HomeMy Public PortalAboutAB 21-015 Procurement Policy Update
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 21-015
Meeting Date January 14, 2021
AGENDA ITEM INFORMATION
Originator
SUBJECT:
Department Approvals Initials or
Supporter
Mayor / Council
City of McCall Procurement Policy Update –
City Manager
Discussion and Direction
Clerk
Treasurer Originator
Community Development
Police Department
Public Works
Golf Course
Parks and Recreation
COST IMPACT: N/A
Airport
FUNDING N/A
Library
SOURCE:
Information Systems
TIMELINE:
Grant Coordinator
SUMMARY STATEMENT:
The current purchasing policy for the City of McCall was last adopted by the Council in April of 1995. The
purpose of a procurement policy is to lay out the legal requirements and city process for departments to
obtain goods and services at the lowest price, to provide control over expenditures, to have control over the
quality of the products purchased, to assist in budgetary control and cash management. Since 1995 state
and federal procurement laws have changed and become more complex. The City is managing a larger
volume of projects and purchases with higher dollar values than the 1995 policy addresses. Many projects
are financed with state and federal grant funds that require documented compliance with current laws. Staff
do follow these laws and our external audits have shown no discrepancies, however it is strongly
recommended by the Association of Idaho Cities and our external auditor EideBailley that the City update
and adopt a comprehensive Procurement Policy to make clear the relevant laws, approval procedures and
signature authorities that apply to our purchasing decisions.
Tonight’s first look at the proposed Procurement Policy is intended to overview the recommendations and
hear any questions from Council. The proposed policy is based upon a similar comprehensive policy used
by the City of Lewiston, also a Council-Manager form of government. The Association of Idaho Cities and
the City Attorney have reviewed the proposed policy. The Association of Idaho Cities and ICRMP
recommend cities consider delegating signature authority to the City Manager/City Administrator for certain
purchases and contracts to ensure timely management of day to day operations and efficient use of the City
Council’s time. The proposed policy includes a recommended hierarchy of signature authority amounts for
Council’s consideration.
RECOMMENDED ACTION: Discussion and direction to staff to prepare a resolution for adoption of
the City of McCall Procurement Policy at a future meeting including delegation of signature authority for
certain purchases and contracts to the City Manager.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION