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HomeMy Public PortalAboutORD07998 r � BILL NO. INTRODUCED BY COUNCILMANI Haake ORDINANCE N0. 7,9 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AUTHORIZING AND DIRECTING THE MAYOR AND CLERK OF THE CITY TO EXECUTE A CONTRACT WITH THE DEPARTMENT OF COMMUNITY AFFAIRS OF THE STATE OF MISSOURI AND WITH HARLAND BARTHOLOMEW AND ASSOCIATES OF ST. LOUIS, MISSOURI CONCERNING .THE PREPARATION OF A GENERAL PLAN FOR THE CITY OF JEFFERSON, MISSOURI. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section to The Mayor and the Clerk of the city are hereby authorized and directed to execute a written contract with the Department of Community Affairs of the State of Missouri and with Harland Bartholomew and Associates of .St. Louis, Missouri relating to the preparation of a general plan for the City of Jefferson, Missouri. Section 2. Said contract shall read in words and figures as follows: rl Y Vp� W URBAN PLANNING CONTRACT Jeffaearaacm City, Miaatowl Marl md lhstholamm and Aseaeittaen AND THE MISSOURI DEPARTMENT OF COMMUNITY AFFAIRS S AGREEMENT, entered into this day of 196 , by and between the Department of Community Affairs, hereinafter •s. referred to as the "Planning Agency" and the �W- - Max Missouri, hereinafter referred to as the "Municipality" and_ rUmd Barthe =0 A"oeft s with the principal offices located in CIL hereinafter referred to as the "Consultant", witnesseth that: WHEREAS, under the provisions of Title VII, Section 701 of the Housing Act of 1954, Public Law 560, 83rd Congress, Chapter 649, 2nd Session, 68th Statute 590, approved the 2nd day of August 1954, as amended, (40 USC 461-462) hereinafter referred to as Section 701 of the Housing Act of 1954, funds are being made available by the Department of Housing and Urban Development for planning assistance, including among other things the preparation of a general plan, administrative control measures and other planning work in certain communities of the State of Missouri, and; WHEREAS, the Legislature of the State of Missouri has designated the Department of Community Affairs as the official Planning Agency in the State and Community Affairs Planning and Development Act of 1967, Chapter 251, RSMo 1959, effective the 13th day of October, 3.967, and; WHEREAS, it is the intention of the Planning Agency to use the funds provided for under Section 701 of the Housing Act of 1954, as amended; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements hereinafter set forth, the parties hereto, and legally intending to be bound thereby, do covenant and agree for themselves and their respective successors and assigns as follows: ARTICLE I CONSULTANT (a) The Planning Agency hereby agrees to engage the Consultant and the Consultant hereby agrees to do, perform, and carry out, in a professional manner as set out in Paragraph (c) Article IV the services set forth in "Scope of Services" as defined in the attached Appendix A (which is appended hereto and made a part of this contract) in connection with the project of the Planning Agency under the Urban Planning Grant Contract No. Mo. P- (b) The Consultant shall perform all the necessary services provided under this contract in connection with and respecting the following Municipality and the area or areas, herein called the "planning area": AU of that ox" IOU Within the ee ate boundayUs of tbo MY Of Jaffa V8M City* MIGGOW1, aced aU of the taeavita ry within two Ulu$ theeat mt; as arProximte am& of 80 mauree allay . -1- gnaw (c) 'rho Consultant will furnish a professionally qualified person who shall be called the Planner-in-Charge. All. of the services required hereunder shall be performed by the Planner-in-Charge or under his direction. The Planner-in-Charge shall furnish his personal services and time in the amount necessary to accomplish effectively the planning work proposed in this contract. The Consultant shall secure at his own expense all personnel required to perform the services under this contract. Personnel performing or supervising the performance of engineering, architectural, legal or other similar professional services, who by Statute are to meet stated qualifications, shall be registered or licensed when so required. The Planner-in-Charge of the work program covered by this Contract shall be 2149"SO loo tAV*IVAM In the event the Planner-in-Charge of this project shall die or otherwise become unavailable for any cause, the Consultant will furnish another Planner- in-Charge subject to the approval of the Planning Agency. (d) None of the work or services covered by this contract shall be subcontracted without prior written approval of the Planning Agency. (e) The scope of the work to be done under this contract shall be subject to modification and supplementation upon the written agreement of the duly authorized representatives of the contracting parties. However, should the contracting parties be unable to agree unanimously, then the recommendations of the Planning Agency shall prevail, such recommendations to be given in writing. No modification of the terms of this contract shall be made that would change the total contract price, unless such changes, including any increase or decrease in the amount of the Consultant's compensa- tion, are mutually agreed by and between the Planning Agency, the Consultant and the Municipality and shall be incorporated in written amendments to this contract. (f) The