HomeMy Public PortalAbout08_7F_Las Tunas Dr Rehab_STAFF REPORT_Phase 1 completion P20-05COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: March 2, 2021
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By: Ali Cayir, PE, City Engineer
Okan Demirci, PE, Project Manager
SUBJECT: ACCEPT PROJECT COMPLETION FOR LAS TUNAS DRIVE PAVEMENT
REHABILITATION, PHASE 1, FROM WEST CITY LIMIT TO SULTANA
AVENUE, CIP NO. P20-05
RECOMMENDATION:
The City Council is requested to:
1.Accept project completion for the Las Tunas Drive Pavement Rehabilitation, Phase 1,
From West City Limit To Sultana Avenue Project as performed by All American
Asphalt for a total amount of $564,689.62;
2.Authorize the City Manager to file a project Notice of Completion with the County of Los
Angeles Registrar-Recorder; and
3.Authorize the City Manager to release a retention payment of $28,234.48 to All American
Asphalt within 35 days following recordation of the Notice of Completion.
BACKGROUND:
1.On January 21, 2020, the City Council approved the Plans, Specifications, and
Estimates (Bid Package) and advertisement of Notice Inviting Bids (NIB) for the
project.
2.On March 17, 2020, the City Council awarded a public works contract totaling
$644,444 to All American Asphalt for Las Tunas Drive Pavement Rehabilitation,
Phase 1, From West City Limit To Sultana Avenue Project. As part of the motion,
Council also approved a 10% construction contingency for a total budgeted project
cost of $708,888.
AGENDA
ITEM 7.F.
City Council
March 2, 2021
Page 2 of 2
ANALYSIS:
Asphalt rehabilitation activities on Las Tunas Road from West City Limit To Sultana
Avenue, as part of Phase I improvements, are now complete and confirmed by the City
Engineer. As part of the improvements, Las Tunas Drive from West City Limit to Sultana
Avenue received asphalt concrete coldmill and overlay (replacement of portion of asphalt
with new asphalt up to 4” thickness). Approximately 4,000 tons of asphalt was laid on
approximately 160,000 square feet of roadway. The work was completed well within the
approved budget and performed within contractually specified duration and to the City
Engineer’s satisfaction. Construction costs totaled $564,689.62, which is approximately
$144,198 under the budgeted project cost of $708,888. Savings were realized through
unexpended contingency funds.
In accordance with California Public Contract Code, the City is required to retain five
percent (5%) of the final contract amount or $28,234.48 (Attachment “A”). This payment
will be issue to All American Asphalt within 35 days once the City Manager files a project
Notice of Completion with the Los Angeles County Registrar-Recorder.
CITY STRATEGIC GOALS:
Actions contained in this memorandum align the strategic goals of good governance and
sustainable infrastructure.
FISCAL IMPACT:
Funds in the amount of $708,888 have been appropriated under the City’s Capital
Improvement Program (CIP NO. P20-05). As total project costs are lower than what was
appropriated, approximately $144,198 will be returned to the Proposition C unassigned
balance.
ATTACHMENT:
A. Retention Payment
INVOICE Page 1 of 1
Invoice Period:from to RET RELEASE
Contractor:Address:
$644,444.00
-$79,754.39
$564,689.62
$564,689.62
$564,689.62
$536,455.13
$28,234.48
$564,689.62
$28,234.48
No.Amount
No.Amount
$28,234.48
$0.00
$28,234.48
$28,234.48
Name:
Signature:
Date:
Name: Name:
Signature: Signature:
Date: Date:
Date of Release
RET RELEASE
City of Temple City, Las Tunas Blvd Pavement Rehabilitation,
Phase I From West City Limit to Sultana Ave
Invoice No.:
$ 28,234.48
RET RELEASE
Invoice Date:2/15/2021
Net Pay Amount:
All American Asphalt PO Box 2229, Corona, CA 92878
Net Amount Paid 95.00%
Less Retention 5.00%
Bryan Cook
$0.00
Project:CONTACTOR'S
PAY REQUEST
Quantities and Amounts agreed and accepted by Contractor
The Contractor certifies that the work covered by this Application for Payment has been completed in accordance with the Contract
documents, that all amounts have been paid by the Contractor for work for which previous Certificates for Payment were issued
and payments received from the Owner, and that current payment shown herein is now due.
Base Contract Amount
City Manager
Withheld w/125%
$0.00
$0.00
Withheld w/125%
$0.00
$0.00
NET PAY AMOUNT TO BE ISSUED TO CONTRACTOR FOR THIS PAY PERIOD
$0.00
Plus amount of previous Stop Notices for which monies
were withheld but cleared by Contractor for this period
(Cleared Stop Notices attached)
Project Manager Administrative Services Director
Current Retention Amount
Prior Total Retention Amount
Total Retention Amount to Date
Change Orders to Date
Total Contract Amount to Date
Amount Invoiced to Date
Amount Invoiced Previously
100.00%
Net Amount to be Paid for this Invoice Period (see below for any adjustments)
Date of Notice
Back Check - Total Invoiced
Less amount withheld for Stop Notices filed for this
period (125% x stop notice amounts - Stop Notices
Attached)
Okan Demirci, PE Name: Susan Paragas
Signature:
Date:
File ID: D:\Dropbox (Transtech Engineers)\JOBRECRD\2020\20328 TC LAS TUNAS PAVEMENT REHAB, PHASE I, CMCI\WIP\0 CM\CAT 9-PROGRESS PAYMENTS\INV 03-RET RELEASE\PAY APP 03-RET RELEASE, TC, LAS TUNAS BL REHAB, PHASE I, P20-05INVOICE COVER
ATTACHMENT A