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GAC Minutes 1998 02/11GOLF COURSE ADVISORY COMMITTEE MINUTES FEBRUARY 11, 1998 Committee Members: Jeff Goodman Harry Simpson Craig Collins Max Williamson Bill McMurray (not present) Jeannie Campbell(not present) Staff members: Mary Clemmer Cad Hoss Randy McJunkin Brain Olson Minutes: A motion was made and seconded to approve the minutes of the December 10, 1997 meeting and upon vote it passed unanimously. The Chair noted that the meeting scheduled for January 14, 1998 was not held because of a lack of a quorum. New Business: The committee members were introduced to City Manager Brain Olson. Mr. Olson reported that he was reviewing the city's financial picture and noted the areas of concern. He discussed some areas that he was reviewing to see where revenues could be increased. He reviewed the process that would be used to hire a course superintendent. Mr. Olson noted that he planned to change the organizational structure and have the Restaurant Manager, Golf Pro, and Course Superintendent report to him. Old Business: The committee reviewed each item on the "Priority List" 4 pages, which is attached. This list was developed by the staff in response to the committee's request on how the staff felt we should proceed to accomplish the items on the four project lists dated 9/4/97 which are attached. The project lists were developed by the committee and staff from on site review of each nine holes: Cedar, Birch, & Aspen, and the clubhouse. The items on the project lists were prioritized by the members and staff as shown. The agreed upon additions or deletions are noted in pen on the attached list. Adjournment: The chair adjourned the meeting at about 9:00 p.m. and noted that the next meeting is scheduled for March 11, 1998 a 5:30 p.m. Max Williamson -- PRIORITY LIST CEDAR PROJECT # 2- Completed 3- Completed 4- BUdgeted for 98 fiscal year along with Proj. #11 5- Signs placed on #3&#7 tees saying how far to & to carry wet lands~._ 6- Bunkers need complete reconstruction to properly fix. We should be able to complete 1-2 year(5-10 yr. Proj.) this is not including the sand that needs replaced. OA P[?~ /'~'~ - ~'"'~'~" r~,f~/f~.~ ~v,'~,,,, ~,~ ~,~.J~¢¢ 7- Sign stating "IF BALL GOES IN WETLANDS DROP AT POINT OF ENTRY & DO NOT LOOK FOR BALL" 8- Completed 9- Take fountain from #1 tee on Aspen and place by #4 green and get City hook up. 10- Drains installed and properly graded so that water flows with contour spring of 98. 11- Refer to Proj. CfA 12- With removal of trees the green will see more sun light which will help out this green. 13- Completed 14- Continual care and some over seeding in a couple of spots will help this green. BIRCH PROJECT 2- 8- 9- . , e can have North Star Tree Service remove them at $1,800 perweek approx. 8 weeks.O ~c¢/t ~,-1~ ~ '/,~'- 10- With proper irrigation know this tee will improve. 11- We can hook this fountain up from the maintenance building. This will be a spdng project. 12- Tee needs aerated and better water management will help also. 13- Tee has been resodded some tree thinning may help this tee out also 14- Sod needs stripped and some fill brought in to raise and level this tee out this will be another spdng project. Cart Paths are a contigual weekly patching with road mix !ypically done on Fddays. ~.~,&,,Z! ~a~'~,,, V-~ c~;J~,'~-~ ~ d~7' 'Y'~ ~'~1,~., ,;./'J_~ ,,~.,~/,-~~, Low spot has been filled in and with new watedng capabilities this tee will stay dryer. Also if needed thinning of trees will give the tee more sun light. Needs more frequent fertility because of sand base and more help from season pass holders and public to use sand and seed buckets. Planned for removal in spdng of 98 in conjunction with Projs. on Cedar. To be paid for by Timbedost Homeowners. Grounds crew has cleaned up and fixed drainage. This ~'' ~ °: .... ~* ~,,,,~. · -, ~,,u ~,,,-~ ....... *hc cost has not y~t bccn msearchcd..p~)~.~¢ Tree removal/thinning will help this tee get more sunlight. If *~'-' Foundation would be "- =-- *~.^ · .... ,, ,t~rcstcd ,,, ---'=":~;"' cf 15- The front left and back dght of this green will have some drainage work done this spdng so that we can get most of the problem areas. 16- Mike will work on getting a dght of way approval this Winter for a water line to come through neighboring houses. We would hope to get a line in the ground this spdng. 17- Rope and stake these pull out areas and resod will clean up these spots. This will be a slow process. 18- Some sort of a curb needs to be installed Mike is trying to find something that is aesthetically pleasing and inexpensive. 19- Keep it cleaner it is a good hazard to have. 20- Some work was done on the dght side this fall. We will look at possibly draining towards Ddving Range ditch to hopefully fix remaining problems, This will be a fall of 98 Proj. 21- This tee will need the sod stdpped and then leveled and sod replaced. Fall of 98. ASPEN PROJECT# 2- Cart Paths are a continual weekly patching with. road mix typically done on 3- Drain tile is in the di~ will have some se~ling over winter. In the spdng we can grade out any problem areas and reseed those places where there is no sod. This is our top project to complete in the spdng. 4- Enlarged tee sudace and thinned out some trees which should help out this tee. 5- Enlarged tee box this fall. With additional su~ace area this tee should be much be~er. Once again some help from Pass holders and public using sand and seed buckets will make a different. 6- With proper irrigation and some over seeding this tee should improve if we can get people to use the sand and seed buckets. 7- Some fill and sod will help this tee out. Fall of 98 8- Mike will wo~ on geeing a dght of way approval this winter for a water line to come through neighboring houses. We would hope to get a line in the ground this spdng. 9- With proper i~gation and people using sand and seed buckets this tee will improve. 10- I~ the Foundation wo,!d stump ~--~ u ....... ~ ~F~ ...... ,~_~ o;' we can have No~h Star Tree Se~ice remove them at $1,800 per week approx. 8 weeks. 11- Some so~ of a cu~ needs to be installed Mike is twing to find something that is aestheti~lly pleasing and inexpensive. 12- Some fill will help this problem spot by forcing the water over the ca~ path. Spdng or summer of 98. 13- Take fountain from ¢1 tee on Aspen and place by ~ green Cedar and get City hook up. 14- We can make these available to Season pass holders with ca~s ~ $25.00 per sand and seed bo~le. 15- Some so~ of a cu~ needs to be installed Mike is twing to find something that is aesthetically pleasing and ine~ensive. 16- Rope and stake these pull out areas and resod will clean up these spots. This will be a slow process. 1 ?- Place some rocks around this wash out area to help with erosion of the bank. We will try to complete this in the fall. 18- Some fill in this area could push the water over the cart path and eliminate this wet spot. We will have to check it with a transit and level. This will be a sPring / summer project. 19- This will require some road mix laid across the top of our drain rock already in place. CLUB HOUSE PROJECT # 2- Completed 3- Needs done at least twice a day during the busy season. Mike will have one of his crew members take care of flower beds and barrels, grass areas and any debris on those areas. Cad and Mary will have someone to police the area in the day covedng all other areas around the Club House. 