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HomeMy Public PortalAboutr 22-025Y600fution of t4e Poxough of (garfad, � J� No. #22 -25 Date of Adoptio January 31, 2022 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH MOTT MACDONALD FOR GENERAL ENGINEERING SERVICES WHEREAS, the Borough of Carteret is in need of professional General Engineering Services for various projects in the Borough; and WHEREAS, the Borough's Consulting Engineers, Mott MacDonald, possess the requisite skill and expertise to provide said services; and WHEREAS, Mott MacDonald has submitted a proposal to provide said engineering services at a total cost not to exceed $75,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that fiords are or will be available for said purpose. Acct.# 2- 01- 20- 165 -254 / 2- 05- 55-501 -207 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council'of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from Mott MacDonald for professional General Engineering Services for various projects at a total cost not to exceed $75,000.00, billable in accordance with Mott MacDonald's existing contract with the Borough, is hereby approved. 2. That dris action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and Mott MacDonald. Adopted this 31 °t day of January, 2022 and certified as a true copy of the original on February 1, 2022, CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN M NO NV A.B, COUNCILMAN I US I NO NV I A.B. BMLINO X JOML X DIAZ X DIMASCIO X NAPLES X X- Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council r+ January 31,1 r 2022 .. Municipal Clerk , BOROUGH OF C.A.RTERET Daadelio .MUNICIPAL CLWK Date: Januorv28 2022 To; Patrick DeBlaslo Treasurer Borough of Carteret REQUEST POR CERTIFICATION OF AVAILABLE FUNDS Fon AUTHORIZING A PROFESSIONAL SERV1CHS CONTRACT WITH MO'fT MACDONALD FOR GBNBIA BNGINEERM SERVICES Resolution It: 1122.25 Name of Acwunl:,Lv 91 li NiacDonnld AMOUNT TO BE ENCUMBERM $75.000.00 1 1 �J F CA MELA PO O 4 I Acting Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasm or of the Borough of Carteret, do lercly certify that there are sufficient funds available hr the current budget to onable the Municipal Council to authorizo the ouloriag into a Contract between the Borough of Carteret and; Tho Rmds available foHlils lj .l'1.&- 16<,A!y !n the amount of 7sr ��� � are In the Budget, in the account of: By this certification, I hove hereby encumbered the above named account for the amount of the conOnct pending Council action. Pat D ©Blasio Treasurer Date:. Mernor.•lal Municipal ftildiug A Gl Cooke.A.venue o Carteret, New Jersey 07008 Tel; 782- 541 -3800 A Pax; 732 -541 fl925 tp derkoffoncarteret net MMCro'tergt.net AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: February 4. 2022 'Notary Public of New Jersey DANA ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commission Expires Jan. 12, 2027 Sworn and subscribed before i me this day Of w� Carmela Pogoizeiski,AMC j Municipal Clerk M MOTT M ' - - MACDONALD Mr. John Dupont, PE, CME, PP Director of Municipal Engineering Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 07008 3 Paragon Way Freehold NJ 07728 United States of America T +1 (732) 780 6565 F +1 (732) 577 0551 mottmac,com Borough of Carteret Annual General Engineering Services Proposal - 2022 January 28, 2022 Dear Mr. Dupont, Mott MacDonald is pleased to provide our proposal for continuing to provide Annual General Engineering Services during 2022. During 2021 and prior years, Mott MacDonald has provided consulting engineering services and other technical advisory support to the Borough of Carteret related to the Borough's municipal sewer system and other infrastructure. We are excited to have the opportunity to continue providing these services to the Borough in 2022 and greatly appreciate the long- standing relationship we have developed with the community over the past 20+ years. Based upon our understanding of the Borough's needs, goals and objectives related to their municipally- owned, operated and maintained infrastructure, we have developed a summary of the tasks and services we have completed over the past year and the tasks and services we anticipate will be required in the year ahead as outlined below: General Task / Project Progression and Completion 1. Sanitary Sewer System Support and Master Planning a. With respect to the Borough's Pump Stations, Mott MacDonald completed operational support and maintenance activities associated with these facilities, specifically: i. Sabo Street PS - Coordination and observation of wet well cleaning services provided by the Borough's contractor, Russell Reid. - Assisted efforts in identifying source of high volume of unknown material entering and accumulating in the pump station wet well, ii. Harrison Ave PS - Coordination and observation of wet well cleaning to remove heavy grease with services provided by the Borough's contractor, Russell Reid. MOTT M MACDONALD iii. Dorothy St PS - Coordination of wet well cleaning to remove heavy grease with services provided by the Borough's contractor, Russell Reid. iv. Hayward Ave PS Coordination of the replacement of the failed comminutor in the station wet -well chamber. Coordination with vendor for quote pertaining to the installation of a new security and alarm call -out system for the pump station. b. Assisted the Borough with identifying sanitary sewer pipelines for cleaning in the Leber Ave and Coolidge Ave intersection which experiences flooding during storm events. We will additionally continue support in identifying resolution and mitigation of flooding in the area based upon the findings of our Study on the area dated October 29, 2021. c. Assisted the Borough with preparation and implementation of a Master Pump Station improvements list. As the Borough is aware various critical improvements have been initially identified and we have assisted in developing an action plan to implement the most critical items at various stations throughout the Borough. 