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GAC Minutes 1986 10/30GOLF COMMITTEE October 30, 1986 ATTENDANTS Don Medley Bill Mockowitz Bob East Pat Hardy Bud Schmidt Brian Mikels The Committee reviewed the council's actions to not bid the contract, but to negotiate with Mr. Drips. The Committee reviewed the minimum bid estimate prepared by the staff and moved to adopt the staff recommendation of a $155,000 minimum bid. The Committee recommends that the specifications previously presented and minimum bid be the basis for the City's negotia- tions with Mr. Drips. The Committee further recommends that the City prepare to mail the letter received by the existing contract indicating its termination on 12/31/86. Finally, to ensure that a Golf Professional will be engaged for the 1987 session, the negotiations with Mr. Drips be time limited, that is, at some date, if an agreement has not been reached, the contract be let for bid. Such a procedure would be beneficial to both Mr. Drips and to the City. Secretary Chairman 1 Z �,�,Qcijvcc�c�_Z City of .McCall OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83638 TO: Golf Committee FROM: Bud Schmidt, City Administrator DATE: October 27, 1986 RE: Minimum bid Brian and I have reviewed the golf course budget and the following expenses would be deleted from the city budget by the contract terms we have proposed: 1. Golf Pro salary and benefits 15,110.00 2. Golf Marshals 4,620.00 3. Office supplies & postage 1,300.00 4. Telephone 425.00 5. Heat, lights & utilities 2,200.00 Total $23,655.00 I am recommending that the General Fund transfer and the insurance amounts not be adjusted at this time, although some minor savings may be anticipated. At your October Golf Committee meeting, you requested that $40,000.00 per year for capital improvements be generated from the operation. Brian has identified a need for $15,000.00 per year for equipment repairs and replacement. This amount would be probably retained in a sinking fund to replace all golf course maintenance equipment as required. The amount should not be viewed as an annual expenditure. The approved 1986-87 Golf Course Budget is: Personnel Services 78,138.00 Services and Supplies 38,195.00 Capital Outlay 800.00 Transfers (to Cap. Reserve & General Fund) 44,036.00 Total $161,169.00 Reductions and additions as identified above would result in the following budget adjustments: personnel Services $58,408.00 Services & Supplies 34,270.00 Capital Outlay 15,000.00 Transpers: a. To GF (5% of gross) 7,350.00 b. To Cap. Reserve (Club House) 40,000.00 Total $155,028.00 -2- Recommendation: City Staff recommends that the Golf Course minimum lease/bid amount be established as $155,000.00. A 1985-86 revenue summary is attached which confirms that.