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Home My Public Portal AboutFY 2024 ADMINISTRATIVE REORGANIZATIONAL PLAN CITY OF WATERTOWN REORGANIZATION PLAN George J. Proakis City Manager TO: Honorable City Council FROM: George J. Proakis, City Manager DATE: May 9, 2023 SUBJECT: FY 2024 ADMINISTRATIVE REORGANIZATIONAL PLAN – EXPLANATORY MESSAGE Pursuant to the provisions of Article 6, Section 6-2 of the City of Watertown Home Rule Charter, I herewith present the attached Administrative Reorganization Plan for the administrative reorganization of City departments by administrative code. This Administrative Reorganization Plan shall be subject to the referral, public hearing, report, and approval process as specified in Section 6-2 of the Home Rule Charter as further explained below. 1. Reorganization Plan by Administrative Code – City Charter Process As noted above, this Administrative Reorganization Plan is being submitted pursuant to Article 6, Section 6-2 of the City of Watertown Home Rule Charter. This provision of the Charter authorizes the City Manager to “from time to time prepare and submit to the city council reorganization plans which may, unless prohibited by general law or the charter, reorganize, consolidate, or abolish any existing city agency in whole or in part, establish new city agencies, and prescribe the functions of any city agency.” The process for consideration of such a reorganization by administrative code is as follows: A.The City Manager may submit a reorganization plan to the City Council with an explanatory note. CITY OF WATERTOWN Office of the City Manager Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6465 www.watertown-ma.gov 2 B. Upon receipt of the plan by the City Council, City Council shall refer plan to an appropriate standing committee for study and report. C. Within thirty days of such referral a public hearing on the plan would be held either before the standing committee or the full City Council. D. Within fourteen days following conclusion of the public hearing, a report of the standing committee would be filed, either approving or disapproving the plan. E. Upon the ninetieth day following City Council receipt of the plan (unless the plan itself specifies a later date) the plan becomes effective unless disapproved by the City Council. F. A reorganization plan submitted by administrative code may not be amended by the City Council but shall either be approved or disapproved in the form as submitted. 2. Explanatory Note Article 3, Section 3-2 of the City of Watertown Home Rule Charter designates the City Manager as the City’s chief administrative officer. The powers and duties of the City Manager include administration of all officers appointed by the City Manager and their respective agencies. The City Manager is also responsible for the coordination of activities of all agencies under his control with the activities of all other City agencies, whether elected or appointed by other elected officials. This Administrative Reorganization Plan is submitted pursuant to and in fulfillment of the duties and responsibilities of the City Manager and in the interest of improving the effectiveness of the City’s administration. This plan is hereby offered to the City Council for action in accordance with Article 6, Section 6-2 of the City’s Home Rule Charter. 3. Reorganization Plan Included with this Explanatory Message is the proposed Administrative Reorganization Plan submitted to the City Council by the City Manager pursuant to Article 6, Section 6-2 of the City’s Home Rule Charter. With the honorable City Council’s approval of the organizational changes contained in the Administrative Reorganization Plan pursuant to the Charter procedures outlined above, and in accordance with the FY 24 budget submission, the City Departments will operate with the following organizational changes: a. Deputy Manager’s Team The Deputy City Manager will become the direct supervisor of: • The Recreation Director / Department • The Ryan Ice Arena Director / Department • The City Clerk / City Clerk’s Office 3 • A new Constituent Services Department (311) • A 2-member communications team, including: o Community Engagement Specialist (new position / see below) o Social Media & Web Coordinator (transfer from IT; maintaining a ‘dotted line’ connection to the IT department) b. Chief Financial Officer and Team A new Finance Department will be created, supervised by the Chief Financial Officer, and consisting of the following divisions: • Assessing • Treasurer / Collector (including Parking Lots & Meters) • Procurement (the current ‘Purchasing’ office will be renamed Procurement) Subject to funding, any Grants Development staff hired for the city will directly report to the CFO as part of the Finance Department. c. Human Resources As our ongoing Human Resources study continues to progress, the Personnel Department will be renamed the Human Resources department. Further changes in this department may be forthcoming after the study is complete. d. Senior Services The department that operates our Senior Center will be named Senior Services. e. DPW Divisions DPW divisions are being re-aligned as follows: • Engineering will become its own division. • The wiring functions of the Property & Buildings division will be combined with the Street Lighting Division to become a new division called Street Lighting & Wiring. • The remaining division will be renamed Traffic Control. The vacant supervisor position will be filled as Supervisor of Traffic Control. The Skilled Craftsman will remain in this division. f. New Community Development & Planning Divisions Community Development & Planning be divided into divisions as follows: • Planning Division, which will include the Code Enforcement Group, the Current Planning Group, as well as the staff working on the Live Well Watertown / Farmers Market program and all long range planning projects 4 • Building Division