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Home My Public Portal About11_9A_TC Library Art EnhancementMANAGEMENT SERVICES DEPARTMENT MEMORANDUM D ATE: April 20, 2021 TO: The Honorable City Council FROM: Bryan Cook, City Manager SUBJECT: TEMPLE CITY LIBRARY ART PROJECT RECOMMENDATION: The City Council is requested to provide direction on the following options: 1.Appropriate $34,000 from the City Public Art Fund for the Library Art Project; 2.Authorize that any additional donations or payments from the County of Los Angeles or other entities for this Library Art Project be reimbursed to the City Public Art Fund; and 3. Authorize the City Manager to execute agreements with subcontractors for fabrication work, printing, lighting, and installation with the following vendors; Graphic Spider, Klus Lighting, Grahic Two, R and R Electric, Gander and White, and Louise Griffin to fabricate artwork, lighting, and installation with a total project cost not to exceed $132,000. BACKGROUND: 1.In September 2017, the City Council authorized fundraising efforts to develop a unique art element for the Temple City library's renovation. 2.From October 2017 to May 2019, the City received $118,025 for the Library Art Project. 3.On July 2, 2018, City contracted with Louise Griffin, an artist and art consultant, to perform tasks related to the artistic interior enhancement of the Temple City Library renovation and expansion project. AGENDA ITEM 9.A. City Council April 20, 2021 Page 2 of 2 ANALYSIS : The City and County Public Library worked together to find an artist that worked on previous County projects and Louise Griffin was selected and mutually agreed upon to develop the Library Art Project. Mrs. Griffin created a storybook colleague of color and translucent acrylic panels with original artwork and illustrations created by acclaimed author Sharee Miller. The art presentation spans over almost the entire library's length and has key identifiable points and illustrations with different sections of the library. The costs for original illustrations, payments for concept development, structural and electrical engineering plans was $20,850. The fabrication of 170 acrylic pieces, the entryway threshold piece, screen printing, installation, project management, and an 8% contingency is $131,100. The total cost of the art enhancement is $151,950, of which fundraising is covering $118,025 leaving a balance of $33,925. The City has been in conversation with the County of Los Angeles (County) to see if the funding for the library renovation project could cover some of the cost for the art enhancement. At this time, as the project is nearing completion, the fabrication and installation of the acrylic pieces, electrical, and structural work needs to be initiated soon. While the City wait to hear back from the County, the project could move ahead with the City covering the remaining balance using the Public Art Fund, allowing the City Manager to make deposits for the fabrication of the pieces and secure the technical assistance of art installers. CITY STRATEGIC GOALS: City Council’s approval of staff’s recommendation would further promote the City Strategic Goals of Quality of Life. FISCAL IMPACT : This item does not have an impact on the Fiscal Year (FY) 2020-2021 City General Fund Budget. The Public Art Fund (Fund 51) is a dedicated source of funding that can be used exclusively for public art projects and currently has an unallocated fund balance of $119,420. There is sufficient fund balance to provide the library art project's financing and Primrose Park's art component, which has not yet been identified. ATTACHMENTS: A. Systemic of project B. Remaining Project Budget TEMPLE CITY LIBRARY ARTWORK FINAL DESIGN PHASE “LET THE ADVENTURE UNFOLD” LOUISE GRIFFIN 02.10.20 ATTACHMENT A FINAL DESIGN OVERVIEW - FULL DEVELOPMENT OF ARTWORK CONCEPT INCLUDING ILLUSTRATIONS, CONSTRUCTION DOCUMENTS, ENGINEERING, BUDGET AND SCHEDULE PACKAGE INCLUDES: 1. REFLECTED CEILING PLAN IDENTIFYING ARTWORK LOCATIONS 2. EACH ILLUSTRATION 3. EACH ILLUSTRATION SHOWN WITHIN THE PAGES OF A BOOK 4. ENTRY PIECE INTO CHILDREN’S & FAMILY AREA 5. DONOR BRICKS 6. REFLECTED CEILING PLAN WITH ALL ILLUSTRATIONS 7. APPENDIX A. TECHNICAL DRAWINGS B. BUDGET INCLUDING FABRICATOR & VENDOR PROPOSALS C. TENTATIVE