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GAC Minutes 1999 01/15NEXT frI E'ET/N 6- - fEzy /7 - 5 . o o io n >x MINUTES Golf Course Advisory Committee Meeting Wednesday -- January 15, 1999 Committee Members: Max Williamson, Chairman Harry Simpson (absent) Jeff Goodman Craig Collins (absent) Bill McMurray Dari McKim for Jeanne Campbell Staff Members: Mary Clemmer Carl Hoss Dan Pillard City Council Member Ralph Colton was introduced and welcomed as the golf course City Council representative. The minutes of the December 9, 1998 meeting were reviewed and approved as written. New Business: Long Range Planning - Dan Pillard is preparing a hole -by -hole book indicating short and long term goals for the golf course. Dan is also working on securing permits for projects slated for this coming season and fall. Golf Course Budget - The City is still unable to provide accurate income/expense figures for last year. The Golf Committee would like to receive figures at the end of each month this coming year for review at our monthly meetings. Old Business: Well Update - Dan Pillard reported that the new well project has been completed. Final cost was $20M. Well output was tested to be 500 gallons per minute. Water sample is good and potable. Restaurant Contract Update - Mary Clemmer and Dan Pillard will have a final draft proposal, as outlined in the Advisory Committee Minutes of 12/9/98, ready for review at the next meeting. In Idaho Vacation Services - Bill McMurray's draft proposal, a copy of which is attached, was presented to the Committee. After discussion the motion was made, seconded and passed by unanimous vote that In Idaho Vacation Services and other local accommodators have the opportunity to book/reserve tee times in advance of the current one week requirement. The Committee directed Carl Hoss, Dan Pillard and Mary Clemmer to meet with Mike DeBoer to hammer out the details and a proposal. Max Williamson will go to the City Council and request that we be allowed to charge ahead with the plan with the Council's blessings. GCAC Minutes 1/13/99 Page 2 of 2 Other - The City Council has not yet acted on the 1999 fee structure recommended by the committee at the September 9, 1998, meeting. Max Williamson and Ralph Colton will follow up on this matter. Staff Reports: Mary Clemmer reported that Patti Crandall has purchased Lonabelle Larson's house, leaving the Snack Shack with possibly no power availability for this coming season. Dan Pillard will check to see if we can tap into the power supply on Aspen #5. Dan Pillard reported they have built 6 water cooler enclosures for the golf course. He is also trying to get the existing water fountains on Aspen #1 and Birch #4 hooked up this spring. Ills equipment is being serviced during this down time to minimize expenses for the coming year. Carl Hoss will be attending the PGA Merchandise Show later this month to complete the buying for the Pro Shop for the 1999 season. The next meeting will be held on Wednesday, February 17, 1999 at 5:00 p.m. at the golf course clubhouse. Max Williamson, Chairman