HomeMy Public PortalAbout2021.11.08 LBT Minutes McCall Public Library Board of Trustees Meeting Minutes
November 8, 2021 - 10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Agenda
Attendees: (in Legion Hall) David Gallipoli, Lola Elliot, Meg Lojek, Amy Rush, Bob
Giles, Susie Reddick; (via Teams) Jacki Rubin
Call to Order: 10:02 AM
Amendments to Agenda: None
Approval of Minutes: 10/1 l/2021- David moved to accept; Lola seconded; minutes
accepted (David will sign as Jacki is out of town)
Public Comment: None
Introduction of Interested Board Members via Teams and Recommendation to
City Council
The Board listened to and asked questions of applicants for our vacant Board position.
Carol Auth, Christy Hovey, Jackie Atkinson, Linda Corder, and Matt Stebbins provided
their backgrounds and interest in serving as a Board member; two candidates - Mark
Morgan and Terry Edvalson -withdrew their applications for personal reasons. We felt
so fortunate to have so many qualified candidates and intend to reach out to all of
them regarding their future involvement in library activities. After the interviews, Jacki
conducted a vote amongst Board members; based on that vote, she moved that we
invite Matt Stebbins to serve the term for the open seat on the Library Board. David
seconded the motion, and the vote was unanimous in favor of Matt. Meg will let him
know about the City Council meeting at which he will be formally appointed. With
BessieJo's help, Meg will also contact the other candidates with the Board's decision.
Annual Election of Officers
Jacki moved to appoint Susie as secretary; Lola seconded the motion. Jacki moved to
appoint David as vice-chair; Lola seconded. Susie moved that Jackie continue in her
role as Board president; David seconded. We voted unanimously to accept these
members in these positions.
Bob suggested that, with the changes in Board members, we discuss a possible
change in meeting times as an agenda item at the December meeting.
Director's Report
Meg provided the Director's Report-in between interviews, as time allowed.
Payment Approvals: David motioned to approve 11/4/21 payments; Lola seconded;
motion approved.
Grants Update: Delta James's submission for a $62,000 CIP for public art has been
accepted by the City's Capital Improvement Plan. A call for proposals will soon go out;
Jacki requested, and the Board concurred, that the project be ornamental and
functional.
Other: Events calendar items - the Write Here program is going well, and many people
look forward to tomorrow night's book discussion about Cloud Cuckoo Land! On behalf
of slow readers, Lola and Susie requested another discussion date which Meg thinks
can be held in January. Staff vacancy- Kristin Kindall is back on board to fill our
vacancy; everyone is very glad to have her in the library again!
Monthly Budget and Stats: Meg provided a summary of 2021 trends which can be
intriguing and should be considered with the backdrop of COVID. Adult circulation,
attendance, and wireless use were up slightly. Children's circulation was up from
18,000 to 19,000 books while proctoring exams and volunteerism dropped. Computer
desktop use dropped from 2400 to 1400, a number to keep an eye on as we plan for
computer space in the new library.
Treasurer's Report and Presentation from HR Regarding Staff Pay
Postponed to December meeting.
Update on November 3=d Construction Management General Contractor Meeting
David, Bob, Meg, and Amy all attended this meeting. Dennis and team are working
hard to include what we want at lower costs. To that end, a spreadsheet with
recommendations was reviewed. Many suggestions are acceptable, but after
discussion, two features we agreed should not change are 1) the cross-laminated
timbers and 2) the HVAC system. We discussed other features such as the balcony
and finishes but decided to leave those decisions to others.
Fundraising and Foundation Report:
Amy reported about the realities of dealing with our changing financial situation.
There is good news about fundraising:
• Cautious interest from several local citizens and companies
• May Hardware will make a much appreciated, in-kind donation of window
coverings
• Anthony Doerr has donated 20 signed copies of Cloud Cuckoo Land which will
be given to top donors
• The Foundation received a $4,000 grant from the Idaho Community Foundation
to help cover operational costs for the non-profit
In addition, Amy is looking for people who have contacts with Albertson Foundation
Board members. Thank you for your work, Amy!
Friends Liaison Report
Lola's is now on the executive committee for the Friends of the Library which means
that the Library Board is now more represented at meetings. In addition,
• Trunk or Treat was a big success with approximately 450 Young Adult and
children's books given away. This was a great promotion for the library, and
Lola was pleased to report that books were more popular than candy!
• Lola will use Meg's summary Memo to the City Council when she reports on
library activities to the Friends.
• To clarify the Friends line item on the library budget, Meg says the budget
reflects the Friends contributions in detail.
• FOL next meets on November 15th; Meg will attend in Lola's place.
Thank you, Lola!
City Council Liaison Report
Bob had nothing to add but did try to help us look into connections with Albertsons
Board members. Thank you for your suggestions throughout the meeting, Bob!
Adjourn: 12:35 PM
Next Meetings: December 13th, January loth, February 14th
Minutes prepared by Susie Reddick, Secretary
Respectfully submitted by Jacki Rubin, Chair