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Home My Public Portal AboutMinutes-5/2/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: May 2, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: April 28, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 2, 2017 at 6:03 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton arrived 6:08 PM, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Bartels. All ayes, motion carried. C. Discussion of Additional Users for Actian PSOL Software for Citv Hall Upton arrived at 6:08 PM. D. Discussion of Interactive Voice Response Interface Software for Paving Utility Bills over the Phone Doug Discussed items C & D regarding the Summit software expansion and potential implementation of automated phone payments. E. Discussion of Phasing Costs for Original Town Urbanization Proiect Council discussed the idea of concrete, asphalt or seal coat roads and the cost difference vs maintenance. The curb and gutter, sidewalks and driveways will be concrete. Council also discussed the inconvenience of each. With concrete streets the residents could be out of their homes for 5+ days depending on weather whereas asphalt could be driven on the same day and would only allow for a one day of displacement for the driveways. F. Discussion of City's Municipal Code Violation Letter Council discussed the wording of the nuisance letter and recommended only citing the code chapter in violation instead of including the wording. Building official recommends legal provides input regarding what is necessary in the letter to move forward with municipal infractions. G. Discussion of Trail Phase 5—View Video of Trail Doug played a video of the Trail Phase 5 that Metro Pavers did showing all the ponding water areas after the rain. Video shows standing water on more than half of the trail. City Council Agenda Page 1 of 7 H. Questions from Council Members rmardin2 items on the Regular Citv Council Agenda I. Other Business J. Adiournment Motion to adjourn work session by Ryan. Second by Upton. All ayes, meeting adjourned 6:59 PM Council Meeting A. Call to Order— 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on May 2, 2017 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson County—Leut. Adolph spoke about the speeding sign the City installed and said he sees an impact and says that the location of the sign seems to work. Travis Allen—Fire Works Stores—Would like to set up a permanent store in Tiffin this will help with the popup stores that tend to pop up in towns were no permanent stores are located. He also advised that the Fire Marshall regulates permanent structures more than pop up structures. Bob Downer—Lawyer in Iowa City—Tom Streb and Streb Construction—Regarding Park Place. Regarding the road accessing their property is inadequate Kathy Swenka—2692 240th St NW—Concerned with traffic and water sheds regarding the Park Place development. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal—Bella Sala City Council Agenda Page 2 of 7 Motion to approve consent agenda which includes Council Minutes and Bella Sala Liquor License Renewal by Havens. Second by Kahler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:27 PM Discussion: Nothing received by City Hall and no public present. Motion to Close Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing closed at 7:29 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-398 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment Motion to approve Ordinance No. 2017-398 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes final reading approved. 2. Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99,Payment of Bills— Sewer Adjustment Motion to approve Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes final reading approved. 3. Ordinance No. 2017-400—Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-400—Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes first reading approved. L Resolutions for Approval City Council Agenda Page 3 of 7 1. Resolution 2017-024—A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan and Projects for the 2017 Park Place Commercial Urban Renewal Area Motion to approve Resolution 2017-024—A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan and Projects for the 2017 Park Place Commercial Urban Renewal Area by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 2. Resolution 2017-025 —A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $10,000,000 Motion to approve Resolution 2017-025 —A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $10,000,000 by Ryan. Second by Havens. Council discussed having a worksession on May 81h at 6:00pm to discuss the Development Agreement. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 3. Resolution 2017-026—A Resolution Setting the Date for the Public Hearing and Letting of the Clear Creek Commerce Park Improvements—Village Drive Extension Project Motion to approve Resolution 2017-026—A Resolution Setting the Date for the Public Hearing and Letting of the Clear Creek Commerce Park Improvements—Village Drive Extension Project by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 4. Resolution 2017-027—A Resolution Setting the Date for a Public Hearing for the FY 2016-2017 Budget Amendment Motion to approve Resolution 2017-027—A Resolution Setting the Date for a Public Hearing for the FY 2016-2017 Budget Amendment by Bartels. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. J. Old Business I. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 5-2-17+A38 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED DRAINAGE SYSTEMS SNAP END CAP,SWALL REG PERF 41.96 City Council Agenda Page 4 of 7 ALLIANT ENERGY 809 E MARENGO RD.CITY PARK 269.31 ALLIANT ENERGY 1398 TALL GRASS/BAINBERRY AVE. 324.61 ALLIANT ENERGY ROBERTS FERRY RD SIREN 20.48 ALLIANT ENERGY 109 BROWN STREET 2,724.72 ALLIANT ENERGY 321 ROLLING HILLS DR PND ARTOR 18.73 ALLIANT ENERGY 119 BROWN ST WTR TRTMNT 2,450.48 ALLIANT ENERGY 300 RAILROAD ST CITY HALL 138.46 AMY SHAULL MILEAGE RMBRSMNT 19.31 CAPITAL ONE COMMERCIAL-COSTCO CONCESSION STAND SUPPLIES 496.53 CARGILL INC SALT FOR WATER PLANT 4,185.70 CARUS PHOSPHATES INC WATERTREATMENTCHEMICALS 1,579.20 FOSTER APPLIANCE TRIP/DGNSTC STND LBR IGNTR OVN 201.29 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 1,891.38 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 2,375.28 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 2,137.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 1,020.00 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JAY-PLATZ,ASHLEY IMFOA DINNER 213.32 MENARDS ALUMNM ALAB 32.97 MERRY MAIDS CLN CITY HALL LAST TIME 125 NOEL'S TREE&CRANE SERVICE CUT BRKN N DEAD LMB OVR SDWLK 500 OFFICE EXPRESS CITY HALL CLEANING SUPPLIES 120.07 PACE SUPPLY WLS PRO TURF,13-26-5 AM 849.5 PACE SUPPLY WHITE LINE EQUIP.DUAL SPK PTC 21 PITNEY BOWES PURCHASE POWER POSTAGE METER 1,020.99 RADARSIGN SOLAR PWRD SPEED AWARENESS 4,030.00 RSM US PRODUCT SALES LLC PRFSNL SRVCS,PTCH MNGMNT SIEM 1,497.00 RSM US PRODUCT SALES LLC PROFESSIONAL SERVICES 2,000.00 RSM US PRODUCT SALES LLC PRFSSNL SRVCS THRGH 4/15/17 246 SANDRA SLAYMAKER MILGE RMBRSMNT 11.77 SCHIMBERG CO PIPE HD 250 CTS,CRB STP,MISC 728.38 SCHIMBERG CO PIPE HD250 CTS BLUE DR9 138 SOLON STATE BANK F350 REVENUE LOAN 795.52 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 USA BLUE BOOK 4FT MEASURING WHEEL 353.33 USA BLUE BOOK GLASS FIBER FILTER 146.58 ****PAID TOTAL***** ****SCHED TOTAL***** 44,349.51 *****REPORTTOTAL***** 44,349.51 Expense By Fund 001 GENERAL 17,469.99 City Council Agenda 110 ROAD USE TAX 6,044.12 200 DEBT SERVICE 795.52 600 WATER 17,225.92 610 SEWER 2,813.96 2. Consideration of Special Events Application for Integrated DNA Technologies—Motion to Approve by Bartels. Second by Ryan. All ayes, motion carried. 3. Consideration of Payment Application 43 —WRH, Inc. —Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. 4. Discussion and Consideration of Purchase of New Dump Box for Existing Ford F550 Truck and Council Action as Needed Motion to approve the Purchase of New Dump Box for existing Ford F550 by Ryan. Second Havens. All ayes, motion carried. 5. Discussion and Consideration to Install Security Fence around Transformer and Ball Diamond Lighting Switchgear and Council Action as Needed Motion to approve to install a security fence around transformer at ball diamond lighting switchgear by Ryan. Second by Havens. All ayes, motion carried. 6. Discussion and Consideration to Accept Bid from New Look Concrete Inc. for Installation of New Flooring at Splash Pad and Council Action as Needed Motion to approve to accept bid form New Look Concrete Inc. for installation of new flooring at Splash Pad by Kahler. Second by Ryan. All ayes, motion carried. 7. Discussion and Consideration Regarding Abandoned Property at 210 Railroad Street and Council Action as Needed L. Reports to be Received/Filed M. Reports from City Personnel 1. Mayor's Report—Memorial Day Celebration at East Overlook Trail. Had a meeting on Timber Ridge Trail last week with Mrs. Boeset and those responsible for clearing and grading. Now they are pondering using concrete instead of aggregate which will increase the budget greatly. 2. City Council Reports—City shared calendar to share on the website. 3. Director of Public Work's Report—New bar screen installed for WWTP project. Questions regarding the WWTP Phasing and the trail accessibility. 4. Building Official Report—None. 5. City Engineer's Report—50% done on the WWTP Ph 1. Starting the bidding of Ph 2 in June and let in July. 6. City Attorney's Report—Nothing to report City Council Agenda Page 6 of 7 7. City Administrator's Report—Garden plots are ready and have water access. Currently 3 lots are available. Woodruff working on the City Hall expansion plans. Discussed progress meetings with Park Place. City Wide Burning dates of May 61h and 7th, 13' and 14th, and 201h and 21 s'. M. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:28 PM May 2, 2017 Ashley Platz, Deputy City Clerk. City Council Agenda Page 7 of 7