HomeMy Public PortalAboutGAC Minutes 1986 10/30GOLF COMMITTEE
October 30, 1986
ATTENDANTS
Don Medley
Bill Mockowitz
Bob East
Pat Hardy
Bud Schmidt
Brian Mikels
The Committee reviewed the council's actions to not bid the
contract, but to negotiate with Mr. Drips.
The Committee reviewed the minimum bid estimate prepared by
the staff and moved to adopt the staff recommendation of a
$155,000 minimum bid.
The Committee recommends that the specifications previously
presented and minimum bid be the basis for the City's negotia-
tions with Mr. Drips.
The Committee further recommends that the City prepare to mail
the letter received by the existing contract indicating its
termination on 12/31/86.
Finally, to ensure that a Golf Professional will be engaged
for the 1987 session, the negotiations with Mr. Drips be time
limited, that is, at some date, if an agreement has not been
reached, the contract be let for bid. Such a procedure would
be beneficial to both Mr. Drips and to the City.
Secretary Chairman
1
Z
��, ��, Q c i j v c c ��c ��_ Z
C i t y o f . M c C a l l
O F F I C E O F T H E C L E R K
B O X 1 0 6 5
M C C A L L , I D A H O 8 3 6 3 8
T O : G o l f C o m m i t t e e
F R O M : B u d S c h m i d t , C i t y A d m i n i s t r a t o r
D A T E : O c t o b e r 2 7 , 1 9 8 6
R E : M i n i m u m b i d
B r i a n a n d I h a v e r e v i e w e d t h e g o l f c o u r s e b u d g e t a n d t h e f o l l o w i n g
e x p e n s e s w o u l d b e d e l e t e d f r o m t h e c i t y b u d g e t b y t h e c o n t r a c t t e r m s
w e h a v e p r o p o s e d :
1 . G o l f P r o s a l a r y a n d b e n e f i t s 1 5 , 1 1 0 . 0 0
2 . G o l f M a r s h a l s 4 , 6 2 0 . 0 0
3 . O f f i c e s u p p l i e s & p o s t a g e 1 , 3 0 0 . 0 0
4 . T e l e p h o n e 4 2 5 . 0 0
5 . H e a t , l i g h t s & u t i l i t i e s 2 , 2 0 0 . 0 0
T o t a l $ 2 3 , 6 5 5 . 0 0
I a m r e c o m m e n d i n g t h a t t h e G e n e r a l F u n d t r a n s f e r a n d t h e i n s u r a n c e a m o u n t s n o t
b e a d j u s t e d a t t h i s t i m e , a l t h o u g h s o m e m i n o r s a v i n g s m a y b e a n t i c i p a t e d .
A t y o u r O c t o b e r G o l f C o m m i t t e e m e e t i n g , y o u r e q u e s t e d t h a t $ 4 0 , 0 0 0 . 0 0 p e r y e a r
f o r c a p i t a l i m p r o v e m e n t s b e g e n e r a t e d f r o m t h e o p e r a t i o n .
B r i a n h a s i d e n t i f i e d a n e e d f o r $ 1 5 , 0 0 0 . 0 0 p e r y e a r f o r e q u i p m e n t r e p a i r s
a n d r e p l a c e m e n t . T h i s a m o u n t w o u l d b e p r o b a b l y r e t a i n e d i n a s i n k i n g f u n d
t o r e p l a c e a l l g o l f c o u r s e m a i n t e n a n c e e q u i p m e n t a s r e q u i r e d . T h e a m o u n t
s h o u l d n o t b e v i e w e d a s a n a n n u a l e x p e n d i t u r e .
T h e a p p r o v e d 1 9 8 6 - 8 7 G o l f C o u r s e B u d g e t i s :
P e r s o n n e l S e r v i c e s 7 8 , 1 3 8 . 0 0
S e r v i c e s a n d S u p p l i e s 3 8 , 1 9 5 . 0 0
C a p i t a l O u t l a y 8 0 0 . 0 0
T r a n s f e r s ( t o C a p . R e s e r v e & G e n e r a l F u n d ) 4 4 , 0 3 6 . 0 0
T o t a l $ 1 6 1 , 1 6 9 . 0 0
R e d u c t i o n s a n d a d d i t i o n s a s i d e n t i f i e d a b o v e w o u l d r e s u l t i n t h e f o l l o w i n g
b u d g e t a d j u s t m e n t s :
p e r s o n n e l S e r v i c e s $ 5 8 , 4 0 8 . 0 0
S e r v i c e s & S u p p l i e s 3 4 , 2 7 0 . 0 0
C a p i t a l O u t l a y 1 5 , 0 0 0 . 0 0
T r a n s p e r s :
a . T o G F ( 5 % o f g r o s s ) 7 , 3 5 0 . 0 0
b . T o C a p . R e s e r v e ( C l u b H o u s e ) 4 0 , 0 0 0 . 0 0
T o t a l $ 1 5 5 , 0 2 8 . 0 0
-2-
Recommendation:
City Staff recommends that the Golf Course minimum lease/bid amount be
established as $155,000.00. A 1985-86 revenue summary is attached which
confirms that.