HomeMy Public PortalAbout10-18-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, OCTOBER 18, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
October 18, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond,
Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also
attending were Assistant City Attorney Kim Vessels; Karen Chasteen, City Clerk; Bill Thistlethwaite,
Superintendent of Parks and Recreation; Greg Stiens, Public Works Director; Dave Mears, Milestone
Construction; Mike Crawley, Fire Chief; Jared Rudy, Deputy Fire Chief; Lt. Clarence Coble, Fire
Department; Bill Goines, Vice President of the Indiana NAACP; students from Miami University; and,
Kelly Cruse - Nicholson, Common Councilor.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that all Board members and legal
counsel are present.
APPROVAL OF MINUTES
Ms. Lawson moved to approve the minutes for the October 10, 2012 meeting with a second by Mr.
Foster. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Mr. Foster moved to approve the claims for payment for October 19, 2012 in the amount of Ninety One
Thousand Three Hundred Eight Two Dollars and forty seven cents ($91,382.47), with a second by Ms.
Lawson. Upon a vote viva voce, the motion passed.
This amount included the following
$10,875.85 — ProLawn Care — North 11th Street sidewalk rehab project
EMERGENCY REQUEST
■ Ms. Robinson requested the contract with Schindler Elevator the maintenance of six elevators be
terminated. This request was made because of breach of contract due to Schindler's failure to
fulfill obligations under Contract No. 14 -2012.
Ms. Lawson moved to terminate the contract with Schindler Elevator effective immediately,
seconded by Mr. Foster. Upon a vote viva voce, the motion passed.
CHANGE ORDERS
A. INDOT CONTRACT # R -29177 FOR THE SALISBURY ROAD PROJECT — PHASE 1:
1. CHANGE ORDER NO. 8 — adjust Inlet to Grade - $ 1,556.00
Mr. Foster moved to approve, seconded by Ms. Lawson. Upon a vote viva voce, the
motion passed.
Board of Works Minutes
October 18, 2012
Page 2 of 3
2. CHANGE ORDER NO. 9 — brick sign removed from right -of -way - $ 600.00
Ms. Lawson moved to approve, seconded by Mr. Foster. Upon a vote viva voce, the
motion passed.
3. CHANGE ORDER NO. 10 — remobilization for monument installation- $ 1,100.00
Mr. Foster moved to approve, seconded by Ms. Lawson. Upon a vote viva voce, the
motion passed.
4. CHANGE ORDER NO. 11 — water for sod due to drought - $ 5,674.90
Ms. Lawson moved to approve, seconded by Mr. Foster. Upon a vote viva voce, the
motion passed.
5. CHANGE ORDER NO. 12 — field tile and sump line work - $ 2,203.00
Mr. Foster moved to approve, seconded by Ms. Lawson. Upon a vote viva voce, the
motion passed.
6. CHANGE ORDER NO. 13 —changed mailbox type - $ 1,229.80
Ms. Lawson moved to approve, seconded by Mr. Foster. Upon a vote viva voce, the
motion passed.
7. CHANGE ORDER NO, 14 — changed street sign size - $ 2,009.70
Mr. Foster moved to approve, seconded by Ms. Lawson. Upon a vote viva voce, the
motion passed.
The original amount available for this project was One Million Eight Hundred Ninety Eight
Thousand Six Hundred Forty Dollars and zero cents ($1,898,640.00). With these change orders,
the budget is One Million Eight Hundred Seven Thousand One Hundred Eighty Nine Dollars and
Twenty Seven Cents ($1,807,189.27).
BID AWARD
Waiting for Contract
BID OPENINGS
■ STREET PAVING FOR 2012 — One bid was received from Milestone Construction in the amount
of Three Hundred Nine Thousand One Hundred Ninety Dollars and zero cents ($309,190.00),
plus Four Hundred Ninety Five Dollars and zero cents ($495.00) for the adjustment of a manhole.
This bid was taken under advisement.
■ SOUTH 10TH STREET PARK IMPROVEMENTS — One bid was received from Trademark
Construction in the amount of One Hundred Fifty Nine Thousand Nine Hundred Dollars and zero
cents ($159,900.00). This bid was taken under advisement.
Board of Works Minutes
October 18, 2012
Page 3 of 3
FINAL DECISION
DISCIPLINARY — Fire Department — Lt. Clarence Coble:
Ms. Robinson read the Findings of Fact, Conclusions of Law and Decision. Ms. Lawson moved
that Officer Coble should not be demoted from his rank of Lieutenant, seconded by Mr. Foster.
Upon a vote viva voce, the motion passed.
A copy of the Findings of Fact, Conclusions of Law and Decision and a recording of this meeting are on
file in the Office of the City Clerk.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk