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Home My Public Portal About10-07-2013 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 7, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, M.BONUCHI, P.FAY, B.LAMB, J.RACICH, AND D.RIPPY. BOARD ABSENT: G.PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS , VILLAGE CLERK; S.AMANN, ENGINEER; R.JENSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Peck was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 10 persons in the audience. PRESIDENTIAL COMMENTS M ayor Collins: • P roclaim ed October 2013 as “Domestic Violence Awareness Month” • Congratulated everyone involved with the Homecoming Parade. • Stated that the Village won the Work Healthy 2013 Silver Award. • Congratulated the Planning Department on winning the I llinois Chapter of Ame rican Planning Association Community Outreach Award for the “A Vision on Division ” project. Mr. Leif Hendricksen, HPC, commented on the project and the award. TRUSTEES COMMENTS Trustee Bonuchi: • Stated that the parade was a big succe ss and pointed out that it takes a year of planning. • Congratulated the Planning Department on the award. Trustee Racich: • Congratulated everyone involved with the Homecoming Parade and also recognized Commander Ruggles for his efforts with Community Events. • Thanked the Public Works Department for their quick fix of the broken pipe by Village Green. Trustee Rippy commented o n the 5K Event and the Homecoming Parade. Trustee Lamb gave kudos for the 5K Event and the Homecoming Parade. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) None. Village of Plainfield Meeting Minutes – October 7, 2013 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Second by Trustee Racich . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent ; Racich, yes ; Rippy, yes . 5 yes, 0 no , 1 absent . Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to in clude: a) Minutes of the Board Meeting held on September 16, 2013. b) Bills Paid and Bills Payable Reports for October 7, 2013. c) Ordinance No. 3123 , increasing the Class “E” Liquor Licenses to five (5) for Beggar’s Pizza of Plainfield located at 16122 S. Route 59. d) Letter of Credit Reduction for Villas at Fox Run, Unit 3 from $359,581.00 to $125,092.13 for the future Phase III improvements . Second by Trustee Bonuchi . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich , yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) LIFE TOUCH CHURCH (Case #1628 -072413.SU) Trustee Fay moved to adopt Ordinance No.3 124 , approving a Special Use for Life Touch Church. Second by Trustee Racich . Vote by roll call. Bonuch i, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) KELLEY DEMOLITION (12002 S. ESSINGTON ROAD) Trustee Bonuchi moved to approve a demolition permit for the main barn at 12002 S. Essington Road. Second by Trustee Rippy . Trustee Rippy suggested trying to recycle the timbers in the barn. Mayor Collins suggested trying to save the limestone brick foundation. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich , yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) PLAINFIELD FLORIST REZONING (PC CASE# 1632 -081913.REZ) Trustee Fay moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and to direct th e Village Attorney to prepare an ordinance approving the map amendment (rezoning) from R -1 Low Density Single Family Residence to BT Business Transition for the property commonly known as 15205 S. Route 59. Second by Trustee Lamb . Vote by roll call. Bon uchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – October 7, 2013 Page 3 6) SERIES 2013 GENERAL OBLIGATION REFUNDING BONDS Trustee Fay moved to adopt Ordinance No. 3125 , authorizing the issuance of not to exceed $8,100,000 General Obligation Refunding Bonds, Series 2013, of the Village of Plainfield Illinois. Second by Trustee Lamb . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) FISCAL YEAR 2012 -2013 AUDIT PRESENTATION Mr. Jim Savio , Sikich, gave a presentation highlighting the 2012 -2013 Audit and single audit. Mr. Savio stated that the audit was conducted in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of th e United States. Mr. Berg stated that the audit was clean. Trustee Bonuchi moved to accept the Village of Plainfield Audit and Single Audit for the 2012 -2013 Fiscal Year. Second by Trustee Lamb . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations Report for September, 2013. PUBLIC WORKS REPORT Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Mark -It Corporation to complete the 2013 Pavement Marking Program -Bid Option 2 in an amount of $137,876.20. Second by Trustee Lamb . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with SKC Construction, Inc. to complete the 2013 Pavement Cr ack Filling Program -Bid Option 2 in an amount of $105,300.00. Second by Trustee Rippy . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – October 7, 2013 Page 4 Trustee Lamb moved to accept the low bid and authorize the Village President to execute a contract with Sidewalk Savers, LLC to complete the 2013 Sidewalk Hazard Removal by Saw Cutting Program in an amount of $33,600.00. Second by Trustee Bonuchi . Vote by roll call. Bonuch i, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to waive the bidding and authorize the purchase and installation of up to 290 parkway trees at a total cost not to exceed $80,00 0.00 from the Suburban Tree Consortium. Second by Trustee Lamb . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Trustee Bonuchi moved to adopt Ordinance No. 3126 , authorizing the sale of personal property. Second by Trustee Racich . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY’S REPORT No R eport. Mayor Collins read the reminders. EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c) (6) for the purposes of Sale or Lease of Village owned property, not to reconvene. Second by Trustee Racich . Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 7:49 p.m. Michelle Gibas, Village Clerk