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HomeMy Public PortalAboutr 21-231- 21 -231 No. Date of Adoption December 9, 2021 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR TROPICAL STORM IDA DAMAGE ASSESSMENTS WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Borough's Tropical Storm Ida Damage Assessments; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $24,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available forsaidpurpose. Acct.# 1- 01- 20- 165-254 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the Borough's Tropical Storm Ida Damage Assessments at a cost not to exceed $24,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and CME Associates. Adopted this 9" day of December, 2021 and certified as a true copy of the original on December 10, 2021. CARMELA POOORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN ITS NO NV A.II, COUNCILMAN Xis NO INV 1A.B. BELLING X JOHAL X DIAZ X DIMASCIO X NAPLES X X - Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overmle Veto Adopted at a meeting of the Municipal Council i Decembg 9� 2021 n � %T. ... Clullll:l.rlGL vlertt a BORQUGH OE CARTERET CARM 63LA. POGORZEI.3IC1( MUNICIPAL CLERIC' xn: Patricl� J. DeBlasio, xxeasuxra: Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: Professional Services - Fee estimate for tropical storm Ida damage assessments Name of Account: CMG ASSOCIATES Amounttobeencumbered: $24,000.00 Resolution: ), ' — '2' '� / rb no ltaaha aaaaaaa as qaa a am "non 1144" lta allay ova as van Mau a Nun as lla no u uaa a a as Oman an CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasurer o£the Borough of Carteret, do hereby certify that there are sufcient.fi nds available in the current budget to enable the Borough Council to authorize the entering into a contract between the Borough of Carteret and.: The funds available for this contract mein the budget, in the account of: 1`6t I — 20 -(sr in the amopnt of: B� this certification, I have hereby encumbered the above of the contractpendhng Council action, }{ Pattickj. DeBiasio, Treasurer Date: II 116 - :Momorial Ivlunlcipal )3u11d1nng a 61. Cooke Avenuo 0 Carteret, New jersey 07008 '1; 792••541 -3000 0 Pax; 732 -541 -8925 0 vnlwrart rein AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: December 15, 2021 Notary Public of New Jersey DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commisslon Expires 1112/2022 Sworn and subscribed before me this— day of dose �er 0a0 I Municipal Clerk a NOT rough of Carter lding as. a Prof. This iontrad a dic inspection L approved. as an o NJ.S.A.'412 i Open Process a =d to. CME A! Profess Fee Estl (Assessn Ion 421 -23 Not to with th )F CARTERET 4TRACT AWARD irded a contract without c.,op tl rvice pursuant to N./.S.A. 40A:11 Kceed $24,000.00 billable In accordance xisting contract. JOHN H.ALLGAIR, PE, PP, LS (19n2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME I` = TIM W. GILLEN, PE, PP, CME (1991 -2019) ® BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME October 25, 2021 JOHN J. HESS, PE, PP, CME Hand Delivered and Via Electronic Mail (rngly r {a�crr €I t.ne Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Daniel J. Reiman, Mayor Re: Fee Estimate for Professional Engineering Services for Tropical Storm Ida (FEMA- 4614- DR -NJ) Damage Assessments Borough of Carteret, Middlesex County, NJ Proposal No. 2021 -236 Dear Mayor: We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. The remnants of Tropical Storm Ida impacted the Borough over the course of September 151— 31d, 2021 in the form of a high- intensity, short- duration rainfall event which dropped over 9 inches of rain over several hours. The Borough's stormwater infrastructure was overwhelmed in various low -lying areas, resulting in the flooding of dozens of homes, businesses, Borough facilities, and parks. In response, a federal disaster declaration was made on September 5th (FEMA- 4614- DR -NJ), thereby authorizing federal relief funds to be made available to public entities for recovery assistance. At the direction of the Borough, our office has already made site visits and prepared damage assessments at all Borough parks and public facilities affected by flooding. Affected parks and facilities included the following: • Carteret Park • Sullivan Field • Chrome Park • Civic Center Park and Knights of Columbus Field • Grant Avenue Park • John Street Park • Waterfront Park S:1CaderatlProposats12021 -236 - Hurdcane Ida Damage Assessments 9- 21- 21.dac CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH . HOWELL, NEW JERSEY 07731 . (732) 462 -7400. FAX: (732) 4090766 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering Services Tropical Storm Ida (4614- DR -NJ) Damage Assessments Damages observed generally consisted of: • General debris cleanup; • Washout of grass, gravel, and mulched areas; • Damage to playgrounds and park equipment; and, September 22, 2021 Proposal No. 2021 -236 Page 2 Inundation, settlement, of synthetic turf fields, including loss of infill and carpet separation Our initial investigations estimate the total cost of repairs at approximately $1,974,000. It is our understanding that emergency cleanup, permanent repairs, and engineering costs associated with this work are eligible for federal reimbursement at not less than 75% of eligible costs. Based on this, we offer the following scope of services: A. Damage Assessment Report Preparation — Based on our field investigations of affected sites, our office will photograph and document damages and prepare detailed assessment reports and cost estimates for permanent repairs. These estimates will be based on historical cost data for relevant work as well as coordination with vendors and contractors for repairs. B. FEMA and NJOEM Coordination Services — Our office will coordinate the submission a Request for Public Assistance within 30 days of the disaster declaration, including submission of damage reports. We will attend necessary meetings and perform site visits to review the scope of damages and assist in the development of public assistance documents within established federal timelines. During and after the execution of the recovery work, our office will coordinate reimbursement payments to the Borough through NJOEM and FEMA. C. Construction Phase Services — It is anticipated that in addition to minor repairs being made at various parks, the immediate scope of work will include the restoration of two (2) balifields and one (1) multipurpose soccer field at Civic Center Park. This work can be accomplished through the ESCC co -op program at fixed costs. This being said, engineering inspection services will be limited to the inspection of the existing sub -base in the fields and periodic inspection services of the field repairs. The following services will be provided under this phase: 1. Obtain pricing from available bidders and coordinate with the Borough; 2. Contract preparation including review of bonds, insurance certificates, and project manning reports; 3. Attend preconstruction meeting; 4. Provide assistance with interpretation of the contract documents; 5. Review shop drawings for site - related items; 6. Provide daily construction observation services and prepare contractor punch lists; and, SACaderetWmposal,A2021 -238- Hurricane Ida Damage Assessments 9- 21- 21.docc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey September 22, 2021 Re: Proposal for Professional Engineering Services Proposal No. 2021 -236 Tropical Storm Ida (4614- DR -NJ) Damage Assessments Page 3 7. Review and approve monthly progress pay estimates We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Damage Assessment Report Preparation .......... ......................$4,000.00 B. FEMA & NJOEM Coordination Services ............. ......................$8,000.00 C. Construction Phase Services ............................. .....................$12,000.00 Total Estimated Fee for Services ............................. .....................$24,000.00 Exceptions: • Design phase services above and beyond the replacement in -kind of damaged facilities are not included. • Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, Enclosures TT:MZ cc: John DuPont, PE, CME Gregory R. Valesi, PE, PP, CME SACMe.W.posals12021 -230 - Ha,&.na Ida Da.Ua 0.ssassmenls e- 21- 21.docs ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering Services Tropical Storm Ida (4614- DR -NJ) Damage Assessments 7. Review and approve monthly progress pay estimates September 22, 2021 Proposal No. 2021 -236 Page 3 We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Damage Assessment Report Preparation .......... ......................$4,000.00 B. FEMA & NJOEM Coordination Services ............. ......................$8,000.00 C. Construction Phase Services ............................. .....................$12,000.00 Total Estimated Fee for Services ............................. .....................$24,000.00 Exceptions: • Design phase services above and beyond the replacement in -kind of damaged facilities are not included. • Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CM ociates Trevor ay or PE, PP, CME Enclosures Principal TT:MZ cc: John DuPont, PE, CME Gregory R. Valesi, PE, PP, CME SACadereePmposals @021 -230 - HUmCana Ida Damage Assessments 9- 21- 21doex