HomeMy Public PortalAboutr 21-200lboolu#ion of the 190roug4 of (far #ere#, N� 51
#21 -200 Date of Adootio October. 14, 2021
APPROVING CHANGE ORDER #2 FOR CONTRACT 2019 -2
REHABILITATION OF THE ROOSEVELT AVENUE PUMP STATION
WHEREAS, the Governing Body of the Borough of Carteret has previously awarded a
contract to Coppola Services, Inc. in the amount of $3,514,890.00 for the Rehabilitation
of the Roosevelt Avenue Pump Station (the "Project "); and
WHEREAS, the Borough Attorney has advised the Governing Body that the Borough's
Consulting Engineer for the project, Mott Mac Donald, has reported that a modification
to the contract is reasonable and necessary for the efficient completion of the work due to
the unforeseen conditions related to the need to remove an underground storage tank at
the pump station, and the assessment of a new chemical injection system for the
beneficial treatment of wastewater, and, as a result, has recommended that the aforesaid
contract be modified in accordance with proposed Change Order #2; and
WHEREAS, Change Order #2 includes an addition to the scope of work for the
installation of the aforementioned chemical feed system, and the attached certified
statement from Peter Giamrnona, P.E., of Mott MacDonald, details why this change order
is necessary and in the best interests of the Borough; and
WHEREAS, Change Order #2 provides for a net increase in the contract price in the
amount of $720,663.74, resulting in a revised contract price of $4,235,553.74, including
all change orders to date; and
WHEREAS, Change Order 42, if approved, will result in a net increase of just slightly
more than 20% of the original contract amount, (20.5%), and the Borough's Consulting
Engineer, Mott Mac Donald, has provided a certified statement as to the nature of the
additional work to be per%rmed and that the scope and design of changes and/or
modifications to the project were unforeseen at the time of the award of the original
contract; and the Borough's Law Director has so advised the Governing Body that this
change order would not result in the abuse of the applicable administrative rules
governing the award of this contract and change order.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the
Borough of Carteret, County of Middlesex, State of New Jersey as follows:
I. That Change Order 02, in a form approved by the Law Director, providing for a
net increase of $720,663.74 in the overall contract price, and resulting in a revised
total contract price of $4,235,553.74, including any modifications to the original
contract price in accordance with any and all previously approved change orders,
is hereby approved in accordance with the certified recommendations of the
Project Engineer and the Borough's Law Director.
2. That the appropriate Borough officials are hereby authorized and directed to
execute Change Order 92, which shall also serve as a written amendatory .
contract for the additional work as approved by the Law Director, all based
upon the aforementioned recommendations.
3. That a copy of this Resolution and a fidly executed copy of Change Order #2 be
forwarded to the Borough's Purchasing Department, and Mott MacDonald for
distribution to Coppola Services, Inc.
NO. #21 -200
PAGE S
4. That the Borough Clerk provide the necessary publication and notice of this
action and insure the required filings related thereto be made with New Jersey
Division of Local Government Services along with the applicable relevant
Borough budget and audit.
Adopted this 14di day of October, 2021
and certified as a true copy of the
original on October 15, 2021.
CARMELA POGORZELSKI, RMC
Municipal Clerk
RECORD OR COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.B,
COUNCILMAN
YES
NO
NY
A.B.
BELLING
X
JOHAL
X
DIAZ
X
KRUM
X
DIMASCIO
X
NAPLES
x
X- Indicate Vote
AB - Absent NV - Not Voting XOR- Indicates Vole to Overrule Veto.
Adopted at a meeting of the Municipal Council
fpT] October 14, 2021
1 �
Municipal Clerk'. 1
.i Ue
BOROUGH OF
MUNICIPAL CLHIX
To: Parrickj. DeBlasicx, Tteasurer
Borough of Carteret
Daintal A
REQUEST FOR CERTIFICATION OF AVAIC.A LY FUMS:
20 alb f()
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Amount to be encumbered:
Resolution A
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CERTIFICATION OF AVAILABILITY OF Ft)IVDS
1, Deaaurer of-the Borough of Carteret, do hereby ee -* that there are sufficient fdnds
available in the current budget to enable the Borough Council to authorize the entering
into a conrxaet between the Borough of Carteret and:
L i
The funds available for this contract are in the budget, in the account of
C -ad _l % °�'/ -�i ��31 2N`l•u,3 / -or_ S�" -s�! ^Lai 2y, /z2.�(
in the amount of: I,SS' 3 ! (3 5
B� this certification, I have hereby encumbered the above n accomt for the amount
o£ the conlractFendirxg Council action,
' Patartclz j'. DeBlasio, Treasraxrx
Date:
MO- MoxiallvlunicipalBuiiding 0 61 Cook Averme o Carraret,Alerr Jersey070ots
Tel: 732 - 541 -3800 0 Fax,, 732- S41 -Q9 25 ®www.rnrfnrn, g
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
October 19, 2021
i C a�'4z
Notary Public of New Jersey
DANA C. ARCHEVAL
NOTARY PUBLIC OF NEW JERSEY
My Commission Expires 1/1212022
Sworn and subscribed before
me this L A day of AtArr 26,)l
I
I
� r
Carmela Pogorzels�ki�RMC,l
Municipal Clerk
BOR
NOTICE OF..
%ease be advised that on
MI/NR
MEMORU
61
CARTER
CARMELA POGORZELSKI,R
Municipal Clerk
($21:50) - -
MEMORANDUM
TO: MAYOR AND BOROUGH COUNCIL
FROM: ROBERT J. BERGEN, ESQ.
LAW DIRECTOR
DATE: OCTOBER 13, 2021
RE: REHABILITATION OF ROOSEVELT AVNEUE PUMP STATION/ CHANGE
ORDER NO. 2
As I am sure you are aware, the Borough has entered into a Contract with Coppola Services,
Inc. with regard to the above referenced project improvements, the work on which is significantly
completed.
As we have discussed, this Memorandum shall serve as a formal request for the governing
body's approval of a proposed Change Order No. 2 for the referenced additional scope of work.
This proposed Change Order will result in an increase in the original contract amount of very
slightly more than twenty percent (20 %); twenty and a half percent (20.5 %).
Again, as we have discussed, the applicable law restricts such change orders to very limited
circumstances. Such is the case here where, after the necessary initial study and data collection
was performed during the past year of construction for this Contract 2019 -2 for the Roosevelt
Avenue Pump Station, it has been assessed that the added installation of a new Bioxide chemical
feed system at the pump station will be beneficial to treat the Borough's sewerage for the purpose
of hydrogen sulfide reduction. As noted in the attached certification from Mott MacDonald, if a
separate contract, with all of its incumbent phases were necessary at this time, it would certainly
result in an unreasonable interference with the efficient completion of the Contract Work, and the
beneficial use of the treatment of wastewater would be significantly delayed for an additional year.
Consequently, as noted above, attached hereto is a certification from Peter Giammona,
P.E., Mott MacDonald, our Consulting Engineer on this project, detailing the circumstances which,
in our combined professional opinions, justify the issuance of this proposed Change Order.
Furthermore, for the reasons set forth in detail therein, it is my opinion that approval of this Change
Order is proper under the applicable law and would not result in any abuse of the rules governing
the award of this collective Contract Work. Finally, as we discussed, I will prepare a resolution
incorporating this information for your consideration. I have reviewed the prosed Change Order
and find it to be in acceptable form to serve as a written amendatory contract for the additional
work.
I certified to the foregoing statement. Should you have any further questions, please do not
hesitate to contact me or Mr. Giammona.
M M
MOTT M
MACDONALD
Mr. John P. DuPont, PE, CME, PP
Director of Municipal Engineering
61 Cooke Avenue
Carteret, NJ 07008
Borough of Carteret Contract 2019.2
Rehabilitation of Roosevelt Avenue Pump Station
Change Order No. 2 — Bioxide Chemical Feed System
3 Paragon Way
Freehold NJ 07728 October 12, 2021
United Slates of America
Mr. DuPont,
T +1 (732) 780 6565
F +1 (732) 577 0551 Mott MacDonald has developed the full documents for submission of the Change
motimac.com
Order No. 2 for a Bioxide Chemical Feed System to the Contract 2019 -2:
Rehabilitation of Roosevelt Avenue Pump Station. This Change Order has been
developed by Mott MacDonald in coordination with the Contractor and Borough, to
include the work associated with the installation of a new Bioxide chemical feed
system. This work will include the installation of a new Bioxide chemical feed system
with a VersaDose® LT (VDLT) linked control system for the Roosevelt Ave Pump
Station with a 3,050 - gallon double - walled tank, chemical feed pumps, control panel,
associated equipment, piping, and injection point.
The infrastructure work associated with the installation of a new Bioxide chemical
feed system, for treatment of Hydrogen Sulfide incoming flow to the Roosevelt
Avenue Pump Station wet well, would be more efficiently performed as a Change
Order under the current Contract 2019 -2 due to the length of time for the tank system
materials to be delivered to the Roosevelt Avenue Pump Station site. There is
currently a 6 -month lead time between the ordering /delivery of the 3,050 - gallon tank
and pump control system. If materials are ordered within a timely matter and
installed, this will allow the Borough to be treating the incoming flow for the purpose
of reducing Hydrogen Sulfides by late spring of 2022 and ready for the high service
activity realized within the wastewater for upcoming 2022 summer season. The
current on -site contractor has performed rehabilitation upgrades throughout the
station site, both inside and outside, and is very familiar with the small working area
of the project site located within the Borough's Department of Public Works yard.
Mott MacDonald initiated contact with Evoqua for an initial study and data collection
during the last week of the bid period of Contract 2019 -2 in May 2020, based on a
request by the Borough. The initial study and data collection was performed over the
past year of construction during Contact 2019 -2 Roosevelt Avenue Pump Station.
The proposed bioxide treatment system is expected to initially provide beneficial use
to the Borough upon its installation through initial observance and optimization of
dosage needed throughout the summer period. If a separate contract including
phases of engineering plan and specification design, bidding, award, and
Mconstruction of this work are necessary, it is likely that beneficial use of the treatment
M of wastewater would be significantly delayed and treatment of sewage for the
MOTT purpose of hydrogen sulfide reduction extended an additional year.
MACDONALD
The final cost of this Change Order No. 2 has been submitted, reviewed, and deemed
acceptable by Mott MacDonald in the value of $155,366.20. With the acceptance of
the Change Order No. 1 in the value of $565,297.54, this Change Order No. 2 cost
will result in the total amount of change orders for Contract 2019 -2 executed to
exceed the originally awarded contract price, $3,514,890, by slightly more than 20
percent (approximately 20.5 %). In order to remain under the 20 percent threshold,
per N.J.A.0 5:30 -11, the value of the Change Order No. 2 would have to remain
below $137,680.46, and with the final cost of $155,366.20 as mentioned, the
difference is $17,687.74. Due to the scope of the work and negotiated discussions
with the current contractor, a reduction of the proposed cost of Change Order No. 2
by this value is not possible.
Per acceptance by the Borough, Mott MacDonald certifies the above statements
made are true in relation to Contract 2019 -2. Should any questions arise or if you
would you like additional information regarding this Change Order No. 2, please do
not hesitate to contact our office.
Very truly yours,
Mott MacDonald
Peter Glammona, P.E.
Project Engineer
T: +1 (732) 780 6565
Peter.Glammona@mottmac.com
cc: Angelo Bufaino, P.E., Senior Vice President, Mott MacDonald
Eric Betz, P.E., Development Manager, Mott MacDonald
October 12, 2021 l Page 2 of 2