activities of the Consultant, his staff and associates shall be fully coordinated with the activities of the Municipality's Planning Commission, the staff of said Planning Commission, and the Planning Agency:", As the work of the Consultant, his staff and associates progresses, the Consultant's advice on matters of immediate concern to the Municipality's Planning Commission and related to the specific program covered by this contract shall be made available to the Municipality's Planning Commission during the period of this contract, but such advice shall not be required to be given if the time consumed in the giving thereof would impede progress on the specific work program covered by this contract. (g) The Planning Agency shall be the sole judge of the quality of the work performed. (h) The work accomplished by the Consultant under this contract shall be reviewed by the Municipality's Planning Commission at such times as are considered necessary by the Planning Agency. The approval, disapproval, or suggestions of the Municipality shall be reported in writing to the Planning Agency at such times as the Planning Agency may request, or as deemed necessary by the Municipality. (i) The Consultant shall provide copies of all interim and final reports to the Planning Agency and the Municipality's Planning Commission, such reports to include textual material and maps. Interim reports shall be delivered immediately as and when required by the Planning Agency and five copies of all final reports shall be delivered not later than the date of termina- tion of this contract. All interim and final reports shall be delivered to the Municipality in the quantities stated in the contract and five copies of all of these reports shall be delivered to the Planning Agency. Progress reports, as required by the Planning Agency, shall be made from time to. time in amounts and in the forms specified by the Planning Agency. (j) All material developed or acquired by the Consultant for work done under this contract shall become the property of the Municipality after final audit of the project by the Department of housing and Urban Development. All such material shall not be released to the public prior to the termination of this contract without the prior written approval of the Municipality with the consent of the Planning Agency. -2- (k) The Consultant shall not assign any interest in this contract and shall. not transfer any interest, whatsoever, in the same (whether by assignment or novation) , without the prior written consent of the Planning Agency thereto; provided, however, that claims for money due or to become due the Consultant from the Planning Agency under this contract may be assigned to a bank, trx,%st company or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Planning Agency. (1) Any reports, information, data, at cetera, to or prepared or assembled by the Consultant under this contract which the Planning Agency requests to be kept as confidential. shall not be made available to any individual or organization by the Consultant without the prior written approval of the Planning Agency. (m) The Consultant shall accept full responsibility for payment of unemployment insurance, premiums for workmen's compensation and social security, as well as all income deductions and any other terms or payroll deductions required by law for his employees engaged in the work authorized by this contract. (n) The Consultant shall save harmless the State and the Municipality from all suits, actions, or claims brought on account of any injuries or damages sustained by any person or property in consequence of any neglect or misconduct by the Consultant or any employee, or on account of any claims or amount recovered for any infringement of patent, trademark, or copyright, or from any claim or amounts arising or recovered under the "Workmen's Compensation Laws" or any other laws. The Consultant shall not be released from such responsibility until all claims have been settled and suitable evidence to the effect furnished the State Planning Agency. ARTICLE II MUNICIPALITY (a) The Municipality agrees to make available to the Consultant all, maps, records and data on file that will assist the Consultant in the discharge of the services herein contracted. (b) The Municipality, its officials and employees and the members of the Planning Commission and the Commission's staff shall cooperate with the Consultant and the Planning Agency in the discharge of their responsibilities under this contract: and will be available for consultation with the Consultant and the Planning agency at such reasonable periods as not to conflict with their own responsibilities. (c) The Municipality agrees that the services of the Municipality's Attorney shall be used in preparing zoning and subdivision controls in the form of ordinances and/or regulations in accordance with applicable State Statutes and local legal requirements and in a form suitable for adoption by the City's Governing Body. (d) It is agreed between the parties that the Municipality shall cause to be paid to the Planning Agency the sum of JR,636.00 which monies represent the contribution by the Municipality for its portion of the project costs. The contribution provided herein shall be paid by the municipality to the Planning Agency at the beginning of the project period. -3- ARTICLE III FINANCIAL OBLIGATION OF THE PLANNING AGENCY (a) It is the understanding of all the parties to .this contract that the Planning Agency, by joining in this contract, does not pledge or promise to pledge the assets of the State of Missouri or of the Planning Agency or any other State Agency, nor does it promise to pay any part of the contract sum provided for in this agreement from any monies of the State of Missouri except such monies as shall have been granted and paid to the Planning Agency for this project by the Department of Housing and Urban Development of the United States Government, and such monies as shall have been contributed to the Planning Agency by the Municipality under the provisions of Article II of this contract. (b) It is further understood and agreed by the parties that in the event a contract is not concluded between the Planning Agency and the Department of Housing and Urban Development covering the project of which the Municipality is included, or should the Department of Housing and Urban Development for any reason disapprove this contract or refuse to make grant funds available to the State for the purpose of carrying out the intent of the contract, then this contract shall be void and shall not be binding on any of the parties hereto. ARTICLE IV DIRECTION OF WORK (A) The work done by the Consultant's staff and associates and the Planner-in-Charge shall be under the personal supervision of the Consultant or such other qualified person as shall be designated by the Consultant and approved by the Planning Agency with concurrence of the Municipality. (b) In the aforesaid supervision, the Consultant or his represent- atives shall act in complete harmony and coordination with the Municipality's Planning Commission and the Planning Agency. (c) In order that the Planning Agency may meet its obligations to the Federal Government with respect to supervision or program content and technical quality of the work to be performed by the Consultant under this contract, the work to be done by the Consultant under this contract shall be in conformance with the highest standards of comprehensive planning. (d) In the event of any disagreement between the Consultant and _- ,either the Municipality or the Planning Agency, the recommendation of the Planning Agency shall prevail. ARTICLE V EQUAL EMPLOYMENT OPPORTUNITY In carrying out the project work, the Consultant will not dis- criminate against any employee or applicant for employment because of race, creed, color or national origin. The Consultant will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; -4- OEM layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment notices to be provided by the Agency setting forth the provisions of this nondiscrimination clause.. Thy , Consultant will, in all solicitations or advertisements for employees; placed by or on behalf of the Consultant, state that all qualified applicants will receive. consideration for employment without regard to race, creed, color or national origin. The Consultant shall include similar provisions in all subcontracts for services covered by this contract. ARTICLE VI INTEREST OF MEMBERS OF PLANNING AGENCY AND OTHERS No officer or employee of the Planning Agency or member of its governing body who exercises any function or responsibilities in connection with the undertaking or carrying out of the project shall, prior to the completion of the project, voluntarily acquire any personal interest, direct or indirect, in any contract or proposed contract in connection with the project. If any such member, officer, or employee presently has, or in the future involuntarily acquires any such personal interest, he shall immediately disclose such interest to the Planning Agency. Upon such disclosure such member, officer or employee shall not participate in any action by the Planning Agency affecting the carrying out of the project. The Planning Agency shall promptly advise the Government of the facts and circumstances concerning any disclosure of interest made to it pursuant to this paragraph. No official or employee of the Planning Agency and no official or employee of the Municipality or of its governing body and no other public official of the locality or localities in which the project is situated or being carried out who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the project shall, prior to the completion of the project, voluntarily acquire any personal interest, direct or irdirect, in any contract or proposed contract in connection with the project. ARTICLE VII INTEREST OF CONTRACTOR ' The Consultant covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The Consultant further covenants that in the performance of this contract no person having any such interest shall be employed. ARTICLE VIII OFFICIALS NOT TO BENEFIT No member of or delegate to the Congress of the United States of America shall be admitted to any share or part hereof or to any benefit to arise herefrom. -5- ARTICLE IX IDENTIFICATION OF DOCUMENTS All rcnorts, maps, and other documents complet-.d as a part of this Contract; other than documents exclusively for in:c -nal use within the Planning Agency, shall carry the following notation on the front cover or title page (or, in the case of maps, in the same block) containing the name of the Planning Agency: Urban Planning Grant Project Mo. P- _92 This planning project contracted through the Missouri Department of Community Affairs. The preparation of this (report, map, document, etc.) was