HomeMy Public PortalAboutResolution No. 008-83 06-20-1983 RESOLUTION N0. 8-83
• BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RICHLAND HILLS,
TEXAS, THAT:
1.
That attached document entitled City of Richland Hills, Texas
Travel Policy Resolution be and is hereby approved as the Travel
policy to be used by the City of Richland Hills to re-imburse em-
ployees, officers and agents of the City.
PASSED AND APPROVED THIS 20th DAY OF June , 1983.
APPROVED:
` r/
• avid L. Rag
Mayor
ATTEST:
1
Pauline Kempe
City Secretary
•
CITY OF RICHLAND HILLS, TEXAS
• TRAVEL POLICY RESOLUTION
NO. 8-83
1. PURPOSE. This resolution outlines policy and procedures
concerning travel by employees/travelers of the City of
Richland Hills, Texas.
2. EFFECTIVE DATE. Upon approval by the City Council.
3. DISTRIBUTION. A copy of this resolution is furnished each
Department Head and the master copy shall remain on file in
the City Secretary's office.
4. COMPLIANCE. All employees/travelers shall strictly adhere to
these guidelines and any deviation to these rules shall be
cause for disciplinary action.
5. REQUEST TO TRAVEL. If it is necessary, or requested, that an
employee travel for the City, a Travel Request shall be prepared
by the Department Head at least two weeks prior to the scheduled
travel except in the case of an emergency. If it is an emergency
situation, the travel request shall be prepared as soon as the
need to travel is known. This request is requried for all trips
• over 50 miles from the City of Richland Hills and all overnight
trips. Travel Request Form RH-TV-Ol shall be used for this
purpose.
6. REQUEST FOR ADVANCE OF FUNDS. Any employee/traveler needing an
advance of funds shall complete and submit a request for Advance
of Funds, Form RH-RV-02, after the Request to Travel has been
approved.
7. TRAVEL VOUCHER. Immediately upon completion of the scheduled
travel, a Travel Voucher, RH-TV-03, shall be prepared and sub-
mitted through channels for payment by the City Secretary.
Receipts for all items listed on the voucher will be required.
There will be no payment for alcoholic beverages.
8. TRIP REPORT. A brief narrative trip report shall be furnished
with each travel voucher. This report will be filed with the
voucher.
9. APPROVING AUTHORITY. All travel documents, Request to Travel,
Request for Advance of Funds, and Travel Voucher, shall be
approved as follows:
a. The Mayor shall be the final approving authority
on all travel for the City Administrator, Depart-
. ment Heads, Council Members and Mayor.
Travel Policy
Resolution No. 8-83
Page 2
•
b. The City Administrator will be the final approving
authority for all other travel.
c. All travel documents will be submitted to the
employee's Department Head for review prior to
submission to the City Administrator for further
action.
PASSED AND APPROVED THIS ~~'lr~? DAY OF , 1983.
APPROVED:
OR
ATTEST:
G~i..c.Gcr~-c~~ -~2Z
• CITY SECRETARY
CITY OF RICHLAND HILLS, TEXAS
• Request to Travel
Date
Name and SSN of Traveler:
Department:
POINTS OF TRAVEL
FROM: T0: '
and return to:
PURPOSE OF TRAVEL:
Travel to Begin: Travel to End:
MODE OF TRAVEL: Air _ POV, Rail City Vehicle Other
(If POV is used, reimbursement will be per mile.)
•
Approximate Cost of Transportation $
Approximate Cost of Hotel & Food
Registration Fee(s) $
Other Expenses $
Total Estimated Cost $
COMMENTS
Signature of Department Head:
Title: Date:
APPROVED:
• City Administrator/Mayor Date
Accounting Code:
CITY OF RICHLAND HILLS, TEXAS
• REQUEST FOR ADVANCE OF FUNDS
Date
Name and SSN of Traveler;
Department:
An Advance of Funds is hereby requested for travel and other
expenses to be incurred by me during travel period
to which was approved on
Balance due from Previous Request $ (NOTE: Outstanding
advances not fully
Amount Herein Applied for $ recovered by deductions
from reimbursement
TOTAL $ vouchers must be promptly
repaid. If travel is can-
celled or postponed, the
full amount of any advance
shall be repaid immedi-
• ately.)
Mail Check to:
(address)
Applicant Sign Here: Date:
Department Head Sign Here: Date:
APPROVED: Date:
Paid by Check No. Date;
Accounting Code:
•
FORM NO. RH-TV-02 (June, 1983)
TRAVEL VOUCHER
NAME: DATE:
DEPARTMENT:
MEETING:
DURATION - FROM: TO:
MEANS OF TRANSPORTATION: PLANE ( ) PERSONAL VEHICLE ( )
CITY VEHICLE ( )
PER DIEM REQUEST: DAYS AMOUNTS
$28.00 PER DAY FOR MEALS
MOTEL OR HOTEL
NOTE: ALL RECEIPTS FOR MOTEL OR HOTEL EXPENSES MUST BE ATTACHED
ADDITIONAL EXPENSES REQUESTED:
~ISTRATION FEES: CITY OFFICIAL $
SPOUSE $ TOTAL REG $
MILEAGE: MILES @ $.20 PER MILE $ MILEAGE $
NOTE: $.20 PER MILE INCLUDES GASOLINE, OIL, ETC.
OTHER REQUESTS: EXPLAIN
TOTAL AMOUNT REQUESTED--------------------------------------- $
FUNDS AVAILABLE ( ) UNBUDGETED FUNDS REQUESTED ( ) CHARGE ACCOUNT
ADVANCE OF $ REQUESTED PAYABLE TO:
. APPROVED:
SUPERVISOR
CITY MANAGER
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