HomeMy Public PortalAbout19400711CCMeeting53
Savannah Beach, Tybee Island,
July llth, 1940
The regular meeting of Town Council was held today at
S p.m. in the Council Chamber and was attended by Mayor Jones,
who presided, and Councilmen Daniels, Griffin, Henry, Slotin
and Ferguson, and Town Attorney Dutton. Also Mr. Q.B. Wagner
and Dr. C.C. Hedges and Dr. Boston.
Mr. Wagner of the J.B. McCrary Company, presented plans IFfAeloo
and estimates of several sewerage disposal systems that his Prpo1
Company has erected elsewhere. After covering quite a lengthy �I'tah�,�.
description, Mr. Wagner informed Council that his Company would
come in and make a survey of the cost and etc. of what waa_needed
on Tybee, the cost of which would be $300.00 to the Townie" Counc 'man
Griffin moved that the following resolution be adopted, and also
that the cost of the survey should not exceed $300.00. Councilman
Ferguson seconded and the motion passed. The Town Attorney was
then requested to pass on the legality of the contract.
RESOLUTION
B.E IT RESOLVED THAT the foregoing agreement with J.B.
McCrary Company, be entered into and that the Mayor and Clerk
of Council be authorized to execute same on behalf of the Town
of Savannah Beach, Tybee island.
STANDARD MUNICIPAL ENGINEERING CONTRACT
The following agreement made between J.B. McCrary Company
a corporation duly chartered under the Laws of Virginia, herein-
after designated ENGINEERS, and the. Town of Savannah Beach, Tybee
Island, Georgia, hereinafter designated CLIENT, witnesseth:
(1) That whereas the CLIENT is considering the install -
ation of a SEWERAGE SYSTEM, and desires to engage the services
of the ENGINEERS in connection with these proposed improvements
the parties to this agreement mutually contract, agree and
covenant as follows:
(2) The ENGINEERS agree to furnish said services in
accordance with modern municipal engineering practice and will
(a) Make accurate and comprehensive preliminary
surveys, investigations and studies, and prepare the necessary
preliminary maps, reports and estimates of cost of the proposed
improvements.
(b) Confer with the CLIENT ans furnish the necessary
engineering advise and information to enable the CLIENT to
determine the nature and extent of the improvements and the
amount of funds required.
(c) Confer with the State Department of Health
and other organizations having jurisdiction over or interest
in the proposed improvements.
(d) If requested by the CLIENT, prepare an
application for financial assistance from such Federal or
other agency as may be considered advisable.
(e) Prepare final construction plans and
specifications as soon as the CLIENT has obtained the
necessary funds.
(f) If any part of the work is to be constructed
by contract, furnish copies of the advertisement for
proposals to the CLIENT for him to insert in such journals
as he may elect, the cost of such advertising to be borne
by the CLIENT; furnish prospective bidders with a copy of
the plans, specifications and proposals for the purpose of
handling all matters in connection with the opening, reading,
tabulating, checking and evaluating of the proposals and for
furnishing the advise necessary to enable the CLIENT to make
the most advantageous awards; prepare the necessary contract
documents after the CLIENT has awarded the contract.
(g) Furnish the necessary engineering supervision
and inspection on all construction work, the cost of the
same to be borne by the CLIENT as set forth in paragraph (3)
(d)4 below.
(h) Prepare monthly statements of the value of
the work constructed, and final statements upon completion
of the improvements.
(1) Prepare a permanent record map of the
improvements constructed and furnish the CLIENT with a
blue -print copy of same.
The ENIGNEERS agree that all cost and expents in
connection with the foregoing enumerated services will be
borne by them except as indicated.
(3) The CLIENT agrees to accept and pay for the
foregoing enumerated engineering services in the following
manner:
(a) $300.00 upon delivery to the CLIENT of a
preliminary map, report and estimate, together with application
for financial assistance if such is requested by CLIENT.
(b, An amount equal to 2% of the estimated cost
of the improvements upon delivery to the CLIENT 'of final
construction plans and specifications.
(c) An amount equal to i % of the cost of the
improvements constructed each month, payment to be made
monthly on the basis of the cost of the improvements
constructed during the previous month.
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(d) The sum of $175.00 per month to cover the cost
of one resident engineer and the office overhead and expenses
in connection with the work.
(e) Upon completion of the improvements any amount which
added to the paytent made under clauses (a) , (b) and (c) will
equal 40 of the final construction cost, said cost to include
the cost of all labor, material, machinery, equipment and purchase
of existing utilities or other equipment, but not to include the
administrative expense of such as legal, engineering, preliminary,
miscellaneous or real.estate and right -of -way costs.
(14) It is understoon and agreed that all data furnished
by the ENGINEERS shall be construed as the instruments of service
and the right to copy or use them or allow them to be used, other
than as above indicated, shall not pass from the.ENGINEERS until
full payments as set out above are made.
(5) It is understood and agreed that if, prior to the
delivery of final construction plans and specifications, the
CLIENT desires to terminate this agreement, he may do so by
returning all data furnished and by paying the ENGINEERS an
amount,equai to 10 of the estimated cost of the proposed
improvements in conplete settlement for services rendered.
(6) It is understood and agreed that no verbal
agreements exist outside of the stipulations herein set forth
this instrument constituting the entire agreement and under-
standing between the CLIENT and the ENGINEERS relative to the
subject matter hereinbefore expressed.
In.witness whereof the parties hereto have caused their
names to be signed and their seals hereto affixed by their duly
authorized agents, in DUPLICATE
Totem, of Savannah Beach, Georgia J.B McCrary Company
Signed
Mayor
Seal. Seal
Dr. Boston was present and was requested to look into
the Towns Garbage disposal method as presently used with the
view to making suggestions for improving=_it. A committee
composed of Councilmen Henry, Ferguson and Daniels was appointed
to meet with Dr. Boston.
Minutes of the meetings of June 7th, June 18th and July 8th
were read and approved.
Councilman Slotin read a financial report for the month of
June which showed a balance of 48,.490.00. June bills amounting
to $1,696.94 were presented. Councilman Griffin moved that these
bills be paid. Councilman Henry Seconded, and the motion passed.
t U�
Councilman Griffin move, that the books of the Town be
supervised quarterly by an Auditing Concern for a sum not to
exceed $225.00 per year. Councilman Henry seconded and the
motion passed.
Councilman Slotin moved that several items carried op
the books as assets be charged off.as follows:
$10.00 charg to Parking Spaces.
Check of H. orovitz for 25.00
Check of T.D. Harris for $25.00
Check of Town made payable to Tybee Contracting
Company for $57.13.
and the following tax items:
E.P. Ellis Receipt # 2 �- 1936 taxes $24.38
Est. G. Rundbaken " 39 1937 " 13.65
Est. I.I. Foss " 210 1939 0 •46
Mary C. Sullivan " 267 1939 0 5.72
Mary N. Edwards " 597 1939 " 28.10
W.W. Edwards " 657 1939 " 1.12
Councilman Ferguson seconded and the motion passed.
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Councilman Slotin moved that the balance of $437. ;) in
the Town Hall fund be transferred to the general fund. Councilman.
Griffin seconded and the motion passed.
Councilman Slotin move, that the balance of $276.21 less
$72.64 due Savannah Eie ctric & Power Company, leaving a total
of $202.57 be closed out and transferred to the general fund.
Councilman Ferguson seconded and the motion passed.
Councilman Slotin moved that the finance committee be
authorized and empowered to advertise and collect delinquint
taxes. Councilman Griffin seconded and the motion passed.
Councilman Henry moved that Mrs. Marion W. Meeks be
employed as an assistant in the Town Hall at a salary of
%50.00 per month by the.Xonthi2As Of . ay Iet,,,104001 rCQ trreIlman
(riffi wseaonded, and -,the- motion passed.
Councilman Slotin moved that Mrs. Meeks be placed under
$1000.00 bond to expire as of May first, 1941. Councilman
Henry Seconded and the motion passed.
A petition signed by thirteen operators of Merchandise
vending machines was presented requesting that the license on
Merchandise Vending machines be reduced. Councilman Griffin
moved that the present license of $25.00 per machine remain as
is. Councilman Ferguson seconded and the motion passed.
It was the sense of Council that all unpaid business
licenses be paid by 5 p.m., July 15th, 1940.'
Councilman Griffin moved that the tax ordinance for
1940 be amended to reduce the fee on penny cigarette. vending
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machines to $5.00. Councilman Henry seconded and the
motion passed.,
Councilman Griffin moved that the license issued to
operate an automatic phonograph at Brigham's Cottage on
Inlet Avenue, just South of 16th Street, be revoked, and that
hereafter no further license be issued extent for s rooming
house. Councilman Daniels seconded.' Those voting -=yes:
Councilmen Henry, Griffin, and Daniels. Those voting no:
Biotin:. Not voting: Ferguson.
A letter was read from Councilman Lovell giving the
cost, etc, of- paving several streets.on the Island. Received
as information.
A request from Dan J. Sheehan that he be given a letter
advising him that he would be protected against any damage that
may occur due to the sewer line running under his lot on Tybee
Inlet was referred to Town Attorney Dutton for handling.
Councilman Daniels moved that a telephone be installed
in Fire Chief' Solomon's home for use of the Fire Department,
at the Town's expense. Councilman Griffin seconded and the r:
motion passed.
It was the sense of the meeting that Fire Cheif Solomon
was using the fire engine on occasions other than for fire
emergency purposes. The matter was referred to the Fire and
Lights Committee to make rules and regulations, and look after
the conduct of the Fire Chief and the Fire Department.
Councilman Griffin moved that Officer W.G.. Kendrieks
be paid on a basis of 8100.00 per month, retroactive to June
16th, 1940. Councilman Daniels seconded and the motion passed.
Councilman Griffin moved that the Savannah Beach Library
be paid 810.00 per month for the ensueing year, effective as
of May first, 1940. Councilman Henry Seconded and the motion
passed.
Thomas Reed, formerly Superintendent of Public Works,
when he resigned; left a pair of wheels and axel that were
bolted on one of our garbage dumps, the wheels and axel being
his property. He offered them to the Town for 815.00. Councilman
Henry moved that they be purchased. Councilman Slotin Seconded
and the motion passed.
The number of plumbing fixtures at the DeSoto Beach Club
never having been arrived at, the Building inspector was
instructed to check on the number there, and report back.
Mr. H.F. Sharpley complained about the low area created
around his house by the raising of the parking spaces in the
vicinity of 18th Street, and requested that a ditch be dug so
as to get rid of surplus water. The matter was referred to the
Public Works Committee.
Councilman Griffin moved that a bill submitted by the
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Town Attorney for $32.15, covering expenses of a trip to
Atlanta in the interest of the Town, be paid. Councilman
Slotin seconded and the motion passed.
Councilman Griffin moved that in an effort to get
W.P.A. help on several proposed projects that would be
beneficial to the Town, that Attorney Dutton be requested
to go -to Washin4ton to see about getting the projects put
through. Councilman Henry seconded and the motion passed.
Councilman Griffin moved that the Public Works
Committee be authorized to purchase an all steel dump type
truck for not more than $1500.00. Councilman Daniels seconded
and the motion passed.
Councilman Henry moved that M.A. Goette be allowed gas
end oil to be used in connection with his duties. Councilman
Griffin seconded and the motion passed.
Councilman Ferguson stated that he had '.a letter from the
Library Committee and also plans for a modern up -to -date
library, and asked for advicee on the new Library. It was the
Bence of Council that he answer the letter advising that the
matter is still pending.
It was noted that some of those who had signed an
agreement to pay their pro -rata share of the cost of the
proposed sea -wall from 2nd Street to 14th Street, have not
paid the money they agreed to pay. It was the sense of the
meeting that steps be taken immediately to collect this money.
A protest was filed by David H. Davis complaining
about the noise of the bowling alleys and the shooting gallery
on 15th Street and Butler Avenue. Councilman Siotin moved
that Councilman Daniels be appointed a committee to make an
effort to get Mr. Davis and Mr. Fred Garis together with the
view to adjusting the matter amicably. Councilman Griffin
seconded, and the motion passed.
There being no further business, the meeting adjourned
subject to the call of the Mayor.