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HomeMy Public PortalAboutr 21-220�hval flan of fh)o �30rough of Tart'jra, #21 -220 Date of N� -- - November 4, 2021 AUTHORIZING THE MAYOR AND /OR APPROPRIATE BOROUGH OFFICIALS TO EXECUTE AGREEMENT BETWEEN MIDDLESEX COUNTY AND THE BOROUGH OF CARTERET FOR THE 2022 AREA PLAN CONTRACT AGRE EMU, NT BE IT RESOLVED, by the Mayor and Council of the Borough of Carteret that the Mayor and/or the appropriate Borough Officials are hereby authorized to execute an agreement with Middlesex County for the 2022 Area Plan Contract Agreement through the Middlesex County Office of Aging and Disabled Services. Adopted this 4'b day of November, 2021 and certified as a true copy of the original on November 5, 2021. CARMBLA POGORZELSKI, MMC Municipal Clerk REcoi i) nr f'nyW('TT. vrvrr COUNCILMAN YBS NO NV A.D. COUNCILMAN XBS NO NV A.B. BELLINO X JOHAL R DIAZ DIMASCIO X X KRUM NAPLES X X- Indicate Vote AD- Abscut NV -Not Yoting XOR- Indicates Vote to OVermle Veto Adopted at a meeting of the Municipal Council f )November 4 2021 Mu�iciIal`Cjpk t t. DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 1 2022 APC SUBCONTRACT AWARD - REVIEW SIGN OFF SHEET AGENCY.' Borough of Carteret OFFICIAL SIGNA TORY (Print Name): Taqualla Lowman I have thoroughly read the FY2022 APC subcontract for the period of January 1, 2022 through December 31, 2022. The information presented is correct and meets with my approval. DocuSigned by: Signature (Official Signatory): I�fi thwB+M& Date: � —AD88 MEFFE401... 11/3/2021 RETURN THIS PAGE AND ALL ATTACHMENTS BY: November 5, 2021 DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A88096D4E11C 2 COUNTY OF MIDDLESEX OFFICE OF AGING & DISABLED SERVICES GRANT AGREEMENT Grantee; Borough of Carteret Date 1/1/2022 — 12/31/2022 Area Plan Contract Services granted for January 1, 2022 through December 31, 2022 Service Taxonomy Funding Approved Number of Units Approved Funding Source Assisted Transportation 107 $8,770.00 600 SHIP Physical Activity 330 $8,600.00 4,000 Title III B Socialization/Recreation 333 $10,000 4,000 Title III B DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A68096D4E11C This AGREEMENT, made this day of 11/03 2021 between the, COUNTY OF MIDDLESEX, a municipal corporation of the State of New Jersey, having its principal offices at 75 Bayard Street, City of New Brunswick, County of Middlesex, State of New Jersey, hereinafter referred to as the "County" and Name: Borough of Carteret Address: 61 Cooke Avenue, Carteret, NJ 07008 hereinafter referred to as the "Subgrantee ". Witresseth that: I. TERM OF AGREEMENT This Agreement shall be in effect for a twelve month period beginning January 1, 2022 through December 31, 2022. At the discretion of the County, the agreement may be renewed or extended on an annual basis for the subsequent two years subject to the availability and appropriation annually of sufficient fiords required to meet any grant obligation extending beyond a 12 month period. This agreement coincides with the approved 2022 - 2024 Area Plan Contract with the State Department of Human Services. II COMPLIANCE WITH EXISTING LAWS The Subgrantee in order to induce the County to award this contract, agrees in the performance of this contract to comply with all federal, state and municipal laws, rules, and regulations generally applicable to the activities by whomsoever performed in which Subgrantee is engaged in the performance of this contract. Failure to comply with such laws, rules or regulations shall be grounds for termination of this agreement. III INSURANCE Insurance of the type described in Section XII and the Program Scope of Services. N INDEMNIFICATION The Subgrantee shall defend, indemnify and otherwise save harmless the County of Middlesex, its agencies, departments, bureaus, boards, officials and employees from any and all claims or actions at law, whether for personal injury, property damage or liabilities, including the costs of defense (a) which arise from acts or omissions, whether negligent or not, of the Subgrantee or its agents, employees, servants, subcontractors, material suppliers or others working for the Subgrantee, or (b) which arise from any failure to perform the Subgrantee's obligations under this contract or any improper performances. V ASSIGNABILITY The Subgrantee shall not subcontract any of the work or services covered by this contract, nor shall any interest be assigned or transferred except as may be provided for in this contract or with express DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A06096D4E11C written approval of the County. VI AVAILABILITY OF FUNDS The parties hereto recognize and agree that continuation of funding under this contract is expressly dependent upon the availability of funds appropriated by the County of Middlesex from State or Federal revenue or such other funding sources as may be applicable. The County shall not be held liable for any breach of this agreement because of the absence of available funding appropriations. In addition, the subgrantee shall not anticipate future funding from the County beyond the duration of time period set forth in this agreement and in no event shall this agreement be constructed as a commitment by the County to expend funds beyond the termination date set forth herein. VII PROCUREMENT Procurement of supplies, equipment and other services with fiords provided by this contract shall be accomplished in a manner generally consistent with Administration of Grants, Code of Federal Regulations Title 45, Part 74 which shall be provided to the Subgrantee, upon request, by the County. Adherence to the standards contained in those applicable federal and state laws and regulations does not relieve the Subgrantee of the contractual