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HomeMy Public PortalAboutMinutes_City Council Regular Meeting_02182020CITY COUNCIL REGULAR MEETING IONA CITY BUILDING JANUARY 21, 2020 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Peter Wadsworth, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: Public Works Director Zech Prouse. VISITORS: Nanci Wadsworth, Blake Espiritu, Scott Kelly, Larie Elliott, Gary Elliott, Janell Fullmer and Dana Izatt. Mayor Gubler welcomed everyone and Council President Geray led the Pledge of Allegiance. A roll call was taken by Clerk West to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Regular Meeting Minutes of December 17, 2019 were reviewed. Council reviewed the finance reports for the period ending December 31, 2019 (25% of the fiscal year elapsed). The City had $830,731.15 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: 2019 State of the City Address — Mayor Gubler read the 2019 State of the City Address aloud. He also stated the Address will be posted on the City website. Swear -in Recently Elected Officials: Council Members Robert Geray & Peter Wadsworth — Clerk West swore -in recently elected officials, Council Member Peter Wadsworth and Council Member Robert Geray. Elect President of the Council — Mayor Gubler stated he supported and recommended to keep Council Member Geray as the President of the Council. Council Member Thompson agreed. Mayor Gubler entertained a motion. Council Member Thompson made a motion to elect Council Member Geray as President of the Council. Council Member Wadsworth seconded the motion. All in favor. Motion carried. Public Hearing, Conditional Use Permit Application, Janell Fullmer, In -Home Preschool, 3780 N. McKibben Lane — Janell Fullmer approached the podium and stated she would like to start an in -home preschool on Tuesdays and Thursdays for 2 hours each class. She stated it would be for 10 students, all 4 years and up, and would include preschool and tumbling instruction. 1 Mayor Gubler asked if anyone in the audience was opposed to this permit. No response. Attorney Rawlings stated Mrs. Fullmer's name is not listed as a property owner for the home. He stated the City would need to receive permission from Nicholas Fullmer, as he is the sole owner of the property, prior to granting approval for this permit. Mrs. Fullmer agreed. Mayor Gubler closed the Public Hearing portion of this agenda item to begin deliberation amongst the City Council. Council Member Wadsworth stated he spoke with a few of Mrs. Fullmer's neighbors and none expressed concern. Clerk West stated all neighbors within 300 feet have been notified and she received no contact for or against this permit. Clerk West stated the Planning & Zoning Commission approved this permit contingent upon Mrs. Fullmer obtaining state daycare certification. However, Clerk West stated she did further research and found that Mrs. Fullmer would not need state certification unless she accepted 3 year old students. She did inform Mrs. Fullmer of this, so the application has been updated to only allow 4 year old students, thus no longer requiring state daycare certification. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve the Conditional Use Permit Application for Janell Fullmer contingent upon only allowing 4 year olds in her preschool, receiving approval from her husband and lack of congestion in the street. Council Member McNamara seconded the motion. Council President Geray: YES Council Member McNamara: YES Council Member Thompson: YES Council Member Wadsworth: YES Business License Application, Janell Fullmer, Vogue Dance Co. — Mayor Gubler stated this Business License is for the previously presented In -Home Daycare, as an extension of Vogue Dance Company. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Business License Application for Janell Fullmer of Vogue Dance Company. Council Member Wadsworth seconded the motion. All in favor. Motion carried. Discussion of Main Street — Mayor Gubler stated after the Public Hearing for the business on Main Street last month, he thought it would be a good idea for the City Council to have a discussion on what their vision is for Main Street now and in the future. Mayor Gubler also stated the need to address concerns he has received regarding the Commercial Zone and what types of businesses are listed as Conditional Uses in it. Discussion regarding the responsibility of interested parties to research the City Code and including a contingency upon purchase of the property followed. Mayor Gubler recommended having the Planning & Zoning Commission (P&Z) research this topic and have a discussion regarding Main Street in conjunction with their project to update the Comprehensive Plan. Council President Geray stated his concerns with how subjective the Conditional Use Permit process is currently. Mayor Gubler agreed and stated he wants P&Z to discuss whether Main Street, extending from Iona Road to Rockwood Avenue, should be a separate zone with specific rules. Council President Geray stated that can also be achieved within the current zoning with Main Street listed as an exception. Council President Geray stated he 2 thinks the P&Z needs to consider what the City is willing to allow in a Commercial Zone overall, and specifically need to address what should be allowed on Main Street. Scott Kelly from the audience asked what he is permitted to have on his property that is Commercially Zoned. Mayor Gubler stated anything listed as permitted in the Iona City Code. Mayor Gubler continued and stated the City Council has the ability to listen to public concerns and deny any applications for Conditional Use Permits as they are presented. Mayor Gubler stated he believes the best course of action at this point is to have this addressed by the P&Z and have them provide recommendations to the City Council. Mayor Gubler also stated that Gary Elliott, who is a member of the Planning & Zoning Commission and also owns property on this section of Main Street, would need to recuse himself from that discussion. Mayor Gubler did instruct Attorney Rawlings to remove the Adult Bookstore as a Conditional Use in the Commercial Zone. Council President Geray agreed and added to have Junk or Salvage Yards also removed. Mayor Gubler agreed. Attorney Rawlings stated this change would need to be done with a Public Hearing because it deals with Zoning. Mayor Gubler understood and requested Attorney Rawlings to move forward with drafting the changes. Fiscal Year 2019 Audit, Searle Hart & Associates — Dana Izatt, Auditor from Searle Hart & Associates, presented the annual audit report for Fiscal Year 2019. Mr. Izatt highlighted the notable sections and explained the calculations to the City Council. Mr. Izatt emphasized the Budget Report for the General Fund and noted that the City finished the fiscal year under budget by $94,950, which is important and good to see. Mr. Izatt recommended the City develop a policy to capitalize the streets. This will allow the City to keep track of and depreciate all new streets in the City limits, similar to how the City equipment is also capitalized and depreciated each year. Mr. Izatt continued and explained this is strictly for financial statements and does not need to be included for insurance or maintenance purposes. Mayor Gubler stated he will have that discussion with Public Works Director Prouse. Mr. Izatt stated the Utility Fund has gone up, which is good to see before the payments on the bond are required to begin. He commended the Council for raising the water rate in 2019. Mr. Izatt also complimented the City staff for their good work throughout the year. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Audit done by Searle Hart & Associates for Fiscal Year 2019. Council President Geray seconded the motion. All in favor. Motion carried. General Water System Discussion — Mayor Gubler stated this was discussed during the Work Meeting earlier in the evening. STAFF REPORTS: Clerk West stated the IRS has changed the Form W-4. It is not a requirement to fill out new ones, but they are available in the City Office if anyone chooses to update theirs for 2020. 3 Council Member Wadsworth, Council President Geray, Council Member Thompson and Council Member McNamara all stated nothing to report. SUGGESTED AGENDA ITEMS: None. Meeting Adjourned at 8:08 p.m. COUNCIL APPROVED: February 18, 2020 , ATTEST: Dan Gubler,44ayo 4 City of Iona Check Register - Iona Page: 1 Check Issue Dates: 1/1/2020 - 1/31/2020 Feb 04, 2020 02:29PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 01/20 01/07/2020 17353 01/20 01/08/2020 17354 01/20 01/08/2020 17355 01/20 01/08/2020 17356 01/20 01/08/2020 17357 01/20 01/08/2020 17358 01/20 01/08/2020 17359 01/20 01/08/2020 17360 01/20 01/08/2020 17361 01/20 01/08/2020 17362 01/20 01/08/2020 17363 01/20 01/08/2020 17364 01/20 01/08/2020 17365 01/20 01/08/2020 17366 01/20 01/08/2020 17367 01/20 01/13/2020 17368 01/20 01/13/2020 17369 01/20 01/14/2020 17377 01/20 01/14/2020 17378 01/20 01/14/2020 17379 01/20 01/14/2020 17380 01/20 01/14/2020 17381 01/20 01/14/2020 17382 01/20 01/14/2020 17383 01/20 01/21/2020 17384 01/20 01/21/2020 17385 01/20 01/21/2020 17386 01/20 01/22/2020 17387 01/20 01/22/2020 17388 01/20 01/22/2020 17389 01/20 01/22/2020 17390 01/20 01/27/2020 17391 01/20 01/27/2020 17392 01/20 01/27/2020 17393 01/20 01/27/2020 17394 01/20 01/27/2020 17395 01/20 01/27/2020 17396 01/20 01/27/2020 17397 01/20 01/27/2020 17398 01/20 01/27/2020 17399 01/20 01/27/2020 17400 01/20 01/27/2020 17401 01/20 01/30/2020 17409 Grand Totals: Summary by General Ledger Account Number CHRIS HINTON CITY OF IONA DIVISION OF BUILDING SAFETY FERGUSON WATERWORKS #1701 FORSGREN ASSOCIATES, INC. H.D. FOWLER CO. LANDON EXCACATING, INC. NETBACK, LLC NORCO, INC. PC PLUS POST REGISTER PSI ENVIRONMENTAL SCREEN GRAPHICS, INC. VERIZON WIRELESS PACIFIC STEEL - IDAHO FALLS ALLEN ELDRIDGE GREG MCBRIDE ADVANTAGE TREE CARE, INC. CHEMSEARCH DIGLINE, INC. ERIKS NORTH AMERICA, INC. INTERMOUNTAIN GAS CO. NORTHWEST ELEVATOR & CONTRACTING I BILLMAN'S CATERING SEARLE HART & ASSOCIATES, PLLC DOME TECHNOLOGY FORSGREN ASSOCIATES, INC. BLACKFOOT CITY OF IDAHO FALLS TREASURER OFFICE EASTERN ID WATER RIGHTS COALITION SPARKLIGHT C-A-L-RANCH STORES CONRAD & BISCHOFF INC. ENERGY MANAGEMENT CORPORATION HAMPTON INN HEAVEN'S BEST CARPET CLEANING HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. HOME DEPOT CREDIT SERVICES METROQUIP, INC. ROCKY MTN. POWER TETON MICROBIOLOGY LAB WEX BANK DARREL KER GL Account Debit Credit Proof 10-2010 .00 27,348.91- 27,348.91- 10-41-50 510.37 00 510.37 Severance agreement pay City water usage/bill Annual Elevator Certification fee 10" Electromagnetic flow meter Water Project Legal descriptions f Romac stainless repair clamp Emer. Water System Repair Servi Office PC's backup Acetylene Upgrading Server PC -Windows 1 Publishing Garbage pick up City Logo clothing Cell phones Flat stock Building inspections Mechanical Inspections Removed trees 55th & Steele Boiler water treatment program DP Assessment Fire hose dbl. jacket 2-1/2X50 & zi Natural gas -heating Elevatior repaired -stuck between f Catering 2019 Employee Apprecia Annual Audit of Finances FY2019 Iona North Water Tank Project Eng. support-LRTP Demographic Telephones Qtrly Animal Shelter Participation Dues Internet Steering knob, DEF, & Ice melt Diesel Fuel -Dyed 4Uh Ilad c.4 Service Well # 1 & Well #3 Gener Employee Appre. Dinner conf. roo Cleaning council rm., foyer, and st City Attorney Fees Maintenance supplies Snow Plow edge cut blades Street Lights -Al{ p,0 Water tests Public Works-DSI Final Payment-yvatef 1Ztt t 104690 401.10 514710 539.00 104710 100.00 514820 5,595.00 514180 2,000.00 514710 164.34 514710 500.00 514150 75.00 514710 115.92 514150 356.25 104155 39.60 514710 112.10 104790 309.47 514150 262.28 104710 122.29 104720 200.00 104720 120.00 104710 7,190.00 104710 204.17 514710 189.16 104710 393.76 104175 929.11 104710 500.00 104790 880.04 514160 10, 000.00 514820 49,693.08 1 �' 104163 22,049.88ANP P1'o 514150 171.95 104690 897.25 514150 442.60 104150 142.31 104710 204.00 514710 1,493.91 514710 900.00 104790 200.00 104710 335.45 514160 1,782.00 104710 83.91 104710 2,756.74 104175 4,614.46 514710 225.00 104710 912.76 514820 266,400.00 384,603.89 M = Manual Check, V = Void Check City of Iona Check Register - lona Page: 2 Check Issue Dates: 1/1/2020 - 1/31/2020 Feb 04, 2020 02:29PM GL Account Debit Credit Proof Grand Totals: 10-41-55 39.60 .00 39.60 10-41-60 6,746.00 .00 6,746.00 10-41-63 750.00 .00 750.00 10-41-75 2,011.41 .00 2,011.41 10-46-90 1,298.35 .00 1,298.35 10-47-10 13, 461.39 .00 13,461.39 10-47-20 362.85 .00 362.85 10-47-30 736.58 .00 736.58 10-47-90 1,389.51 .00 1,389.51 10-49-50 42.85 .00 42.85 51-2010 .00 357,254.98- 357,254.98- 51-41-50 763.44 .00 763.44 51-41-60 5,036.00 .00 5,036.00 51-41-75 3,532.16 .00 3,532.16 51-41-80 23,299.88 .00 23,299.88 51-47-10 2,935.42 .00 2,935.42 51-48-20 321,688.08 .00 321,688.08 384,603.89 384,603.89- .00 Dated: G/� / 2- W Mayor: liarayytm-- ---ii,d.-0-te„031.0e,-,z, ,or_ .2,zo Report Criteria: Report type: Summary M = Manual Check, V = Void Check