HomeMy Public PortalAbout07) 7C_Las Tunas Dr Rehab Ph 2_Staff Report_PROJECT COMPLETION, P20-07 w attachmentCOMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: October 19, 2021
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By: Ali Cayir, PE, City Engineer
Okan Demirci, PE, Project Manager
SUBJECT: ACCEPTANCE OF LAS TUNAS DRIVE PAVEMENT REHABILITATION,
PHASE 2, FROM SULTANA AVENUE TO EAST CITY LIMIT, CIP NO.
P20-07
RECOMMENDATION:
The City Council is requested to:
1.Accept project completion for the Las Tunas Drive Pavement Rehabilitation, Phase
2, From Sultana Avenue to East City Limit, CIP No. P20-07 as performed by All
American Asphalt for a total amount of $901,435.36;
2.Authorize the City Manager to file a project Notice of Completion with the County of
Los Angeles Registrar-Recorder; and
3.Authorize the City Manager to release a retention payment of $45,071.77 to All
American Asphalt within 35 days following recordation of the Notice of Completion.
BACKGROUND:
1.On July 21, 2020, the City Council approved the Plans, Specifications, and
Estimates (Bid Package) and advertisement of Notice Inviting Bids (NIB) for the
project.
2.On September 1, 2020, the City Council awarded a public works contract totaling
$974,333 to All American Asphalt for Las Tunas Drive Pavement Rehabilitation,
Phase 2, from Sultana Avenue to East City Limit. As part of the motion, Council
also approved a 10% construction contingency for a total budgeted project cost of
$1,071,766.
AGENDA
ITEM 7.C.
City Council
October 19, 2021
Page 2 of 2
ANALYSIS:
Asphalt rehabilitation activities on Las Tunas Road from Sultana Avenue to East City
Limit, as part of Phase II improvements, are now complete and confirmed by the City
Engineer. As part of the improvements, Las Tunas Drive from Sultana Avenue to East
City Limit received asphalt concrete coldmill and overlay (replacement of portion of
asphalt with new asphalt up to 3” thickness). Approximately 6,050 tons of asphalt was
laid on approximately 350,000 square feet of roadway. The work was performed within
contractually specified duration and to the City Engineer’s satisfaction. Construction costs
totaled $901,435.36, which is well within approved construction budget.
In accordance with California Public Contract Code, the City is required to retain five
percent (5%) of the final contract amount or $45,071.77 (Attachment “A”). This payment
will be issue to All American Asphalt within 35 days once the City Manager files a project
Notice of Completion with the Los Angeles County Registrar-Recorder.
CITY STRATEGIC GOALS:
Actions contained in this report align with the strategic goals of good governance and
sustainable infrastructure.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year 2021-2022 City Budget. Funds in
the amount of $1,178,942 have been appropriated under the City’s Capital Improvement
Program (CIP NO. P20-07). As total project costs are lower than what was appropriated,
unused funds will be returned to the Proposition C unassigned balance.
ATTACHMENT:
A.Retention Payment
INVOICE Page 1 of 1
Invoice Period:from to RET RELEASE
Contractor:Address:
$974,333.00
-$72,897.64
$901,435.36
$901,435.36
$901,435.36
$856,363.59
$45,071.77
$901,435.36
$45,071.77
No.Amount
No.Amount
$45,071.77
$0.00
$45,071.77
$45,071.77
Name:
Signature:
Date:
Name: Name:
Signature: Signature:
Date: Date: Date:
Okan Demirci, PE Name: Susan Paragas
Signature:
Current Retention Amount
Prior Total Retention Amount
Total Retention Amount to Date
Change Orders to Date
Total Contract Amount to Date
Amount Invoiced to Date
Amount Invoiced Previously
100.00%
Net Amount to be Paid for this Invoice Period (see below for any adjustments)
Date of Notice
Back Check - Total Invoiced
Less amount withheld for Stop Notices filed for this period
(125% x stop notice amounts - Stop Notices Attached)
City Manager
Withheld w/125%
$0.00
$0.00
Withheld w/125%
$0.00
$0.00
NET PAY AMOUNT TO BE ISSUED TO CONTRACTOR FOR THIS PAY PERIOD
$0.00
Plus amount of previous Stop Notices for which monies
were withheld but cleared by Contractor for this period
(Cleared Stop Notices attached)
Project Manager Administrative Services Director
Bryan Cook
$0.00
Project:CONTACTOR'S
PAY REQUEST
Quantities and Amounts agreed and accepted by Contractor
The Contractor certifies that the work covered by this Application for Payment has been completed in accordance with the Contract
documents, that all amounts have been paid by the Contractor for work for which previous Certificates for Payment were issued and
payments received from the Owner, and that current payment shown herein is now due.
Base Contract Amount
Date of Release
RET RELEASE
City of Temple City, Las Tunas Blvd Pavement Rehabilitation,
Phase 2 From Sultana Ave to East City Limit (West of Baldwin Ave)
Invoice No.:
$ 45,071.77
RET RELEASE
Invoice Date:10/19/2021
Net Pay Amount:
All American Asphalt PO Box 2229, Corona, CA 92878
Net Amount Paid 95.00%
Less Retention 5.00%
File ID: D:\Dropbox (Transtech Engineers)\JOBRECRD\2020\20893 TC LAS TUNAS PAVEMENT REHAB, PHASE II, CMCI\WIP\0 CM\CAT 9-PROGRESS PAYMENTS\INV 04-RET RELEASE\PAY APP 04-RET RELEASE, TC, LAS TUNAS BL REHAB, PHASE 2, P20-07INVOICE COVER
ATTACHMENT A