responsibilities arising under its procurements. The Subgrantee is the responsible authority, without recourse to the County regarding the settlement and satisfaction of all contractual and administrative issues arising out of procurements entered into in support of a contract. VIII PROPERTY MANAGEMENT STANDARDS Property furnished by the County or acquired in whole or in part with federal or state funds whose cost was charged to a project supported by federal or state funds shall be utilized and disposed of in a manner consistent with Administration of Grant, Code of Federal Regulations, Title 45, Part 74. IX METIIOD OF PAYMENT Progress payments shall be made by the County on a quarterly basis. Such payment shall be issued upon receipt of the required financial and programmatic reports. At the County's discretion, a final payment can be withheld pending receipt of final reports. If applicable, this payment will not exceed ten percent of the total contract amount. X FINANCIAL AND PERFORMANCE REPORTING Interim expenditure reports shall be submitted on a quarterly basis. These reports certified by the Chief Financial Officer, shall be submitted no later than five (5) business days following the end of the Report period. Performance reports shall be completed and submitted on a quarterly basis as outlined in the Program Scope of Services. These reports shall be submitted no later than five (5) business days after the end of each reporting period. DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A68096D4E11C A final financial and program report shall be submitted by the Subgrantee no later than 10 days after completion of the contract period or termination of the contract. If reports are not submitted as required, the County may, at its discretion, suspend payments on this contract or any contract entered into between the County and the Subgrantee. Failure to comply or properly report on a quarterly basis as required by the federal Administration on Aging and State Department of Human Services NAPIS mandate can result in the grant being terminated. XI FINANCIAL MANAGEMENT SYSTEM Subgrantee financial management system shall provide for: Accurate, current and complete disclosure of the financial results of each portion of contract Records that adequately identify the source and application of fiords for County supported activities. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and income. Effective internal and accounting controls over all funds, property and other assets. The Subgrantee shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes. Comparison of actual outlays with budgeted amounts for each contract. Also relation of financial information with performances or productivity data, including the production of unit cost information required by the County. Accounting records that are supported by source documentation. Procedures to minimize the time elapsing between the advance of funds from the County and the disbursement by the Subgrantee, whenever funds are advanced by the County. If the County determines that the Subgrantee accounting system does not meet standards described under this section, additional information to monitor the contract may be required by the County upon written notice to the Subgrantee until such time as the system meets with County approval. XII INSURANCE Anyone handling grant funds must be bonded in compliance with N.J.S. 40A:5 -34 (Bonds of officials and employees). XIII SUBGRANTEE'S GOVERNING BODY A resolution by the Subgrantee's Board of Directors or governing body indicating acceptance of the obligations under the grant agreement must be provided. The resolution should indicate the authorized signatures of the agreement. The governing bodv seal should be affixed on the resolution and on each copy of the agreement DocuSign Envelope ID; 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C XIV NON - DISCRIMINATION ON THE BASIS OF HANDICAP The Subgrantee in accepting this contract agrees to comply with the specific provisions implementing Section 504 of the Rehabilitation Act of 1973 (Public Law 93 -112). These provisions are detailed in the Code of Federal Regulations, Title 45, Part 74 and were issued in the Federal Register, Volume 42, No. 86, May 4, 1977. Section 504 stipulates that no otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving any Federal financial assistance. XV ACCESS TO RECORDS The Subgrantee in accepting this contract agrees to make available to the County, any federal or state agency whose funds are expended in the course of this contract, or any other duly authorized representatives, pertinent accounting records, books, documents, papers as may be necessary to monitor and /or audit Subgrantee operations. All visitations, inspections and audits including visits and requests for documentation in discharge of County responsibilities, shall as a general rule provide for prior notice when reasonable and practical to do so. However, the County retains the right to make unannounced visitations, inspections and audits as deemed necessary. The County reserves the right to have access to records of any Subgrantees and requires the contractor to provide for County access to such records on any contract or grant with the Subgrantee. The County reserves the right to have access to all work papers produced in connection with audits made by the Subgrantee or by independent Certified Public Accountants or licensed public accountants hired by the County to perform such audits. XVI RECORD RETENTION Financial records, supporting documents, statistical records, and all other records pertinent to the contract shall be retained for a period of seven years or until closure of final audit report, whichever is longer. The retention period starts from the date of submission of the final expenditure report. The County may request transfer of certain records to its custody from the Subgrantee when it determines that the records possess long -term retention value and will make arrangements with the Subgrantee to retain any records that are continuously needed for joint use. XVII UNEXPENDED FUND BALANCE The Subgrantee may incur costs only during the period set forth in this Agreement. Expenditures made before or after these dates shall be disallowed. Accrued expenditures must be liquidated within 30 days after the close of the contract period and any unexpended fiord balances remaining shall be returned to the County as instructed at that time. DocuSign Envelope ID: 5EBE94C4- EC5A- 46DF- A5D9- A88096D4E11C XVIII MONITORING OF PROGRAM PERFORMANCE The Subgrantee shall constantly monitor the performance under grant supported activities to assure that time schedules are being met, projected work units by time periods are being accomplished, and other performance goals are being achieved as defined in the Program Scope of Services. The Subgrantee shall inform the County of the following types of conditions which affect program objectives and performance as soon as they become known: Problems, delays or adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods. This disclosure shall be accompanied by a statement of the action taken, or contemplated, and any County assistance needed to resolve the situation. 2. Favorable developments or events which enable meeting time schedules and goals sooner than anticipated or producing more work units than originally projected. The County will make site visitations to: Review program accomplishments, financial and program management control systems and provide technical assistance as may be required. XIX BUDGET REVISION AND MODIFICATION This section sets forth criteria and procedures to be followed by the Subgrantee in reporting deviations from the approved budget and in requesting approvals for budget revisions and modification. Revisions and modifications to this contract must be requested by the Subgrantee and approved by the County, in writing. Subgrantee shall request, in writing, approval from the Middlesex County Office of Aging & Disabled Services, a revision or modification for the following reasons: Changes in scope, objective, or timing of the project or program. The need for additional funding. The revisions involve the transfer of amounts budgeted from one -line item to another The County may also, at its option, restrict transfers of fiords amount direct cost categories for contracts which exceed $100,000 when the cumulative amount of such transfers exceeds or is expected to exceed five (5) percent of the total budget. The same criteria shall apply to the cumulative amount of transfers among programs, functions, and activities when budgeted separately for a contract, except that the County shall permit no transfer that would cause any Federal or State appropriation, or part thereof, to be used for purposes other than those intended. DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C M When requesting approval for budget revisions, the Subgrantee shall clearly show the change in cost categories using the budget form provided by the County Office of Aging & Disabled Services. If the Subgrantee is making program expenditures or providing contract service at a rate which, in the judgement of the County, will result in substantial failure to expend the contract amount or provide contract services, the County may so notify the Subgrantee. If after consultation, the Subgrantee is unable to develop to the satisfaction of the county a plan to rectify its low level of program expenditures or contract services, the County may, upon thirty (30) days notice to the Subgrantee, reduce the contract amount by a sum so that the revised contract amount fairly projects program expenditures over the contract period. This reduction shall take into account the Subgrantee fixed costs and shall establish the committed level of service for each program element of contract services at the reduced contract amount. XX AUDIT REQUIREMENTS Audit of operations under this contract shall be conducted in the method specified in Attachment A, I. (C). Examinations in the form of audits will be conducted by qualified individuals who are sufficiently independent of those who authorize the expenditure of contract funds, to produce unbiased opinions, conclusions or judgements. These audit examinations are intended to ascertain the effectiveness of the financial management systems and internal procedures that have been established to meet the terms and conditions of the contract and that accounts and financial statements present fairly the results of the Subgrantee operations. XXI TERMINATION AND SUSPENSION The following definitions shall apply for the purposes of this section: Termination - The termination of a contract means the cancellation of assistance, in whole or in part, under a contract at any time prior to the date of completion. Suspension - The suspension of a contract is an action by the County which temporarily suspends assistance under the contract pending corrective action by the Subgrantee or pending a decision to terminate the contract by the County. Disallowed cost - Disallowed costs are those charges to the contract which the County or its representatives determine to be beyond the scope of the purpose of this contract, excessive, or otherwise unallowable. When the Subgrantee has failed to comply with contract award stipulations, standards, or conditions, the County may upon thirty days' notice to the Subgrantee, suspend the DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 9J contract and withhold further