2. Attended meetings and conference calls related to the Borough's day -to -day sewer operations, maintenance, and troubleshooting. 3. Prepared and submitted mandatory quarterly reports to the MCUA related to compliance with the Borough's action plan outlined in the Borough's approved Inflow /Infiltration (1 /1) Reduction Report. 4. Supported 1/1 investigation for Kinder Morgan industrial campus and continued design coordination of a new meter chamber and control valve connecting the Kinder Morgan facility into Carteret's sewer system. Upcoming Specific Tasks and Project Development Mott MacDonald has been asked by the Borough to continue providing consultation and guidance related to the following General tasks: 1, Sabo Street Pump Station Investigation - Continue investigation of the ongoing Issue with the buildup of a high volume of grittsolids within the wet well of Sabo Street Pump Station. Mott MacDonald has recently opened manholes upstream of the station with the help of the Borough's Sewer System Operators, During investigation there was no evidence of the source of the material historically observed in these manholes. Currently a short reach of four (4) manholes have yet to be investigated as they seem to be buried just upstream of the Sabo Street Pump Station wet well. Mott MacDonald currently recommends hiring a contractor to clear the area, locate the manholes, clean and video this run of sewer lines in order to conclude the initial investigation of this issue. 2. Various Small Pump Station Improvements - It is our understanding that the Borough would like to evaluate their existing generators, outgoing alarms, and safety concerns at each of their smaller pump station. Mott MacDonald will work with the Borough to visit all of their local area pump stations and possibly Page 2 of expand on their existing list of deficiencies at each pump station. Mott M MOTT - - " M MACDONALD Page 3 of 4 MacDonald will also revisit and coordinate with the Borough regarding implementing solutions to address NJDEP Sewer Deficiencies from 2019 in order to develop a Contract to address critical operational issues. 3. 1/1 Reduction Plan Report Updates and Quarterly Submissions — Mott MacDonald will continue to provide quarterly updates to the Borough for MCUA submission on the approved 1/1 Reduction Report. We will continue to discuss proactive solutions to continue mitigation of deficiencies to reduce 1/1 based upon the items identified in the original 1/1 reduction report. Specifically, based on metering at the Roosevelt Pump Station, we have suggested completion of flow metering in various areas of the Roosevelt Pump Station service area to narrow the source of large and rapid inflow to the facility during storm events. 4. Roosevelt Avenue Force Main Air Release Valves — Mott MacDonald is currently scheduled to inspect the air release valve manholes through the Roosevelt Avenue Force Main investigation study. Based on the results of those inspections, Mott MacDonald will assist the Borough in the replacement of these air release valves as necessary. 5. Kinder Morgan Coordination — It is Mott MacDonald's understanding the Borough will require Kinder Morgan to fund the design and installation of the proposed meter /valve chamber. At the Borough's direction, Mott MacDonald will continue assisting the Borough in coordinating with Kinder Morgan and providing them guidance on the installation of a permanent and /or temporary meter /valve for the Borough's use. 6. Sanitary Sewer Cleaning Bidding & Observation Services — Mott MacDonald will provide bidding services and part-time observation services for the upcoming Sanitary Sewer Cleaning & CCTV project which will be going out to bid and into the construction phase over the next few months. 7. Day -to -Day Borough Requests and Meetings — Mott MacDonald representatives will continue to be available to participate in in- person and virtual meetings /calls, to perform site visits, investigations, and inspections for any infrastructure or utility matter on an as- needed basis. General Engineering Budget Mott MacDonald respectfully requests a budget for the General Engineering Services explained above in the amount of $75,000.00 to enable us to continue providing general engineering services to the Borough related to their municipal sewer system and other infrastructure. As we have done previously, Mott MacDonald will advise the Borough when we reach 80% of the approved budget allotment and at 90% we will request a budget amendment, if necessary. Mott MacDonald will not conduct any additional work without prior authorization by the Borough. Invoices for the work described will be submitted to the Borough monthly based on actual hours worked and expenses at the time the invoice is prepared. Below is a table to summarize the expected project costs based on this budget amendment: M MOTT M MACDONALD Page 4 of 4 Task Description Engineering Fees 1 Sabo St PS Investigation $7,500.00 2 Small Pump Station Improvements $7,500.00 3 111 Reduction Plan Report Updates and $10,000.00 Quarterly Submissions 4 RAPS Force Main Air Release Valves $5,000.00 Investigation 5 Kinder Morgan Coordination $10,000.00 6 Sanitary Sewer Cleaning Bidding & $10,000.00 Observation 7 Day -to -Day Borough Support Services $25,000.00 Requests and Meetings 2022 General Engineering Services Budget $75,000.00 We appreciate this opportunity to continue serving the Borough of Carteret. If you have any questions, please do not hesitate to contact us. Very truly yours, Mott MacDonald y� Eric C. Betz, PE, BCEE, CME SVP & Development Manager T 732.333.3270 eric.bot7 C(?rnott_niac_com cc: Peter E. Kocsik, PE, Mott MacDonald Peter Giammona, PE, Mott MacDonald t Angelo Bufaino, PE Senior Vice President T 732.333.3272 anyglobufaina(a motta_c.coi7i