HomeMy Public PortalAbout2002-12 Authorizing to spend Federal Asset Sharing Revenue for the Police DepartmentRESOLUTION NO. 2002-12
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING
THE VILLAGE MANAGER TO SPEND FEDERAL ASSET
SHARING REVENUE FROM THE U.S. GOVERNMENT TO
PURCHASE CERTAIN POLICE EQUIPMENT AND
FURNISHINGS AS OUTLINED BELOW; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Police Department just received in excess of $730,000 from the "Asset
Sharing" from the U.S. Treasury Department, the U.S. Justice Department and the State of Florida;
and
WHEREAS, these monies are the result of the seized assets from joint investigations between
our Key Biscayne Police Department and Federal Investigative Agencies and not from tax revenue;
and
WHEREAS, these expenditures are from said federally forfeited properties; these police
department needs can be satisfied at no cost to our residents; and
WHEREAS, there is a need for the listed furnishings and equipment for the Police
Department.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Manager is hereby authorized to purchase items herein listed for
a total expenditure of $670,000.
Section 2. That these expenses shall be charged to the asset sharing fund.
Section 3. This resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED this_ith day of March , 2002.. (..:____<7
'W6
HITA H. ALVAREZ, CMC, VILLA
APPROVED AS TO FORM AND LEGAL SUFFI
RIC
JAY WEISS, VILLAGE ATTORNEY
MAYOR JOE I. RAS 0
Village of Key Biscayne Police Department
Memo
To: C. Samuel Kissinger, Village Manager
From: Michael J. Flaherty, Chief of Police
Date: 02/27/02
Re:
"Sharing Monies Should not be Retained Unnecessarily —
Suggested Spending of Certain Funds"
A Guide to Equitable Sharing of Federally Forfeited Property for
State and Local Law Enforcement Agencies, from the United States Department
of Justice provides regulations and specifies how these funds may be spent, as
well as how they may not be spent by local government.
Currently we have over $590,000 in federal assets and over
$130,000 in the Florida State Law Enforcement Trust Fund for a total in excess
of $720,000 on hand from seizures involving joint law enforcement
investigations. Two Key Biscayne police detectives work with federal law
enforcement agencies and continue to provide the Law Enforcement Seized
Assets Funds with an ongoing revenue stream. During February 2002, we
received $57,497.18 from joint seizures.
These funds belong to the Village of Key Biscayne government
and not to the police department. However, the federal guidelines are very
restrictive in how these monies can be spent. The monies can only be spent for
law enforcement uses and not general government. "Permissible Uses" include
activities like:
• Support of Investigations, primarily where additional seizures can be made
• Law Enforcement Training
• Law Enforcement Equipment and Operations
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J;.•4.-7 i
• Law Enforcement .eilities and i "sae
• Drug Education and Awareness Programs
,,.'sy�y e�a ••r;�i%
The .guidelines state: "...In other words, the receivi
enforcement agency must benefit directly from the sharing. If for ex
police department receives $100,000 in federal sharing money only to have its
budget cut $100,000 by the city council, the police department has received no
direct benefit whatsoever. Rather; theeit as a .whole. has received the benefit of
the equitable sharing. ' The Deivartment,of Justice- may terminate sharing with
law enforcement agencies' that are not permitted by their governing authorifieies
to benefit directlyfrom equitable sharing."
The guidelines also state: "Sharing monies should not be retained
unnecessarily. Sharing monies should normally be expended for their
designated use or uses as -they are receive< It is permissible to retain sharing
monies in a holding account for a reasonable period of time so they can be used
to satisfy future needs. Generally, monies reeeived-•should not remain unspent
for a period of time exceeding two years from the date of 'their receipt. The
balance in any holding account =must be fully reported in the Anneal
Certification Report described in Section X1I .and Appendix E, along with the
explanation of the contemplated disposition of this balance. "
Impermissible Uses includes, (1) use of forfeited property by non -law
enforcement personnel, and (2) payment of ,non -law enforcement expenses,
among others. As Chief of Police, 1 would be happy to share these monies with
all _departments ofgovernment but the -law does not allow us to do so. However,
by spending these jointly seized funds for the following items, we wilt save the
tax payers monies and the government will not have to purchase these items
from the normal budget.
Recommended Expenditures of Equitably Shared Monies
A. 1,sw Enforcement Equipment and Operations:
1. Bio-chemical: protective suits for police officers and Bio-chemical gas
masks for police officers $4,915.65
2. Replacement police radios and equipment $31,543.75
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3. Mobile data terminals for police cars (also involves a $7,211 grant)
$16,521.00
4. Protective body armor for police officers (also involves a $4,400 grant)
$6,200.00
5. Drug Abuse Resistance Educational Program Police Van (involves
required state expenditure and insurance funding) $19,342.00
6. Computer equipment for new dispatch area and officer work stations
$23,547.00
B. Law Enforcement Facilities and Equipment
1. File cabinets, copying equipment and fax machine "for police records
storage and retrieval system $8,221.00
2. Furniture for police portion of new facility
49,160.00
3. Furniture and equipment for police emergency operations center —
training and community room $19,737.00
4. Lockers for police officers
$18,243.00
5. Police radio antennas and wiring for police radio base station $5,800.00
Sub -Total of Expenditures
$203,230.40
The Police Department has worked very hard to generate and save money over
the past five years in order to off -set the overall cost of a new police facility.
We were allowed to "bank" these monies rather than spending them as required
during a general two year window, in order to have the money for new and
replacement equipment, furniture and to save the tax payers a sizeable amount
in the actual cost of the construction of the new police station. Therefore, I
would recommend that we leave $25,000 in each of the federal and state funds
and direct the balance of approximately $466,769.00 to off -set the cost of the
new police station.
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Tlie. pro-Tata cost of the police ' departinent's share' of the (1)
building secuxh y;; (2):-,.4atdiacca% system, and (3) teleco $a u teations system is
011 jo _ to bid- at this time. Certainly, these expenses should be from the
available $466,769.00, along with other elements of the new police facility.
Com *ted Funds
kecammended. Expenditures
ditures
f es p,Fund.l ance .
'LessFd1 Fund Balance
IS
Ir
$720,000.00
$203,230.00
$25,000.00
$25,000.00
Total dance toward construction of the, new police department $466,769.00
will request final authority to spend the $466,7-69.00 from federal
authorities once council approves the motion with the. proviso that federal
authorities agree with these expenditures.
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1
N
T
E
R
O F F I C E
To: C. Samuel Kissinger
From: Chief Flaherty
Subject: Bio-Chemical / Pro ective Garments
Date: February 27, 2002
MEMO
Lt. Capone has researched and attended training in the area of weapons of mass destruction, and
first responder responsibilities regarding a possible bio-chemical scenario.
After consulting with our fire department, he has recommended the following personal protection
gear for all police officers.
Tyvek Saranex coveralls with hood, elastic wrists,booties, Solvex Nitrile gloves and Promask gas
masks with bio-chemical breathing canisters.
The total expenditure for this officer safety equipment is $4,915.65. We are recommending that
the funds for this personal safety equipment come out of the federally seized asset fund.
"••
;4 C a e . t ice,•'•
O F F I C E
To: C. Samuel Kissinger
From: Chief Flaherty
Subject: Radio Pure
Date: February 27, 2002
We are currently mounting significant costs in the rnaIntenance and repair of officer hand held
radios. Our present radios are approaching ten years Old, out of warranty and are in need of
replacement to ensure the continued safety of all Our officers.
The fire department has recently replaced all of their radios and batteries with new ones, I would
like to replace half of our radios this year, and half next year. In addition, new batteries must be
purchased and issued immediately for our current hand held radios.
The total price of the radios incbirling, a charger and.antenna for each radio, is $31,543.75. We
recommend that the funds for these radios and equipment come out of the federally seized asset
fund.
N T E R
11.
1
N
T
E
R
O F F I C E
To: C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty
Chief of Police
Subject: Mobil Data Terminals
Date: February 27, 2002
MEMO
In an effort to bring greater technology to the detectives we currently have assigned to various drug
and money laundering task forces, as well as officers assigned to our patrol division we propose to
purchase a total of eight (8) Mobile Data Terminals. Mobile Data Terminals consist of computer
equipment designed to be used in the officer's vehicle. The MDT utilizes a wireless aircard to send
messages to a main location (in this case a partnership with the Aventura Police Department) so that
crime information networks may be entered by the officer in his vehicle. In this manner all sorts of
criminal and traffic information may be obtained without going through conventional police channels
we must now use. A larger variety of information will be at the officer's disposal while he is in the
field. This will eliminate the frequent trips made into the police station and the long waits there while
the information is accessed.
Many County and Municipal police agencies, including Miami -Dade Police Department, Hialeah
Police Department and Miami Shores Police Department are already using this technology. We
know that having the technology necessary to obtain immediate information from various networks,
such as FCIC 2000 and NCIC, as well as tag and drivers' license checks in the field will increase the
effectiveness and the safety of the patrol officers. We have found that this information is not always
accessible by more conventional police means such as police radios and teletype information.
The Police Department has been approved for a federal grant in the amount of $7,211 from the Local
Law Enforcement Block Grant Program in order to purchase this equipment. The cost of 8 terminals
(complete with one year of telephone service and a one time installation fee) is $23,732. We propose
to take the remaining purchase price of $16, 521 from the Federally Seized Asset Fund. This amount
will represent our cash match for the federal grant.
N T
E R
O F F I C E
MEMO
To: C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty
Chief of Police
Subject: Protective Body Armor for Police Officers
Date: February 27, 2002
Bulletproof vests are standard issue for all police officers within this department. Vests usually have
a life span of approximately 5 years of normal wear and usage. Many -of the departmentally issued
vests have met and exceeded this life span and must be replaced.
ThePolice Department has applied for funding for thexeplacement of worn and damaged bulletproof
vests hough a grant offered by the U.S. Department of Justice, Office of Justice Programs and the
Bureau of Justice Assistance, The Bulletproof Vest Partnership Grant Act of 2000 was recently
enacted and provides funding priority for jurisdictions under 100,000 population. We have requested
a total of 16 vests and two sets of body armor for a total of $10,604. We have been approved for
a grant in the amount of $4,400. We are requesting that the remainder of the cost, $6,200 be taken
from the federally seized asset fund.
I N T E R
MEMO
O F F I C E
To: C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty
Chief of Police
Subject: Purchase of a D.A.R.E. Vehicle
Date: February 27, 2002
Florida State Statutes 932.7055 states, in part, that every fiscal year a law enforcement agency is
required to spend no less than 15% of the proceeds of state forfeiture funds to support drug
prevention, crime prevention, safe neighborhood or school resource officer programs. The statute
provides that these funds may not be used to meet normal operating expenses of the law enforcement
agency.
Therefore, in order to comply with the statute, we are proposing the purchase of a 2002 Dodge
Caravan to be outfitted and specially painted for the D.A.R.E. Program. As you know, the D.A.R.E.
(Drug Abuse Resistance Education) Program is taught to all students within all the schools in the
Village. In additional, the D.A.R.E./School Resource Officer also runs an after school D.A.R.E. Club
for 5th Graders. The Officer also presents our crime prevention programs.
The total cost for this vehicle is $30,636. We will receive a total of $11, 294 as the insurance
payment for the patrol vehicle totaled in a crash in early January. We are required to spend $12,553
which represents 15% of the proceeds of our State forfeiture fund. We would recommend that the
remainder of the cost for the new D.A.RE. Van, $6,789 also be taken from the State forfeiture fund
for a total of $19,342.
I N T E R
MEMO
O F F I C E
To: C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty
Chief of Police
Subject Computer Equipment
Date: February 27, 2002
}
The Police Department has conducted an assessment of the existing computer equipment (computers,
printers, scanners) within the department. Based upon the anticipated needs of the department once
we have moved into the new facility, it has been determined that we will need additional equipment
to meet these needs.
Many of the current work stations may be relocated and used in the new facility. The attached
documents detail the new assigned areas for the existing equipment. Some of the existing equipment
is outdated and basically unusable, therefore it will be disposed of and replaced with new, modern
technology. Additional equipment is needed as new work stations have been added to the new
For a complete and detailed listing of the equipment needs of the department, see the attached
documents.
The total cost for the added computer equipment is $23,547. We request that the funds for the
computers be taken from the federally seized asset fund.
I N T E R
MEMO
OF
To:
F I C E
C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty
Chief of Police
Subject: Police Records Storage
Date: February 27, 2002
Police records are currently stored in multiple filing cabinets and cardboard boxes tucked into every
square inch possible. We have determined that in order to store these records correctly, we will need
to purchase additional filing cabinets of various dimensions. Nine (9) filing cabinets may be
purchased for a total of $5,861. We recommend that funding for these cabinets come from the
federally seized asset fund.
i
Village of Key Biscayne Police Department
Memo
To: C. Samuel Kissinger, Village Manager
From: Michael J. Flaherty, Chief of Police
Date: 02!27/02
Re: Miscellaneous Furniture for the New Police Facility
1
An assessment -of the flu/Attire requirements for the new police facility was
conducted. Almost all the furniture currently in use will be relocated into the new building.
The following is a list of additional furniture pieces that will be required upon moving.
Miscellaneous Furniture Needed Room # Cost
Patrol Lieutenants 28 $1,476.00
D.A.R.E Officer 09 $1,342.00
Crime Prevention Officer 09 $709.00
Police Officer Workstations 29 $8,418.00
Prisoner Processing 36 $2,711.00
Citizen Report Room 16 $1,336.00
Patrol Public Lobby 04 $845.00
Investigative Supervisor 15 $Z924.00
Investigative Office 13 $2,126.00
Dispatch Workspaces 18 $2,069.00
Patrol Sreakroom 21 $515.00
Juvenile Interview Rooms (2) 22&23 $411.00
Conference Room 84 $0,265.00
Add. Waiting Area 77 $2,318.00
Deputy Chief 85 $2,966.00
Chief 84 $2,966.00
Records Manager 78 $2,943.00
Support Services Lieutenant 79 $1,943.00
Vestibule 75 $651.00
Administrative Assistant 83 $2,943.00
Accreditation . 1.1 $'1,283.00
TOTAL $49,160.00
Village of Key Biscayne Police Department
Memo
To: C. Samuel Kissinger, Village Manager
From: Michael J. Flaherty, Chief of Poli
Date: 02/27/02
Re:
Furniture for Emergency Operations Center, Police Training
and Community Room
The following is a list of the furniture needed for the Emergency Operations
Center, Police Training and Community Room.
• 40 stacker chairs $3,683.00
• 12 folding tables $3,000.00
• 1 self-contained podium with public address system $1,600.00
• 4 ceiling mounted speakers and installation $725.00
• 1 ceiling mounted audio/visual projector, LCD system, DVD & two TVs $6,674.00
• 2 white board presentation enclosures $800.00
• 1 slide projection unit $225.00
• 1 portable table on coasters with AC power $175.00
• 2 door lockers for video equipment $1,055.00
• 9 ceiling fans $1,800.00
TOTAL $19,737.00
We recommend that the funds for these items be taken from the federally seized asset
fund.
"
" "
T o : C . S a m u e l K i s s i n g e r
F r o m : C h i e f F l a h e r t y
S u b j e c t : P o l i c e L o c k e r s
D a t e : F e b r u a r y 2 7 , 2 0 0 2
"
M E M O
T h e n e w b u i l d i n g i s c u r r e n t l y e n t e r i n g t h e d r y w a l l p h a s e , a n d i t i s t i m e f o r t h e l o c k e r s t o b e
i n s t a l l e d i n t h e a l l o c a t e d a r e a s o f t h e m e n ' s a n d w o m e n ' s l o c k e r r o o m s . T h e s e l o c k e r r o o m a r e a s
h a v e b e e n c u t a n d m e a s u r e d b y t h e b u i l d e r t o a c c o u i u i o d a t e a s p e c f f i c s i z e l o c k e r , a n d a r e
c u r r e n t l y r e a d y f o r i n s t a l l a t i o n .
B e c a u s e o f t h i s a p p r o a c h i n g c o n s t r u c t i o n p h a s e , w e n e e d t o a c t q u i c k l y a n d p u r c h a s e t h e s e
l o c k e r s s o t h e v e n d o r c a n e x p e d i t e t h e m a n u f a c t u r i n g o f t h e s e l o c k e r s , a n d t h e y c a n b e i n s t a l l e d i n
a c c o r d a n c e w i t h t h i s c u r r e n t p h a s e o f t h e b u i l d i n g p r o c e s s .
T h e p r i c e o f t h e l o c k e r s w i l l b e $ 1 7 , 2 7 1 a n d $ 9 7 2 d o l l a r s i n l a b o r , f o r a t o t a l o f $ 1 8 , 2 4 3 d o l l a r s .
W e r e c o m m e n d t h a t t h e f u n d s f o r t h e s e l o c k e r s c o m e o u t o f t h e f e d e r a l l y s e i z e d a s s e t f u n d .
2
1 5 1 ' ! I M 5
I N T E R
To: C. Samuel Kissinger
Village Manager
From: Michael J. Flaherty,
Chief of Police
Subject: Police Radio Antennas and Wiring
Date: February 27, 2002
MEMO
Mr. Michael Cruse has received estimates on the purchase and installation of two radio antennas for
our dual radio systems at the new police station. The cost of wiring, installation and the two antennas
is approximately $5,800.
This installation needs to be completed prior to moving into the new station. We can then unplug the
current radio system in the old building and plug them in at the new station and be out of service for
just over one hour.
We recommend that this expenditure be taken out of the federally seized asset fund.