HomeMy Public PortalAboutResolution No. 009-83 06-20-1983 RESOLUTION N0. 9-83
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RICHLAND HILLS,
TEXAS, THAT:
1.
That certain document attached hereto entitled, City of Richland
Hills, Texas Property Inventory Resolution, be adopted as inventory
procedure for the City of Richland Hills, Texas.
PASSED AND APPROVED THIS 20th DAY of June , 1983.
APPROVED:
avid L. Ragan
Mayor
ATTEST:
Pauline Kempe
City Secretary
CITY OF RICHLAND HILLS, TEXAS
• PROPERTY INVENTORY RESOLUTION
NO. 9-83
1. PURPOSE. This resolution establishes policy and procedures for
proper control of all property belonging to the City of Richland
Hills.
2. EFFECTIVE DATE. Upon approval by City Council.
3. DISTRIBUTION. A copy of this resolution is furnished each Depart-
ment Head and the master copy shall remain on file in the City
Secretary's office.
4. COMPLIANCE. Any deviation to these guidelines shall be cause for
disciplinary action.
5. INVENTORY OF PROPERTY. Each Department Head is required to conduct
an on-site inventory of all property within his/her department
within 30 days of the effective date of this resolution. This
inventory shall be listed on Property Inventory Form RH-PR-04 and
submitted to the City Council for verification. The Council Team
shall verify the accuracy of the inventory within 45 days of the
submission by the Department Head. At the time of verification,
the Council Team will properly label the property for easy identi-
fication in the future.
a. Office machines/equipment. Identify by make, model
and serial number. (Group these on your inventory)
b. Office Furniture. Identify by color, type wood/material,
etc.
c. Location of Property. List the room and building pro-
perty is located, e.g., City Hall, Mayor's office; Fire
Department, Chief's office; Maintenance Yard, etc.
6. CHANGE IN INVENTORY. Any additions or deletions to this list of
property will be accomplished by the use of a memorandum receipt
showing dates of additions/deletions, the reason for the addition/
deletion, the disposition of any property disposed and how it was
disposed. Any addition shall contain the complete information
required on Form RH-PR-04. All changes shall be made by the Depart-
ment Head and submitted to the City Administrator for proper
handling. No property shall be disposed of without prior written
approval of the City Administrator and City Council. The Council
will determine disposition of all City property.
7. ACCOUNTABILITY. The Department Heads will be held responsible
for all property listed until such time he/she resigns or retires.
Property Inventory
Resolution No. 9-83
Page 2
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At that time the property will be transferred to the new incumbent.
The retiring/resigning employee will not be relieved of the responsi-
bility until someone else has assumed the responsibility of the
property for that department.
PASSED AND APPROVED THIS ~jD~`J DAY OF ~u~ , 1983.
APPROVED:
OR
ATTEST:
/ /
CITY SECRETARY
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