payments; prohibit the Subgrantee from incurring additional obligations of contract funds pending corrective action. If Subgrantee could not reasonably avoid obligations during the period of suspension they must still meet the provisions of Administration of Grants, Code of Federal Regulations Title 45, Part 74. The County may terminate the contract, in whole or in part, upon thirty (30) days notice, whenever it is determined that the Subgrantee has failed to comply with the conditions of the contract. The County shall promptly notify the Subgrantee, in writing, of the determination and the reasons for the termination together with an effective date. Payments made to the Subgrantee or recoveries by the County under the contract when terminated for cause, shall be in accord with the legal right and liability of the parties. The County and the Subgrantee may terminate the contract in whole, or in part, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall agree upon the termination conditions including the effective date and in case of partial terminations, the portion to be terminated. The Subgrantee should not incur new obligations for the terminated portions after the effective date; and shall cancel as many outstanding obligations as possible. The Contract Closeout Procedures in Section XXII of this contract shall apply in all cases of termination of the contact. XXII CONTRACT CLOSEOUT PROCEDURES The following definitions shall apply for this Section: Contract Closeout - The closeout of a contract is the process by which the County determines that all applicable administrative actions and all required work of the contract have been completed by the Subgrantee. Date of Conn ly etion - The date when all activities under the contact are completed or the expiration date in the award document, or any supplement thereto. The Subgrantee shall submit a final report upon completion of the contract period or termination of the contract. The Subgrantee will, together with the submission of the final report, refimd to the County any unexpended funds or unobligated (unencumbered) cash advanced except such sums that have been otherwise authorized, in writing, by the County. Within the limits of the contract amount, the County may make a settlement for any upward or downward adjustments or costs after these reports are received. In the event a final audit has not been performed prior to the closeout of the contract, the County retains the right to recover any appropriate amount after fully considering the recommendations on disallowed costs resulting from the final audit. DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 10 The Subgrantee shall account for any property acquired with contract funds or received from the County in Accordance with the provisions of the Property Management Standards as referenced in this contract. XXIII NOTICE OF AFFIRMATIVE ACTION Prior to becoming a grantee, agency must have filed with the State Office of Affirmative Action an Employee Information Report (State Form AA -302), if applicable. The original form must be sent to the State Office and the pink copy must be sent to the County Office of Aging & Disabled Services if accepted for funding. This form will be reviewed by County Counsel prior to processing of any grant agreements /contracts. If an agency already has an approval of this report from the State, they should include a copy of it with this proposal. Funds provided under this contract shall not be utilized in a manner which would contravene the Establishment Clause of the First Amendment of the United States Constitution. Specifically, these conditions are as follows: In no event shall the provision of services to be funded tinder this agreement be conditioned upon attendance at or participation in religious programs, services, or activities. Any services to be provided under this agreement shall be essentially secular in nature and scope and in no event shall there be any religious services, counseling, proselytizing, instruction or other religious influence undertaken in connection with the provision of such services; and Funds provided under this contract shall not be used for the construction, rehabilitation, or restoration of any facility owned by a religious organization and used, now or in the future, for any religious activity or purpose. Agency agrees to maintain client and fiscal records, prepare and submit required reports on time, conduct other administrative mandates necessary to obtain this funding or provide the service and to attend scheduled quarterly grantee meetings, and, understands the Middlesex County Office of Aging & Disabled Services will monitor the program performance and fiscal records at least once during the grant period. DocuSign Envelope ID; 5E6E94C4- EC5A- 46DF- A5D9- A86096D4E11C 11 Attachment A A CONTRACT BETWEEN COUNTY OF MIDDLESEX AND (Subgrantee) Additional Contract Provisions Attachment A hereby annexed provides for additional contract provisions and conditions between the County of Middlesex and Borough of Carteret as detailed below. (Subgrantee Organization) I. AUDIT REQUIREMENTS A. Any audit required under Section XX of this contract may be conducted on an organization wide basis and on the calendar fiscal year. It is the County's understanding that the Subgrantee fiscal year ends on December 31, 2022. Any changes in the fiscal year must be reported innnediately to the County. B. (X) This is anew contract which is subject to the initial audit requirements defined in in Section XX. O This is not a new contract and is not subject to the initial audit requirements C. The following method(s) has been designated in performing audits. ( ) State Auditors ( ) Departmental internal auditors ( ) CPA firm appointed by the County O