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HomeMy Public PortalAbout01-21-04 Park Commission MinutesMedina Park Commission Meeting Minutes January 21, 2004 Page I of 3 I. Call to order — 7:08 p.m. A. Commissioners present — Galen Bruer (Chair) Randy Hughes (Vice Chair), Brad Kvanbek (Secretary), Gerry Dykoff, Tom Gregor and Robin Reid. B. Also present — Carolyn Smith, Jim Lane and Chad Adams. II. Additions to agenda. — One, Item IV D. III. Approval of last meeting's minutes. — Approved IV. Business A. Park updates — 1. Jim Dillman has made a snow making machine and has used it on Hamel Legion Park's sliding hill. 2. City is looking for a city planner to take over much of Loren Kohnen's role in city planning. Loren would still be used on occasion. 3. A proposed development, just west Medina Lake, and island will involve park commission. 4. Discussed Hamel Road project and sidewalk. 5. Federal Trail grant applications due in February and other applications due in March. Discussed recycling last year's application for Sioux Drive trail. a) Tom Gregor made a motion that passed with no dissensions to: Recommend the council, update last year's application and resubmit it. 6. Discussed park commission's role in Independence Beach Park improvements. B. Park use policy — Three members of the Hamel Athletic Association were present. 1. Reviewed draft of policy 1-21-2004 and general discussion. 2. Picnic shelters - Most of the discussion involved the fees. Fees should be daily and per each shelter. Demand would likely be light. Medina Park Commission Meeting Minutes January 21, 2004 Page 2 of 3 3. Baseball/Softball fields — Dates fields would be closed depend on the weather and may be linked to Plymouth's fields. The Hamel Athletic Association's schedule should come before other city's teams. Damage deposit could cover trash. Hiring a service to do cleanup may be necessary. Demand for fields may be considerable. H.A.A. will document maintenance hours and field demand and will review the policy and come to future meeting. C. Community building — reviewed figures, including "best case" and "worst case" scenarios. 1. City Council has not agreed that the building is needed, nor have they agreed to loan the money to Lions. The council decided, by a 3 to 2 vote, not to get any bids at this time for the project. $66,000.00 in architect fees to design the building so far. Site improvements of about $130,000.00 would be paid by the city. 2. The Lions may not get bids without following the city's legally required process because those contractors that bid for the Lions could not legally do the project for the city. The $37x,xxx.xx donated to the city by the Lions for the building may not be given back to the Lions. The Lions may not get a conventional loan since there income is derived from gambling. 3. Jim Lane presented the position of the majority of the council, being that the Lions should have the money for the project before getting estimates. The original agreement was that the Lions pay the entire cost of the building; they are now asking that the city help fund the construction of the community building, by means of good faith loan. Council -member lane said the resident's have not provided input to support or deny public funding. A staff member suggested it would be unethical to get bids if there may not be enough money to construct the building. 4. The Lions believe it may not cost the $717,000.00 Wolters estimated and would like to get estimates from contractors and would pay the cost to get those estimates. The Lions got a verbal estimate of $500,000.00 to $550,000.00. The estimating cost consists of staff time, legal copying, and bid review. That amount, for estimating, is debated but may be $10,000.00 to $30,000.00. 5. Galen felt the building would be a good investment for the city whether the city is paid back or not for their portion of the funding. And that if the project does not continue at this time the Lions will be "chasing" the construction cost. Gerry and Tom seemed to agree with Galen. Medina Park Commission Meeting Minutes January 21, 2004 Page 3 of 3 6. Brad felt there was insufficient public input, at this time, to support public funding of any of the building's construction; that Lions should wait until they have enough money to construct the building since that was the agreement. The Lions may have enough money now, that the only way to know is to get estimates. Brad did not believe it would be unethical to get estimates if the contractors were told of the situation; it is always the possibility that a project is too expensive to complete. And if the Lions want estimates and will pay that cost then estimates they should have. a) Brad Kvanbek made a motion that passed with no dissensions to: Recommend the city council put the project out for bid; paid for with the money, ear -marked for the building, already donated to the city by the Lions. D. Water improvements to Hamel Legion Park — 1. Reviewed overhead of sketch, by Dillman, of proposed water supply features at Hamel Legion Park. a) Tom Gregor made a motion that passed with no dissensions that: The Park Commission supports the use of the parks to supply water to the residents and that this commission be included in the planning of water improvements. E. Elections — 1. Secretary — Brad and Robin were nominated and after brutal campaign Brad endorsed Robin and encouraged his followers to vote for her. Robin won the election with an amazing 100% of the vote! 2. Chairman — Randy was nominated; no one dared run against him. He won the election and was ecstatic. 3. Vice Chair — Galen was nominated and elected which may quench his thirst for power. V. Adjourn — 10:22 p.m. Next meeting, February 18, 2004