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HomeMy Public PortalAbout05 - REGULAR MINUTES - MAY 10, 2016 City of Greencastle Lynda R. Dunbar City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 - eak Greencastle, Indiana 46135 765.653.9211 Idunbar(@,cityoforeencastle.com Greencastle Common Council Regular Meeting Minutes May 10, 2016 7:00 P.M. Greencastle City Hall I. Pledge of Allegiance II. Call to Order; Roll Call Mayor William Dory called the meeting to order at 7:00 PM; upon roll by Clerk- Treasurer Lynda Dunbar the following were present: Adam Cohen, Stacie Langdon, Steve Fields, Tyler Wade, Mark Hammer, Gary Lemon and Dave Murray. III. Public Petitions and Comments: None IV. Special Requests • Street Closure — C.A.R.R 5K — Julie Carr- Motion by Dave Murray to approve a noise wavier on 6/11/2016 from 5pm to 11 pm at Wasser Beer on Franklin Street and have Mrs. Carr meet with Laurie Hardwick, City Attorney about alcohol served outside the premises, second Gary Lemon, 7 -0, motion passed. Motion by Mark Hammer to allow rolling street closures on the city streets at the Big Walnut Sports Park, second Stacie Langdon, 7 -0, motion carried. It was noted that some of the roads the 5K would be ran are on county roads. Mrs. Carr would need to get County approval. • Street Closure- DePauw University- Bruce Clute- Motion by Adam Cohen to approve DePauw University temporary parking and street closure as needed on Indiana Street for May 24, 2016 to move in temporary kitchen, second Tyler Wade, 7 -0 motion carried. V. Micheal Rokicki Memorial Common Council Scholarship- Phyllis Rokicki- Phyllis explained to the Common Council the history of the scholarship. The council agreed to increase the scholarship and the Mayor and Clerk- Treasurer would participate so the scholarship amount could be at least $1,000 up to $1,500. VII. Department Reports: a. Cemetery — Ernie Phillips b. Engineer — c. Fire Department — John Burgess d. Park and Recreation — Rod Weinschenk e. Planner — Shannon Norman f. Police Department — Tom Sutherlin g. Department of Public Works — Brad Phillips h. Water & Wastewater Department — Vacant i. City Attorney - Laurie Robertson Hardwick VIII. Reports A. Mayor's Report- Mayor updated the council on the following items: • City received its Special LOIT Distribution. INDOT is accepting matching fund applications due by 7/3/2016 for 2017 resurfacing projects. This Special LOIT Distribution can be used as the matching funds. • INDOT 80/20 Zinc Mill Road Project- City can submit an application to be approved for this project in late 2021 or 2022. This is currently a Redevelopment project. A motion by Dave Murray that the Mayor complete the application for this project, second by Adam Cohen, 7- 0, motion carried. • All the funds have been paid back to IHCDA for the Loft Apartment Project that did not happen. • An independent review /DePauw campus community liaison committee is being formed. It will consist of Angie Nally, Dr. McCoy, Renee Madison, Bill Dory, John Burgess, Tom Sutherlin, Laurie Hardwick, and Stacie Langdon. We still need a community member to add to committee. • YMCA kick off meeting May 24, at 7:00 pm at City Hall. It will be a public meeting open to the public. • Will need 1 outside appointment to the BZA for school board request for Bus Barn project. We have a conflict of interest from existing member. • Board of Works gave approval to proceed with plans for a new office • building at Wastewater Treatment Plant. • Franklin and Vine Street traffic count was well below the 6000 cars needed to pass through to install a 4 way stop sign. We are still investigating the situation. B. Clerk- Treasurer's Report- Clerk Treasurer updated the council on the following items: • New Internal Control Law will come into effect on July 1, 2016. We will need to provide training to our employees and establish an ordinance showing we are compliant with the state statue. • Potential dates will be sent out to council for Internal Control Training. It is important to have training so you are aware of what you are signing in the ordinance. • At our IACT training they stated that our State Board of Account audits will be based on risk and not just automatic every year. C. Councilors' Report- The following Councilors update the council on the following items: • Tyler Wade had received concern from some of the residents in the neighborhood close to Greencastle Christian Church that the speed limit needed to be lowered and better patrolled. He wanted to know the steps of how that might be done. • Mark Hammer asked about adding additional crosswalk signage at Hanna and South Jackson Street. • Adam Cohen reminded everyone of the Memorial Day event at the Cemetery. Adam also mentioned that the Mayor, himself and Tim Bookwalter had a very productive meeting relating to law enforcement. Finally Adam reported that he had been receiving complains about the amplified noise coming from DePauw's sports complex. IX. Approval of Minutes A. Regular Session -April 12, 2016 B. Executive Session April 12, 2016 Motion by Steve Fields to approve the April 12, 2016 regular and executive session minutes as presented, second by Adam Cohen, 6 - -0, motion carried. Mark Hammer abstained because he was not able to attend either session. Mark also noted that in his review of the minutes that in 12c. the word wave should have been waived. He also thought it would be clearer if in 8a. we added east of Wood Street. X. Approval of City Claims A. Motion by Mark Hammer to approve claims as presented, second by Gary Lemon, 6 -0, motion carried. Steve Fields abstained due to Jameson Coffee invoice. XI. Old Business - A. Ordinance 2016 -2 An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning (Second Reading) Petitioner: Greencastle Community School Corporation - Motion by Dave Murray to approve Ordinance 2016 -2 (Second Reading) as presented, second Adam Cohen, 7 -0, motion carried. B. Ordinance 2016 -3 - An Ordinance Establishing a Tree Board and Regulating Trees Along Public Ways (Second Reading) - Motion by Adam Cohen to approve Ordinance 2016 -3 (Second Reading) as presented, second Steve Fields, 7 -0, motion carried. XII. New Business C. Ordinance 2016 -4 An Ordinance Establishing a Materiality Threshold (First Reading)- Motion by Dave Murray to approve Ordinance 2016 -4 (First Reading) as presented, second Mark Hammer, 7 -0, motion carried. XIII. Upcoming Council Appointments A. Greencastle Community Schools Corporation Board of Trustees Incumbent: Denise Sigworth Term Ends: June 30, 2016 It was noted that one School Board application was submitted by Denise Sigworth. The application will be reviewed by council and discussed at next meeting. Since there is only one applicant the interview will be waived. XIV. Adjournment Motion by Steve Fields to dismiss at 8:58 PM, second by Mark Hammer, 7 -0, motion carried. William A. Dory, Jr., Mayor / ATTEST: Ly :a R. Dunbar, Clerk Treasurer