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GAC Minutes 1999 08/10CRa^,deptl GOLF COURSE ADVISORY COMMITTEE MINUTES August 10, 1999 Attending: Max Williamson Bill McMurray Carl Floss Dan Piliard Dari McKim Craig Collins Minutes: Motion was moved and seconded to approve the minutes for the July 14th meeting. New Business: Location of snack shack. _Tom Haines mentioned that the current location of the snack shack obstructs the view from rs. e's house. He suggested that a new snack shack can be constructed and relocated in the #6 aspen tee area. He mentioned that the high school has building projects and that constructing the snack shack could be one of them. He suggested that our one beverage cart can't serve 27 holes and that it would be a good idea to put an extra beverage cart in service and remove the snack shack. He said that the original concept of the snack shack was temporary and more beverage carts would provide better service. Bill McMurray mentioned that he would like to have Mary Clemmer's input concerning the snack shack before making any decisions. It was decided that Dan Pillard would look into options as well as discuss the subject with Mary Clemmer and come up with a recommendation for the next meeting. Review of changes to the cedar golf course. Dan Pillard mentioned that he would be working with the army corps of engineers on changing the cedar golf course. These changes will allow for expanded landing areas and quicker pace of play. Mill McMurray mentioned that we should have good plans before meeting with the officials from the army corps of engineers. Review of 1999-2000 Budget. Dan Pillard reported that in the final budget an additional $BOk had to be cut in order to pass. Dari McKim mentioned that ladies association has $5,000 that has to be spent. Her list of projects includes construction of new bridges and painting the clubhouse. The men's association has approved $9,000, to be matched by the city for golf course improvements. Bill McMurry mentioned that there is ITC grant money, $41,000 to be used for print media and management of advertising and promotions. These programs can be utilized to help the golf fund. Sale of Lifetime Passes. Charles Waters presented information on the current value of the sale of 7 lifetime memberships that are currently vacant. The estimated value was $6,617. Bill McMurray motioned that the committee go to the city council to sell 7 lifetime memberships at $6,700 - $7,000, to be applied towards golf course improvements, motion carried. The foundation will hold the money, while the golf course advisory committee govems how it is spent. Old Business: Tee Renovation Proiect. Dan Pillard reported that # 8 aspen, #2, 7, 8 birch tees were completed. Junior Program. Max Williamson presented a draft of a junior program to the committee for review for future recommendations to the city council for approval, (see attached document). Bill McMurray motioned to present the junior program to the city council, motion carried. Staff Reports: Carl Hoss presented a revenue report. The report showed revenue up $38,000, 14 percent over last year. Carl reported an increase in play of 16 percent over last year and that the 2pm rounds were up significantly. Dan Pillard reported that he was working on a plan to install drain pipe and fill in the ditches on #1,9 aspen and #9 birch. He said that he would like to complete this project this year. Dan reported that the drainage for the adjacent fairways would flow into these ditches. Several ongoing irrigation repairs were completed as well as 30 percent weed control. A plan for cart path repair is also being developed. Meeting was adjourned. qJ Jl 9 q Draft Proposal: July 27, 1999 Junior Golf Program - McCall Municipal Golf Course PROPOSE: Provide 10-17 year old opportunity to learn and play golf. BENEFIT: 1. They are future golfers and community leaders. 2. Improve understanding of various golf games & etiquette 3. Provide opportunity for teenagers 4. Increase in revenues HOW WOULD PROPOSAL WORK: Ages: 10-17 Period: June -July Day/Time: Mondays 3:00 p.m. Cost: $2.00 each day; $1.00 each day for greens fee Staff: Volunteers; women & men golfers Sign time: 2:30-2:45 p.m. each Monday Basic operation: Whoever signs up plays 9 holes Groupings select by drawing or by staff Each group; 2, 3 or 4 some includes an adult player Format & prizes each day established by staff Formats to be used: stroke, best ball, scramble, or match Prize each day will depend on format & # Players GOALS/SUMMARY: The main goal of the program is to provide 10-17 year olds an opportunity to learn all aspects of golf while participating in an enjoyable competitive atmosphere; similar to the men's twilight league in operation and atmosphere. The program should average at least 20-30 participants. Program will be evaluated at the end of each year for changes or to see if it should continue. Program will be run by volunteers, will not put any significant additional load on Golf Pro Staff/Employees. Program will occur during low use periods so it does not displace user of valued tee times.