CPA firm appointed by the Subgrantee O Other DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C Attachment B 12 STATEMENT OF ADEQUACY OF ACCOUNTING SYSTEM Office of Aging & Disabled Services County of Middlesex 75 Bayard Street, 5t" Floor New Brunswick, New Jersey 08901 I am the CFO of the Borough of Carteret and, in this capacity, I will be responsible for establishing and maintaining the financial accounts for grant funds under this contract. The accounting system that will be established and maintained for the purpose of this contract will be adequate to: (1) Provide for accurate identification of the receipts and expenditures of federal or state funds from the Middlesex County Office of Aging & Disabled Services for approved budget cost categories; (2) Provide for documentation supporting each book entry, filled in such a way that it can be readily located; (3) Provide accurate and current financial reporting information; (4) Be integrated with a strong system of internal controls; and (5) Will conform to any and all requirements, guidelines or regulations the federal or state funding source may issue. PDocuSIgned by: a{ViC� msib 6F3FC887E3504A6 ... Signature of Financial Officer CFO Title 11/3/2021 Date DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A68096D4E11C 13 Attachment C AFFIRMATIVE ACTION STATEMENT P.L. 1975, C. 127 (N.J.A.C. 17:27) MANDATORY AFFIRMATIVE ACTION LANGUAGE FOR EMPLOYMENT GOAL COMPLIANCE Procurement, Professional and Service Contracts During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers consistent with the applicable county employment goals prescribed by N.J.A.C. 17:27 -5.2 promulgated by the Treasurer pursuant to P.L. 197, c. 127, as amended and supplemented from time to time or in accordance with a binding determination of the applicable county employment goals determined by the Affirmative Action Office pursuant to N.J.A.C. 17:27 -5.2 promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time. 2. The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. 3. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job - related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. 4. The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, and conform with applicable employment goals, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. DocuSigned by: Signatu foAuthesrioed Agency Official Mayor Title 11/3/2021 Date DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C Attachment D Assurance of Compliance with the Department of Health, Education and Welfare Regulation Under Title VI of the Civil Rights Act of 1964 14 Borough of Carteret .{hereinafter called the Subgrantee) hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and all requirements imposed by or pursuant to the Regulation of the Department of Health, Education and Welfare (45 CFR Part 80) issued pursuant to that title, to the end that, in accordance with the Title VI of that Act and the regulation, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Subgrantee receives Federal financial assistance from the MIDDLESEX COUNTY OFFICE OF AGING & DISABLED SERVICES, a recipient of Federal financial assistance from the Department (hereinafter called Grantor); and hereby gives assurance that it will immediately take any measures necessary to effectuate this agreement. If any real property or structure thereon is provided or improved with the aid of federal financial assistance, extended to the subgrantee by the grantor, this assurance shall obligate the subgrantee, or in the case of any transfer of such property, any transferee, for the period which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the subgrantee for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the subgrantee for the period during which the federal financial assistance is extended to it by the grantor. This assurance is given in consideration of and for the purpose of obtaining any and all federal grants, loans, contracts, property, discounts or other federal financial assistance extended after the date hereof to the subgrantee by the grantor, including installment payments after such date on account of applications for federal financial assistance which were approved before such date. The subgrantee recognizes and agrees that such federal financial assistance will be extended in reliance on the representations and arguments made in this assurance, and that the grantor or the United States or both shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the subgrantee, its successors, transferees and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the subgrantee. 11/3/2021 Date Title 1 Docu3lgned by: 0 ttI 1. &JMWA, Signature of viiizeiFWicial Mayor DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4EI IC 15 Attachment E PROGRAM SCOPE OF SERVICES - Borougli of Carteret The County of Middlesex entered into a contract with the State of New Jersey, Department of Human Services, for the purpose of providing services primarily for older adults tinder the County Office of Aging & Disabled Services Area Plan Contract. Under Rules and Regulations for County Offices on Aging, N.J.A.C. 5:71 -1.2 ©: and the County Office of Aging & Disabled Services Area Plan Contract, the County Office of Aging & Disabled Services has been provided authority and responsibility to administer these Programs. The Aging Area Plan Contract with the N.J. Department of Human Services stipulates the County of Middlesex, Office of Aging & Disabled Services will provide funding for the services listed below through an agreement with the Borough of Carteret. The contract between Borough of Carteret and County of Middlesex Office of Aging & Disabled Services calls for a minimum number of unduplicated senior clients to be provided with the above stated services at a cost not to exceed the approved funding of grant funds and matching fiords (as appropriate) per the approved program budget (attached). In consideration of the payment of said monies and the services to be rendered, the subgrantee does hereto promise, covenant and agree as follows: Service Taxonomy Funding Approved Nurnber of Units Approved Funding Source Assisted Transportation 107 $8,770.00 6,000 SHIP Physical Activity 330 $8,600.00 400 Title III B Socialization/Recreation 333 $10,000 4,000 Title III B SERVICE DESCRIPTION: Assisted Transportation - to provide an individualized linkage for functionally impaired or isolated older persons to enable them to utilize community facilities and services, such as banks, stores, medical resources, and other necessary destinations which they are unable to access due to transportation and /or health barriers. 1 one -way trip (location to location) equals one unit Physical Activity — to provide planned and structured activities aimed at improving or maintaining a person's physical health. 1 session per participant equals one unit Socialization/Recreation — to provide Planned and structured activities and programs provided to well and functionally impaired older persons in order to facilitate social contact, reduce isolation, and improve personal life satisfaction 1 session per participant equals one writ DocuSign Envelope ID: 5E6E94C4- EC5A- 46DF- A5D9- A86096D4E11C 16 The subgrantee agrees to provide the following minimum number of units and clients to these target populations: Service Minority Pove ty Frail /Disabled Clients Units Clients Units Clients Units Assisted Transportation 10 54 65 135 25 27 Physical Activity 10 54 65 135 25 27 Socialization/Recreation 10 54 65 135 25 27 A. Provide sufficient staff as outlined in the RFP narrative and budget to ensure seniors obtain the services outlined. B. Maintain responsibility for informing the County of any changes or new developments in the service. C. Maintain direct responsibility as employer of such staff employed in the provision of the Mental Health activities, for payment of wages and other compensation, reimbursement of expenses and compliance with Federal, State and Local tax withholdings, workmen's compensation and temporary disability, social security, unemployment, general liability insurance and other obligations imposed on the employer of such personnel. Evidence of at least $1,000,000 comprehensive general liability insurance shall be provided to the County with the County named as an additional insured. D. Submit all billings to include: a voucher, as provided by the County of Middlesex, to include the services rendered during the billing period and the signature of the authorized agent of the Subgrantee. Submit the Middlesex County miscellaneous voucher, within five business (5) days after the previous quarter: April 7, 2022; July 8, 2022; October 7, 2022, and January 16, 2023. To: Middlesex County Office of Aging & Disabled Services, Fiscal Officer, 75 Bayard Sheet, 5`I' Floor, New Brunswick, N.J. 08901. E. Submit all programmatic records and reports, to include units of service and number of unduplicated clients, to the County Office of Aging & Disabled Services Program Officer by the time specified to ensure compliance with State Department of Human Service requirements. F. Comply with the programmatic and fiscal NAPIS reporting requirements for all area plan contracted programs. NAPIS reporting compliance is mandated to meet federal and state program and fiscal requirements for all grantees. This includes reporting on: the number of units of service and clients served, date of birth, ethnic race and ethnicity, gender, and whether a client is in poverty, is rural, lives alone, fi•ail, disable or vulnerable. Certain services may require information on the number of ADLs, IADLs and high nutritional risk as well as information on the caregiver themselves. Provider agencies are required to record the above - mentioned data and any or all future data as required by the state. G. Provider agencies must use SAMS or whatever state approved program designated for all contract data reporting, client tracking, and all care management fimded through the area plan contract. H. br addition to any applicable HIPAA requirements, if required by law, or requested by DoAS, the sub - grantee or third party, or individuals working for or with a sub - grantee or third party shall maintain the confidentiality DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 17 of each participant's personal and confidential information and shall not disclose such information except where disclosure is consistent with applicable DoAS rules and policies, and the disclosure is to the Participant, to the Participant's legal representative, to a party upon the informed written consent of the Participant or the Participant's legal representative, to a party pursuant to a court order, or if disclosure is for program monitoring by authorized federal, State or local monitoring agencies. I. Each sub - grantee shall have a business continuity plan that will be activated in the event of a disaster /state of emergency, The plan shall address ways in which critical services are maintained for the participant and a description of the methods to be used for communication about service continuation, J. Maintain uniform records of clients and services described herein and make such records available to the County during the duration of the contract for any audit purpose. K. Agree not to enter into any subcontract for the performance of these contract grant agreement obligations without the expressed written prior consent of the County Office of Aging & Disabled Services. L. This agreement will be in effect from January 1, 2022 through December 31, 2022. M. This agreement may be amended or extended by agreement of both parties and resolution of the County of Middlesex. N. While there are no client fees associated with the program, the grantee must establish policies for acceptance of client contributions for grant services, keep such contributions in a separate account, and be used solely for purposes of this grant. Appropriate procedures to safeguard and account for all contributions must be established. Each older person must be provided with an opportunity to voluntarily contribute to the cost of the set-vice; and the privacy of each older person with respect to his or her contributions must be protected. Older persons shall not be denied service because they will not or cannot contribute to the cost of the service supported with these grant fiords. In developing a contribution policy, the subgrantee shall consider the income ranges of older persons residing in the service area and the agency's other sources of income. All contribution policies and client flyers, etc. must be submitted to the County for appf oval. O. Grantee will endeavor to give priority for services to older low income, frail and minority seniors. P. The County Office of Aging & Disabled Services shall pay to Borough of Carteret a maximum of the approved funding_during the contract period dependent upon the services provided and subject to the availability of sufficient finds from the State and attempt to provide grant service to impoverished minority seniors in at least the same proportion as the population of impoverished minority seniors residing in the grantees area of service. Q. In addition to the condition listed under Financial and Performance Reporting, the subgrantee agrees to submit all monthly and quarterly fiscal and progrannnatic reports which are due to the County by the fifth (5) working day of the month in which they are due. Further, the subgrantee agrees to complete all other DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 18 reports the County may require them to do and to return these reports by the date specified by the County. R. In addition to the conditions listed under Monitoring of Program Performance, the subgrantee agrees to allow the County to monitor the fiscal and programmatic elements of its program one time a grant year. S. The sub - grantee shall utilize its AAA's Grievance, Record retention and Client Contribution policies. T. The subgrantee agrees to attend the four yearly grantee meetings mandated by the County, at a time and place specified by the County. U. The subgrantee agrees to comply with the provisions of the Americans with Disability Act. The subgrantee shall make the programs and services for which the County is contracting available and accessible to those who are disabled, as well as those who are not disabled. The subgrantee upon request by the County will have to provide the methods by which it will comply. The Grantee agrees to perform the services described in the Program Scope of Services in the manner outlined. The provisions of this contract including all attachments, shall constitute the General terms and Conditions of the contract between the parties involved. In Witness Thereof, the parties hereto have caused this contract to be signed and attested to by then proper corporate or governing officers and affixed the corporate seal on the day set forth in the contract. ATTEST: Amy Petrocelli, Clerk of the Board COUNTY OF MIDDLESEX Ronald G. Rios, county Commissioner Director Approved as to form and legality Signature Printed Name: Niki Athanasopoulos, Esq Title: First Deputy County Counsel Dated: ATTEST: �DocuSiga.d by: Docuft od by: I I /AYrMd A. ph -- � Witness MgED31290914 Agell�Aln 11 ffld FFa AtMAlh. 4 ... DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 19 MIDDLESEX COUNTY OFFICE ON AGING Area Plan Subarant Agreement Attachment B TITLE OF PROJECT: 1 I i ICarteret I jAssisted Transportation I I I P12 002 1 I TYPE OF APPLICATION: X NEW I (REVISION ( _SUPPLEMENT I APPLICANTAGENCY Dates of From Through Amount PROJECT PERIOD 01/01/22 12/31/22 $ 8,770.00 Name: (Borough of Carteret BUDGET YEAR 01/01/22 12/31/22 $ 8,770.00 Address: 161 Cooke Avenue I )Carteret, NJ 07008 TYPE OF ORGANIZATION:1 K (PUBLIC AGENCY Phone: 1732 - 541 ,3890 I I I i I (PRIVATE NON - PROFIT AGENCY i I I PROGRAM COORDINATOR PAYEE: Specify to whom checks should be sent 1 Name: Taqualia Lowman Name: (Borough of Carteret Address: 161 Cooke Avenue (Finance Department (Carteret, NJ 07008 1 Address: 120 Cooke Avenue NJ 07008 Phone: 1732- 541 -3890 I I I (Carteret, 1 FINANCIAL CONTACT Name: PERSON 1 I (Borough of Carteret ( I 1 AGENCY DIRECTORi 1 I I Patrick J. De Blasio Name: Taqualia Lowman Address: 1100 Cooke Avenue I I ICarteret, NJ 07008 Phone: 1732 -541 -3890 1 1 1 1 1 1 1 Phone: 1732- 541 -3820 I A. TOTAL PROJECT COSTS 1 1 1$ 1 1 10,870.00 B. LESS: PROJET INCOME 1 1 1$ 100.00 C. PROJECTNETCOSTS I I $ 10,770.00 D. LESS: LOCAL NON - FEDERAL MATCH 19 %1 $ ( 2,000.00 E. FUNDS REQUESTED 1 81 %1 1$ ( 8,770.00 F. LESS: CASH ON HAND 1 1 1$ G. FUNDS ALLOCATED 1 1 1$ 1 8,770.00 I I I 1 I I I I I LOCAL NON - FEDERAL PARTICIPATION MATCH SOURCE I AMOUNT I CASH MATCH I i I I I I I ) (PUBLIC I I 1 2,000 (PRIVATE 1 I I 1 I ! ! )FUNDRAISING ) ) ) TOTAL 1$ 2,000 Is 2,000.00 ESTIMATED INCOME IU.S.D.A. I I I ICLIENTCONTRIBUTIONS 100 I OTHER (Specify) ITOTAL I Is 100.00 I I Is 10000 ! I I I I I I ( I I DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 20 CATEGORIES I CASH IN -KIND TOTAL PERSONNEL (Include: Staff USE FOR VOLUNTEERS name, Title, Annual Wage, wkly ONLY AND ATTACH work hrs, % of time on project) INKIND FORM Director I I 5,770 - 5,770 Driver 3,000 3,000 Clerk I I I I I I 2,000 I I I I I I 2,000 I I Total Personnel $ 10,770.00 $ - $ ! 