HomeMy Public PortalAboutAB 21-060 Retention Schedule UpdateMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 21-060
Meeting Date February 25, 2021
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of Resolution 21-09 to Adopt the Updated Record Retention Schedule
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
n/a
Parks and Recreation
FUNDING SOURCE:
n/a
Airport
Library
TIMELINE:
n/a
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
In December of 2009, the City Council adopted the City’s Record Retention Schedule pursuant to Idaho Code §50-907 which requires the City Council to adopt by resolution a record retention
schedule, listing the various types of city records with the applicable retention periods. A record retention schedule establishes minimum retention periods for the various types of
city records. Adoption of a record retention schedule assists in efficient and effective records management by identifying records that have exceeded their minimum retention that may
be destroyed following approval by the City Attorney and, as required for semipermanent records, approval by the Idaho State Historical Society and upon resolution of the City Council
in accordance with the provisions of Idaho Code 50-907. In 2016, the Idaho Code was updated to include provisions for digital records giving the Records Manager the ability to destroy
temporary and Semipermanent paper documents once scanned. The Council reviewed the Retention update at their February 11, 2021 Meeting and Directed Staff to draft a Resolution (attached)
adopting the Revised Retention Schedule (attached).
The updated Record Retention Schedule has been reviewed by the City's attorney.
RECOMMENDED ACTION:
Approve Resolution 21-09 adopting the updated Record Retention Schedule and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
2/11/21
Council Reviewed the proposed update.