HomeMy Public PortalAboutPRR 14-1395From: June Ellis [mailto:ellisconsulting9622 @gmail.com]
Sent: Friday, September 12, 2014 10:44 PM
To: Bill Thrasher
Subject: Looking for check ledger - 08 to13
Please forward to your agency's Custodian of Records
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida
Statutes I wish to make a public records request of your agency for the following records.
Gulf Stream's check ledger from 01/01/08 to 12/31/13 including check numbers, date of check,
check amount, vendor name, vendor code, and check status.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by §I19.07(1)(e) of the
Florida Statutes and state in writing and with particularity the basis for your conclusions as
required by §119.07(1)(f) of the Florida Statutes.
Please take note of §I 19.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which
"includes making reasonable efforts to determine from other officers or employees within the
agency whether such a record exists and, if so, the location at which the record can be accessed."
I am, therefore, requesting that you notify every individual in possession of records that may be
responsive to this public records request to preserve all such records on an immediate basis.
If any records are readily available, please produce those records first without waiting for all
responsive records to be available. Produce the less readily available records as soon as they are
available.
If the public records being sought are maintained by your agency in an electronic format please
produce the records in the original electronic format in which they were created or received. See
§ 119.01(2)(f), Florida Statutes.
If you anticipate the production of any of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to itemize
any estimates so as to indicate the total number of pages and/or records, as well as to distinguish
the cost of labor and materials. If any records may be produced for less than $1.00, please
produce those records first while waiting to obtain authorization from me to produce more costly
records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first
obtaining my authorization to do so.
All responses to this public records request should be made in writing to the following email
address:
ellisconsultine9622a,gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 16, 2014
June Ellis [mail to: ellisconsulting9622 @gmail.com]
Re: GS #1395 (check ledger - 08 to13)
Gulf Stream's check ledger from 01101108 to 12131113 including check numbers, date of check,
check amount, vendor name, vendor code, and check status.
Dear June Ellis [mail to: ellisconsulting9622 @ gmail.com],
The Town of Gulf Stream received your public records request on September 12, 2014. If your
request was verbal, then the description of your public records request is set forth in the italics
above. In future correspondence, please refer to this public records request by the above
referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 2 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
(2 hours @ 39.23 = 78.46) - (.25 hour @ 39.23= 9.81) = Deposit Due: $68.65 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk