and regional economic activity,population,
and transportation on future residential, commercial, industrial,
physical resource, and utility needs and location.
An outline will be made of significant steps that should be
taken to solve the residential, commercial, industrial, physical
resource, and utility problems which were identified in the plan=
ping studies. As a part of this analysis, the interrelation-
ship between land uses will be considered.
2. Community Facilities and Utilities Plan Approximate Cost $1,200.00
A plan for the future expansion and development of important
public institutions and recreational areas will be prepared in
map form showing the future school system, parks and recreational
areas, as well as other significant public facilities. In the
development of these plans, close cooperation will be
given to officials and boards who are charged with the respon-
sibility of operating these public facilities.
These plans will be based on an evaluation of existing and new
information developed as a part of the Community Facilities
AMRk studies. One suggested plot plan for a school and park site
-will be prepared as. a. part of the plan.
Plans for public buildings within the study area will be coordinated
with plans for the expansion of State •government facilities. All
plans completed or under preparation by the State Office of Grounds
i and Buildings will be incorporated into the Comprehensive Plan. _
_.Based upon future population projections, population densities,
economic considerations and the growth potential of Jefferson
City, appropriate locations of future main sanitary and storm
drainage sewers will be shown on separate maps. These plans
for the expansion of public utilities will not include a
Page 4 of 8 pages
detailed engineering study of the systems, but rather an
appraisal of existing facilities and of the problems and
requirements involved in providing these services into areas
where growth is aaticipated. Existing engineering studies would
be fully utilized in the preparation of these plans.
3. Thoroughfare Plan No Charge
Along-range Transportation Plan for the Jefferson City urban
• area will be prepared by the Missouri Highway Department con-
currently with this Comprehensive ,Plan. All the planning
elements in this proposal will be coordinated with the trans-
portation planning program. The Transportation Plan will be
incorporated in the comprehensive planning reports prepared as
a part of this proposal.
4. Central Business District Plan Approximate Cost $1,400.00
A .physical development plan for the central business district
will be prepared in map form showing proposed locations for
those uses deemed appropriate to serve the needs ,of the plan-
ning area on the basis of the foregoing studies. The plan
shall include long-range recommendations relative to future
parking and programs which might be implemented to provide for
these facilities. All necessary maps or sketches required to
present these details clearly will be prepared as a part of
the plan.
An outline will be made of recommended private and public con-
struction improvements and development programs. These will '
include recommendations for improvement of the appearance and
and serviceability of the central business district. These
programs will be financially practicable. and feasible within
the framework of local limitations.
The central business district plan will be appropriately
related to the other elements of the Comprehensive Plan.
D. PLANNING IMPLEMENTATION
1. Zoning Approximate Cost $1,000.00
Based upon the physical. plan elements, recommendations will be
made on desirable changes in the text of the present zoning
ordinance.
Fifty (50) copies of the above report, along with a proposed
zoning district map, covering the incorporated area of the
city will be presented to the planning commission, governing
body of the city, and its legal counsel for study and review.
It shall be the responsibility of the city's legal counsel to
utilize the data presented in preparing a draft of a zoning
ordinance.
An additional one hundred (100) copies of the zoning regulations
prepared in ordinance forms will be furnished prior to the
holding of public hearings.
• Page 5 of 8 pages
2. Subdivision Repulati.ons Approximate Cost $800.00
Review will be made of the present subdivision regulations relating
to the platting and subdivision of land within the corporate
area and within the contiguous two-mile unincorporated area over
which the city may control the platting of land. Such review
will indicate desirable changes in previously adopted standards
for land improvements, street dedications, easements, the
dedication of lands for other public use, and procedures for
the filing of subdivision plats with the city.
Fifty (50) copies of the above report will be presented to the
planning commission, governing body of the city, and its legal
counsel for study and review. It will 'be the responsibility
of the city's legal counsel to utilize the data presented in
preparing a draft of any proposed subdivision regulation
changes.
An additional one-hundred (100) copies of the proposed sub-
division regulations prepared in ordinance form will be fur-
nished prior to the holding of public hearings.
3. Capital 'Improvements 'Program Approximate Cost $1,100.00
An analysis will be made of the community's present and future
financial status. (Operating and capital budget expenditures,
revenue sources, debts and debt limit, assessment and valuation
practices, etc.) Based upon this analysis a determination
will be made of the cost estimates priorities, methods, and
local, state, and Federal sources of funds for proposed
financing public improvements for at least a five-year period.
Consideration will be given to the relationship between the
proposed public improvements program and the Comprehensive
Plan. The basis upon which priorities are assigned will be
fully described.
4. Action 'Program Approximate Cost $800.00
a. 'Citizeri 'Participation'Program
Assistance will be provided in the development of a pro
gram for citizen support and participation in the planning
process, including the development of a city-wide planning
public relations program, creation of citizen planning
groups, and citizen action programs. Numerous meetings
will be held to explain in depth the interrelationship
and value of the various planning programs and efforts.
b. Interest Group Program_
Assistance will be provided in the development of a pro-
gram to promote private group interest and participation
in planning, including industrial development, and central
business district groups, etc.
Page 6 of 8 pages
Assistance will be provided with the preparation of materials
and procedures for such groups to implement their Individual
action programs. Historical societies or groups of similar
nature would be assisted in exploring support that might
be obtained from state and national agencies or foundations
in support of planning recommendations where such agencies
might have a direct interest.
E. Preliminary Report Approximate Cost $1,700.00
A preliminary report will be prepared including reproduction of
maps, charts, and text prepared under Item A through Item D above.
One-hundred (100) copies of the preliminary report will be presented
to the planning commission. The preliminary report would contain
the basic data, background information, maps, charts and plans, as
well as a statement of goals and sketch plan or plans prepared as
a part of Item B. The Comprehensive Plan would be fully presented
in preliminary form for review and discussion as a part of the
action program.
F. Final Report Approximate Cost $1,200.00
A final report' will be prepared including reproductions of all
maps, charts, and text made a part of the up-dated Comprehensive
Plan. The text and a comprehensive guide plan will include
recommendations relative to all land uses including community
facilities, and transportation and circulation. The final report
will include the Capital Improvements Program, and also explain
and summarize the function of administrative and regulatory
measures as they relate to the effectuation of the Comprehensive
Plan. Further detailed studies that should be undertaken to guide
the development of the community will be indicated, including the
need for additional ordinances and codes. We will provide not
less than two-hundred (200) copies of said final report reproduced
in a suitable medium.
Additional copies of the final report or of ordinance drafts
requested by the municipality over and above. the number of copies
provided in this contract will be provided at the expense of the
municipality.
G. Meetings Approximate Cost $2,550.00
A responsible member of the firm will attend monthly meetings of
the planning commission during the progress of the work within the
18-month period of the contract in order to present and discuss
recommendations of the plan or to report on work progress. A
responsible member of the firm will also attend public hearings on
the zoning ordinance, the subdivision regulations and the Compre-
hensive Plan.
Time and Cost
It will require approximately 18 months to complete the program `
outlined above. The following schedule is suggested:
Preliminary work such as gathering data,
consultation with officials, etc. 6 months
Preparation of preliminary report and
regulatory measures. 3 months
Study by planning commission, public
• hearings, etc. 3 months
Page 7 of 8 pages
Preparation of final report 3 months
-Review of final report and official
adoption '3 months
Total Time 18 months
We are prepared to perform the services described in this pro-
posal for a total fee of $25,350.
Procedure
Preparation of the Comprehensive Plan will be under the general
supervision of Eldridge H. Lovelace, partner-in-charge of the
firm's St. Louis office, and Malcolm C. Drummond, principal
associate partner, will be responsible for the direction of the
work of the technical staff. To initiate the closest possible
relationship with the public officials and citizens of Jefferson
City, we would request that office space be available for our staff.
during the planning program. This space should be in the City
Hall with a desk and drafting table provided.
Contiriuing 'Services _
Upon completion of the new Comprehensive Plan, we would be avail-
able under a subsequent agreement for advice and consultation in
connection with carrying out the plan and keeping it up to date._
While it would be advisable for the city to employ a full-time
planner on a permanent basis, our office would be pleased to discuss
alternative arrangement for professional services, depending on
your decision as to the best method carrying out the planning
program.
Page 8 of 8 pages
,
APPENDIX B
" 'Method of 'Pavmerit
This appendix is appended to and made a part of the contract by and
between the State of Missouri, Department of Community Affairs, and
Harland Bartholomew and Associates for the preparation of a compre-
hensive city plan for the Ci y of .Yefferson City, Missouri; said con-
tract being dated , _ , 1968.
The Planning Agency will pay to the Consultant the amount or amounts
specified in Paragraph 7 which shall constitute full and complete com-
pensation for the Consultant's services hereunder. Such sum will be
paid in the following manner, in every case, subject to receipt of a
requisition for payment from the Consultant specifying that he has
performed the work under this Contract in conformance with the Contract
and that he is entitled to receive the amount requisitioned under the
terms of the Contract:
Caimpensation shall be made in nineteen payments. Each month for
eighteen months the Consultant shall provide the Planning Agency
with progress reports on the extent of the work completed and upon
approval by the Planning Agency of the work completed, the Consultant
- ' shall be paid a sum not to exceed $1,267.50 for the first eighteen
months and a sum not to exceed $1,267.50 for the eighteenth month.
Total payment by the end of the eighteenth month shall not exceed
$22,815:00. The nineteenth payment, composed of 10 percent of the
contract cost (a sum not to exceed $2,535.00) shall be paid to the
Consultant after final review, approval and audit of the work by
the Department of Housing and Urban Development.
.Page 1 of 1 page
Section 3. This ordinance shall take effect and be in force from
and after its passage and approval.
Passed: Approved:
President of the Co it Mayor
Attest:
City Clerk
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