10,770.00 CONSULTANTS & ( _ CONTRACT SERVICE I I I _ i Total Consultant & Contract SeMces $ $ I I TRAVEL (STAFF ONLY) I I I I I I Total Travel $ j $ USE FOR FREE SPACE ONLY & ATTACH IN -KIND FORM BUILDING SPACE I I I I _ I Total Building Space $ I $ $ j I I PRINTING AND OFFICE I 100 I 100 SUPPLIES Total Printing & Supplies $ j 100.00 - $ 100.00 EQUIPMENT Computer and accessories _ Total Equipment $ I $ I I OTHER COSTS I I ( I I I I - Total Other Costs I I TOTAL BUDGET I $ I 10,870.00 I $ ( - I $ 10,870.00 (add all categories above) I i I I i j I (Borough of Carteret I j j 12022 Budget j SHTP Budget of 6,000 units / 100 Unduplicated clients for Assisted Transportation I I I I I I I I I DocuSign Envelope ID: 5EBE94C4- EC5A- 46DF- A5D9- A88096D4E11C 21 MIDDLESEX COUNTY OFFICE ON AGING Area Plan Subgrant Agreement Attachment B I TITLE OF PROJECT: I ICarteret 1 I (Physical Activity I I I I I P12.003 I I TYPE OF APPLICATION: I I X INEW I I I I ! IREVISION I I_SUPPLEMENT APPLICANTAGENCY Dates of From Through Amount PROJECT PERIOD 01/01122 12131/22 $ 8,600.00 Name: I Borough of Carteret BUDGET YEAR 01/01/22 12131/22 $ 8,600.00 Address: 161 Cooke Avenue I (Carteret, NJ 07008 1 TYPE OF ORGANIZATION:( 1 1 K (PUBLIC AGENCY Phone: 1732- 541 -3890 I I 1 I I PRIVATE NON - PROFIT AGENCY I I I PROGRAM COORDINATOR I I I PAYEE: Specify to whom checks should he sent Name: ITaqualia Lowman I I I Name: (Borough of Carteret I I Address: 161 Cooke Avenue I (Finance Department ICarteret, NJ 07008 1 Address: 120 Cooke Avenue I I I I ICarteret, NJ 07008 1 1 Phone: 1732- 541 -3890 i i 1 1 I 1 1 1 FINANCIAL CONTACT Name: PERSON I I Borough of Carteret I 1 I 1 AGENCY DIRECTOR( I I (Patrick J. De Blasio 1 Name: ITaqualia Lowman I Address: 1100 Cooke Avenue I I I ICarteret, NJ 07008 1 Phone: 1732 -541 -3890 1 1 1 1 1 1 1 Phone: 1732 -541 -3820 1 1 A. TOTAL PROJECT COSTS 1 $ 1 8,610.00 B. LESS: PROJETINCOME 1$ 1 10.00 C. PROJECTNETCOSTS $ 1 8,600.00 D. LESS: LOCAL NON - FEDERAL MATCH 0 %1 $ 1 E. FUNDS REQUESTED 100 %1 $ 1 8,600.00 F. LESS: CASH ON HAND $ G. FUNDS ALLOCATED $ 8,600.00 I I I I I I I I I LOCAL NON - FEDERAL PARTICIPATION MATCH (SOURCE AMOUNT ! I I CASH MATCH I I I I (PUBLIC I (PRIVATE I i I I (FUNDRAISING I I I I I I I I 1 I I I (TOTAL I Is $ ESTIMATED INCOME 1 IU.S.D.A. I CLIENT CONTRIBUTIONS 1 10 (OTHER (Specify) I I I I I I I TOTAL I Is 10.001 ($ 10.00 I I I I I I I I I I DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 22 CATEGORIES I I CASH IN -KIND TOTAL PERSONNEL name, Title, work hrs, (Include: Annual % of time on Staff Wage, wkly project) USE FOR VOLUNTEERS ONLY AND INKIND ATTACH FORM Total Personnel CONSULTANTS & CONTRACTSERVICE 8,600 8,600 _ Total Consultant & Contract Services $ 8,600.00 $ 8,600.00 1RAVEL(STAFF ONLY) _ Total Travel $ $ j BUILDING SPACE USE FOR FREE SPACE ONLY & ATTACH IN -KIND FORM _ Total Building Space $ $ $ PRINTING AND OFFICE SUPPLIES _ Total Printing & Supplies $ EQUIPMENT _ Total Equipment OTHER COSTS 10 Total Other Costs $ 10.001 10.00 TOTAL BUDGET (add all categories above) $ 8,610.00 $ - $ 8,610.00 Borough of Carteret 1 12022 Budget ;Budget of4,000 units /100 Unduplicated clients for Physical Actiuly Title III B DocuSign Envelope ID: 5E8E94C4- EC5A- 46DF- A5D9- A88096D4E11C 23 MIDDLESEX COUNTY OFFICE ON AGING Area Plan Subgrant Agreement Attachment B TITLE OF PROJECT: I i ICarteret I ISocialization & Recreation I I I P12 -002 I I TYPE OF APPLICATION: X INEW I I I I (REVISION (_SUPPLEMENT APPLICANTAGENCY Dates of From Through Amount PROJECT PERIOD 01/01/22 12/31/22 $ 10,000.00 Name: Borough of Carteret I BUDGET YEAR 01/01/22 12131/22 $ 10,000.00 Address: 161 Cooke Avenue I )Carteret, NJ 07008 TYPE OF ORGANIZATION:( i I I I X I I IPUBLIC AGENCY I Phone: 1732- 541 -3890 1 I I I ( PRIVATE NON - PROFIT AGENCY I I I PROGRAM COORDINATOR I I I I PAYEE: Specify to whom checks should I be sent Name: Taqualia Lowman I Name: (Borough of Carteret I I Address: 161 Cooke Avenue 1 (Finance Department I 1 )Carteret, NJ 07008 I Address: 120 Cooke Avenue ICarteret, NJ 07008 Phone: 1732- 541 -3890 I 1 I I I FINANCIAL CONTACT Name: PERSON I ( Borough of Carteret I I AGENCY DIRECTOR( I (Patrick J. De Blasio Name: Taqualia Lowman I Address: 1100 Cooke Avenue ICarteret, NJ 07008 Phone: 1732 -541 -3890 1 1 1 Phone: 1732- 541 -3820 1 1 A. TOTAL PROJECT COSTS 1 1 1$ 1 1 10,010.00 B. LESS: PROJETINCOME 1 1 1$ 1 1 10.00 C. PROJECTNETCOSTS I 1 1 $ 1 1 10,000.00 D. LESS: LOCAL NON - FEDERAL MATCH 0 %1 1$ 1 1 E. FUNDS REQUESTED 100 %I 1$ 1 1 10,000.00 F. LESS: CASH ON HAND 1 1$ G. FUNDS ALLOCATED 1 1$ 1 1 10,000.00 I I I I I I I I I LOCAL NON - FEDERAL PARTICIPATION MATCH SOURCE AMOUNT I CASH MATCH I I I I I I (PUBLIC I (PRIVATE ) (FUNDRAISING i I (TOTAL Is -1 1 Is ESTIMATED INCOME 1 ) ) 1 I U.S, D.A, CLIENT CONTRIBUTIONS ) 10 (OTHER I (Specify) I I I I I ) t 1 I 1 (TOTAL Is 10.00 I 1 Is 10.00 DocuSign Envelope ID: 5EBE94C4- EC5A= 46DF- A5D9- A88096D4E11C 24 CATEGORIES I I CASH IN -KIND TOTAL PERSONNEL name, Title, work hrs, (Include: Staff Annual Wage, wkly % of time on project) USE FOR VOLUNTEERS ONLY AND INKIND ATTACH FORM Total Personnel CONSULTANTS & I CONTRACTSERVICE 7,000 7,000 _ Total Consultant & Contract Services ( $ 7,000.00 $ 7,000.00 TRAVEL (STAFF ONLY) Total Travel $ BUILDING SPACE USE FOR FREE SPACE ONLY & ATTACH IN -KIND FORM - Total Building Space $ - $ $ 1 i I PRINTING AND OFFICE SUPPLIES I 10 I 10 Total Printing & Supplies $ 10.00 $ 10.00 EQUIPMENT - Total Equipment $ $ OTHER COSTS I, Supplies / Food ( 3,000 _ 3,000 Total Other Costs $ 3,000.00 $ 3,000.00 TOTAL BUDGET (add all categories above) $ 10,010.00 $ - $ 10,010.00 (Borough of Carteret 12022 Budget (Title (Budget of 4,000 units /100 Unduplicated clients for Socialization / Recreation III B