overseen by the Building Commissioner • Commanders Mansion / Events division overseen by the Function Facility Manager 4. Conclusion The Administrative Reorganization Plan submitted with this Explanatory Message presents a reorganization of City administrative departments as listed above. This reorganization will allow a streamlining of those departments and a better understanding of their organization and specific authority while also clarifying the chain of authority for each division. I therefore respectfully request your favorable consideration and approval of the Administrative Reorganization Plan. Library Director G. Proakis E. Monea R. Nicholson, Chief T. Watkins M. Shuman P. Johnson A. Mancini Deputy City Manager Fire Department J. Kane City Auditor (Vacant) Council Clerk Auditing Department Library School Department Manager's Office C. Brown D. Galdston Community Events & City Council Auditor City ManagerSuperintendant of Schools Administration Division Department of Public Works Public Buildings Department Council Analyst Health Senior Services L. McCoy Information Technology Department C. McClureM. Morrissey Key City Division / Group Department / Divison/Group Head Staff Council Employees/Staff Library/School Leadership Police Deapartment T. Rocca, Chief Human Resources Vacant Elected Board City Department Community Development & Planning S. Magoon, Assistant City Manager for CD&P Building Division B. Dirico M. Micieli Long Range Planning Communications Finance CFO, Vacant Grants (TBD) City Clerk J. Murphy Constituent Services (311) Vacant / New Procurement B. Wyncoop Recreation Department P. Centola Skating Rink D. Brothers Current Planning Group G. Schreiber, Asst. Plng. Dir. G. St. Louis, Superintendent Street Lights & Wiring Divison Parks Div. & Cemeteries Div. Water & Sewer Divsions P. Plourde Central Motors S. Tapley Forestry Division Senior Center Director Health Director Superintendant of Public Works Community Wellness Asst. City Manager for CDP T. Fernandez-McKenna Deputy City Manager Fire Chief Police Chief Veterans Service Officer Assistant / Deputy Manager Liaison AssignmentsVacant/New, Planning Director Veterans P. George L. Ramdin Code Enforcement Group City of Watertown - Reorganization Plan (submitted to City Council, May 9, 2023) Library Trustees School Committee Voters of Watertown Manager's Admin Staff E. Baptista Vacant Highway Division Engineering Division Commanders Mansion Director of Human Resources Chief Information Officer Assessing E. Smith Traffic Control Division Planning Division S. Jaynes Treasurer / Collector Key Manager's Direct Report Department Head Staff New Staff Assistant Skating Rink Manager Clerk Staff Head Clerk Social Media & Web Coordinator Community Engagement Specialist Constituent Services Staff Constituent Services Director Constituent Services Representative City Clerk Assistant City Clerk Principal Account Clerk (2) Skating Rink Manager Head Clerk Recreation Supervisors (2) Rink Staff Recreation Director Assistant Director Deputy City Manager Recreation Staff Deputy Manager Direct Reports Division Head Staff New Staff Key Manager's Direct Report Parking Staff (1 FT + 2 PT) (subject to funding) Principal Account Clerk Grants Development Finance Department New Organization Chief Procurement Officer Purchasing/Procurement Staff Assistant Procurement Director Treasurer / Collector Staff Assistant Treasurer Treasurer / Collector Principal Account Clerk (4 + 1PT) Assessing Staff Assistant Assessor Assessor Principal Acocunt Clerk (2) Chief Financial Officer Associate Assessor Key Manager's Direct Report Division Head Group Leader Staff New Staff Affiliated Staff Community Development & Planning: New Divisions Long Range Planning Staff Assistant Planning Director Senior Planner - Environment Env. Planner / Conservation Agent Senior Open Space Designer Public Arts and Culture Planner Senior Planner - Housing Senior Planner - Transportation Sr. Planner / Economic Development Current Planning Staff Principal Account Clerk (PT) Code Enforcement Officer Code Enforcement Staff Principal Account Clerk Zoning Enforcement Officer Assistant City Manager for Community Dev. & Planning Principal Account Clerk (2) Plumbing/Gas Inspector Funciton Facility Assistant (PT) Administrative Assistant (PT) Mansion/Events Staff Function Facility Manager (PT) Head ClerkCommunity Preservation Coordinator (direct report to CPC - member of CDP staff) Building Division Staff LWW Coordinator (PT) Planning Director Building Commissioner Local Building Inspector Wellness Staff Community Wellness Program Manager Wiring Inspector Local Building Inspector Snow and Ice (supplies and services only) Solid Waste (supplies and services only) New Staff Department of Public Works: New Divisions Division Head Staff Key Manager's Direct Report HEO Skilled Craftsman MEO (5) Tree Warden / Forestry Supervisor Forestry Division Staff Working Forman Working Foreman HEO (2) Skilled Craftsman MEO Central Motors Division Staff Working Foreman HEO (2) Sewer Division Staff Highway Supervisor Principal Account Clerk - Water Working Foreman HEO Admin & Finance Director Staff Engineer Project Engineer Intern/Co-op City Engineer Engineering Division Staff Construction Permit Inspector Parks / Cemetaries Supervisor MEO (2) HEO Parks Division Staff Sewer Supervisor Central Motors Supervisor Asst. Superintendent Utilities Working Foreman HEO Water Division Staff Water Supervisor Working Foreman (2) Cemetary Division Staff MEO HEO Project Manager Chief Electrician / Street Lights & Wiring Supervisor Weights and Measures Linesman Street Lighs & Wiring Division Staff Skilled Craftsman Highway Division Staff Traffic Control Division Staff Skilled Craftsman Administration Division Staff Assistant Admin/Finance Dir. Recycling / Solid Waste Coordinator Principal Account Clerk (2) HEO (4) Traffic Control Supervisor Head Clerk MEO Superintendant of Public Works Working Foreman (2)