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GAC Minutes 1998 03/04GOLF COURSE ADVISORY COMMITTEE MINUTES MARCH 4,1998 5:00 p.m. Committee Members: Jeff Goodman Harry Simpson Craig Collins Max Williamson Bill McMurray Jeannie Campbell(not present) Staff members: Mary Clemmer Carl Floss Randy McJunkin Brain Olson Jackie Fields Minutes: The minutes of the February 11, 1998 meeting were not available for approval they had been left at city hall. The Chair noted that these minutes would be put on the April agenda. Old Business: The Chairman reported that this special meeting was called at the request of City Manager Brain Olson to review the golf fund status. The Chair noted that he had added the water/wells review and priority & playability to the agenda and cancelled normal meeting set for next Wednesday. Mr. Olson reported that the water cost for the course was going to be $85,000-$88,000 a year. He was going to spend about $10,000 on advertising and $2,400 for a big screen television and satellite dish to be added to the clubhouse to generate more bar and restaurant revenue in the on 8 off seasons at the Clubhouse. Mr. Olson felt utilization as a sports bar type facility throughout the various sports season would increase business from the general public as well as the golfer. He also plans to spend around $25,000 more for sand, fertilizer, seed, and etc. He reported that these changes, couple with the need for debt reserve and deficit, means that he must increase revenues by $150,000. To do this he proposed that; when a season pass holder plays, he be charged an addition amount equal to one half of the green fees rate and possible increase the green fees by $2. Mr. Olson stated that the only antidote for curing the Golf Course deficit this year would be to raise passes and/or fees to produce $150,000 in increased revenues. The committee discussed options to increase revenues and to reduce expenditures. Mr. Olson stated again that the only option he would consider was to increase revenues. Mr. Olson left the meeting about 7:00 p.m. Randy McJunkin handed out an estimate on the cost of drilling another well (see attachment) to help supplement or eliminate the water that is presently used and purchased from the city. Craig Collins had a report on water that could be available and attainable from Blackwell Reservoir flowing down Fall Creek into Payette Lake; which could then be pumped to the course irrigation pond. These options could significantly reduce the golf course water cost for this year and years to follow. Jackie Fields reviewed the status of the two existing wells at the golf course and noted that more research will be done on the volume and quality of water from these wells. This will help determine potential for new well(s) and the ability to supply water for the course from the existing and new wells. The committee was very interested in reducing cost, especially the water cost and requested that the staff proceed immediately with development of other water resources. The committee discussed several possible fee schedules changes, the revenues they would produce, and the effect the increased fees would have on volume. Three members noted that they were not in favor of the sports bar concept for the Clubhouse. The committee noted that it was unsure as to accurate financial numbers in various areas from last year or in the current year's budget, which makes it hard to discuss and decide. Mr. Olson returned to the meeting and the discussion continued concerning fee increase, reducing costs and developing water sources. Mr. Olson noted that only increased fees were acceptable and they need to generate about $150,000 more than last year. After more discussion, a motion was made and seconded to propose rates as follows: Monday through Thursday of $27.50 for 18 holes and $13.50 for 9 holes, for Fridays, weekend days, and holidays rate of $32.50 for 18 holes and $16.50 for 9 holes, for season pass with unlimited play a rate of $495.00 and season pass for Monday through Thursday a rate of $375.00. The motion passed with four yes votes and one member voted no. Chair Max Williamson noted that due to the lateness of the hour, he would put the remaining agenda items on the April 1998 agenda. Adjournment: The chair adjourned the meeting at about 10:00 p.m. and noted that the next meeting is scheduled for April 8, 1998 at 5:30 p.m. with the agenda to include recommendations concerning water and wells and as discussion about the priorities & playability of the Golf Course. ge Max Williamson, Chairman