HomeMy Public PortalAbout2021.10.11 LBT Minutes I
McCall Public Library Board of Trustees Meeting Minutes
October 11, 2021 - 10:00 AM
Two Locations:Teams (virtual) or Legion Hall, 216 E. Park Street
Attendees: In Legion Hall: Bob Giles,Amy Rush, Susie Reddick, Meg Lojek,Jacki Rubin, Lola Elliot
Via Teams: David Gallipoli, Linda Stokes
Call to order: 10:05
Amendments to Agenda: None
Approval of Minutes: 9/13/21 David motioned to approve; seconded by Jacki. All in favor.
Public Comment: None submitted.
Welcome
to our newest board member Susie Reddick! Introductions were made and job descriptions
discussed.Thank you, Susie,you will be a wonderful addition to our Board!
Director's Report:
Once again time for annual Board Officers to be announced. Praises to Jacki and a unanimous
feeling of confidence for her role as Board Chair. Meg complimented and explained her role as
right-hand man. Thank you,Jacki,for your dedication to the Board and the McCall Public
Library. Meg presented Jacki with a library book bag!
Payment Approvals: 9/23/21, 10/7/21, and 10/7/21 Lola moved to approve; David seconded,
and the motion carried.
Monthly Budget and Stats: September financials online: https://www.mccall.id.us/financial-statements
LGIP Deposit 4th quarter:Jacki moved to deposit$825.70 into the LGIP account for another year;
Susie seconded, and motion carried.
Grants updates: Meg reported that the Idaho Humanities sponsored Book Walk was a great
afternoon event with the author Joy Steiner. ARPA grants are being spent to provide outdoor
access lockers and a laptop checkout kiosk. Meg is continually looking for Capital Improvement
grants which would fund the building expansion needs.
Fine Free: Our Policy update which includes fine free return of books has been a national
discussion. This includes the Star News'Tom Grote who devoted his opinion piece to the topic.
It is fun to see that we operate on the cutting edge of new ideas.
Events calendar: The library calendar is full of interesting and useful activities. Meg shared
flyers for upcoming programs. Voter registration with high school students was a successful
library sponsored event. It was suggested that this activity be conducted in the spring as well as
the fall.
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Trustee opening:The Board has one remaining trustee position.The opening will run in the Star-
News as required, 2 times in October. At this time three community members have applied.
Staff Vacancy: Jessica Moore has resigned from the library staff. We will miss her and wish her
well in her new position.Jessica' s resignation was for a position which paid a higher wage. It
was suggested we ask our HR department for a clarification of the wage scale.
Parks Building Update from Kurt Wolf/Meg: Site is cleared; pad for utilities prepared; water,
sewer, power installed October; Final design expected October 13; concrete set for pour in
November; building arrives in January. Pricing, supply,weather, wages are variables which could
impede or enhance the project. The positive is that you can see the work being done!
New Library: 10/5, McCall P&Z approved and passed the Library Expansion Plan with a one-year
time frame. It will only be revisited if major changes are incurred. Presentation was given by
Dennis Humphries with Meg,Jacki,Joel Miller in attendance.That is a positive!
Treasurer's Report: (Linda): Bond closing interest rate was a fantastic 1.77%. That will equate to$14.85
per$100,00 with the possibility of it going lower after tax evaluations.Trustees asked Meg to publicize
this positive news. Unfortunately,the latest CM budget estimates show approximately$2 million over
for the project due to increased supply costs,wages, etc. We must remain confident even though we are
so disappointed with the difficulties between CM and our architects with pricing. Annette and Meg
have met to discuss a pathway to completion. There is enough money to complete the first year
objectives;the second year is uncertain.The project team is visiting several topics for value engineering.
Susie suggested an updated spreadsheet or chart to visually show the costs. Linda stated frequent
meetings are scheduled to discuss financials for future expansion. CIP, LOT funds, and cost saving from
past projects are areas for discussion. Annette has stressed there is no need to redesign the project.
She is very optimistic and is very experienced with this type of situation. Bidding for the project won't
begin until January and the budget will be dependent upon the bids.
Linda also reported that library CD investment Certificate#2808 automatically renewed on 9/28/21.The
rate is .25%.Trustees unanimously agreed to leave the funds in the one-year CD, and asked Meg and
Linda to put it back on the Library Board agenda in August 2022.
Fundraising and Foundation report:Amy reported that the Donor Appreciation Party has been
rescheduled for Spring '22.As Amy explained to us it is difficult decision to know when to turn over
money for the project. Donors want to see their dollars at work. Giving Tuesday will be November 30th
and a goal of$25,000 has been set. It is a very difficult time for library donations as our projected costs
have missed the mark.Thank you Amy for your dedication to the project and your we can do it attitude!
Friends Liaison report: Lola reported that the FOL met on September 21 outside on the Pump House
lawn. Approx. 20 members present. Meg gave FOL an informative update on Expansion project. Pump
House will continue to remain closed because of COVID. October meeting will be cancelled as well as
the upcoming showing of the Polar Express. We will continue accepting book donations,the free shelf
will be available,and FOL is exploring possibility of selling virtually. Lola will now be attending the FOL
Executive Council meetings; it was decided that would enhance communication.
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FOL were thanked for being a sponsor of the summer reading program; Meg rode the Book Bike to the
meeting and thanked them for their monetary support of Mia's project.
Meg was texted during our meeting that Anthony Doer was visiting our library within the hour. What a
thrill! McCall is a small town with large opportunities.
City Council Liaison report: Mayor Bob commented on the interest of 1.77%as a win for our citizens and
everyone. Property owners will pay less in taxes! It is a very positive and truthful story. He encouraged
all to remain positive as we have a very knowledgeable group working on the expansion project. Bond
_ buying was at an excellent time; even though not for materials. The Moody rating shows that our
finances are on strong fiscal grounds which earned the city AA2 rating. Very few small cities as McCall
have earned this! Zion was very impressed! Another huge positive explained to us by Mayor Bob. City
Council is committed to the project and the expansion vision. Exploration of other tools for completion
will be studied. David suggested phasing. We must remember we have a very good team!
Adjourned 11:35
Next Meetings: November 8`h, December 131h,January 10tn
Minutes prepared by Lola Elliot
Res ectfully submitt by Ja k Rubin, Chair
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