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Home My Public Portal AboutMinutes-5/16/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: May 16, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: May 12, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 16, 2017 at 6:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels. All ayes, motion carried. C. Discussion of Preliminary Assessment Schedule - Original Town Urbanization Proiect Discussion: City Administrator Doug Boldt presented a Preliminary Project Assessment Schedule for the Original Town Urbanization Project that Ben Carhoff, Hart-Frederick Consultants provided based off of 2016 assessed valuation. They discussed and reviewed different assessments based on 10%, 15% and 25%. The 10% option reflects $55/lineal foot. Council also discussed the type of interest rate to charge the assessment. The residents will have 10 years to pay off this assessment. D. Discussion of Development Agreement with DERS Development—Park Place Discussion: Administrator Boldt discussed the Exhibit D which discusses the specific public infrastructure requirements. Also discussed the future Water Tower placement. Also discussed language explaining taxable valuation of the property factored by eighty percent. E. Questions from Council Members regarding items on the Regular City Council Agenda F. Other Business G. Adiournment Motion to adjourn by Bartels. Second by Kahler. All ayes, meeting adjourned at 7:02 PM City Council Agenda Pagel of 8 Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on May 16, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Upton. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson Coutny-Lieutenant Adolph—Nothing new to report. Jo Kahler expressed her concerns with the speeding traffic moving north on Ireland in front of the school. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes 3. Approval of Liquor License Renewal—Kum & Go 9137 4. Approval of Liquor License Renewal—Bryants Off 6 Motion to approve the Consent Agenda which includes May 2nd&May 91h Council Minutes along with the liquor license renewal for Kum & Go 9137 and Bryant's Off 6 by Ryan. Second by Kahler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Proposed Development Agreement with DERS Development, LLC a. Close Public Hearing and Proceed to I-1 Motion to open Public hearing on Proposed Development Agreement with DERS Development, LLC by Upton Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing opened at 7:06 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing on Proposed Development Agreement with DERS Development, LLC by Bartels. City Council Agenda Page 2 of 8 Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing closed at 7:07 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-400—Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-400—Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Havens. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, second reading approved, proceed to the third reading. L Resolutions for Approval 1. Resolution 2017-028 —A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $12,000,000 Motion to approve Resolution 2017-028—A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $12,000,000 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 2. Resolution 2017-029—A Resolution Setting a Date for Public Hearing on Urban Renewal Plan Amendment Motion to approve Resolution 2017-029—A Resolution Setting a Date for Public Hearing on Urban Renewal Plan Amendment by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 3. Resolution 2017-030—A Resolution to Set the Date of Public Hearing to Rezone Lot 10 Prairie West from C-1 O to C-1 B Motion to amend resolution change from C-10 to C-213 and resolution number to 030 by Havens. Second by Ryan. All ayes, motion carried. Motion to approve amended Resolution 2017-030—A Resolution to Set the Date of Public Hearing to Rezone Lot 10 Prairie West from C-213 to GIB by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. City Council Agenda Page 3 of 8 All ayes, motion carried. 4. Resolution 2017-031 —A Resolution to Set the Date of Public Hearing to Rezone Lots 6-9 Prairie West from C-1 O to C-1 B Motion to approve Resolution 2017-031 —A Resolution to Set the Date of Public Hearing to Rezone Lots 6-9 Prairie West from C-10 to C-1B by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 5. Resolution 2017-032—A Resolution to Set the Date of Public Hearing to Rezone Hunt Club LC from C-213 to R-12 Motion to approve Resolution 2017-032—A Resolution to Set the Date of Public Hearing to Rezone Hunt Club LC from C-213 to R-12 by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 6. Resolution 2017-033 —A Resolution for Final Acceptance of the Original Town Improvements; Sanitary Sewer I&I, Tiffin, IA, Contractor—SulzCo, LLC Motion to approve Resolution 2017-033 —A Resolution for Final Acceptance of the Original Town Improvements; Sanitary Sewer I&I, Tiffin, IA, Contractor—SulzCo, LLC by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 5-16-17 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 130 ADAM ENDRES CDL B REIMBURSMNT 67.5 AERO RENTAL CONCRETE VIBRATOR 44 ALLIANT ENERGY 321 ROLLING HILLS DR PND AERTR 173.74 ALLIANT ENERGY 201 MAIN STREET 310.2 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 705.93 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,815.49 ALLIANT ENERGY 2803 HWY 6 EAST SHED 36.45 City Council Agenda Page 4 of 8 ALLIANT ENERGY 300 RR ST CITY HALL 226.7 ALLIANT ENERGY 811 E HWY 6 RD TIFFIN SIGN 55.28 ALLIANT ENERGY 201 MAIN ST.SIREN 18.77 ALLIANT ENERGY 201 RR ST PW SHOP 178.1 ALLIANT ENERGY 221 MAIN ST FIRE SHED 53.29 ALLIANT ENERGY 119 BROWN ST.WTRTRTMNT 4,571.14 ALLIANT ENERGY 109 BROWN ST 4,757.64 CAPITAL ONE COMMERCIAL-COSTCO SUPPLIES FOR CONCESSION STND 357.7 CAPITAL ONE COMMERCIAL-COSTCO CONSCN STAND SUPPLIES 127.98 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 812 CONSUMERS COOPERATIVE DUST CONTROL,SAP FOR ROADS 4,730.00 DATA TECHNOLOGIES PARTIAL PYMNT FOR MORE USERS 922.5 FASTENAL COMPANY MISC NUTS&BOLTS 291.3 GRACE EXCAVATION CONTRACT MOWING 1,250.00 GRACE EXCAVATION CONTRACT MOWING 3,980.00 GRACE EXCAVATION CONTRACT MOWING 3,147.00 GRACE EXCAVATION CONTRACT MOWING 2,095.00 HART FREDERICK CONSULTAN ENGINEERING FEES 4,080.00 HART FREDERICK CONSULTAN ENGINEERING FEES 570 HART FREDERICK CONSULTAN ENGINEERING FEES 190 HART FREDERICK CONSULTAN ENGINEERING FEES 4,197.50 HART FREDERICK CONSULTAN ENGINEERING FEES 982.5 HART FREDERICK CONSULTAN ENGINEERING FEES 87.5 HART FREDERICK CONSULTAN ENGINEERING FEES 2,699.50 HART FREDERICK CONSULTAN ENGINEERING FEES 200 HART FREDERICK CONSULTAN ENGINEERING FEES 8,080.00 HART FREDERICK CONSULTAN ENGINEERING FEES 380 HART FREDERICK CONSULTAN ENGINEERING FEES 12,516.25 HART FREDERICK CONSULTAN ENGINEERING FEES 570 HART FREDERICK CONSULTAN ENGINEERING FEES 825 HART FREDERICK CONSULTAN ENGINEERING FEES 1,235.00 HART FREDERICK CONSULTAN ENGINEERING FEES 5,415.00 HART FREDERICK CONSULTAN ENGINEERING FEES 95 HART FREDERICK CONSULTAN ENGINEERING FEES 285 HART FREDERICK CONSULTAN ENGINEERING FEES 95 HART FREDERICK CONSULTAN ENGINEERING FEES 2,273.75 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 5,231.52 HOLLAND,MICHAEL,RAMER 04/3/17-05-3-17 LEGAL FEES 4,956.00 HOLLYWOOD GRAPHICS BLL DMND SPNSR SIGNS 850 IOWA CITY READY MIX,INC CONCRETE 720 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 2,137.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA ONE CALL DIGGING PROTECTION 53.2 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 Page 5 of 8 JOHNSON COUNTY RECORDER RECORDING FEES 28 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY REFUSE INC RECYCLING 5,501.25 JOHNSON COUNTY SHERIFF MAY 2017 PROTECTION 6,396.00 LINN COUNTY REC ELECTRIC ACCOUNTS 123.19 LINN COUNTY REC ELECTRIC ACCOUNTS 58.53 LINN COUNTY REC ELECTRIC ACCOUNTS 384 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 LINN COUNTY REC ELECTRIC ACCOUNTS 39.95 LINN COUNTY REC ELECTRIC ACCOUNTS 147.14 LOWES BUSINESS ACCOUNT BLCK SATIN CUP PULL 414.4 MATHESON TRI-GAS,DEPT.#3028 SUPPLIES 92.7 MID-AMERICAN ENERGY NATURAL GAS 78.53 MID-AMERICAN ENERGY NATURAL GAS 62.19 MID-AMERICAN ENERGY NATURALGAS 20.62 MORGANS SERVICE DIESEL EXHST FLUID 14.4 NET-SMART INC 5/15/17-06/15/17 WEBSITE HSTNG 25 NORTH LIBERTY LEADER LEGAL PUBLICATIONS 483.86 PACE SUPPLY FLEX STEEL 795 QUILL EPSON WORKFRC 161.61 RIVER PRODUCTS ROADSTONE,CLEAN BALLAST STNE 1,903.35 SECRETARY OF STATE ASHLEY'S NOTARY 30 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 701.49 STATE HYGIENIC LAB LAB TESTS 493 STEVE'S ELECTRIC LABOR-SEWER LIFT 180 SULZCO,LLC FINAL PAY EST.#15 8,032.50 THE DEPOT TIFFIN FUEL,LP EXCHANGE.ICE 308.98 US CELLULAR CELL PHONES 383.51 US FOODS CONCSSN STAND ITEMS 3,885.90 VISA HILLS BANK CREDIT CARDS 12.3 VISA HILLS BANK CREDIT CARDS 595.64 VISA HILLS BANK CREDIT CARDS 11265.71 VISA HILLS BANK CREDIT CARDS 935.61 WALKER WELDING BALL DIAMOND 55.6 ****PAID TOTAL***** ****SCHED TOTAL***** 125,989.15 *****REPORTTOTAL***** 125,989.15 Claims By Fund 5-16-17 001 GENERAL 36765.6 110 ROAD USE TAX 12146.65 200 DEBR SERVICES 795.52 302 CAPITAL STREET PROJECTS 4080 312 ROBERT'S FERRY CAP PROJ 8280 317 2016 VILLAGE DR EXPANSION 95 320 ROUND A BOUT/HWY 6/PARK RD 6810 600 WATER 16453.26 City Council Agenda Page 6 of 8 610 SEWER 24565.62 612 OLD TOWN I&I PROJ/SEWER 10496.25 670 RECYCLING 5501.25 2. Consideration of Change Order 94—SulzCo, LLC—Motion to Approve by Ryan. Second by Havens. All ayes, motion carried 3. Consideration of Pay Estimate #15 (Final)— Sulzco LLC—Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. 4. Discussion and Consideration to Request the Tax Sale Certificate be Assigned to the City of Tiffin for the Property Located at 210 Railroad Street for a Total Amount of$5,277. Motion to Request the Tax Sale Certificate be Assigned to the City of Tiffin for the Property Located at 210 Railroad Street for a Total Amount of$5,277 and authorize legal to proceed to obtain the title to the property by Ryan. Second by Kahler. Discussion: Bob Michael, City Attorney gave history of the property and explained the lengthy process ahead. All ayes, motion carried. 5. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5(i)—City Administrator Performance Evaluation Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5(i)—City Administrator Performance Evaluation by Bartels. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler All ayes, motion to adjourn Regular session at 7:55 PM Motion to Adjourn from Closed Session into Open Session by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler All ayes, motion to enter back into open session at 8:25 PM L. Reports to be Received/Filed I. M. Reports from City Personnel 1. Mayor's Report—Nothing new. 2. City Council Reports—Ryan: supports having a radar sign for Ireland Ave Traffic towards the Middle School. Creek next the green parks shed needs to be up kept to look more astatically pleasing. Kahler—City's Rental Property - weeds and ditch needs mowed. City Council Agenda Page 7 of 8 3. Director of Public Work's Report—Tiles are being installed on the splash pad and hopefully opening next week. 4. Building Official Report—Building permits keep being submitted. 5. City Engineer's Report—Tiffin Heights East will be paving in the next few weeks. We are waiting on Metro's response. 6. City Attorney's Report—Roberts Ferry Road—next meeting might started condemnation process since agreements cannot be reached. 7. City Administrator's Report—Email from State DOT discussing grade crossing surface processing which uses 60% of state funds to help, but is a seven year waiting list. Woodruff Construction will be ready to give drawings for the City Hall Expansion. N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 8:26 PM May 16, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 8 of 8