FABRICATION & INSTALLATION SCHEDULE D. CONSERVATION REPORT(COMING AFTER DONOR BRICK DESIGN APPROVAL) E. STRUCTURAL CALCULATIONS (COMING AFTER DONOR BRICK DESIGN APPROVAL) LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD FAMILY PLACE SEATING AND SHELVES AREA CHILD SEATING AND HOMEWORK AREA CHILDREN’S ENTRY PIECE TEEN AND ADULT AREA ARTWORK OVERVIEW AND LOCATION DONOR WALL LOUISE GRIFFIN 02.10.20 DASHED BLUE LINES INDICATE LOCATION OF ILLUSTRATION TYPICAL BOOK CLUSTER 22 BOOKS 12 ILLUSTRATIONS BROKEN INTO THE FOLLOWING AREAS: 5 IN THE FAMILY AREA 2 IN THE CHILDREN’S AREA 3 IN THE TEEN AREA 2 IN THE ADULT AREA BOOK & ILLUSTRATION OVERVIEW LET THE ADVENTURE UNFOLD CHILDREN’S ENTRY PIECE LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATIONS CHILDREN + FAMILY PLACE LOUISE GRIFFIN 02.10.20 ILLUSTRATION #1- CHILDREN GATHERING FOR STORYTIME LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 ILLUSTRATION #1 SHOWN ON A BOOK- CHILDREN GATHERING FOR STORYTIME LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 ILLUSTRATION #2- CHILDREN FINDING BOOKS IN THEIR LIBRARY LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 ILLUSTRATION #3 SHOWN ON A BOOK- CHILDREN FINDING BOOKS IN THEIR LIBRARY LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 ILLUSTRATION #3- FAMILY ENJOYING BOOKS TOGETHER LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #4- CONCERTS IN THE PARK LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD LET THE ADVENTURE UNFOLD ILLUSTRATION #3 #4 SHOWN ON BOOKS- FAMILY ENJOYING BOOKS TOGETHER & CONCERTS IN THE PARK LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATION #5- CAMELLIA FESTIVAL LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATION #5 SHOWN ON A BOOK- CAMELLIA FESTIVAL LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATION #6- FAMILIES IN THE COMMUNITY GARDEN LOUISE GRIFFIN 02.10.20 ILLUSTRATION SHOWN ON A BOOK- FAMILIES IN THE COMMUNITY GARDEN LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #7- CRAFTS IN THE LIBRARY LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #7 SHOWN ON A BOOK- CRAFTS IN THE LIBRARY LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 10.07.19 ILLUSTRATIONS TEEN+ ADULT LOUISE GRIFFIN 02.10.20 ILLUSTRATION #8- GROUP STUDY LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #8 SHOWN ON A BOOK- GROUP STUDY LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #9- TEENS IN THEIR VR LAB LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD LET THE ADVENTURE UNFOLD ILLUSTRATION #9 SHOWN ON A BOOK- TEENS IN THEIR VR LAB LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATION #10- TEENS IN A MAKERSPACE/STEM LAB LOUISE GRIFFIN 02.10.20 ILLUSTRATION #10 SHOWN ON A BOOK- TEENS IN A MAKERSPACE/STEM LAB LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ILLUSTRATION #11- YOGA IN THE PARK WITH THE PARROTS LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD LET THE ADVENTURE UNFOLD ILLUSTRATION #11 SHOWN ON A BOOK- YOGA IN THE PARK WITH THE PARROTS LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD ILLUSTRATION #12- MAHJONG IN THE PARK LOUISE GRIFFIN 02.10.20 ILLUSTRATION #12 SHOWN ON A BOOK- MAHJONG IN THE PARK LOUISE GRIFFIN 02.10.20LET THE ADVENTURE UNFOLD ENTRY PIECE INTO THE CHILDREN’S +FAMILY AREA LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD OPEN BOOKS & CONCEPT AT ENTRY CHARACTERS FROM ILLUSTRATIONS COMBINING THE BOOKS & THE CHARACTERS FROM THE ILLUSTRATIONS LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD THE ENTRY PIECE WITH FOUR CHARACTERS FROM THE ILLUSTRATIONS TO GREET THE LIBRARY PATRONS LOUISE GRIFFIN 02.10.20 FAMILY CHILDREN TEEN ADULT ILLUSTRATION LOCATION LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 10.07.19 DONOR WALL LOUISE GRIFFIN 02.10.20 LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 ONE BRICK PER DONOR. THE DONOR’S NAME AND MESSAGE ARE ETCHED INTO ACRYLIC PIECES. THE COLORS OF THE BRICK MATCH THE 3D BOOKS AND ENTRY PIECE. DONOR WALL IS MADE UP OF 1/2” MDF AND ALUMINUM TRACKS. BOTH ARE PAINTED TO MATCH THE WALL COLOR. INDIVIDUAL BRICKS REST BEHIND THE METAL TRACKS, ALLOWING FOR NEW BRICKS TO BE ADDED AT A LATER DATE. 60” WIDE 30” HIGH LET THE ADVENTURE UNFOLD LOUISE GRIFFIN 02.10.20 8” WIDE 2 1/2” LONG ONE BRICK PER DONOR. THE DONOR’S NAME AND MESSAGE ARE ETCHED INTO ACRYLIC PIECES. THE BRICK COLORS MATCH THE 3D BOOKS AND ENTRY PIECE. PAINTED TRACKS HOLD BRICKS AND ALLOW FOR FUTURE BRICKS TO BE ADDED LOUISE GRIFFIN 02.10.20 TWO TEENS ARE READING BELOW THE DONOR WALL. LOUISE GRIFFIN 02.10.20 THE DONOR WALL AND THE TWO TEENS READING BELOW IT ARE MOUNTED BEHIND THE CUSTOMER SERVICE DESK IN THE TEEN AREA. BOTH DONOR WALL AND ILLUSTRATIONS ARE MADE OF THE SAME MATERIAL AND COLORS AS THE REST OF THE ARTWORK. LET THE ADVENTURE UNFOLD THE LIBRARY ARTWORK IS AN ADVENTURE UNFOLDING FOR BOTH ITS VISITORS AND THE CHARACTERS FOUND WITHIN THE PAGES OF THESE 3-DIMENSIONAL BOOKS. IT’S TIME TO EXPLORE YOUR NEW LIBRARY! LOUISE GRIFFIN 02.10.20 Temple City Library Artwork Budget QTY TOTAL Acrylic Books - 22 Total 170 24" x 36" x .25" Acrylic Pieces (145 Color & 25 Clear)$121.90 $20,723.00 10 Metal Support Material - 3/16" 6065 Aluminum (Books nested to reduce material cost)$632.50 $6,325.00 10 Metal Support Laser or Waterjet Cutting - 3/16" 6065 Aluminum (Books nested to reduce cutting time)$632.50 $6,325.00 10 Metal Support Fabrication - Powder Coated Cut Pieces $517.50 $5,175.00 Entry Threshold Piece - 3D Books, Letters & Characters 3 5 Page Books, pages mounted to one another $1,092.50 $3,277.50 22 8" x 1" Laminated Letter in 10 different colors $138.00 $3,036.00 3 Two rounds of cutting of characters and mounting to page books.$230.00 $690.00 4 Template Cutout for Each Characters $150.00 $600.00 Donor Wall & 2 Characters 1 90 Bricks with unique Etched Name & Phrase & Back Plate $5,000.00 $5,000.00 2 Character Milling $250.00 $500.00 2 Template Cutout for Each Characters $250.00 $500.00 2 Artwork Packaging/Pallets for Transport $450.00 $900.00 1 Delivery of artwork packages and pallets to site - multiple trips $900.00 $900.00 1 Monthly Storage - If Needed (Not Included in Base Quote)$1,437.50 $0.00 Material and Fabrication Sub-Total $53,951.50 1 Sales Tax 9.50%$5,125.39 Material and Fabrication Sub-Total with Tax $59,076.89 54 KLUS EX-ALU Aluminum Extrusion - 78.75"W 324 KLUS EX-ALU End Cap (2 per 1 Extrusion) 162 Cutting Extrusion Down to 24"W Part. 3 Parts Per 78.75" Length $5,975.64 Shipping - Estimate Only/Added To Final Invoice 10.00%$597.56 Sales Tax 9.50%$567.69 Material and Fabrication Sub-Total with Tax $7,140.89 Screen printing 27 unique illustrations onto 24" x 36" acrylic. 3 colors total per each print 1 Artwork preparation and film positives $2,646.00 $2,646.00 1 Screen ocating, exposure and screen reclaiming $3,330.00 $3,330.00 1 Press setup, inkk and print $2,700.00 $2,700.00 1 3 Months Panel Storage Prior to installation (Not Included In Base Quote)$150.00 $0.00 Material and Fabrication Sub-Total $8,676.00 Sales Tax 9.50%$824.22 Material and Fabrication Sub-Total with Tax $9,500.22 ACRYLIC FABRICATION - 3D BOOKS, ENTRY PIECE & DONOR WALL BY GRAPHIC SPIDER ALUMINUM EXTRUSIONS (TO HOLD BOOK PAGES) BY KLUS LIGHTING SCREEN PRINTING OF ILLUSTRATIONS BY GRAHIC TWO ATTACHMENT B Supply material and labor to install electrical wiring for new fixtures being installed 1 Time clock control 4 Dimmer Switch 8 Light Box Outlet 8 Licenses and Inspections & Equipment Rental 8 Lightfixture per schedule to include Sistemalux Stem Mounted Monopoint Light Fixtures Electrical Sub-Contractor and Light Fixtures $17,459.00 1 Installation Labor - 4 Technicians 5 Install Days $26,650.00 1 Scissor Lift Rental $670.00 Installation Total $27,320.00 Coordinate 90 Donor Names and Text with City Prepare each brick's artwork for fabrication Coordinate with fabricator/export 90 files for etching 1 32hrs @ $50/hour $2,000.00 $1,600.00 2 Font for Bricks - Knockout by Hoefler & Co - 2 font styles $169.00 $338.00 Prepartion of Donor Brick Artwork Total $1,938.00 Coordinate and project manage all fabricators, electricans, vendors and installers. Prepare fabrication documents and arwtork files for all vendors Prepare installation documents for installer Oversee installation 5% Of Artwork Fabrication Cost $5,300.00 Unforeseen Costs & Conditions 8% Of Artwork Fabrication Cost $8,480.00 All Artwork Fabrication and Installation $131,089.61 PROJECT CONTINUGENCY PENDANT LIGHTING & ELECTRICAN BY R & R ELECTRIC ARTWORK INSTALLATION BY GANDER & WHITE PROJECT MANAGEMENT OF FABRICATION & INSTALLATION BY LOUISE GRIFFIN PREPARE DONOR BRICKS FILES BY LOUISE GRIFFIN