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HomeMy Public PortalAboutResolution - 80-33- 19800625 - Calling election and reqRESOLUTION NO. 80-33 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CALLING ELECTION AND REQUESTING CONSOLIDATION (SAN MATEO COUNTY) WHEREAS, Public Resources Code Section 5530 requires that an election be held within the territory of the Midpeninsula Regional Opeti Space District at the time of the general election on November 4, 1980, for the election of one (1) Director of the District, and WHEREAS, a general statewide election will be held within San Mateo County on that date; NOW, THEREFORE, the Board of Directors of the Mid - peninsula Regional Open Space District does resolve as follows: 1. Pursuant to Public Resources Code Section 5530, the Board of Directors of the Midpeninsula Regional Open Space District does call an election in the District for the election of one (1) member of the Board of Directors of the District in Ward 7 on Tuesday, November 4, 1980. 2. That said election be consolidated with the statewide general election to be held in San Mateo County on said date. 3. That the election precincts, polling places, voting booths, and election officials in each of the precincts shall; to the extent practi- cable, be the same as provided for the state- wide election on said date, as prescribed by the ordinance, order, resolution or notice of the Board of Supervisors of said County calling, providing for or giving notice of such other election and which sets forth such precincts, voting booths, polling places and election officials. 4. That the Board of Supervisors of San Mateo County. is hereby authorized and instructed to canvass the returns of said election for the office of members of the Board of Directors of the Mid - peninsula Regional Open Space District and is requested to certify the results of said election to the Board of Directors of the District. 5. The boundaries of the wards or subdivisions, for the purpose of electing Directors, shall be the same as those established by the Midpeninsula Regional Open Space District in its Ordinance No. 76-1, adopted July 7, 1976. 6. The Board of Directors further requests, pur- suant to Elections Code Section 22003, that the County Clerk, Registrar of Voters or other appro- priate County official be authorized to render services to the District relating to the conduct of said election. The services shall be of the type normally performed by such County official(s) in assisting the clerks of special districts in the conduct of elections including, but not limited to, checking registrations, printing and mailing ballots, ballot arguments, candidates' statements, hiring election officers and arranging for polling places, and providing and distributing election supplies. 7. The Clerk of the Midpeninsula Regional Open Space District is hereby authorized to hire the ser- vices of the appropriate officials of said County to aid in the conduct of said election as hereinabove provided, and the General Manager of the District is hereby authorized and directed to pay the cost of said services, provided that no payment shall be made for services which said County officials are otherwise required by law to perform. 8. The District Clerk is hereby directedtosubmit a certified copy of this resolution to the Board of Supervisors of the County of San Mateo, and to the appropriate County elections officials of said County. * * * * * * * .* * * * * * * * * * * * * * * * *.* * * * * * * * * * RESOLUTION NO. 80-33 PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on June 25 , 19 80 at a regular/sWcilUclxmeeting thereof, by the following vote: AYES: Katherine Duffy, Daniel Wendin, Barbara Green, Edward _ Shelley, Harry Turner, and Richard Bishop. NOES: None. ABSTENTIONS: None. ABSENT: Nonette Hanko. ATTEST: APPROVED: Secretary, Board of Directors President, -Board of Directors (pro tempore) 1, the District Clerk/Depukyx2diaxiglocam=41aRof the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above vote. ()';GL ,, .1 d4Li Dist ct_ Clerk REQUEST BY THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO THE COUNTY OF SAN MATEO TO RENDER SPECIFIED ELECTION SERVICES IN CONNECTION WITH THE GENERAL ELECTION TO BE HELD ON NOVEMBER. 4, 1980 This request is made by the Midpeninsula Regional Open Space District, hereinafter "District," to the County of San Mateo, hereinafter "County"; WHEREAS, on June 25, 1980, the Board of Directors of the District adopted its Resolution No. which calls for an election in the District for the election of one (1) member of.the Board of Directors of the District in Ward 7 on Tuesday, November 4, 1980; and WHEREAS, the Board of Directors resolved that said election be consolidated with the regularly scheduled general election to be held on November 4, 1980; WHEREAS, on June 25, 1980, the Board of Directors of the District, pursuant to Elections Code Section 22003, adopted its Resolution No. requesting the Board of Supervisors of. San Mateo County to permit the County Clerk to render the services specified therein to the District and authorizing the District Clerk to hire the services of the San Mateo County Clerk. to provide said services; and WHEREAS, Elections Code Section 22003 provides that the services shall be performed by the County Clerk subject to approval by the Board of Supervisors; and WHEREAS, Elections Code Section 22003 further pro- vides that the District shall reimburse the County in full for the services performed upon presentation of a bill to the District; and WHEREAS, it is necessary and desirable for the County to provide the services requested by the Midpeninsula Regional Open Space District in connection with the November 4, 1980 general Election; NOW, THEREFORE, THE DISTRICT DOES HEREBY REQUEST as follows: 1. The Board of Supervisors of the County of San Mateo is hereby requested to permit the County Clerk of said County to render the services hereinafter specified relating to theconduct of the November 4, 1980 District election to be held and consolidated with the regularly scheduled statewide general election on November 4, 1980. 2. The election services requested by the District in connection with the holding and conducting of said election are more particularly set forth in Exhibit A attached hereto and incor- porated herein the same as though fully set forth at length. 3. The District shall remain responsible for all publications required by law in connection with the election and the filing �f nomination papers and candidates' statements of qualifications. 4. The District shall reimburse the County of San Mateo in full for the services performed upon presentation of a bill to the District. DATED JEAN H. FIDDES DISTRICT CLERK EXHIBIT A SERVICES FURNISHED BY COUNTY CLERK IN CONNECTION WITH DISTRICT ELECTION ON NOVEMBER 4, 1980. The County of San Mateo is herewith requested to render services incident to preparation for and conduct of the Midpeninsula Re- gionalOpen Space District election on November 4,•1980, more particularly described as follows: A. GENERAL SERVICES Within the territory included in the boundaries of the Midpeninsula Regional Open Space District, the election precincts, polling places, precinct election boards, and precinct indexes shall be the same as that established for the November 4, 1980 statewide general election. B. SPECIAL SERVICES Special services are requested to be rendered to incorporate the regular Midpeninsula Regional Open Space District election into the election material and supplies described as follows: 1. Check the validity of signatures on nomination petitions submitted by candidates for Director of Ward 7; 2. Provide the labor and printing of candidates' statements of qualifications, including Spanish translations as requested; 3. Preparation of sample ballots, voting machine ballot labels and absentee ballots in English and Spanish as appropriate; 4. Preparation of precinct supplies; 5. Provide services required to ready voting machines; 6. Conduct voting machine instruction classes; 7. Inserting of District Director candidates' statements of qualifications; 8. Conduct of absentee voting; 9. Conduct of absentee canvass; 10. Conduct of semi-official canvass; 11. Conduct of official canvass and certification of results to District. C. SERVICES TO BE PERFORMED BY THE DISTRICT There will be specified election actions to be performed by the District which are as follows: 1. Legal Requirements: Performing all legal requirements including all publications designated by Code to agencies of the principal county; 2. Nomination Papers and Candidates Statements of Qualifica- tions; Perform all actions essential to the invitation to submit nomination papers and candidates statements of quali- fication. Said documents will be filed with the District Clerk, who will be responsible for transmitting documents to theCountyClerk of San Mateo County for further election services immediately after the close of the nomination period. D. TERMS AND CONSIDERATION The conduct of the election remains the responsibility of the District. Performance of services hereinabove specified in Sections A & B are at all times considered to be under the direction of the District and the County of San Mateo shall assume no special authority or responsibility in the conduct of the election designated to the District under provisions of the Elections Code, the Federal Voting Rights Act or such other law governing the conduct of the election. Approval of this Services Agreement shall be contingent upon agreement on the part of the District to perform all election actions in conformance with applicable State law and the Federal Voting Rights Act; i.e., publications and printing of voter mater- ials in Spanish as well as English. Consideration: In consideration of the performance of the afore- mentioned services and supplies provided by the County Clerk, the District shall pay to the County Clerk a sum equal to the actual cost of such services.