4- .in order to propedy m_~_j_r)_f2irl t_h¢. tc, e e design~,tcd mat area needs to be built. This should not take away from the already small grass teeing area~w.L_~_.e currently have. Cad said, he w I pay for this mat surface area. o/t' 5- The new gate should be up by the Dec. meeting.(97) 6- Mike will bdng the pressure washer down in the spdng after he removes his equipment from there and clean the concrete. Also Mike told Mary she can use the storage shed across the street from the maintenance shop to keep her BBQ's and any tables she needs to store. ?- Completed 8- This will be done when the temperatures are warm enough for the paint to adhere to the metal posts. 9- Mike will repair in spdng. His crew built a box to lift with the forks on the tractor to get them close to the roof with use of a ladder. 10- Cad and Mary said, that they have the carpet cleaned 2-3 weeks pdor to opening. 11- Cad said, he has cleaned the filters down stairs. 12- Cad got a new one and we will attempt to straighten the old one. 13- Mary is going to remove and put in a new one. 14- This requires warmer temperatures to repair. Mike has some concrete patch that he will try in late spdng when it is warmer. 15- ~/~- didn't fee! this sho,J!d be dono. (refer to #24) Dc ~ 16- Cad said, he would get this taken care of. 17- Completed 18- This is a costly project it will have to budgeted in the future 19- Rick VanNoy said he would do this at the October meeting. Mike will talk with Rick to see what needs done. 20- This will be something the crew can do on a rainy day and have it done and ready by spdng. 21- Mike and Randy will fix this after it snows and we are done working on the golf course. 22- This requires warmer temperatures to repair. Mike has some concrete patch that he will try in late spdng when it is warmer. 23- This was requested by the building inspector that a policy be written to keep carts off the top of the lockers. bu!Id pcr Rick V-~nNeys' design: 2§-~re bogrd wi!! nnt bg~t~d. Cad said, he would repair i~ n~. 26- Cad said, he would clean the walls first to see if that would help. 27- Mary said, she would call the distributors and have the Coke taken away and the Pepsi machine moved to a better location than the deck. 28. Build per Rick Van.No. ys' sketch and get him to help. - ' t it is to ~.ustly [u f~p',ac~ ~n tbs nsa~' fL;tur~. ~.~. A IBIClDIEIFIGIHI II j 1 8)21/97List: Birch mc ch Imw 'jc rv hs 'jg 'bm Total 2 GEN-Cart path pot holes 6 I 11 9 2 10 5 1 45 3 #2-Tee rank=3 4 19 2 19 2 1 23 70 _ 4 ~t~3-Tee rank=4 12 25 4 22i 3 17i 83 5 #1-Green dght side remove stump 8 5' 14 1 3 26 8 21 86 6 I~q~-Pump house area landscape[check drainage] 9 13 10 7 I 33 21 10 104 7 '#5-Path between ponds remove 25 19 3 16 23 15 5 106 8 #1-Teerank=6 22 18 5 21 6 16 19 107 9 GEN-Remove stumps-stump eater 15 15 22 8 30 12 6 3 111 10 #6-Tee left rank=7 23, 31 7 24 7: 24 116 11 ~-Ddnking fountain fix 19 2 24 20 4 16' 28 4 117; 12 #5-Tee middle rank=2 I 21 31 23 20 I 18 31 118 13 ~4-Teeunderreconstrution 18 22 30 11 23 4 13 121 14 ~.8-Tee Ladies construct one 3 12 9 6 36 31 19 8 124 15 ~k3-Green bog back left 14 8 16 19 15 15 12 26 125 16 ~.8-Ddnking fountain fix 5 3 27 26 5 32 20 9 127 17 GEN-Cart path side dressing 7 14 28 12 29 11 27 2 130 18 #6-Green construct barrier RR ties left side 20 23 26 25 8 19 3 6 130 19 #1-Drain ditch dght side cover 33 6 12 14i 13 25 7 24 134 20 ~:J-Green bog left & back left 17 4 21 27 18 34 4 11 136 21 #7-Tee Ladies rank=2 2 10 1 35 21 36 32 137 22 #2-Green dght side apron bare 13 7 15 17 32 28; 10 22 144 23 #7-Tee rank=6 21 30 6 26 5 22 34: 144 24 #7-Bog left side short of ditch 16 11 20; 10 17 30 35 7i 146 25 #1-Green bog dght back side 11 17 34 16 14 27 9 20 148 26 #3-Green complete RR ties 30 20 23 18 6 14 11 27 149 27 ~4~-Tee rank--7 24 28 7 27 8 23 35 152 28 ~5-Complete RR ties at tee 31 9 25 24 7 18 14 30 158 29 !GEN-Seed/sand bottles for member who request 26 16 29 13 12 13 26 36 171 30 =#1-Bald spot dght side seed/sod 10 24 13 15 31 35 25 25 178 31 #9-Tee rank=9 35 34 35 28 9 34 3 178 32 ~-FainNay left side bare area 25 261 17 21 33 29 2i 28 181 33 ff4-Green back & left sides dry 34 27i 18 22 34 17 29 181 34 #5-Ponds clear & remove cat tails 32 36 30 2 9 24 30 29 192 35 #7-Ponds clear & remove cat tails 27 33 32 5 11 22 32 33 195 36 ~6-Green pond left side clean remove cat tails 28 35 31 4, 10 20 31 37 196 37 ~-Tee dght rank=10 36 32 36 25 36 33 38 236 38 39 TOTAL 662 637 662 378 666 666 666 639 J L, A IBIc D EIFIGIHI I J ,J I 9/4!97 List: Aspen mc ch mw c rv hs 'jg 'bm 'Total ' 2' GEN-Cart path pot holes 6 I 2 5 2 11 2 I 30 3 #5-Old ditch in fairway-repair so it is grass I 11 10 3 1 3 1 9 39 ~.. 4!~6-Tee rank=0 2 8 I 36 5 35 87' 5~ #2-Tee rank=2 3 7 3 32 13 42 100 6 #7-Tee rank=3 4 9 4 37 14 38 106 7 #1-Tee rank=5 5 4~ 6 31 21 43 110 8 #8-Drinking fountain 8 71 25 32 7 1 25 14 119 9 ~8-Tee rank=5 9 14 5 38 15 40 121 10 GEN-Remove stumps w/stump eater 10 19 19 4 41 24 4 4 125 11 #5-RR ties right side tee 32 36 25, 10 8 18 7 136 12 #1-bog left side of tee 17 5 26 18 17 37 14 5 139 13 #1-Drinking fountain fix 43 12 24 22 3 2 27 6 139 14 GEN-Seed/sand bottles for memberwho request 18 18 23 17 15 23 26 3 143 15 #1-RR ties left of tee 31 2 39 19 8 6 15 25 145 16 GEN-Cart path side dressing 7 17 41 16 40 22 3 2 148 17 #1-Pond behind green-SE comer hole level 19 6 18 21 16 38 12 24 154 18 #6-Bog left'of cart fath at end of pond-drain to pond 22 25 17 7 20 30 23 10 154 19 ~6-Finish cart path to left & behind green 28 13 16 9 21 31 22 16 156 20 #9-Tee mnk=6 11 31 8 39 : 35 32 156 21 #5-Tee rank=7 16 39 9 35 16 44 159 22 #4-Tee rank--6 15 41 7! 34 20 43 160 23 #1-Fairway middle-level & grade 12 3 111 20 42 39 13 23 163 24 #5-Bridge replace or repair 26 20 28 14 14 26 8 28 164 25 ~9-Fairway level & grade 13 2 12 15 46 43 6 301 167 26 #5-Add bridge left front side of green 24 21 29 6 43 4 7 34 168 27 ~8-RR ties left side of tee 33 15 34 31 12 9 24 12 170 28 ~6-Drain left side of tee 29 23 14 28 28 28 9 18 177 29 i#6-Remove trees to sun tee 20 22 22 12 27 40 20 20 183~ .... 30 ~-Clean area left of path at tee=rocks 41 16 44 11 6 12 33 21 184 31 #8-Prune tees up 8-10 ft left side of Bdch #8 35 33 21 13, 29 33 11 13 188 32 ~.5-Green dght front comer 14 37 20 15 26 27 19 33 191 33 ~5-Bench (~ tee sand/paint 42 38 27 26 4 25 28 8 198 34 #6-RR ties left side of tee 38 24 35 27 11 7i 21 36 199 35 #9-Green dght side apron 21 10 13 35 25 36 34 31 205 36 g6-New green between to existing greens 23 35 15 8 44 45 5 32 207 37 ~8-Bddge replace/repair 25 32 32 10 23 34 10 41 207 38 #3-Tee mnk=8 37 43 40 33 18 41 212 39 ~3-RR ties dghtr side tee 39 42 38 23 9 19 16 26 212 40 #9-RR ties left of existing tee 36 29 33 34 13 10 35 22 212 41 ~4-RR ties left side of tee 34 40 37 24 18 17 17 27 214 42 #6-Bencxh at tee sand/paint 40 36 30 29 5 29 29 19 217 43 #7-Bridge repair or replace 27 34 31 30= 22 32 30 1'1 217 44 g6-Pond clean & remove cat tails 45 44 42 1 19 41 32 17 241 45 ~8-Pond clean remove cat tails 44 45 43 2 24 44 31 15 248 46 #9-Build 2nd tee left of path 30 30 45 33 45 42 36 29 290 47 48 TOTAL 1035~ 963 1035 645 1051 1035; 666,1030 ' A IBIC DIEIF ClHI II J -1 8/21/97 List: Clubhouse mc ch mw jc rv hs Jg 9 bm Total 2 Broken steps and railing-west side entrance 2 9 2 I I 1 3 28 ' 3 Police outside ama daily I 1 7 13 7 2 I 32 4 Driving Range Tee area 4 I 3 5 26 14 53 5 :ix doors on dumpster screen 6 3 20 2 2 3 11 9 58 6 clean ;up BBQ ama-remove tables & etc 12 6 10 8 4 22 I 4 67 7 Fix RR ties at dumpster area 11 21 26 3 2 10 10 83 8 Paint metal rails-main entrance 14 5 81 10 15 8 4 23 87! 9 Install rain gutter-Pm Shop side 8 2 71 11 16 4 22 22 92i 10 Have carpet "commemially" cleaned 5 12 16 15 7 16 18 6 95 11 IClean filters downstairs restmoms 23 24 5 3 5 6 13 17 96 12 Club rack straighten & paint 20 6 12 11 29 5 21 104 13 Fix soap dispenser upstairs restmom 30 14 4 4 6 5 27; 16 106 14 Fix cracks in steps and walk -main entrance 10 19 11 9 19 13 20 8 109 15 Build steps on bank at score area 9 7 15 17 28 20 19 2 117 18 Carts storage walls-install 2 2X12 floor up & paint 19 17 14 24 12 11 12 14 123 17 Paint stairs support post-Pm Shop 24 10 12 25 9 10 25 12 127 18 Concrete-cart entrance; remove & replace with asphalt 15 201 24 6 14 21 6 22 128 19 Install top rail upstairs outside 3 26 26 16 8 ~ 17 17 18 131 20 Picnic table repair/sand/paint 26 11 13 13 17 12 26 13 131 21 Replace threshold-eastside pm Shop entrance 25 4 17 23 21 9 16 19 134 22 Fix cracks in walk -Pm Shop side 16 18 23 9 20 181 21 11 136 23 Make policy no pull carts stored on locker tops 21 16 19 26 27 29 138 24 Construct new scoreboard on island per RV's design 7i 22 29 20 10 25 3 24 140 25 Fix existing scoreboard 28 8 9 19 27 19 7 25 142 26 Paint downstairs restmoms 22 15 22 14 24 24 14 15 150 27 Remove pop machines upstairs outside 17 12 18 28 18 15 28 20 156 · 28 Build storage with doors in BBQ area 13 23 28 27 23 23 24 7 168 29 Move scoreboard to north east comer 29 21 25: 18 25 26 8 26 178: 30 Replace carpet 18 25 27; 30 29 28 15 29 201! 31 32 33 34 35 TOTAL 438 350 435!, 402 439 435 412 397 A Bio D E FiG HI Ij J -'~ 9J4/~7 List: Cedar J m¢ ch mw ]c rv hs jg bm Total 2 #4-Repair cart path at sewer line crossing 6 12 6 4i 6 14 1 I 50 · 3 #1-Remove two dead trees left center fairway 8 9 7 3 3 13 6 3 52 4 #8-Remove hump front center green 3 2 3 8 2 20 7 14 59 ' 5 GEN-More yardage marker 5 8 25 1 4 2 5 17 67 6 GEN-Sand traps deeper sand 2 10 I 2 28 3 4 18 68 7 GEN-Sign every two holes=stay out of wet lands 7 11 15 25 5 1 16 2 82 8 i~-Remove trees left & back of green=sunlight I 6 13 9 10 27 11 9 86 9 #4-Construct ddnking fountain 16 5 12 11 8 16 14 5 87 10 J#7-Fairway bare bog spots fill/level/seed 9 14 5 10 12 18 8 11 87 11 l#7-Reshape sand trap as discussed(I/4 front left) 4 13 2 7 29 19 3 13 90 12 i~6-Green rank=3 11 7 8 21 22 17 7 93 13 ~6-Remove stump left of green 17 15 11 5 9 26 2 10 95 14 ~kS-Green rank=4 12 25 4 19 21 12 6 99 15 #7-Remove aspen trees left side fairway 25 1 16 6 I 17 9 29 104 16 ~f4-RR ties left side of green 24 17 14 12 7 15 13 4 106 17 #6-Low stops in fairway fill 10 16 10 13 11 28 10 8 106 18 #8-Tee rank=7 18 3 18 24 5! 24 15 107 19 #4-Green rank=4 13 18 9 18 29 15 19 121 20 ~5-Tee rank--8 20 26 21 17 9 28 121 21 #8-Green rank=7 15 4 17 25 24 23 16 124 22 ~6-Tee rank=7 19 27 20 20 4 18 20 128 23 #7-Green rank=7 14 19 19 23 23 22 12 132 24 #7-Tee rank=9 27 28 22 11 25 21 ' 134 25 #2-Tee rank=8 22 22 24 14 7 20 26 135 26 #1-Tee mnk=8 21 21 27 13 6 21 27 136 27 #3-Tee rank=8 23 23 23 15 8= 19 25 136 28 ~4-Tee rank=9 26 24 22 16 12 29 24 153 29 #9-Tee rank=9 28 29 29 26 10 26 22 170 30 #9-Green rank=9 29 28 26 27 25J 27 23 185 31 435 j32 TOTAL 435 415 435 116 435 435 407