HomeMy Public PortalAboutAB 21-042 Retention Schedule Update
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 21-042
Meeting Date February 11, 2021
AGENDA ITEM INFORMATION
Originator
SUBJECT:
Department Approvals Initials or
Supporter
Mayor / Council
Review of the Proposed Updated Record Retention
City Manager
Schedule
Clerk Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
Parks and Recreation
COST IMPACT: n/a
Airport
FUNDING n/a
Library
SOURCE:
Information Systems
TIMELINE: n/a
Grant Coordinator
SUMMARY STATEMENT:
In December of 2009, the City Council adopted the City’s Record Retention Schedule pursuant to Idaho
Code §50-907 which requires the City Council to adopt by resolution a record retention schedule, listing
the various types of city records with the applicable retention periods. A record retention schedule
establishes minimum retention periods for the various types of city records. Adoption of a record retention
schedule assists in efficient and effective records management by identifying records that have exceeded
their minimum retention that may be destroyed following approval by the City Attorney and, as required
for semipermanent records, approval by the Idaho State Historical Society and upon resolution of the City
Council in accordance with the provisions of Idaho Code 50-907. In 2016, the Idaho Code was updated to
include provisions for digital records giving the Records Manager the ability to destroy temporary and
Semipermanent paper documents once scanned.
The attached proposed updated Record Retention Schedule has been sent to the City's attorney for review.
RECOMMENDED ACTION:
Review the proposed updated Retention Schedule and direct staff to bring back a resolution for adoption.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION