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HomeMy Public PortalAboutElevator Modernization for Affordable Senior Housing - Marshall PlaceCity of Watertown, MA  ARPA Project Proposal Submitted by: Marcia Hannon Submitted on: May 23, 2023 Request Number: ARPA-9 Project Name: Marshall Place: Elevator Modernization for Affordable Senior Housing Proposal Type: Organization Marshall Place Apartments/Cascap Inc. Recommended Project Manager: Cascap Inc. Project Summary: Installation of new elevator equipment and cab at Marshall Place:  Affordable, permanent housing for Seniors of limited means Amount of ARPA Funds Requested: $91,788 Minimum Funds Needed: $84,428 Matching funds available? No Other funds available? Yes Owner- construction funds 100,000 Guaranteed Project Narrative: I have a detailed narrative to upload City of Watertown ARPA Application Marshall Place: Elevator Modernization for Affordable Senior Housing 1.Project Narrative: Marshall Place has a long history of providing affordable housing for Watertown elders, having been converted from a historic home to the Watertown Home for Old Folks (WHOF) in 1908. In 2000, we were fortunate to partner with Watertown Community Housing to renovate and maintain this property as affordable housing, reconfiguring the retirement home into eleven one-bedroom units. The Marshall Home Fund, created by the acquisition of Marshall Place, has also continued the work of the WHOF to assist elders in Watertown and is located at Marshall Place. We have an on-site manager as well as a part-time social worker. Marshall Place is permanent housing, and individuals must have an income less than 30% of area median income (AMI) for eight units and 80% AMI for two units. Residents minimum age is 62 years old. Marshall Place is located at 120 Mt. Auburn St., in the Mt. Auburn Historic District. We are completing much needed repairs to the building exterior. We are also incorporating sustainability goals into this renovation, in keeping with the Resilient Watertown Climate and Energy Plan. We are reducing greenhouse gas emissions by creating a hybrid Air Source Heat Pump (ASHP)/ boiler heating system, and by installing solar panels. We are pleased to have received the 2023 Architecture Preservation Award from the City of Watertown. One of our goals in maintaining affordable housing is to have smaller unit buildings that integrate well into the neighborhood through their beauty and relatable building size. For senior housing, this necessitates an elevator for accessibility, a costly item. As the Marshall Place existing elevator is old and nearing the end of its useful life, we must replace the elevator cab and equipment and related fire safety controls. We have partial funding for this project in place and are asking the City of Watertown for the gap funding needed. 2. Project Budget Project: Marshall Place: elevator modernization for Affordable Senior Housing Address: 120 Mt. Auburn St., Watertown, MA Submitted by: Marshall Place Apartments/Cascap Inc. Request to the City of Watertown- ARPA funding Project Budget May, 2023 Elevator quote from Associate Elevator (attached) modernization and new state of the art equipment hydraulic elevator, wiring, controls, fixtures 101,162 new cab 36,030 Item #15 fireman's service- responsibility of Owner 10,000 subtotal 147,192 contingency 7,360 total elevator installation 154,552 Temporary Relocation costs apartments- lost rent garden and 2nd floor units 2 months- installation and state inspection time 21,636 moving costs- supplies, movers, assistance packing 15,600 subtotal temporary relocation costs 37,236 Total budget costs 191,788 Sources of funds Owner funds- guaranteed 100,000 Gap funding request to City of Watertown 91,788 Minimum request (no contingency funding) 84,428 3. Project Timeline Timeline Marshall Place: elevator modernization for Affordable Senior Housing Gap funding from ARPA secured Fall 2023 Contract signed with Elevator installation company Winter 2023 Tenants- temporary relocation- move out Spring 2024 Elevator, new electrical/fire system tie ins installed Spring/Summer 2024 Testing and inspection by the State- passed Summer 2024 Tenants temporary relocated-- move in Summer/Fall 2024 Funds fully expended Fall 2024 4. Resources required in addition to ARPA funds: None 4. Metrics for success for the project: a. Our metrics for success will be the state approved installation of the new elevator cab and mechanical equipment. b. Tenant satisfaction with the new installation 5. Outputs/outcomes: a. What will be the overall benefit to Watertown residents? The benefit will be for the preservation of affordable housing for seniors of limited means. Replacing the elevator will provide necessary accessibility for residents. 6. How does the project meet the City’s ARPA proposal criteria? a. Practical i. Project funds will be encumbered by Dec 31, 2024, and fully expended by Dec 31, 2026. ii. Cascap Inc. is a non-profit developer and manager of affordable housing with fifty years’ experience in Watertown, Somerville, Newton, Cambridge and Lowell. Cascap recently became a subsidiary of Homeowners Rehab Inc. (HRI) a non-profit owner and developer of affordable housing in Cambridge and Worcester. These organizations have demonstrated capacity to oversee this project, having developed multiple properties through extensive renovations and gut rehab. Wingate Management provides professional property management. b. Benefit to residents: This project serves the most impacted residents, Seniors of limited means. The majority of residents have incomes less than thirty percent of Area Median Income (AMI). The benefits will be long term, for twenty to thirty years, and will assist both the residents of Marshall Place and their families that want affordable housing to keep their relatives close by. c. Financial The ARPA funding will provide the gap funding needed to complete this project. Other funding is in place and guaranteed. d. Strategic: Our project aligns with the City’s ethics of civic and environmental stewardship by providing housing for our elders to continue to live independently and with dignity in the community. We are ensuring a diverse group of elders of limited means can continue to age in place and not be forced out either by infirmity or rising rents. All rents at Marshall Place are limited to a percentage of the resident’s income. 1 of 7 MODERNIZATION CONTRACT PROPOSAL REV. #2 DATE: April 19th, 2023 PREPARED FOR: Wingate Companies 100 Wells Avenue Newton, MA. 02549 ATTENTION: Jim Giusti, Sr. Facilities Coordinator PROJECT NAME: Mount Auburn St., 120 LOCATION: 120 Mount Auburn St. Watertown, MA. MODERNIZATION CONTRACT PROPOSAL SPECIFICATIONS In follow-up from Joe Cronin, Vertical Transportation Specialists Comprehensive Survey of the existing elevator equipment due to the age and fatigued elevator component conditions we recommend the following modernization work to your existing Passenger Elevator with new, state of the art, code-conforming equipment as follows.. NON-PROPIETARY EQUIPMENT Please be advised that Associated Elevator Companies, Inc. furnishes and installs non-proprietary equipment. Any replacement part is available to the elevator industry and equipment can be maintained and/or repaired by any other elevator company at competitive prices. This is not the case with many of the major elevator manufacturing companies who install proprietary equipment that only they can maintain and/or repair during the lifetime of the elevator. 2 of 7 April 19, 2023 SPECIFICATIONS Location 120 Mount Auburn Street Watertown, MA. Type Passenger Quantity One (1) State ID Number 314-P-76 Capacity 1000 LBS Speed 100 FPM Landings 3 Front Openings 3 Rear Openings 0 Operation Simplex Machine Hydraulic Car & Hoistway Doors Two Speed Side Opening SCOPE OF WORK All work to comply with ANSI A17.1 2013, MASS 524 CMR and ADA codes in effect at the time of our proposal. The following equipment with be furnished and installed: 1. Controller We will replace the existing controller with new Microprocessor Simplex Controller with Phase I and II Fire Service, ADA and code compliant features. Controller is a state of the art, distributed control including new car leveling sensors that provides the necessary feedback to the controller to control the leveling and stopping of the elevator at each floor. This provides several advantages including: • Significantly reduced passenger wait times due to sophisticated dispatching. • Comprehensive on-board system diagnostics. • Freedom to use vendor of choice with NON-PROPIETARY EQUIPMENT. • Field proven performance. • Lifetime technical support. 2. Emergency Battery Lowering Device: We will furnish and install a new Emergency Battery Lowering Return System. When the main line power is lost, the Emergency Battery Lowering Return Unit allows the elevator to return to the next lowest landing then open doors to allow passengers to exit. 3. Travel Cable Wiring: We will replace the existing traveling cables with new traveling cables properly suspended between car and hoistway or machine room cable support. All cables will incorporate the specified types of conductors. At a minimum, each traveling cable will contain one shielded and jacketed pair. Cables will be supported by steel supporting strands if travel exceeds 150 feet and in a loop compatible to the size of the cable. The outer covering will be fire resistant and meet Underwriters Laboratories standard test. The cable will be hung free of all contact from hoistway or car equipment. Cable will contain an adequate number of conductors to provide the minimum of 10% of spares. 4. Machine Room, Hoistway and Car Multi Cable Wiring: We will furnish and install all new machine room, hoistway and car control wiring. All wiring will consist of flame retardant and moisture resistant outer covering. We will furnish and install new multi-cable necessary from the elevator for light and signal circuits 3 of 7 5. Terminal Limit Switches: We will replace the existing Terminal Limit Switches with new Terminal Limit Switches to stop car in the event the car travels past terminal landings. 6. Top of Car Inspection Stations We will replace the existing inspection station with new car top inspection station. The car top inspection station will serve as a control panel on top of the elevator which, when activated, removes the car from normal service and allows the car to run at inspection speed from the car top station only. 7. Power Unit: We will replace the existing power unit and furnish and install one new submersible power unit with any additional oil needed including replacing all vic fitting from machine room to pit if necessary. The power units consists of a positive displacement pump, motor, integral 4 coil control valve, oil tank and silencing muffler. The pump and motor are submerged and are mounted to the tank with rubber isolators to reduce vibration and noise. A muffler is provided to dissipate pulsations and noise from the flow of hydraulic fluid. The valve consists of up, up leveling, down and down leveling controls along with manual lowering and pressure relief valve. 8. Door Operator: We will replace the existing door operator with single speed, side opening, solid state door operator which will be interfaced with the new controllers to provide closed loop operation. The function of the door operator is to provide constant torque to overcome windage conditions and other environmental conditions that may affect reliability. 9. Door Protection: We will furnish and install a solid state infrared passenger protection device on the car door. This device provides infrared light beams that create an invisible safety net across the elevator entrance. The infrared light beams will detect an obstruction in the doorway resulting in the doors remaining in an open position until the obstruction is cleared. 10. Car Clutch: We will furnish and install new mechanical clutches to connect the front car and hoistway doors. The function of the clutch is to provide the driving motion of the hoistway doors for full open and close direction. The drive rollers will remain engaged to prevent separation of the hoistway doors from the car doors. 11. Car Door Hanger Tracks and Rollers: We will furnish and install new car door hanger tracks and rollers. 12. Hall Landing Door Interlocks: We will replace the existing hoistway door interlocks with new hoistway door interlocks. An electro-mechanical interlock will be provided for each hoistway entrance. The function of the interlocks is to prevent operation of the car away from the landing unless the doors are in closed and locked position as defined by applicable codes. The interlocks will also prevent the opening of a hoistway door from the landing side unless the car is within the landing zone and is either stopped or being stopped at that level. 13. Hall Landing Hanger Tracks and Rollers: We will furnish and install new hoistway hanger tracks and rollers. The hoistway doors will hang and lock into the hanger tracks allowing the door rollers to ride in the open and close motion necessary for proper door operation. 14. Hall Landing Closers: We will furnish and install new hoistway door closers. The function of the door closer is to provide the driving motion necessary to fully engage the hoistway doors in the closed position. 4 of 7 15.Fireman’s Service: Fire service features will be provided in accordance with the requirements of the applicable ASMEA17.1, Safety Code for Elevators. Equipment used in the Fireman’s Drive: •A three position key switch at the designated (main) level (RESET/OFF/ON) •A three position key switch in the main car operation panel of each elevator (OFF/HOLD/ON) •An illuminated visual and audible (operative only for Fireman’s Drive operation)Provision and installation of Fire Alarm Initiating Devices for elevator recall in the hallway outside each elevator landing floor and in the elevator machine room with contact wire brought back to our controllers is the responsibility of the Purchaser. Final connection to the buildings emergency fire system shall be the responsibility of the Purchaser. 16.Car Fixture (COP): We will replace the existing main car-operating panel with a new main car-operating panel provided in the front return of the elevator. •The panel will contain floor call buttons corresponding to the number of floors served, digital positionindicator, fire service phase II feature plus the standard devices of door open, door close, a new ADAcompliant, hands-free phone in the main car-operating panel, alarm and emergency buttons, independentservice key switch, fan and light switches at a minimum. 17.Car Lantern: We will furnish and install a new car travel lantern. These lanterns consist of up and down directionarrows that light up indicating the up and down movement of the elevator. 18.Surface Mount Hall Fixtures: Note: If flush mount hall fixtures are preferred additional cost will apply. We will furnish and install labor savor surface mount hall fixtures that reflect an approximate 1 3/8” depth/protrusionfrom existing wall at all terminal and intermediate hall stations to include vandal resistant Up and Down Push Buttons, Digital Position Indicators in all hall stations and in case of fire use stairway engraved verbiage. •At the main fire alarm monitoring panel landing our fixture will also include the following: Fire Service PhaseI Key Switch, Fire Service Engraved Instructions, Fire Service Jewel and Buzzer, Emergency Phone LineFailure light, audible signal and reset key-switch, also an Emergency Power Light if existing elevator runs onany emergency power source. •Terminal landing hall fixtures will include access operation for licensed elevator technician to gain safe accessto elevator shaft. Note: If flush mount hall fixtures are preferred additional cost will apply. 19.Car Roller Guides: We will furnish and install new car roller guide assemblies. These will be mounted at the top andbottom of the car frame. Each roller guide assembly will consist of wheels arranged to maintain constant contact on drynon-lubricated surfaces, ensuring a smooth car ride. *Note: We will monitor the existing hydraulic jack assemblies as but at this time do not exhibit signs of leaks in the cylinders. If this situation should change and the cylinders begin leaking then replacement of the existing Hydraulic JackAssemblies with new will be required and we will follow-up with a proposal cost to replace the same with new. Work by Others (Non Elevator Trade Subcontractor): If you do not have a contractor you work with and prefer we carry this work as an add alternate let me know and I will make the necessary arrangements with our contractor for pricing of the same and will revise our proposal accordingly. •Provide climate control to maintain machine room temperature between 50-90 degrees for proper equipment operation. •Furnish and install fire alarm initiating devices (At elevator landings and elevator machine room) for Fire Fighter’sElevator Recall to present code. Conduit and wiring necessary for FA Elevator Recall from Annunciator Panel toindividual devises terminated at elevator control panel. . Provide all relays and modules needed to tie into newcontrollers. Perform Pretest with Elevator Contractor and Final Test with DPS Elevator Inspector 5 of 7 Associated Elevator’s Price: • Includes state elevator permit fee; • Includes sales tax exemption; • COMMBUYS (MA State Bid List) Vendor I.D. # 00001139 • MHEC (Massachusetts Higher Education Consortium) Contract # G28 Elevator Equipment, Maintenance, Repair, Inspection & Testing. • Includes only the work quoted and does not include any additional work outside the jurisdiction of our trade, including but not limited to, painting, patching and the like; • Is firm for sixty (60) days; • Is based on our employees performing the job during regular working hours of the elevator trade (Monday through Friday, excluding nights, holidays and weekends) • Customer to provide the following for our employees: parking, functional restrooms, and a suitable dry storage area for equipment and materials TIMELINE Field Engineering’s Approximately two to four (2-4) weeks upon signed contract and deposit Installation Time Approximately three (4-6) weeks. *Note that this does not include State Inspectors turn-over which is an additional 1 to 3 weeks. Parts Warranty Part and labor for one (1) year. All temporal warranties repair on the date the elevator is turned-over for the beneficial use of the Contractor, Owner or others. CONTRACT BASE PRICE AND TERMS Total Contract Base Price (including sales) $101,162.00 35% due upon executed contract $35,406.70 30% due upon delivery of materials $30,348.60 Due upon completion of Elevator $33,406.70 Due upon certification of Elevator by the Elevator Inspector $2,000.00 CONTRACT BASE PRICE AND TERMS AND GENERAL TERMS AND CONDITIONS AGREED AND APPROVED BY Jim Giusti, Sr. Facilities Coordinator Adam McClay, Modernization Sales Printed Name Printed Name Wingate Companies Associated Elevator Co, Inc. Company Name Company Name X 4/19/23 Signature Date Signature Date 6 of 7 NEW CAB ADD ALTERNATE SPECIFICATIONS Alternate # 1: The following alternate(s) are proposed as an optional addition to your base modernization proposal specifications and price. All work to comply with ANSI A17.1 2013, MASS 524 CMR and ADA codes in effect at the time of our proposal. The following equipment with be furnished and installed: •New Cab: We will furnish and install one (1) passenger elevator cabs per the project specifications with the followingoptions and clarifications: •Canopy, 14 gauge CRS formed reinforced construction, painted black, with electrical contact, emergency exit and 3502key lock per code •Cab walls, ¾” class A fire rated substrate faced with hung laminate panels with vent slots, balanced back •Car doors, new, hollow metal reinforced construction, faced on cab side and lead edge with #4 stainless steel with two(2)gibs per door panel •Handrail finished in #4 stainless steel •Front return, 14 gauge #4 stainless steel with cutout for new car station •Strike post, 14 gauge #4 stainless steel •Transom, 14 gauge #4 stainless steel •Suspended ceiling, island type, faced with #4 stainless steel with ¼” black reveals and provisions for existing emergencyexit •LED downlights with black trim in suspended ceiling with dimmer and emergency battery back up •Two speed exhaust fan •Aluminum car sill, non-slip •Header angle with drilling to accommodate new header by others •Car Top Railing: We will furnish and install a new car top safety railing which goes around the perimeter of the car top to prevent accidental falls. •Flooring: Flooring: We will furnish and install new raised design rubber flooring. (*color and style to be selected byowner). ALTERNATE ADD ON PRICE $36,030.00 (Add Installation Time: three (3) days) *Please sign should you wish us to perform the above work and add above price to contract base price. CONTRACT BASE PRICE AND TERMS, ALTERNATE ADD ON PRICE AND GENERAL TERMS AND CONDITIONS AGREED AND APPROVED BY: Signature, Title Date 7 of 7 GENERAL TERMS AND CONDITIONS In the following terms and conditions “you,” “your” and the like refers to Wingate Companies. “We,” “our,” “us” and the like refers to Associated Elevator Companies, Inc. You agree to indemnify, defend and hold harmless us and our agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from our work under this proposal, regardless of how the incident occurred or who caused the incident, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom. You agree that timely payment of all sums due hereunder is a condition precedent to our continued performance and we reserve the right, at our option, to suspend or limit our performance until all payments due are made. You agree to pay our reasonable costs and expenses incurred in demobilizing and remobilizing should we elect to suspend or limit our performance until all payments due are made. You agree that a service charge calculated at the rate of 1.5% per month or the highest legal contract rate, whichever is less, shall be applicable to delinquent payments by you of sums due provided herein. You agree to pay all reasonable collection costs including attorney’s fees (with or without litigation) for any payments due hereunder that remain delinquent for more than sixty (60) days. You agree that should you provide us with a purchase order for this Agreement, such shall be seemed only as a convenience to you for the purposes of making payments hereunder and the terms of this Agreement shall control without reference to the terms of your purchase order whether they be in conflict or not. You agree that we shall not be responsible or liable for conditions including, but not limited to, any loss, damage, detention or delay caused by accidents, strikes, lockouts, labor troubles, or any other unavoidable cause beyond our control, or for any consequential damages, regardless of cause. Any notices required or permitted to be given hereunder shall be written and mailed by certified mail, postage prepared, to the parties’ addresses set forth in this Agreement, or such other addresses as the parties may designate in writing from time to time. The failure of a Party at any time to require or enforce the strict performance by the other Party of any term or condition of this Agreement shall not constitute a surrender or waiver of that particular breach or failure, or of any subsequent breach or failure by said other Party with respect to any term or condition of this Agreement, of the waiver by a Party of a breach or default committed by the other Party with respect to any term or condition of this Agreement, and shall not to any extent prejudice or adversely affect the other Party’s rights, interests or remedies available or provided to it by law or otherwise which it may exercise or invoke with respect to that particular breach or failure or any subsequent breach or failure. Any part of provision of this Agreement which may be held for any reason to be illegal, invalid, unenforceable or in conflict with the applicable laws or regulations of any jurisdiction shall be ineffective to the extent of such illegality, unenforceability or conflict, and shall be replaced with a provision that accomplishes, to the extent possible, the original purpose of such part or provision in a valid and enforceable manner, without affecting, impairing or invalidating the remaining provisions in any other jurisdiction, which provisions shall remain binding upon the parties hereto and in full force and effect. Except in the event that any payments or the structure of any payments are deemed illegal, invalid or unlawful then the parties shall mutually revise the manner of or structure of payment, which is deemed illegal, invalid or unlawful to provide the payee with the same remuneration as was intended by the parties. This Agreement: • may be amended only in writing, signed by both parties; • is the complete and exclusive statement of the agreement between the parties, and supersedes and merges all prior proposals, understandings and agreements, both oral and written, between the parties relating to the subject matter hereof. This Agreement shall be governed in all respects by the Laws of the Commonwealth of Massachusetts, without regard to its conflict of laws. Barnstable County shall be the exclusive court of jurisdiction for any dispute arising under this Agreement. Associated Elevator, its employees, agents and representatives, disclaim any and all warranties express or implied, oral or written, including but not limited to, implied warranties of fitness for a particular purpose or merchantability. Associated Elevator shall not be liable for indirect, special, incidental or consequential damages of whatever nature arising out of the use or inability to use the elevators serviced under this Agreement. Each party recognizes and agrees that the disclaimer of these warranties are materially bargained for and a basis for other terms of this Agreement including being taken into account in determining the consideration to be given each Party under this Agreement and each Party’s decision to enter into this Agreement.