HomeMy Public PortalAbout06_7E_Primrose Park Update and Allocation of FundsPARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: April 6, 2021
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By: Adam Matsumoto, Director of Parks and Recreation
Ali Cayir, PE, City Engineer
SUBJECT: PRIMROSE PARK UPDATE AND ALLOCATION OF FUNDS
RECOMMENDATION:
The City Council is requested to allocate $53,000 of Air Quality Management District
(AQMD) monies and $136,825 of Landscape and Lighting District (LLD) monies for the
Primrose Park project.
BACKGROUND:
1.In January 2019, the City Council authorized pre-development activities for a new
park and parking lot at the City-owned properties located at 5922 and 5934
Primrose Avenue (Primrose properties).
2.On May 7, 2019 the City Council approved to enter into a Professional Services
Agreement with David Volz Design for the development of design plans and
construction documents for the Primrose Park project.
3.On February 25, 2020 the California Department of Parks & Recreation publicly
announced Temple City was awarded $2.9 million for Primrose Park (Proposition
68 Grant).
4.On April 1, 2020 the State received the signed Primrose Park development
contract from the City.
5.On May 19, 2020 the City Council approved the addition of a custom restroom
and storage facility to the Primrose Park project along with required addition of
vehicle charge stations.
6.On July 24, 2020 the Facilities, Public Works and Infrastructure Standing
Committee met and recommended City Council approve the fee increase for the
AGENDA
ITEM 7.D.
City Council
April 6, 2021
Page 2 of 4
Professional Services Agreement with David Volz Design for the Primrose Park
project.
7. On August 4, 2020 the City Council reviewed the Primrose Park project status
update and approved the fee increase for the Professional Services Agreement with
David Volz Design.
8. On November 13, 2020 the Facilities, Public Works and Infrastructure Standing
Committee met to review the 100% completed Construction Documents for the
Primrose Park project and provided staff with direction to bring back for Council
review and authorization to bid on December 1, 2020.
9. On December 1, 2020, the City Council approved the Plans, Specifications, and
Estimates (Bid Package) and advertisement of Notice Inviting Bids (NIB) for the
Project. The NIB was published in the newspaper, on the City website, and in
various trade publications.
10. On the due date of January 21, 2021, 15 bids were received and opened publicly.
11. On February 12, 2021 the Facilities, Public Works and Infrastructure Standing
Committee received bid updates and provided recommendations to City Council.
12. On March 2, 2021 the City Council awarded the Primrose Park construction
contract to CEM Construction Corp., and directed staff to explore value engineering
opportunities and identify alternative funding sources.
ANALYSIS:
On March 2, 2021 the City Council awarded the Primrose Park project construction
contract to CEM Construction. Due to the overall cost of the project exceeding the grant
funding, City Council directed staff to seek value engineering options to lower the
budget deficit and identify alternative funding sources.
Staff explored prefabricated park amenity options for the shade structures, decorative
fence panels and precast concrete seating. All three of these items were originally
custom designs, however design architect David Volz Design provided prefabricated
alternatives. In consultation with CEM Construction, staff was able to realize a cost
savings of just under $160,000 through the use of prefabricated materials. The use of
prefabricated materials lowers the cost of the project but does not alter the quality or the
design.
Staff also explored cost saving options for the playground amenity. The two-layer floral
shade design was reduced to a single-layer design. In addition, two of the stand-alone
flower shade structures were removed. The flower shade structures originally served as
City Council
April 6, 2021
Page 3 of 4
a decorative feature as opposed to a functional shade capacity. The changes to the
playground design (Attachment “A”) resulted in a further savings of almost $152,000.
Staff previously presented a total of $53,000 of Air Quality Management District (AQMD)
monies that could be allocated for the project. These AQMD monies need to be
allocated to a project and the inclusion of the EV Charge stations is an allowable use of
these monies. Staff is recommending allocating $53,000 for the purchase and
installation of the vehicle charge stations which represents a reduction to the overall
project budget.
Primrose Park Project Cost Savings:
The following is the breakdown of the project budget and cost savings:
Budget Overview
Primrose Project Total Cost based on original bids and costs awarded
on March 2, 2021 $3,488,731.55
Grant Amount $2,972,058.00
Project Budget Deficit as of March 2, 2021 $516,673.55
Project Savings
Value Engineering Savings (shade structures, decorative fence panels
and precast concrete seating)
$159,195.70
Playground Savings (Reduction of two stand-alone flower shades) $148,732.66
Allocation of AQMD Funds for EV Charge Stations $53,000.00
Contingency Savings from Decrease in Construction Costs $18,919.57
Total Savings $379,847.93
Revised Budget Deficit as of April 6, 2021 $136,825.62
The combination of value engineering park components, playground savings, use of
AQMD funds and the lowering of the contingency budget has resulted in a reduction of
$379,847.43 in total project costs. If all of these measures are applied to the project, the
projected budget deficit is $136,825.62. Staff is requesting City Council provide
authorization to the City Manager to allocate an amount not to exceed $136,825 of
Landscape and Lighting District (LLD) monies for the Primrose Park project deficit. Any
unused LLD monies will be reallocated to other projects.
CITY STRATEGIC GOALS:
The Primrose Park Project will further the City's Strategic Goals of Quality of Life and
Sustainable Infrastructure.
City Council
April 6, 2021
Page 4 of 4
FISCAL IMPACT:
The City will receive $2,972,058.00 funding from California Department of Parks &
Recreation for Primrose Park (Proposition 68 Grant) project. Additional funding of
$53,000 from AQMD and $136,825 from LLD is requested to be allocated to complete
the Primrose Park budget.
ATTACHMENT:
A. Playground Design – Single Layer Shade Structure
ATTACHMENT A