HomeMy Public PortalAboutAB 21-036 Resolution to Adopt Purchasing Policy Manual
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 21-036
Meeting Date February 11, 2021
AGENDA ITEM INFORMATION
Originator
SUBJECT:
Department Approvals Initials or
Supporter
Mayor / Council
Request to Approve Resolution 21-05 Adopting the
City Manager
Purchasing Policy Manual
Clerk
Treasurer Originator
Community Development
Police Department
Public Works
Golf Course
Parks and Recreation
COST IMPACT: N/A
Airport
FUNDING N/A
Library
SOURCE:
Information Systems
TIMELINE: Effective March 1, 2021
Grant Coordinator
SUMMARY STATEMENT:
City Council reviewed the Purchasing Policy Manual at the January 7, 2021 Council meeting and requested
staff to return with a Resolution (attached) to adopt the policy with an effective date. Staff proposes an
effective date of March 1, 2021 to allow time for software updates and internal workflow updates to
implement the new policy. The Policy Manual has one change from the draft reviewed by Council on
January 7; the inclusion of the previously adopted Council policy regarding Environmentally Preferable
Purchasing as an appendix so as to have all purchase-related policies in one document.
As described by staff at the January 7 meeting, the purpose of the Purchasing Policy Manual is to ensure
clear direction to employees, vendors, the Mayor and Council on matters related to the lawful and efficient
purchasing practices of the city so as to obtain goods and services for the least cost and highest quality. The
Association of Idaho Cities and the City Attorney have reviewed the attached policy. The Association of
Idaho Cities and ICRMP recommend cities consider delegating signature authority to the City Manager/City
Administrator for certain purchases and contracts to ensure timely management of day to day operations
and efficient use of the City Council’s time. The Purchasing Policy Manual includes a hierarchy of signature
authority amounts for Department Heads, the City Manager, and the Mayor.
RECOMMENDED ACTION:
Approve Resolution 21-05 adopting the City of McCall Purchasing Policy Manual and authorize the Mayor
to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION
Jan 7, 2021 Review of proposed Purchasing Policy Manual