financed in part through an urban planning grant from the Department of Housing and Urban Development, under the provisions of Section 701 of the Housing Act of 1954, as amended. together with the date (month and year) the document was prepared and the name of the municipality, metropolitan area, or other planning area concerned. ARTICLE X COPYRIGHT No reports, maps or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the Consultant. ARTICLE XI TERMINATION OF CONTRACT (a) The Consultant shall have completed all work covered by this contract and this contract shall terminate as specified in the contract unless extended by mutual consent of the Planning Agency and the Municipality and the Consultant. In the event that work is not completed by that date and mutual consent of the three parties for extension of the contract is not obtainable, the following procedures shall be followed: (1) if refusal to extend is by the Consultant, paragraph (c) of this AM section shall apply, (2) if refusal to extend is by the Planning Agency or the Municipality, paragraph (d) of this section shall apply. (b) This contract may be terminated prior to the expiration of the contract period mentioned by unanimous written agreement by the three parties to this contract, or; (c) If, through any•cause, the Consultant shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Consultant shall violate any of the covenants, agreements or stipulations of this contract, the Planning Agency shall thereupon have the right to terminate this contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, reports, photographs, etc. , prepared by the Consultant under this contract shall, at the option of the Planning Agency, become its property and the Consultant shall be entitled to receive just and equitable compen- sation for any satisfactory work completed on such documents. Notwith- standing the above, the Consultant shall not be relieved of liability to the Planning Agency or the Municipality for damages sustained by the Planning Agency or the Municipality by virtue of any breach of the contract by the Consultant and the Planning Agency may withhold any payments to the Consultant for the purpose of set-off until such times as the exact amount of damages due the Planning Agency and the Municipality from the Consultant is determined. (d) The Planning Agency may terminate this contract any time by a five-day notice in writing from the Planning Agency to the Consultant. If the contract is terminated by the Planning Agency as provided herein, the Consultant will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Consultant covered by this contract, less payments of compensation previously made. (e) The Municipality may request termination of this contract prior to its expiration in writing from the Planning Agency. If such termination is agreed to, then cancellation shall be in conformance with the terms set forth in paragraph (d) of this Article. ARTICLE XII OFFICE SPACE The Municipality hereby agrees to make available to the Consultant, without charge to the Consultant or Planning Agency, the space needed for compiling data from City records and the Consultant hereby agrees not to include any charge for Such space in his fee. The space shall be furnished only with available furniture and shall not include special equipment. ARTICLE XIII TIME OF PERFORMANCE (a) No work shall be commenced under this contract and no obligations for any payment under this contract shall be incurred until the Municipality and the Consultant have been advised in writing by the Planning Agency that both Federal funds and funds of the Municipality have been made available to the Planning Agency for the purpose of this contract. No work shall be commenced under this contract until notification from the Planning Agency. (b) The services of the Consultant are to commence when notified in writing by the Planning Agency as provided in paragraph (a) above and shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the purposes of this contract, but in any event all of the services required hereunder shall be completed and submitted to the Municipality and the Planning Agency on or before the expiration of t�etNiea ( ) consecutive calendar months following the date of this contract. -7- ARTICLE XIV COMPENSATION TO CONSULTANT (a) The Planning Agency agrees to pay the Consultant the total sum for the above services, xvhich includes payment for all travel and subsistence expenses incurred in the performance of said services. (b) The Planning Agency will pay to the Consultant the amount or amounts set forth in Paragraph (a) which shall constitute full and complete compensation for the Consultant's services hereunder. Such sum will be paid in the manner described in Appendix B, which is appended hereto and made a part of this contract, in every case, subject to receipt of a requisition for payment from the Consultant specifying that he has performed the work under this Contract in conformance with the Contract and that he is entitled to receive the amount requisitioned under the terms of the contract. (c) It is expressly understood and agreed that in no event will the total compensation and reimbursement, if any, to be paid hereunder exceed the maximum sum of $ Z9R ®FYI for all of the services required. ; IN WITNESS WHEREOF, the parties hereto have executed this agreement the -day and year First above written. STATE OF MISSOURI, DEPARTMENT OF COMMUNITY AFFAIRS, Planning Agency Y Joseph KOw, ey Di actor CITY OF Jefewmen City MISSOURI Y n Christy MdKf Consultant .. 4 By Co Eldridge r/ Lovelace Approved as to Form and Legal Authority of the Department of Comm ity Affairs. By '2!CMUMa"r11es A. GaIll au General Counsel naee •l .f Y,rIr'Ii►'�'n1'+.I�r'.Y+1/rt^ ♦'M.IR+11('. ,Min► . .Iyw . .N + 1 i • APPENDIX A , Stage'of ,Servigas . This appendix is appended to and made" as part of the contract by and between the State of Missouri, Department of Community Affairs, and Harland Bartholomew and Associates, for the preparation of a compre- I b1malve community plan for th C tty gf Jeffearsas Missouri; said � contract being dated 1lSD. The Consultant shall do, perform* and carry out 90,,& satisfactory and proper manner as determined by th6 Planning eye the following services: •SING AREA The Comprehensive Plan would Include the existing and probable future urban area of Jefferson City. The study area would include well areas within two miles of the present corporates limits of Jefferson City south of the Missouri River and all areas within one mile of the corporate limits north of the Missouri River, essentially that part of the Missouri River Valley that might be urbanized within the planning period. For the purposes of this proposal, this is termed the "planning area". A. PLANNING STUDIES 1. Economic Factors for Planning Approximate Cost $3,100.00 The recent study of pertinent economic factors in Jefferson y City, Cole County and the Central Missouri Region, used as a part of the .Annexation Plan, will be fully utilized in the preparation of this analysis. New conditions or changes in i the economic base will be evaluated to determine such things as: area problems, needs, and development prospects; land use requirements for public facilities and private development; requirements for public services; alternative proposals to meet the needs identified as a result of the base study projections; And any policy questions posed by the analysis. 2. emulation Analysis. Approximate Cost $700.00 4 A population analysis will be presented for the purpose of NOW providing information concerning the number of people antici- pated to resfde in the planning area by 1990. This information ¢ will be taken from data provided in the Annexation Plan. 3. Land Use Survey and Analysis Approximate Cost $1,000.00 An up-dating of the 1963 land Use survey and the city and two- mile contiguous unincorporated area will bea .coneducted to deter- mine the extent and type of existing use of developed properties, lfVr location and amount of vacant land. Land uses will be presented graphically on the planning area maps. Various types of de- veloped land uses will be 'tabulated to determine the extent of commercial, residential. , industrial, public y and semi.-public development within the planning area . Page 1 of 8 pages a, The characteristics of residential, commercial, industrial, public and semi-public, vacant, and agricultural land will be analyzed and general determinations made on significant land use problems, and environmental deficiencies. Land use changes occurring since a similar survey was made in 1952 will be determined. a. Data on land use acreage, population, and employment will be assembled for Items A-1, A-2, and A•-3 and will be compiled by traffic zones, such zones to be established by the Missouri Highway Department. The Highway Department will carry out a study of the existing street system, traffic studies, prepare a traffic model for forecasting -futureture travel, and-will project traffic volumes for the year 1990. Based upon the traffic projections prepared by the Missouri State Highway Department, a long-range Transportation Plan _ for Jefferson City will be prepared. This Thoroughfare Plan will be related to the proposed Land Use Plan and to other elements of the Comprehensive Plan. , The plan will show existing major thoroughfares to be retained and the location for proposed new thoroughfares. This plan will be developed in cooperation with the Missouri State Highway j Department. The plan will include recommendations for pro- __ gressive development of the major thoroughfare system. 4. Community Facilities Survey and Analysis `a. Institutions and Public Larids Approximate Cost $1;600.00 Existing schools, parks, recreational areas,' public build- ings and other related institutions will be mapped and analyzed with reg'ar'd" their adequacy Sit meeting existing. and future needs of the community. This would include a :detetmiination of significant institutional problems such as: location, age and maintenance of facilities, their function and use will be made. Recommendations concerning standards to be followed and future needs for institutional facilities will be prepared. _.New information, developed as a part of the Jefferson City . School District Study of 1965 will be fully utilized in this evaluation. A new survey will be conducted to determine current recrea- tional activities and desires of the resident population in the planning area. This would include a ten percent sk sample of the population. This data would be tabulated and analyzed by planning areas to determine the adequacy of available facilities. b. Public Utilities Approximate Cost $1,000.00 An inventory will be made of the major portions of the existing public utility systems. This will include the sanitary sewer and storm drainage systems. Available information in the City Engineer's office will be utilized In this study. Areas currently served by the Capital City Water Company will be identified along with the location and size of water mains in the peripheral areas of the community. Page 2 of 8 pages An analysis will be made of significant utility problems such as inadequacy of systems for present and future demands, hazards to health, inadequate servicing of areas within the community, and lack of controls for requiring adequate public utilities in new residential areas. 5. Special Studies a. Housing and 'Neighborhood Analysis Approximate Cost $2,000.00 (1) A survey of building obsolescense will be made of sufficient scope to classify neighborhoods by condition - of structures and adequacy of public services. T (2) A map of neighborhoods, census districts, or planning units, will be prepared indicating location, extent and intensity of blight. The findings shall be com-- pared with data presented in the report on housing and redevelopment prepared in 1953 to show any changes that have occurred in blighting conditions. (3) Improvement programs for each neighborhood within the city will be outlined, recommending public action required to conserve, rehabilitate or redevelop them; priorities for action, and appropriate new land uses for areas recommended for redevelopment will be suggested. (4) Determination of the extent of blight existing in contiguous unincorporated areas will be made along with recommended private and public action required to improve .conditions. b. Central Business District-Analysis, Approximate Cost $2,400.00 (1) Data relating to the various types of activities in - . the central business area such as manufacturing, whole- sale and retail trade, finance, insurance and real estate, selected services, and government will be tabulated and problems of obsolescence, parking and visual blight will be analyzed. (2) Economic studies will be interpreted to determine the present structure of the economic activity in the area, its stability, and the capability of the business district to support future growth and development. The business climate will be related to projections of both population and industrial growth on a regional basis. (3) Space trends and projected future needs of the central business district will be determined. B. GOALS AND OBJECTIVES Approximate Cost $500.00 The 1952-1954 Comprehensive Plan will be analyzed to determine the extent to which its recommendations have been implemented. This Analysis will serve as a guide toward better effectuation of the up-dated Comprehensive Plan. Page 3 of 8 pages On the basis of a review and discussion of the foregoing studies and evaluation, a determination will be made of the development goals, objectives, and planning standards that the community feels would best meet its needs and desires. A sketch discussion plan - will be prepared to graphically present, in preliminary form, AffiNk what the goals and proposed future requirements (in relation to future land use, circulation and community facilities) mean to the community in a physical sense. If required, alternate schemes may be presented. C. PHYSICAL PLAN ELEMENTS The plan elements expressed graphically by the existing Comprehensive Plan (map) will be up-dated and presented in map and text form. The Land Use, Community Facilities and Thoroughfare Plans will be pre- sented on planimetric and topographic maps. Specifically, the following items of .work will be undertaken. µ~ I. Land Use Plan Approximate Cost $1,300.00 Based on estimated future needs, a land use plan will be prepared in map form showing future residential, commercial, industrial, public and semi-public locations. In this plan, a determination will be made of the effects of estimated changes- in local and regional economic activity,population, and transportation on future residential, commercial, industrial, physical resource, and utility needs and location. An outline will be made of significant steps that should be taken to solve the residential, commercial, industrial, physical resource, and utility problems which were identified in the plan= ping studies. As a part of this analysis, the interrelation- ship between land uses will be considered. 2. Community Facilities and Utilities Plan Approximate Cost $1,200.00 A plan for the future expansion and development of important public institutions and recreational areas will be prepared in map form showing the future school system, parks and recreational areas, as well as other significant public facilities. In the development of these plans, close cooperation will be given to officials and boards who are charged with the respon- sibility of operating these public facilities. These plans will be based on an evaluation of existing and new information developed as a part of the Community Facilities AMRk studies. One suggested plot plan for a school and park site -will be prepared as. a. part of the plan. Plans for public buildings within the study area will be coordinated with plans for the expansion of State •government facilities. All plans completed or under preparation by the State Office of Grounds i and Buildings will be incorporated into the Comprehensive Plan. _ _.Based upon future population projections, population densities, economic considerations and the growth potential of Jefferson City, appropriate locations of future main sanitary and storm drainage sewers will be shown on separate maps. These plans for the expansion of public utilities will not include a Page 4 of 8 pages detailed engineering study of the systems, but rather an appraisal of existing facilities and of the problems and requirements involved in providing these services into areas where growth is aaticipated. Existing engineering studies would be fully utilized in the preparation of these plans. 3. Thoroughfare Plan No Charge Along-range Transportation Plan for the Jefferson City urban • area will be prepared by the Missouri Highway Department con- currently with this Comprehensive ,Plan. All the planning elements in this proposal will be coordinated with the trans- portation planning program. The Transportation Plan will be incorporated in the comprehensive planning reports prepared as a part of this proposal. 4. Central Business District Plan Approximate Cost $1,400.00 A .physical development plan for the central business district will be prepared in map form showing proposed locations for those uses deemed appropriate to serve the needs ,of the plan- ning area on the basis of the foregoing studies. The plan shall include long-range recommendations relative to future parking and programs which might be implemented to provide for these facilities. All necessary maps or sketches required to present these details clearly will be prepared as a part of the plan. An outline will be made of recommended private and public con- struction improvements and development programs. These will ' include recommendations for improvement of the appearance and and serviceability of the central business district. These programs will be financially practicable. and feasible within the framework of local limitations. The central business district plan will be appropriately related to the other elements of the Comprehensive Plan. D. PLANNING IMPLEMENTATION 1. Zoning Approximate Cost $1,000.00 Based upon the physical. plan elements, recommendations will be made on desirable changes in the text of the present zoning ordinance. Fifty (50) copies of the above report, along with a proposed zoning district map, covering the incorporated area of the city will be presented to the planning commission, governing body of the city, and its legal counsel for study and review. It shall be the responsibility of the city's legal counsel to utilize the data presented in preparing a draft of a zoning ordinance. An additional one hundred (100) copies of the zoning regulations prepared in ordinance forms will be furnished prior to the holding of public hearings. • Page 5 of 8 pages 2. Subdivision Repulati.ons Approximate Cost $800.00 Review will be made of the present subdivision regulations relating to the platting and subdivision of land within the corporate area and within the contiguous two-mile unincorporated area over which the city may control the platting of land. Such review will indicate desirable changes in previously adopted standards for land improvements, street dedications, easements, the dedication of lands for other public use, and procedures for the filing of subdivision plats with the city. Fifty (50) copies of the above report will be presented to the planning commission, governing body of the city, and its legal counsel for study and review. It will 'be the responsibility of the city's legal counsel to utilize the data presented in preparing a draft of any proposed subdivision regulation changes. An additional one-hundred (100) copies of the proposed sub- division regulations prepared in ordinance form will be fur- nished prior to the holding of public hearings. 3. Capital 'Improvements 'Program Approximate Cost $1,100.00 An analysis will be made of the community's present and future financial status. (Operating and capital budget expenditures, revenue sources, debts and debt limit, assessment and valuation practices, etc.) Based upon this analysis a determination will be made of the cost estimates priorities, methods, and local, state, and Federal sources of funds for proposed financing public improvements for at least a five-year period. Consideration will be given to the relationship between the proposed public improvements program and the Comprehensive Plan. The basis upon which priorities are assigned will be fully described. 4. Action 'Program Approximate Cost $800.00 a. 'Citizeri 'Participation'Program Assistance will be provided in the development of a pro gram for citizen support and participation in the planning process, including the development of a city-wide planning public relations program, creation of citizen planning groups, and citizen action programs. Numerous meetings will be held to explain in depth the interrelationship and value of the various planning programs and efforts. b. Interest Group Program_ Assistance will be provided in the development of a pro- gram to promote private group interest and participation in planning, including industrial development, and central business district groups, etc. Page 6 of 8 pages Assistance will be provided with the preparation of materials and procedures for such groups to implement their Individual action programs. Historical societies or groups of similar nature would be assisted in exploring support that might be obtained from state and national agencies or foundations in support of planning recommendations where such agencies might have a direct interest. E. Preliminary Report Approximate Cost $1,700.00 A preliminary report will be prepared including reproduction of maps, charts, and text prepared under Item A through Item D above. One-hundred (100) copies of the preliminary report will be presented to the planning commission. The preliminary report would contain the basic data, background information, maps, charts and plans, as well as a statement of goals and sketch plan or plans prepared as a part of Item B. The Comprehensive Plan would be fully presented in preliminary form for review and discussion as a part of the action program. F. Final Report Approximate Cost $1,200.00 A final report' will be prepared including reproductions of all maps, charts, and text made a part of the up-dated Comprehensive Plan. The text and a comprehensive guide plan will include recommendations relative to all land uses including community facilities, and transportation and circulation. The final report will include the Capital Improvements Program, and also explain and summarize the function of administrative and regulatory measures as they relate to the effectuation of the Comprehensive Plan. Further detailed studies that should be undertaken to guide the development of the community will be indicated, including the need for additional ordinances and codes. We will provide not less than two-hundred (200) copies of said final report reproduced in a suitable medium. Additional copies of the final report or of ordinance drafts requested by the municipality over and above. the number of copies provided in this contract will be provided at the expense of the municipality. G. Meetings Approximate Cost $2,550.00 A responsible member of the firm will attend monthly meetings of the planning commission during the progress of the work within the 18-month period of the contract in order to present and discuss recommendations of the plan or to report on work progress. A responsible member of the firm will also attend public hearings on the zoning ordinance, the subdivision regulations and the Compre- hensive Plan. Time and Cost It will require approximately 18 months to complete the program ` outlined above. The following schedule is suggested: Preliminary work such as gathering data, consultation with officials, etc. 6 months Preparation of preliminary report and regulatory measures. 3 months Study by planning commission, public • hearings, etc. 3 months Page 7 of 8 pages Preparation of final report 3 months -Review of final report and official adoption '3 months Total Time 18 months We are prepared to perform the services described in this pro- posal for a total fee of $25,350. Procedure Preparation of the Comprehensive Plan will be under the general supervision of Eldridge H. Lovelace, partner-in-charge of the firm's St. Louis office, and Malcolm C. Drummond, principal associate partner, will be responsible for the direction of the work of the technical staff. To initiate the closest possible relationship with the public officials and citizens of Jefferson City, we would request that office space be available for our staff. during the planning program. This space should be in the City Hall with a desk and drafting table provided. Contiriuing 'Services _ Upon completion of the new Comprehensive Plan, we would be avail- able under a subsequent agreement for advice and consultation in connection with carrying out the plan and keeping it up to date._ While it would be advisable for the city to employ a full-time planner on a permanent basis, our office would be pleased to discuss alternative arrangement for professional services, depending on your decision as to the best method carrying out the planning program. Page 8 of 8 pages , APPENDIX B " 'Method of 'Pavmerit This appendix is appended to and made a part of the contract by and between the State of Missouri, Department of Community Affairs, and Harland Bartholomew and Associates for the preparation of a compre- hensive city plan for the Ci y of .Yefferson City, Missouri; said con- tract being dated , _ , 1968. The Planning Agency will pay to the Consultant the amount or amounts specified in Paragraph 7 which shall constitute full and complete com- pensation for the Consultant's services hereunder. Such sum will be paid in the following manner, in every case, subject to receipt of a requisition for payment from the Consultant specifying that he has performed the work under this Contract in conformance with the Contract and that he is entitled to receive the amount requisitioned under the terms of the Contract: Caimpensation shall be made in nineteen payments. Each month for eighteen months the Consultant shall provide the Planning Agency with progress reports on the extent of the work completed and upon approval by the Planning Agency of the work completed, the Consultant - ' shall be paid a sum not to exceed $1,267.50 for the first eighteen months and a sum not to exceed $1,267.50 for the eighteenth month. Total payment by the end of the eighteenth month shall not exceed $22,815:00. The nineteenth payment, composed of 10 percent of the contract cost (a sum not to exceed $2,535.00) shall be paid to the Consultant after final review, approval and audit of the work by the Department of Housing and Urban Development. .Page 1 of 1 page Section 3. This ordinance shall take effect and be in force from and after its passage and approval. Passed: Approved: President of the Co it Mayor Attest: City Clerk sw- { is