HomeMy Public PortalAboutAB 21-129 Res 21-17 Destruction of Records - DigitalMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 21-129
Meeting Date May 13, 2021
AGENDA ITEM INFORMATION
SUBJECT:
Request to Adopt Resolution 21-17 for the Authorization of the Destruction of Records
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
Parks and Recreation
FUNDING SOURCE:
Clerk’s Budget 10-46-150-598
Airport
Library
TIMELINE:
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The Clerk’s Office has identified 190 digital records in Laserfiche, identified in Exhibits A & B, that have exceeded the retention time limits established by the City’s records management
policy. Resolution 21-17 will authorize the City Clerk to destroy the identified records of no historical significance. All paper copies of the digital records were identified for immediate
destruction with the newly revised retention manual.
Attachments: Resolution 21-17, Exhibit A – Contracts 1955-2009 Documents for Destruction, and Exhibit B – Contracts 2010-2015 Documents for Destruction
RECOMMENDED ACTION:
Adopt Resolution 21-17 authorizing the destruction of documents and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION