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Home My Public Portal About06 - SPECIAL SESSION - MAY 24, 2016 s City of Greencastle ;- Lynda R. Dunbar City Hall v Ia. yr Clerk Treasurer One North Locust Street, P.O. Box 607 l Greencastle, Indiana 46135 765.653.9211 Id un bar(acityofgreenca stle. co m Greencastle Common Council, Redevelopment Commission, Board of Works, Board of Park Commissioners Special Session Minutes May 24, 2016 7:00 P.M. Greencastle City Hall Pledge of Allegiance II. Call to Order; Roll Call Mayor Dory called the meeting to order at 7:00 PM; upon roll by Clerk- Treasurer Lynda Dunbar the following were present: Stacie Langdon, Steve Fields, Gary Lemon, and Dave Murray. Adam Cohen and Mark Hammer absent. Also in attendance from the BOW was Trudy Selvia, from, Redevelopment Lottie Barcus, Gary Lemon, and Erika Gilmore and from the Park Board Beva Miller. III. New Business A. YMCA Presentation and Discussion- A handout with a power point presentation was presented to everyone in the audience. Ms. Deborah Ringo, CEO of YMCAs of the Wabash Valley went through the hand -out and answered any questions the audience had. The copy of the handout is attached to the minutes. B. Ordinance 2016 -5 (First Reading) An Ordinance Amending Ordinance 2015 -8 An Ordinance Establishing the Size of the Departments of City Government of the City of Greencastle, Indiana, Fixing Salaries for the Employees of such Departments and Fixing the Salaries of Certain Other Appointed Officials for the Year.- Motion by Steve Field to approve Ordinance 2016 -5 (First Reading) as presented, second by Gary Lemon, 5 -0, motion carried. IV. Upcoming Council Special Session A. Special Session- May 31, 2016 — Internal Controls Training V. Adjournment: Motion by Gary Lemon to dismiss at 8:11 PM, second by Stacie angdon, 5 -0, motion carried. / / -4�G.b' f 977 Willia A. Dory, Jr. Mayor ATTEST: Lynd- R. Dunbar, Clerk Treasurer Common Council Redevelopment Commission Board of Works Board of Park Commissioners Special Session 05/24/2016 Sign -In Sheet V 7 [.ta-a- 0 it / asissisi virr Lk\ Lucas %/CM6• 4 , / /,,v s 1 c - ER WADE , ll e k I '` €t_J r te,,/ �� Wei c- f 76-/�s luo a cu.� dial a 2 4 .0 c_ ( u c\iPAR R 6 i : ---.� / / F , \ a-.sad/ C Ea& MJ b,GlAtelPf2 COMMUNITY CENTER PLANNING COMMITTEE Responsibilities: Recommend an architect to the RDC Tour other similar community center facilities to share information Provide input in development of the proposed community center Provide input to the services that could be offered by the YMCA team Oversee public meetings conducted by the design team for public input Basic Steps — Note that some steps will run concurrently; others will have more intermediate steps. 1. MOU with YMCA — Complete 2. MOU with the Putnam County Hospital - Complete 3. Kick off meeting with City Council and Boards a. Basic understanding of project parameters b. Explanation of PCH interest c. Calls to Action i. Listening and support in the community ii. Approval of Agreements iii. Approval of Financing iv. Membership in the YMCA 4. Appointment of Steering Committee 5. Fund Raising a. Operating Endowment? b. Donations for Construction and /or Equipment? c. Presale of Memberships? 6. Development of Architectural /Engineering RFQ a. Determine if Construction Management would be helpful b. Select design firm c. Select consultants — space planning, engineering, site design, etc. 7. Design and Develop Project Budget a. Site Selection b. Site Development Needs Assessment c. Preliminary Design and Space Allocation 8. Prepare and Sign Management Contract/Leases /Agreements a. Approvals by the partners 9. Prepare construction drawings and bid documents. 10.Arrange Financing for Construction a. Approval of bond issue or other financing by RDC b. Approval of bond issue or other financing by City Council 11. Bid Project 12. Construction 13. Celebration 14.Operation 5/24/2016 0 How We Started the 'r The Process YMCA Mayor Sue Murray presented the opportunity in f �+c n��p Spring 2015 a orbsi b ID iti es • YMCAs of the Wabash Valley Association Board considered the opportunity and appointed a atuNrsuran ea /fit Feasibility Committee to handle the research it — E DI : wr 'V'. r 1 • The YMCA enlisted the help of multiple groups to yI help us consider the feasibility of this project First Step — Questions to answer 1. Is there Interest In the community for a YMCA? YMCA of USA 2. Are there community needs that the YMCA could meet? Wade Hampton, t‘tsit YUSA r_. Resource Director Community Needs Assessment Community Input On -We Survey Distributed by our Community Partners August 2015 • Results - 647 people responded • Ave Community Foos Groups Conducted • Tap Identified Needs for Adult - Selected randomly from those that responded to CNA - 27 total participants - Availability of services aimed at engaging the entire family unit - Adults supported in practicing positive habits that include • Community Leader Forum physlml activity and healthy eating - Participants selected by Mayor Murray ;i.. L91'•,,.. • Top Identified Needs for Teens and Youth - 22 community leaders parWpa:etl • - Need for sate and secure commurdty space for our youth - P . , - Teens and Youth supported In practicing positive habits that ! t Include physical activity and healthy eating • i•�� 1 • 5/24/2016 Community Input Continued First Step - Questions to answer • They helped define: 1. 3s there interest in the mmmuniy for a YMCA? YES - what the community values 2. Are there community needs that the YMCA could meet? YES - potential partners the Y could align with to serve the community - potential programming opportunities - provided re :kings on the Importent tadliry amenities diced by , the community 1 g >•h 1.a, Q.i dlr. $ i. i P d 1,14 Second Step - Questions to answer SEER r. Can the YMCA successfully sustain operations through potential �► n a oyt i eS membership revenue? Tampa, Florida 2. Can the OW of Greencastle build a facility that will meet the community needs? professional research and analytics firm working with over 400 YMCAs ••1 New Site Analysis 1p��y • We worked with $EE0. Analytla to evaluate three proposed sites GRO D eve 9 o men t suggested by Mayor Murray. • Data meted suggested: - predicted service area based on drive time - Number of households In that service area - Predicted percentage of the households that co at would become YUSA partner for facility development, YMCA members design and management solutions • • Information based on the 'typical YMCA' In the 'typical community" till_ 2 5/24/2016 Building Needs Based on Second Step - Questions to answer Anticipated Programs • • We worked with GRO Development to consider: r. Can the YMCA successful sustain operations through predicted - What general areas would need to be Included In the facility membership revenue? YES - What square footage would be needed In those areas 2. Can the City of Greencastle build a facility that will meet the • This report gave estimates of: _ . community needs? YES - Overall square footage for the facility - - Palling needs ' YMCAs of the Wabash Valley Association - Estimated costs .. Board signed an MOU with the City of } : 4m. Greencastle - April 2016 i % r 11 What VVe Are Programs We Anticipate Offering Thinking / Now Community events Healthy Kids Day - April FaD Farnly Fun Mgh: - October SK Races? Others? _� f j , t -,),„ ....wan...— Programs We Anticipate Offering Programs We Anticipate Offering Nonathletic Activities Sports For various age groups Not currently offered in Putnam County Life Skills , I • ,., : - fi ` \• • For Adults Social AActivities s - �F�Ii For Youth 0 $ Edu¢UOnai Opportunities �• - �2: rt Iv ❑vlc Opportunities f _ - - .- " A9 y � Family ffigti /� �/ `- r -v ' '5 g V y , yi Y Youth Dances ' e z 3 5/24/2016 Programs We Anticipate Offering Programs We Anticipate Offering Child Care Programs Membership - Guest Day Passes • Fitness Room (Cardio equipment. Weight matlilnin, Free weights, -: etc.) School Age Child Care: s„ • Group Exercise Classes Greencastle Community Schools • % • Chid Watch and Teer intergenerational areas No Rrmam Schools - Ill Others? �� - My Y is E+rey Y• In the state of Indiana would. ; gym ?flow members of this Y[o use r'ra- . h • K .& Summer Day Camp: .& any YMCA In Indiana at no atlditlanal charge. `R . ' y Greencastle Community Schools Others? `LrLP:..e.r 4C1.. , Programs We Anticipate Offering General Nature of Facility Needed Financial Assistance Wellness Area (Cardiovascular and Stength Equipment) Indoor Walking Track Based on household sire and monthly income Group Exercise Studlo(s) Gymnasium q Child Watch Room G Reduction In fees for membership and programs Teen/Intergeneratlonal Space ht CamuN(T Room Level l - 50% reduction Nut don (Teaching) Kitchen reduction Level ll - ?S% reduction :e. � 1 r -.1 Rest moms/Locker rooms Funded through our Annual Campaign 4 ". • n....., Mechanical aress _ ;'mot•' Support spaces - S alrs, Hallways Q ,--.ex 1. Storage YMCA Association Board What the YMCA will need to be successful • Committed to: - Ongoing partnership with the city to develop this project Amazing Staff - few full time, most part time - Assuring the susbinablliry of the future YMCA Committed Policy Volunteers - Steering Committee then Advisory • - Assessing partnership opportunities Council - Providing re to the city as they develop the Ongoing Financial Support - through Membership, Annual campaign, building plans laps and and chose the location Sponsorships, Partldpatlan In Programs and Special Events • There will YMCA Bo ard critical decision points for the oard as we move Community Partnerships 4 (onward. % •( l g ti Available Program Volunteers ` 7 . y7 . 11 4 5/24/2016 Contact Information Association Office YMCAs of the Wabash Valley Deborah Ringo, CEO (812) 442-6761 Business cards available For more information: putnam @ymcaswv.org 5